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6 Simple Parts for Beginners to Create a PowerPoint Presentation

Last Updated: December 19, 2022 Tested

Creating a New PowerPoint

Creating the title slide, adding a new slide, adding content to slides, adding transitions, testing and saving your presentation.

This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. The wikiHow Tech Team also followed the article's instructions and verified that they work. This article has been viewed 4,225,604 times. Learn more...

Do you want to have your data in a slide show? If you have Microsoft 365, you can use PowerPoint! PowerPoint is a program that's part of the Microsoft Office suite (which you have to pay for) and is available for both Windows and Mac computers. This wikiHow teaches you how to create your own Microsoft PowerPoint presentation on a computer.

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How to Make a Poster Using PowerPoint

(adapted from the VisLab website: http://www.hs.washington.edu/locke/vislab/tech/powerpoint-poster.html )

Step by Step:

1. Start PowerPoint: Make a New presentation – a blank one. When asked for a Layout, choose a blank one – one without anything – even a title.

2. Choose the size of your poster: I recommend that you select a poster approximately 48-60" wide (across) and exactly 36" in height (top to bottom). This applies for your individual poster even though you will print it out much smaller than this for grading purposes; doing this will allow you to have the flexibility to print your file as a large poster if your group chooses it. While HP-3000 printers can print up to 52.5 x several hundred inches, and Power Point limits you to up to 56 by 56, most printers on campus (eg: OUGL or Mary Gates) have a 36" limit.

Note for PowerPoint Poster Gurus Only: The PowerPoint limitation can be overcome with scaling – set your slide up at half size and use scale to 200% when printing. Set the size by using the File menu/Page Setup. If rulers are not visible, you might want to enable them – use the View menu/Rulers.

3. Adding text: In order to add text, the text needs a "container" – a Text Box. Make a text box by

a.Click on the Text Box tool or selecting Text Box under the Insert menu. (PowerPoint is very flexible in how its tools are arranged. The down side of that is that your tools may be in a different place than they are described here. The Text Box tool is often found near the bottom center – it looks like a mini page with an "A" in the upper-left part of it.)

b.Click or click-and-drag where you want the text to be. After this second step, you should see the rectangular shape of the Text Box. You can re-size it at any time by dragging one of the little square "handles". The box will also grow automatically as you type (if it needs to).

As in many programs, you can change the font and size by highlighting the text to be changed and then making the changes. A 100-point font is about an inch high. If you don't see the size you want in the selection list, you can enter it in by hand.

To move a Text Box, position your pointer over a part of the edge of the box that is not a handle. The pointer should become shaped like a plus sign with arrows. Click and drag the Text Box to the wanted position.

You can change the color of the text, the edge, and the fill as well as other things under the Format menu/Text Box.

Make a separate Text Box for each separate piece of text. "Separate text" means a portion of text that you want to be able to move independently from the others.

Insert/Picture: This is the most common way of adding graphics to a PowerPoint document. If you have a file that is in one of several standard graphic formats (like JPEG, GIF, PICT, etc.), use the Insert menu/Picture/From-file and select your file. The image will appear on your document with handles. Use one of the corner handles to re-size it. (The corner handles will keep the same aspect ratio; the side handles will not.) Click and drag in the middle of the graphic to move it. You can do many other things to an image (including brightness, cropping, and resetting it to how it was originally brought in) under Format/Picture.

Image size: You need to plan ahead – in the package that created the graphic (or in program like PhotoShop) figure out the final print size of your graphic and scale it to about 200 dpi (dots per inch). The HP-3000 prints at 600 dpi, but the dithering it needs to do for most colors (all except the seven colors RGB and CMYK) takes up space – anything over 200 dpi is ignored for most colors. 150 dpi or even 100 dpi will look fine for most images.

Copy and Paste: Use this if you have something like an Excel graph you want to add to your document. Generally avoid this method if you can – Copy and Paste will often only give you a low-resolution copy of a graphic.

