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Blog Beginner Guides

8 Types of Presentations You Should Know [+Examples & Tips]

By Krystle Wong , Aug 11, 2023

Types of Presentation

From persuasive pitches that influence opinions to instructional demonstrations that teach skills, the different types of presentations serve a unique purpose, tailored to specific objectives and audiences.

Presentations that are tailored to its objectives and audiences are more engaging and memorable. They capture attention, maintain interest and leave a lasting impression. 

Don’t worry if you’re no designer —  Whether you need data-driven visuals, persuasive graphics or engaging design elements, Venngage can empower you to craft presentations that stand out and effectively convey your message.

Venngage’s intuitive drag-and-drop interface, extensive presentation template library and customizable design options make it a valuable tool for creating slides that align with your specific goals and target audience. 

Click to jump ahead:

8 Different types of presentations every presenter must know

How do i choose the right type of presentation for my topic or audience, types of presentation faq, 5 steps to create a presentation with venngage .

types of presentation files

When it comes to presentations, versatility is the name of the game. Having a variety of presentation styles up your sleeve can make a world of difference in keeping your audience engaged. Here are 8 essential presentation types that every presenter should be well-acquainted with:

1. Informative presentation

Ever sat through a presentation that left you feeling enlightened? That’s the power of an informative presentation. 

This presentation style is all about sharing knowledge and shedding light on a particular topic. Whether you’re diving into the depths of quantum physics or explaining the intricacies of the latest social media trends, informative presentations aim to increase the audience’s understanding.

When delivering an informative presentation, simplify complex topics with clear visuals and relatable examples. Organize your content logically, starting with the basics and gradually delving deeper and always remember to keep jargon to a minimum and encourage questions for clarity.

Academic presentations and research presentations are great examples of informative presentations. An effective academic presentation involves having clear structure, credible evidence, engaging delivery and supporting visuals. Provide context to emphasize the topic’s significance, practice to perfect timing, and be ready to address anticipated questions. 

types of presentation files

2. Persuasive presentation

If you’ve ever been swayed by a passionate speaker armed with compelling arguments, you’ve experienced a persuasive presentation . 

This type of presentation is like a verbal tug-of-war, aiming to convince the audience to see things from a specific perspective. Expect to encounter solid evidence, logical reasoning and a dash of emotional appeal.

With persuasive presentations, it’s important to know your audience inside out and tailor your message to their interests and concerns. Craft a compelling narrative with a strong opening, a solid argument and a memorable closing. Additionally, use visuals strategically to enhance your points.

Examples of persuasive presentations include presentations for environmental conservations, policy change, social issues and more. Here are some engaging presentation templates you can use to get started with: 

types of presentation files

3. Demonstration or how-to presentation

A Demonstration or How-To Presentation is a type of presentation where the speaker showcases a process, technique, or procedure step by step, providing the audience with clear instructions on how to replicate the demonstrated action. 

A demonstrative presentation is particularly useful when teaching practical skills or showing how something is done in a hands-on manner.

These presentations are commonly used in various settings, including educational workshops, training sessions, cooking classes, DIY tutorials, technology demonstrations and more. Designing creative slides for your how-to presentations can heighten engagement and foster better information retention. 

Speakers can also consider breaking down the process into manageable steps, using visual aids, props and sometimes even live demonstrations to illustrate each step. The key is to provide clear and concise instructions, engage the audience with interactive elements and address any questions that may arise during the presentation.

types of presentation files

4. Training or instructional presentation

Training presentations are geared towards imparting practical skills, procedures or concepts — think of this as the more focused cousin of the demonstration presentation. 

Whether you’re teaching a group of new employees the ins and outs of a software or enlightening budding chefs on the art of soufflé-making, training presentations are all about turning novices into experts.

To maximize the impact of your training or instructional presentation, break down complex concepts into digestible segments. Consider using real-life examples to illustrate each point and create a connection. 

You can also create an interactive presentation by incorporating elements like quizzes or group activities to reinforce understanding.

types of presentation files

5. Sales presentation

Sales presentations are one of the many types of business presentations and the bread and butter of businesses looking to woo potential clients or customers. With a sprinkle of charm and a dash of persuasion, these presentations showcase products, services or ideas with one end goal in mind: sealing the deal.

A successful sales presentation often has key characteristics such as a clear value proposition, strong storytelling, confidence and a compelling call to action. Hence, when presenting to your clients or stakeholders, focus on benefits rather than just features. 

Anticipate and address potential objections before they arise and use storytelling to showcase how your offering solves a specific problem for your audience. Utilizing visual aids is also a great way to make your points stand out and stay memorable.

A sales presentation can be used to promote service offerings, product launches or even consultancy proposals that outline the expertise and industry experience of a business. Here are some template examples you can use for your next sales presentation:

types of presentation files

6. Pitch presentation

Pitch presentations are your ticket to garnering the interest and support of potential investors, partners or stakeholders. Think of your pitch deck as your chance to paint a vivid picture of your business idea or proposal and secure the resources you need to bring it to life. 

Business presentations aside, individuals can also create a portfolio presentation to showcase their skills, experience and achievements to potential clients, employers or investors. 

Craft a concise and compelling narrative. Clearly define the problem your idea solves and how it stands out in the market. Anticipate questions and practice your answers. Project confidence and passion for your idea.

types of presentation files

7. Motivational or inspirational presentation

Feeling the need for a morale boost? That’s where motivational presentations step in. These talks are designed to uplift and inspire, often featuring personal anecdotes, heartwarming stories and a generous serving of encouragement.

Form a connection with your audience by sharing personal stories that resonate with your message. Use a storytelling style with relatable anecdotes and powerful metaphors to create an emotional connection. Keep the energy high and wrap up your inspirational presentations with a clear call to action.

Inspirational talks and leadership presentations aside, a motivational or inspirational presentation can also be a simple presentation aimed at boosting confidence, a motivational speech focused on embracing change and more.

types of presentation files

8. Status or progress report presentation

Projects and businesses are like living organisms, constantly evolving and changing. Status or progress report presentations keep everyone in the loop by providing updates on achievements, challenges and future plans. It’s like a GPS for your team, ensuring everyone stays on track.

Be transparent about achievements, challenges and future plans. Utilize infographics, charts and diagrams to present your data visually and simplify information. By visually representing data, it becomes easier to identify trends, make predictions and strategize based on evidence.

types of presentation files

Now that you’ve learned about the different types of presentation methods and how to use them, you’re on the right track to creating a good presentation that can boost your confidence and enhance your presentation skills . 

Selecting the most suitable presentation style is akin to choosing the right outfit for an occasion – it greatly influences how your message is perceived. Here’s a more detailed guide to help you make that crucial decision:

1. Define your objectives

Begin by clarifying your presentation’s goals. Are you aiming to educate, persuade, motivate, train or perhaps sell a concept? Your objectives will guide you to the most suitable presentation type. 

For instance, if you’re aiming to inform, an informative presentation would be a natural fit. On the other hand, a persuasive presentation suits the goal of swaying opinions.

2. Know your audience

Regardless if you’re giving an in-person or a virtual presentation — delve into the characteristics of your audience. Consider factors like their expertise level, familiarity with the topic, interests and expectations. 

If your audience consists of professionals in your field, a more technical presentation might be suitable. However, if your audience is diverse and includes newcomers, an approachable and engaging style might work better.

types of presentation files

3. Analyze your content

Reflect on the content you intend to present. Is it data-heavy, rich in personal stories or focused on practical skills? Different presentation styles serve different content types. 

For data-driven content, an informative or instructional presentation might work best. For emotional stories, a motivational presentation could be a compelling choice.

4. Consider time constraints

Evaluate the time you have at your disposal. If your presentation needs to be concise due to time limitations, opt for a presentation style that allows you to convey your key points effectively within the available timeframe. A pitch presentation, for example, often requires delivering impactful information within a short span.

5. Leverage visuals

Visual aids are powerful tools in presentations. Consider whether your content would benefit from visual representation. If your PowerPoint presentations involve step-by-step instructions or demonstrations, a how-to presentation with clear visuals would be advantageous. Conversely, if your content is more conceptual, a motivational presentation could rely more on spoken words.

types of presentation files

6. Align with the setting

Take the presentation environment into account. Are you presenting in a formal business setting, a casual workshop or a conference? Your setting can influence the level of formality and interactivity in your presentation. For instance, a demonstration presentation might be ideal for a hands-on workshop, while a persuasive presentation is great for conferences.

7. Gauge audience interaction

Determine the level of audience engagement you want. Interactive presentations work well for training sessions, workshops and small group settings, while informative or persuasive presentations might be more one-sided.

8. Flexibility

Stay open to adjusting your presentation style on the fly. Sometimes, unexpected factors might require a change of presentation style. Be prepared to adjust on the spot if audience engagement or reactions indicate that a different approach would be more effective.

Remember that there is no one-size-fits-all approach, and the best type of presentation may vary depending on the specific situation and your unique communication goals. By carefully considering these factors, you can choose the most effective presentation type to successfully engage and communicate with your audience.