If you are printing your individual poster for grading purposes only (not for display), then the following instructions apply to you: Chose "File" then "Print". Select all to print (default setting), but SELECT the box that says "scale to fit". You will end up with a small poster (8.5" X 11" or 8.5" x 14" if you use legal paper). To get maximum benefit from the use of color you should use a color printer, although a black & white printer will also show some gray variations that demonstrate where color is used in the document.

If you want to print a DISPLAY poster see below....

                        Where to go to print DISPLAY-SIZE posters on campus:

T271 Health Sciences Building (Health Sciences Academic Services & Facilities 206-543-9275). ­   up to 54" wide by 100' long on Hewlett Packard

DesignJet 3500 and 5000 CP Printers.

Costs for Standard Papers at HSAS&F (check for current prices and information at www.uwposters.com or depts.washington.edu/hsasf/photo/posters.html)

  Size            Economy Bond    Semi-Gloss or Matte    High-Gloss

16x20            $14.00               16.00                              17.00

20x24              17.00               20.00                               21.00

24x36             24.00               28.00                               35.00

32x40             30.00               35.00                               43.00

40x60             42.00               54.00                               60.00

Commons at OUGL (36" Wide, unlimited length - $1.00 set up and $0.25 per inch of length). Keep in mind that we are using the length as "our width" and vice versa.

Mary Gates Hall CRC (36” Wide) Plotter $1.00 setup fee, $0.50 per inch.   See   http://depts.washington.edu/sacg/news/mgh-crc.php for updates.


You can print off campus (i.e. Kinko’s) but they are expensive ($100-$120) since they are trying to make a profit while the university is just trying to cover costs. NOT RECOMMENDED .

how to make powerpoint presentation with music and pictures

How To : Add music and video to a PowerPoint presentation

Add music and video to a PowerPoint presentation

Microsoft PowerPoint can be used to create power presentations. These presentation can contain images, animations, audio and video. Open your PowerPoint presentation. Go to the insert and select the audio and video option. Now browse to the file on your hard disk and select it. You can even select a video file to make your presentation better. Now this video will be added to your slide in the presentation. You can also choose different settings to the video and customize it. You can also select audio files in a similar manner. By inserting these audio and video files you can make your presentation more attractive and interesting. Make sure that you also copy these files when you copy your presentation to a different computer. This video shows how to add music and video to a PowerPoint presentation.

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Center for Teaching

Making better powerpoint presentations.

Print Version

Baddeley and Hitch’s model of working memory.

Research about student preferences for powerpoint, resources for making better powerpoint presentations, bibliography.

We have all experienced the pain of a bad PowerPoint presentation. And even though we promise ourselves never to make the same mistakes, we can still fall prey to common design pitfalls.  The good news is that your PowerPoint presentation doesn’t have to be ordinary. By keeping in mind a few guidelines, your classroom presentations can stand above the crowd!

“It is easy to dismiss design – to relegate it to mere ornament, the prettifying of places and objects to disguise their banality. But that is a serious misunderstanding of what design is and why it matters.” Daniel Pink

One framework that can be useful when making design decisions about your PowerPoint slide design is Baddeley and Hitch’s model of working memory .

how to make powerpoint presentation with music and pictures

As illustrated in the diagram above, the Central Executive coordinates the work of three systems by organizing the information we hear, see, and store into working memory.

The Phonological Loop deals with any auditory information. Students in a classroom are potentially listening to a variety of things: the instructor, questions from their peers, sound effects or audio from the PowerPoint presentation, and their own “inner voice.”

The Visuo-Spatial Sketchpad deals with information we see. This involves such aspects as form, color, size, space between objects, and their movement. For students this would include: the size and color of fonts, the relationship between images and text on the screen, the motion path of text animation and slide transitions, as well as any hand gestures, facial expressions, or classroom demonstrations made by the instructor.