To save time, use a presentation software or check out these presentation design and presentation background guides to create a presentation that stands out.    

types of presentation files

What are some effective ways to begin and end a presentation?

Capture your audience’s attention from the start of your presentation by using a surprising statistic, a compelling story or a thought-provoking question related to your topic. 

To conclude your presentation , summarize your main points, reinforce your key message and leave a lasting impression with a powerful call to action or a memorable quote that resonates with your presentation’s theme.

How can I make my presentation more engaging and interactive?

To create an engaging and interactive presentation for your audience, incorporate visual elements such as images, graphs and videos to illustrate your points visually. Share relatable anecdotes or real-life examples to create a connection with your audience. 

You can also integrate interactive elements like live polls, open-ended questions or small group discussions to encourage participation and keep your audience actively engaged throughout your presentation.

Which types of presentations require special markings

Some presentation types require special markings such as how sales presentations require persuasive techniques like emphasizing benefits, addressing objections and using compelling visuals to showcase products or services. 

Demonstrations and how-to presentations on the other hand require clear markings for each step, ensuring the audience can follow along seamlessly. 

That aside, pitch presentations require highlighting unique selling points, market potential and the competitive edge of your idea, making it stand out to potential investors or partners.

Need some inspiration on how to make a presentation that will captivate an audience? Here are 120+ presentation ideas to help you get started. 

Creating a stunning and impactful presentation with Venngage is a breeze. Whether you’re crafting a business pitch, a training presentation or any other type of presentation, follow these five steps to create a professional presentation that stands out:

  • Sign up and log in to Venngage to access the editor.
  • Choose a presentation template that matches your topic or style.
  • Customize content, colors, fonts, and background to personalize your presentation.
  • Add images, icons, and charts to enhancevisual style and clarity.
  • Save, export, and share your presentation as PDF or PNG files, or use Venngage’s Presentation Mode for online showcasing.

In the realm of presentations, understanding the different types of presentation formats is like having a versatile set of tools that empower you to craft compelling narratives for every occasion.

Remember, the key to a successful presentation lies not only in the content you deliver but also in the way you connect with your audience. Whether you’re informing, persuading or entertaining, tailoring your approach to the specific type of presentation you’re delivering can make all the difference.

Presentations are a powerful tool, and with practice and dedication (and a little help from Venngage), you’ll find yourself becoming a presentation pro in no time. Now, let’s get started and customize your next presentation!

ShapeChef

  • Frequently Asked Questions (FAQ)

Understanding PowerPoint File Formats

It’s possible to use PowerPoint for years without ever thinking about the various file formats that are available to you. By learning about PowerPoint’s file formats and options, however, you can do a much more effective job of creating presentations, backing them up, sharing them with colleagues, and protecting the information that they contain.

Ordinary PowerPoint Presentations

When you save a simple PowerPoint presentation, you give it a name, and PowerPoint adds the file extension .pptx. Your Sales Presentation file becomes Sales Presentation.pptx .

If your PowerPoint presentation contains one or more macros, PowerPoint will automatically detect their presence and save your presentation as a .pptm file. You can force PowerPoint to save a presentation that includes macros as a .pptx file, but PowerPoint won’t let you play the macros that you’ve included in your slide slow. So it’s best to let it save your file with the .pptm extension.

PowerPoint File Formats

If you need to share your presentation with a colleague who is using an older version of PowerPoint, then save your slides as a .ppt file. PowerPoint 97 through 2003 cannot open and process .pptx or .pptm files.

If you’re using PowerPoint 2007 or newer, you should always save your work in .pptx format (or in .pptm format if you’ve used macros in your presentation). The options described below are additional ways to save your work. Be sure to save them first as ordinary .pptx or .pptm files before you save them in any of these other formats.

PowerPoint Shows

If you want to give your PowerPoint presentation to a friend or colleague, and you don’t want them to change anything, then save your presentation as a PowerPoint Show file. Your colleagues can display your slides, but they will be unable to change any part of your presentation.

There are three types of PowerPoint Shows: Save an ordinary presentation as a .ppsx file. If you’re using macros in your presentation, save it as a .ppsm file. If you’re sending your slide show to somebody who is using PowerPoint 97 through 2003, then create a .pps PowerPoint Show file.

Be sure to save your presentation as a plain vanilla (.pptx) file or as a macro-enabled (.pptm) file. If you’ve only saved the Show file, you won’t be able to make changes to your presentation.

PowerPoint Picture Presentations

Picture Presentations add an additional layer of protection to your work. To the casual observer, a PowerPoint Picture Presentation looks like an ordinary PowerPoint slideshow. But when you save your work as a Picture Presentation, each slide is converted to a simple image.

Slides contain text objects, image objects, animations, transitions, and many other special effects. By contrast, Picture Presentations contain only snapshots of your slides.

If somebody wants to copy your work, they can see each of the images and retype the text. They can even grab (and re-crop) the images. But they cannot capture any of the magic that is PowerPoint.

If you create a Picture Presentation, be sure to give it a unique name. If you only save the Picture Presentation .pptx file, you won’t be able to modify your presentation in the future.

Windows Media Videos

You can convert your PowerPoint presentation to an ordinary Windows Media Video (.wmv) file, and play it using the built-in Windows Media Player or any other video player. Your .wmv file can be enjoyed by any Windows or Mac user, even if they don’t have PowerPoint installed on their computer.

As always, don’t make your .wmv file the only version of your slideshow or you’ll be very disappointed when you want to make changes to the presentation.

Outline/RTF

PowerPoint lets you turn your slideshow into plain text. This is handy if you want to move some of the presentation’s text to your website or blog.

When you create a rich text format (.rtf) file, you save only the text. You lose all of the images, animations, slide-to-slide transitions, and other non-text objects.

It’s easy to save your presentation as a portable document format (.pdf) file. These .pdf files can be opened on any Windows, Mac, Unix/Linux, iOS, or Android device. The resulting file, however, is a static document. Don’t expect to see slides fade in and out. All of your animated objects will become static.

You can save your slides as an XML Paper Specification (.xps) file. That’s a fancy way to say that if you double-click your .xps file in Windows Explorer, the operating system will open your file using its built-in XPS Viewer.

The XPS format is ideal for sending your slideshow to users who have neither PowerPoint nor Adobe Acrobat Reader installed on their computers. As with the .pdf format above, .xps files have text and images, but no animation.

If you’re happy with this year’s Financial Results slideshow, and you want to create next year’s presentation using the same colors and fonts, then save your current presentation as a template, and use it over and over.

As you may have guessed, save your work as a .potx file for use in PowerPoint 2007 and newer, as a .potm file for a 2007 or newer macro-enabled presentation, and as a .pot file for use on PowerPoint 97 through 2003.

Office Themes and Backups

Because Microsoft PowerPoint is part of Microsoft Office, you can use two Office file types to make your PowerPoint work easier and safer.

You can save your presentation theme as an Office .thmx file. Future PowerPoint presentations, as well as Word documents and Excel spreadsheets, can use this Office theme to set their fonts and colors. This results in a consistent look and feel to all of the Office documents that you present to prospects and customers.

Autosave is built into most Office applications, including PowerPoint. If you experienced a power outage and hadn’t saved your PowerPoint presentation before you lost power, it’s possible that there’s a recent version of your slideshow in the Office Autosave library. If you click File , click Open , and click Recover Unsaved Presentation , you may be pleased by the information that PowerPoint saved for you.

The Bottom Line

There’s no need to memorize all of the PowerPoint file extensions and options that are available. But be sure that you’re including all of these files when you do your regular on-site and off-site backups. And bookmark this blog page so that you can return to it when you need to save or open a PowerPoint presentation in one of the less popular file formats.

  • September 20, 2014

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Common Presentation File Types

Cover image for Common Presentation File Types

Introduction to Presentation File Formats

When it comes to creating and sharing presentations, choosing the right file format is crucial. Different presentation file types offer various features and compatibility options. In this article, we will explore the most popular presentation file formats and discuss their advantages and use cases.

Most Popular Presentation File Types

Most Popular Presentation File Types

Microsoft PowerPoint (.ppt and .pptx)

Microsoft PowerPoint is one of the most widely used presentation software, and it supports two file formats: .ppt and .pptx. The .ppt format is the older version, while .pptx is the newer XML-based format. Both formats offer a range of features and compatibility options.

Advantages of PowerPoint Formats

  • Wide Compatibility: PowerPoint files can be opened and edited on both Windows and Mac operating systems.
  • Rich Formatting Options: PowerPoint provides a wide range of formatting tools, allowing users to create visually appealing presentations.
  • Advanced Animation and Transition Effects: PowerPoint offers various animation and transition effects to enhance the visual appeal of presentations.

How to Use PowerPoint Files

To use PowerPoint files, you need to have Microsoft PowerPoint installed on your computer. Once you have created or received a PowerPoint file, you can open it in PowerPoint and start editing or presenting it. PowerPoint also allows you to export presentations to other formats for sharing or compatibility purposes.

Google Slides (.gslides)

Google Slides is a web-based presentation software provided by Google. It offers a convenient and collaborative way to create and share presentations.