The Episodic Buffer integrates the information across these sensory domains and communicates with long-term memory. All of these elements are being deposited into a holding tank called the “episodic buffer.” This buffer has a limited capacity and can become “overloaded” thereby, setting limits on how much information students can take in at once.

Laura Edelman and Kathleen Harring from Muhlenberg College , Allentown, Pennsylvania have developed an approach to PowerPoint design using Baddeley and Hitch’s model. During the course of their work, they conducted a survey of students at the college asking what they liked and didn’t like about their professor’s PowerPoint presentations. They discovered the following:

Characteristics students don’t like about professors’ PowerPoint slides

Characteristics students like like about professors’ PowerPoint slides

According to Edelman and Harring, some conclusions from the research at Muhlenberg are that students learn more when:

Advice from Edelman and Harring on leveraging the working memory with PowerPoint:

Presenting to Win: The Art of Telling Your Story , by Jerry Weissman, Prentice Hall, 2006

Presentation Zen: Simple Ideas on Presentation Design and Delivery , by Garr Reynolds, New Riders Press, 2008

Solving the PowerPoint Predicament: using digital media for effective communication , by Tom Bunzel , Que, 2006

The Cognitive Style of Power Point , by Edward R. Tufte, Graphics Pr, 2003

The Visual Slide Revolution: Transforming Overloaded Text Slides into Persuasive Presentations , by Dave Paradi, Communications Skills Press, 2000

Why Most PowerPoint Presentations Suck: And How You Can Make Them Better , by Rick Altman, Harvest Books, 2007

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How to Create a YouTube Video with PowerPoint

Sayak Boral

Few people nowadays have the patience or willingness to sit through multiple slide presentations. Online videos, on the other hand, are a powerful means to build user engagement in an era of lower attention spans. As long as the videos look professional, your audience will pay attention to whatever you have to say.

Follow these simple steps to convert your hard work that went in to creating a PowerPoint into an accessible and compact YouTube video.

Step 1: Clean Up Your Slides

If you want to give a professional finish to the video, try breathing life into the slides first.

Open the file with PowerPoint 2010 and click “View,” followed by “Slide Master,” to apply uniformity in alignment, bullets, fonts and spacing. After saving the Master template, go to “Slide Sorter” view and apply a minimalist, standard design. You can use an academic or corporate template as long as it’s minimal and clean.

Selecting design template for PowerPoint 2010

Too much text in a slide will disrupt the attention span of the typical YouTube viewer. Get rid of bullet lists, fancy animations, flowcharts and tables. If you previously used a slide to describe something complex, break it down into easily digestible ideas spread across multiple slides.

Use screenshots and full-slide, high-resolution images to fill up your new presentation. PowerPoint 2010 allows you to insert online pictures with a Creative Commons license and from the Bing search engine.

Insert online pics with PowerPoint 2010

You can also use the “Pictures with Captions” layout along with “Design Ideas” to create a robust background for video frames. Use free stock images for new picture ideas.


Step 2: Insert Audio

Background narration is the most important component of a high-quality YouTube video. You can download royalty-free music , but the best YouTube videos always come with speaker narration. Go to “Insert,” followed by “Audio,” where PowerPoint allows you to record your own voice for each slide.

Record Sound in PowerPoint 2010

There’s a chance you aren’t getting a very high-quality audio with PowerPoint alone. It’s far better to work with a pre-recorded audio clip and a tight script. You can use a voice recording app like Audiophile or an actual digital voice recorder. Our aim is to achieve professional results by filtering out echo and background noise.


For a fifty-slide presentation, you should aim for no more than ten seconds of recorded narration per slide. Go to “Slide Show,” followed by “Rehearse Timings,” to get the timings right for each slide. Import the MP3 files into their corresponding slides and play them in automatic mode.

PowerPoint 2010 audio narration

Finally, you are only required to set up the slide show. Check the options for “Play Narration” and “Use Timings” along with “Browsed by an individual (window).”