Benefits of Google Slides

  • Cloud-Based Collaboration: Google Slides allows multiple users to work on a presentation simultaneously, making it ideal for team projects.
  • Easy Access and Sharing: Presentations created in Google Slides can be accessed and shared from any device with an internet connection.
  • Real-Time Editing: Users can see changes made by collaborators in real-time, facilitating seamless collaboration.

Accessing and Sharing Google Slides Presentations

To access and use Google Slides, you need a Google account. Simply visit the Google Slides website and sign in with your account. From there, you can create new presentations or upload existing files. Google Slides also provides options to share presentations with others, allowing for easy collaboration.

Apple Keynote (.key)

Apple Keynote is a presentation software designed for Mac users. It offers a range of features and is known for its sleek and visually appealing presentations.

Key Features of Keynote Presentations

  • Stunning Visuals: Keynote provides a wide range of templates, themes, and design tools to create visually stunning presentations.
  • Seamless Integration with Apple Devices: Keynote is optimized for Mac, iPhone, and iPad, allowing for easy creation and presentation on Apple devices.
  • Advanced Animation and Transitions: Keynote offers a variety of animation and transition effects to enhance the visual impact of presentations.

Compatibility with Other Systems

While Keynote is primarily designed for Mac users, presentations created in Keynote can be exported to other formats such as PowerPoint or PDF for compatibility with Windows or other systems.

Adobe PDF (.pdf)

Adobe PDF is a widely used file format for various types of documents, including presentations. PDF files offer several advantages when it comes to sharing and viewing presentations.

Using PDFs for Presentations

PDF files are known for their consistent formatting and compatibility across different devices and operating systems. When you convert a presentation to PDF, it preserves the layout, fonts, and graphics, ensuring that the presentation looks the same on any device.

Advantages of PDF Format for Sharing

  • Universal Compatibility: PDF files can be opened and viewed on almost any device or operating system.
  • Preservation of Formatting: PDF files retain the original formatting of the presentation, ensuring that it looks the same on different devices.
  • Security Options: PDF files can be password-protected or encrypted, providing an extra layer of security when sharing sensitive presentations.

OpenDocument Presentation (.odp)

OpenDocument Presentation (ODP) is an open-source file format used by software such as LibreOffice and Apache OpenOffice. ODP files offer a range of features and compatibility options.

Understanding OpenDocument Format

OpenDocument Format is an open standard for office documents, including presentations. ODP files are based on XML and can be opened and edited using various software applications.

Software That Supports ODP Files

ODP files can be opened and edited using software such as LibreOffice, Apache OpenOffice, and Google Slides. These applications provide compatibility with ODP files and offer similar features to other presentation software.

Other Presentation Formats to Consider

Prezi presentations (.pez).

Prezi is a web-based presentation software that offers a unique and interactive way to create presentations.

Interactive Presentations with Prezi

Prezi allows users to create non-linear presentations that zoom and pan between different content areas. This interactive approach can engage the audience and make presentations more memorable.

HTML5 Presentations

HTML5 presentations are web-based presentations that can be viewed in a web browser without the need for specific software.

Web-Based Presentation Advantages

HTML5 presentations offer the advantage of easy accessibility. They can be viewed on any device with a web browser, making them ideal for online sharing and remote presentations.

Factors to Consider When Choosing a Presentation File Type

When choosing a presentation file type, several factors should be considered to ensure compatibility, accessibility, and ease of use.

Compatibility and Accessibility

Consider the operating systems and devices your audience will be using. Choose a file format that can be opened and viewed on those systems without compatibility issues.

Interactivity and Multimedia Support

If your presentation requires advanced animation, multimedia elements, or interactivity, choose a file format that supports these features.

Ease of Use and Editing Capabilities

Consider the ease of use and editing capabilities of the presentation software associated with the file format. Choose a format that aligns with your editing needs and skill level.

Converting Between Different Presentation Formats

Converting Between Different Presentation Formats

Sometimes, you may need to convert presentations from one file format to another. Several tools and software options are available for this purpose.

Tools and Software for Conversion

Online conversion services.

There are various online conversion services that allow you to convert presentations between different file formats. Some popular options include Zamzar, Smallpdf, and CloudConvert.

Desktop Applications

Presentation software such as Microsoft PowerPoint, Google Slides, and Adobe Acrobat also provide options to convert presentations to different file formats. These applications often offer more control and customization options during the conversion process.

Best Practices for Managing Presentation Files

To effectively manage presentation files, consider the following best practices:

Organizing and Storing Your Presentations

Create a logical folder structure to organize your presentations. Use descriptive file names and consider using cloud storage solutions or version control systems for easy access and backup.