Step 3: Insert Video Clips (Optional)

If you did a good job with rehearsed narrations and images as described earlier, you can skip this part. However, a mini video clip within a video is a powerful way to retain your YouTube viewer’s attention. Unlike in the past, playing a video clip automatically from your PowerPoint is very easy.

Go to “Insert,” followed by “Video,” where you can embed any video from YouTube’s “Share” menu and play it on your own presentation.


Always make sure that it is your own video. You can always choose Creative Commons videos from YouTube, Vimeo and other sites. Use PowerPoint’s “Playback” option which is displayed after you embed a new video.

Step 4: Save PPT as Video

After clicking “File,” followed by “Save As,” save the PowerPoint as a WMV file. Your video is now ready for upload on YouTube and any other video-sharing sites.


Step 5: Upload Video on YouTube

Upload the desired video output to your YouTube channel. If it is aimed at prospects alone, you might want to keep it private or unlisted with no embedding or comments allowed.


Do you agree that converting your PowerPoint files to a five- or seven-minute video is a good investment of time? Please let us know your thoughts. Want to make the most of your time? Learn these PowerPoint keyboard shortcuts .

Sayak Boral

Sayak Boral is a technology writer with over eleven years of experience working in different industries including semiconductors, IoT, enterprise IT, telecommunications OSS/BSS, and network security. He has been writing for MakeTechEasier on a wide range of technical topics including Windows, Android, Internet, Hardware Guides, Browsers, Software Tools, and Product Reviews.

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Two Best Way To Record A PowerPoint Presentation with Narration

Record powerpoint presentation with audio.

标签: record powerpoint presentation , record PPT presentation , Record Powerpoint Presentation with Audio • 2018年8月19日 • 0 条评论

By Sarah Connor Updated on August 19, 2018

Recording PowerPoint presentation with audio can make your presentation become more easier and doesn’t install the PowerPoint, to make your PowerPoint presentation video looks authenticity and more professional, you can record and save your webcam when practicing.

From classrooms to boardrooms, PowerPoint slides are the go-to medium for sharing supporting content that helps audiences absorb and connect with the concepts and ideas shared in a presentation. Experienced business professionals and educators will be the first to tell you that the most effective video presentations show not only your PowerPoint slides, but also you presenting. From eye contact to body language, showing the actual presentation makes the viewer feel like they are in the room — it will grab your viewer’s attention and improve comprehension and retention of your key points. When it comes to recording employee training or other educational lectures, this method for recording a PowerPoint presentation is ultimately the best.

record PPT presentation with narration

What you need before Recording A PowerPoint Presentation with Narration?

Are you ready to record pro narration for your PowerPoint presentation Are you ready to record pro narration for your PowerPoint presentation? (graphic source) In this tutorial, you’ll shows you two methods to record narration in PowerPoint. With an affordable microphone (or your computer’s built-in option), you can add the commentary your audience should hear and include it with the final PowerPoint presentation file.

Method 1: How to Quickly Record Narration in PowerPoint Method 2: How to Create Powerpoint Video Presentation with Narration

Method 1: How to Quickly Record Narration in PowerPoint

Now let’s walk (step-by-step) through how to save PowerPoint 2013 as vdeo files, professionally record your narration while doing PowerPoint presentation on PC/Mac.

Step 1. Setup Your Microphone

Before you start to record audio inside PowerPoint, start off by making sure that your microphone is plugged in and ready to record. Whether you’re on Windows or macOS, you’ll want to access the audio device settings and set your default microphone.

You can’t change which device to record from or set volume levels for the microphone inside of PowerPoint, so make sure that it’s ready for recording before you dive into PowerPoint.

You can’t change the microphone settings inside of PowerPoint, so make sure you use the Windows or macOS settings to choose your mic and set levels before you start recording in PowerPoint.

Step 2. Press Record in PowerPoint

To record narrations in PowerPoint, start off by finding the Slide Show tab on PowerPoint’s ribbon. Click on the Slide Show tab to change the available options.