Security and Sharing Protocols

When sharing presentations, consider the sensitivity of the content and implement appropriate security measures. Use password protection or encryption when necessary, and choose secure file sharing methods.

Choosing the right presentation file format is essential for creating, sharing, and presenting your content effectively. By considering factors such as compatibility, accessibility, and ease of use, you can select the format that best suits your needs. Whether it's Microsoft PowerPoint, Google Slides, Apple Keynote, or other formats, each offers unique features and advantages. Remember to follow best practices for managing presentation files and consider converting between formats when necessary. With these considerations in mind, you can create impactful presentations that engage and inform your audience.

FAQs About Presentation File Types

Here are some frequently asked questions about presentation file types:

Can I open PowerPoint files in Google Slides? Yes, Google Slides allows you to open and edit PowerPoint files. Simply upload the PowerPoint file to Google Slides, and it will be converted to the Google Slides format.

Can I convert Keynote presentations to PowerPoint? Yes, Keynote provides an option to export presentations to PowerPoint format. This allows you to share Keynote presentations with users who do not have Keynote installed.

Are PDF files suitable for presenting in a live setting? While PDF files are primarily designed for viewing and sharing, they can be used for presenting in a live setting. However, they may lack some of the interactive features available in dedicated presentation software.

Can I convert a PowerPoint presentation to HTML5? Yes, there are tools available that allow you to convert PowerPoint presentations to HTML5 format. This enables you to create web-based presentations that can be viewed in a web browser.

What is the advantage of using cloud-based presentation software? Cloud-based presentation software, such as Google Slides, allows for easy collaboration, real-time editing, and access from any device with an internet connection. It eliminates the need for local software installations and facilitates seamless teamwork.

Remember to consider your specific needs and requirements when choosing a presentation file format.

8 Types of Presentations (With Tips) You Need to Know in 2023

8 Types of Presentations (With Tips) You Need to Know in 2023

Leah Nguyen • 25 Oct 2023 • 10 min read

Benjamin Franklin has a famous quote that ‘nothing can be said to be certain except for death and taxes’. Well, there’s another thing we’d like to throw in… Types of Presentation …

Presentations seem to follow us along in life. From children in school to suited salary people, we’re expected to use presentation software to make presentations that delight our audiences.

Executing a well-rounded presentation is by no means an easy task. There are many things to consider, but before we head to finer details, you must know what type of presentation you should deliver to your audience so that they get the message just right .

In this article, we will explore the most common types of presentations you’ll come across in your life, plus a few helpful tips to create them.

Let’s jump in 💪

Table of Contents

College presentation.

  • Business Presentations – Types of Presentation
  • Product Presentation
  • Marketing Presentation
  • Data Presentation
  • 5-minute Presentation
  • 10-minute Presentation
  • Webinar Platforms
  • The 10 20 30 Rule
  • The 5/5/5 Rule

What is 7×7 rule?

So, what are the 8 steps to create a successful college presentation, serving any topics which you have in mind! Tips to create the best College Presentation !

Or, learn how visual presentation examples really affect engagement within a speech section!

Failed performance might stay behind a range of fruitless presentation slides or lack of body language. A useful idea to kill participants’ boredom while doing a public speech is to ask for help from presentation tools or implement different creative presentation ideas from experts. So, let’s check out few useful creative presentation ideas !

Tips on how to make a 5 minute presentation ! Or, learn how survey result presentation really affect the ended results, to make the next one much better!

Business Presentation s – Types of Presentation

In the business world, you’ll undoubtedly need presentations for anything, from product launching and strategy planning , to company trend reports and many more.

Let’s take a glance at the different types of presentations you might encounter in the business world 👇

Check out our Guide on ‘How to Nail A Presentation Like Apple’ . or tips to host Business Presentation successfully!

More Tips with AhaSlides

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Product Presentation – Types of Presentation

product presentation

In different presentation styles, a product presentation is a great opportunity to show off your newly built or renovated product features to the world.

Unlike other types of business presentations, the main purpose of this presentation is either to build hype around your product with users or to outline the idea of your product to your own team and shareholders.

Tips for delivering a product presentation

  • Demonstrate it live . How does the audience know what you’re talking about when all you’ve given them is some vague speech about the product? For a product presentation to reach its full potential, it’s best to demonstrate the features visually so the audience can truly believe in them.
  • Present with passion . When it comes to types of presentations in business, this is not the time to instruct or educate your audience about something. You want to introduce a new thing that no one has heard about, penetrate a new segment/market and either get people to incorporate your product into their lives or convince stakeholders that it’s worth a punt. The best way to do that? Make as much noise as possible. 
  • Offer a bonus at the end . Give the audience something to walk away with for a powerful ending; this can be an incentive for ordering the new product early or a bit of fun trivia to excite the crowd.