Record Narration in PowerPoint

On the Slide Show tab, choose Record Slide Show to launch the recording options. Make sure that you start on the first slide in PowerPoint to record audio and timings for the entire presentation.

Now, find the Record Slide Show button and click on it. A new window will pop up with two options to set before you start recording:

Slide and animation timings. Leave this option checked if you want to setup the timings for your slides. Basically, this option allows you to sync up your narration with slides. I recommend leaving it on. Narrations, ink, and laser pointer. Definitely leave this option checked to record audio narrations, even if you don’t plant to use ink or the pointer to add illustrations. Leave both of these options checked to record audio narrations and synchronize slide change timings. Make sure you’re ready before you press Start Recording. As soon as you click on it, PowerPoint will begin to record your screen and audio.

Step 3. Start Recording Your Narration

Once you Start Recording, PowerPoint will go into a full screen presentation view. It also begins recording audio from your microphone.

In the upper left corner of the window, you’ll see a Recording window with a runtime counter and other buttons. Use this to keep track of the length of your presentation.

You can use the arrow keys on your keyboard to switch between slides while recording. Use the right arrow to jump to the next slide, or the left arrow to move to the previous PowerPoint slide.

While recording, you’ll see a window with the runtime of your current recording. Note: We’re using the popular Simplicy PowerPoint template from GraphicRiver. Find more professional PowerPoint templates with great designs.

Basically, PowerPoint is recording exactly what’s on your screen along with the audio you speak into your microphone.

When you’re finished, click on the X button in the upper right corner of the Recording window to complete the audio recording.

It’s ideal if you have a dual monitor setup and you can use Presenter View, which puts a preview of your next slide with your speaking notes on a second screen. Turn on Presenter View on the Slideshow tab by checking Use Presenter View.

It’s great to have Presenter View on a second screen while you’re recording your narrations. You can use this to show your Speaker Notes and a preview of the next slide to keep you on pace.

Step 4. Use Annotations (Optional)

While you’re recording your presentation, you can also add annotations to your PowerPoint. You can use a digital pen, highlighter or laser pointer to add markings.

I love this feature when I’m gesturing toward something specific on the slide in my narration.

To use annotations, hover in the lower left corner of your presentation while recording the presentation. There are extra tools that you can choose from. For an annotation, click on the third icon of the left to choose from one of the tools.

In this example, I’ve circled the text logo to bring attention to it. Annotations work well in presentations as a way to focus the viewer’s attention. After you select a tool, you can draw on the slide to add the annotation. It doesn’t change the original slide, but it does add it to the recorded version of your presentation. Viewers will see these annotations drawn in while watching the recorded version of your presentation. Click “Stop” and “OK” to stop the recording.

record video narration

Step 5. Reset Presentation Timings as Needed

Let’s say that you had the perfect audio take, but the timings of your slide changes were off by a bit. That’s no problem; we can readily restart the process of setting your slide timings.

To do that, make sure that you’re on the Slide Show tab and click on Rehearse Timings. Your presentation will go into full screen mode and you can use the arrow keys to changes slides to set new timings.

Choose Rehearse Timings to re-do the timing of your slide changes as needed. Now that you’re finished, you can send your presentation onto a viewer with your narration embedded. When they play the presentation, your record narration will play with it, on the timings you’ve setup while rehearsing.

Note: For more related instructions, learn more about How to Convert Your PowerPoint (PPT) to Video in our helpful tutorial on the subject.

Tips : Above free guide to record PPT presentation video in PowerPoint 2016 or PowerPoint 2013, you may wase long time to make a presentation video, and the recording audio quality is not good. In additional, the QuickTime media, which require you install a third-party QuickTime codec called ffdShow in order to achieve the compatibility. Let’s we will teach you another guide to record a PowerPoint presentation with narration and music with more convenient and intelligible.