Hosting a product presentation can be big pressure. Our all-rounded guide with real-life examples can help.

Marketing Presentation – Types of Presentation

marketing presentation

No matter how solid your product or service is, you’ll have to come up with a proper plan to make it known and sell it to your intended audience.

This is where marketing presentations come into play. They introduce how, when and where you plan to sell your product to the board of directors or other shareholders. They will decide if those strategies are good to go.

Tips for delivering a marketing presentation

  • Match your theme with the audience . There’s nothing wrong with being business-boring, but if your company is selling toys for children, your audience won’t understand the fun, bubbly spirit you’re trying to convey. Try to centre the slide designs and the attitude around the target audience.
  • Show real-life data . No matter what styles of presentation you choose, back up your bold statements with facts. Don’t rely on a hunch or people will doubt what you’re claiming.

You’re just one step away from creating an awesome marketing presentation. Nail the talk by checking our guide .

Methods of Data Presentation – Types of Presentation

Methods of data presentation

In a world where every business relies on data analysis to make a difference, turning hard digits into meaningful and understandable insights is the role of a data presentation .

Make informed decisions, see the gap, and take the risky leap; all are possible if you have the ability to make sense of your data through various visualisation methods like bar charts, line graphs, histograms, and such.

Tips for delivering a data presentation

  • Communicate the numbers clearly . You’ll have to stop assuming that everyone, including your boss, knows what you’re talking about. More often than not, they don’t, and it’s not their job to dig below the surface. Explain to them what the numbers mean and why this is important before presenting any data; the audience will surely appreciate that.
  • Avoid presenting too many different things on one slide . We’ve seen people tackling four to five different types of charts on a single slide and it’s not nice. It’s overwhelming to process all of the data across all the different formats, so next time, go through one thing at a time to give the audience a chance to understand and remember it.

We’ve got these 10 methods of data presentation to make your numbers as clear as day. Examples and great tips included!

Timed Presentation – Types of Presentation

Do you know that the most impactful presentations in the world never exceed 20 minutes?

Real-life cases have proven that a lengthy one-hour talk is not as effective or memorable as a shorter one. That’s why more presenters are shifting to timed presentations where they are compelled to deliver concise content within a specific time block.

The most common time presentations that you often meet in business or education settings are 5-minute presentations and 10-minute presentations . They are short, and will push you to make the most out of them.

5-minute Presentation – Types of Presentation

this is a feature image for the article describing how to make a 5 minute presentation

A 5-minute presentation is made for busy people who don’t want to waste half an hour listening to someone ramble. However, this type of presentation is one of the most difficult forms of presentation to master, because being concise but also informative is harder than you think.

Tips for delivering a 5-minute presentation

  • Plan the timing . There’s not much room for procrastination when you’ve only got 5 minutes, so divide what you’re going to say into different time blocks. For example, make an introduction no longer than 1 minute, then dedicate the most time to explaining the main points.
  • Remember that less is more . As you have such a short timeframe, don’t cram too much information like you’re stuffing a turkey; be selective with the content you choose…Try the 5-5-5 rule if you have trouble turning your back from a maximalist lifestyle. 
  • Practice flowing . If you’re stuttering or giving out spaces of prolonged silence, you’re already losing so much precious time. Set the timer, practice speaking at a normal speed and see if there are any parts in which you should speed up, consider cutting or say in another way.

Check out our comprehensive guide on how to hold a 5-minute presentation , including free topics to get you started.

10-minute Presentation – Types of Presentation

A woman presenting in front of a clock on an orange background

When you want to introduce a new topic, perspective, or study to your audience, a 10-minute presentation is enough to bring all the new, exciting information to the table without exhausting them.

Even though they are longer than 5-minute presentations, one can still fumble at fitting the material during the 10 minutes. However, you can get over the fear of going overtime with our tips:

Tips for delivering a 10-minute presentation

  • Know your structure . Typically a 10-minute presentation format includes an introduction (1 slide) – a body (3 slides) and a conclusion (1 slide). Your presentation should contain no more than three ideas as that’s the optimal number for the audience to remember. 
  • Start with a bang . In the first few seconds the audience can already decide if your presentation is worth listening to, so use any means necessary to grab their attention. It can be a provocative statement, a “what if” scenario, or a hard-hitting question that you plan to address during the talk.
  • Get interactive . A 10-minute presentation exceeds the average attention span of humans, which is 7 minutes . Counter that by adding interactive activities that actively engage the audience in the talk like a fun poll, word cloud , or live Q&A session.