Method 2: How to Create Powerpoint Video Presentation with Narration

To make it easy to create Powerpoint video with narration, here we highly recommend a third party program – Screen Recorder , which can help you record PowerPoint presentation with audio , in additional, you can highlight your mouse cursor with customized size and color, so that make your video looks clearer and more professional. What’s more, the Screen Recorder helps you capture online YouTube videos, games, podcasts, webinars, lectures, presentations, Skype calls, online conference, webcam videos, etc. in full screen or customized screen size. The recording Powerpoint presentation video will be saved in MP4, WMV, MOV, AVI, GIF, TS, etc. for easily playback and sharing. Furthermore, we’ll show a tutorial on the program.

Create Powerpoint Video Presentation with Audio by Screen Recorder

Step 1. Download and Launch Screen Recorder on PC or Mac

100% free to download the Screen Recorder on convert-apple-music.net and then install it. After that, you’ll see a simplified interface like this.

Record PowerPoint Presentation Video on PC

Step 2. Click “Video Recorder” and Customize your Recording Area for PPT

Go to “Video Recorder” function and and “V” button, then select a recording area which is suitable for your PowerPoint Presentation by choose “Full screen” or customize your recording area.

Custom the screen recording area

Step 3. Check Recording Audio

Don’t forget to check both “System Audio” and “Microphone”, when you’re recording presentation video to share online. Otherwise, viewers will not catch what you prepare to deliver in the video.

If you want to record an Powerpoint video presentation with your narration, please turn on both of “System Audio” and “Microphone” option. If you don’t want to add narration to your video presentation, please turn off “Microphone” in order to record the system sound with high audio quality.

Select audio Recorder

Step 4. Setting Recording Files Format

Go to “More Settings” and select “Output” to select the video formats and audio audio, also, you can choose the location to save recording videos.

Setting Recording Files Format

Step 5. HotKeys Settings (OPTIONAL)

In “HotKeys”, you are able to set your own hotkeys to start/stop the capture, pause/resume capture and take a screenshot.

Choose Hot Keys

Step 6. Start to Record PPT Presentation Video

After completing the above settings, then open your prepared PPT and you are ready to give your lecture, please click on “ REC ” button start recording PPT presentation video. When you practice complete, please click “End” button to stop recording. What’s more, remember to click on the “Save” button at the bottom right of the screen to save the recording PPT presentation video.

Record PPT Presentation Video

When you record a PowerPoint video, you can share your amazing presentation with friends or to YouTube, Facebook or any other video-sharing site/social network. Besides, if you are looking for a solution to convert recording video to other video format or burn to DVD, you can use this Video Converter and DVD Creator .

Related Article

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  3. Powerpoint Templates for Music Awesome Free Music Powerpoint Templates

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  6. PPT Language as a Medium of Communication B.Ed 1St Sem


  1. How to Make a Poster Using PowerPoint

    1. Start PowerPoint: Make a New presentation – a blank one. Lines, Boxes, Arrows: There are many other things that PowerPoint can do. Next to the Text Box tool are tools to make ovals, boxes, lines, arrows, etc

  2. Making Better PowerPoint Presentations

    We have all experienced the pain of a bad PowerPoint presentation. The good news is that your PowerPoint presentation doesn't have to be ordinary. Students in a classroom are potentially listening to a variety of things: the instructor

  3. How to Create a YouTube Video with PowerPoint

    Open the file with PowerPoint 2010 and click “View,” followed by “Slide Master,” to apply uniformity in alignment, bullets, fonts and spacing. PowerPoint 2010 allows you to insert online pictures with a Creative

  4. How To Write A Great PowerPoint Presentation

    The way you present the information on your slides is crucial if you want to write a good PowerPoint presentation. Now that you've written the content of your PowerPoint presentation

  5. Two Best Way To Record A PowerPoint Presentation with Narration

    From classrooms to boardrooms, PowerPoint slides are the go-to medium for sharing supporting content that helps audiences absorb and connect with the concepts and ideas shared in a presentation