You can’t turn your presentation into gold without a proper topic. Check out our 50 unique topics for a 10-minute presentation .

Webinar Platforms – Types of Presentation

webinar presentation

A webinar is an online event hosted by an individual or an organisation. The keynote speaker will give a presentation and interact with the audience entirely online.

With the shift to remote working, training and learning, webinar platforms have become a popular choice for many organisations due to their convenience. You can join virtually anytime, anywhere in just a few clicks. 

No need for costly set-up, all you need is a video conferencing platform plus the type of presentation software that ensures you get all the interaction you need.

Tips for delivering a webinar presentation

  • Test out the equipment beforehand . “ Wait, I don’t know why it’s like this”; “Please wait a few minutes since we’re having minor issues” – these are phrases that turn the audience off immediately after they join. Recheck everything and have a backup plan whenever a technical issue arises.
  • Define a plan to create engagement . The biggest problem with having a webinar is the audience won’t be able to engage as much as they can in a physical space. Try having an ice-breaker activity as the base, with quizzes , word clouds , or open-ended questions as the icing on the cake, and wrap up with a sentiment poll or a Q&A as the cherry on top for a robust and dynamic webinar.

Check out 10 best practices for a webinar presentation that’s sure to keep people coming back for more.

The Golden Rules of Presentation – Types of Presentation

Are we implying that a successful presentation has a holy grail formula to follow? – Yes, we are!

If you are still learning the ropes of storytelling and presentation design, and have always fantasised about delivering an impeccable presentation, then these simple, easy-to-follow rules should keep you nicely on track.

The 10 20 30 rule – Types of Presentation

A girl standing in front of a bar chart with images to represent the 10 20 30 rule in action

This may sound like a collection of gibberish numbers, but honestly, they make total sense.

The 10 20 30 rule states that your presentation should…

  • Contain a maximum of 10 slides
  • Be a maximum length of 20 minutes
  • Have a minimum font size of 30 points

With the 10-20-30 rule, you can say goodbye to hour-long presentations that have everyone mentally checked out.

Tips for delivering a 10 20 30 rule presentation

  • Follow the guide wholeheartedly . Don’t just sneakily sneak a couple more slides into the 10 presentation slides you have already; the science says that people can’t process more than 10 concepts in a presentation. Go over that and the chances of you losing the crowd drastically increases.
  • Mind the idea . No presentation rule in reality is going to save you if your idea is terrible. Focus on researching what piques the audience’s interest, reach out to them beforehand if necessary and let them know how you can address their big questions.

Here’s the full guide: The 10 20 30 Rule: What it is and 3 Reasons to Use it in 2022 .

The 5/5/5 rule – Types of Presentation

the 5/5/5 rule, one of many different types of presentation

A 5/5/5 rule is one of the types of presentation that:

  • Contains no more than 5 words per line of text
  • Has 5 lines of text per slide
  • Has no more than 5 text-heavy slides in a row

The 5/5/5 rule is incredibly effective for people who are struggling with measuring how much text is enough. You can focus on your main points with ease and end up with more professional-looking presentations (aka make use of negative space and emphasise what really matters).

Tips for delivering a 5/5/5 rule presentation

  • Use data and images to tell the story . With just a chart or line graph you can draw out so many key points and takeaways from it. Replace texts with visuals if possible since it’s a more powerful way to communicate. 
  • Make use of headings, short phrases, and common abbreviations . For example, instead of writing The website’s overall click-through rate increased by 10% compared to last year , you can rephrase it to The website’s CTR ↑10% YOY (CTR: click-through rate, YOY: year-over-year, which are common abbreviations in business). You can elaborate more on the numbers in the talk, so don’t throw everything on the slide.

Here’s the full guide:​​ The 5/5/5 Rule: How and Why to Use It (With Examples) .

 Explore  what is 7×7 , offer you invaluable best practices and examples in actions, and equip you with the right tools to transform your presentation into an engaging and impactful experience. Get ready to captivate your audience and deliver a truly memorable performance.

The Takeaway

Presentations come in all shapes and sizes, and the key to creating an outstanding experience for your audience is matching them with the right type of presentation. Once you’ve got it right, you’ve established yourself on a solid platform that can launch your successful speech🚀

Frequently Asked Questions

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Leah Nguyen

Words that convert, stories that stick. I turn complex ideas into engaging narratives - helping audiences learn, remember, and take action.

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The 8 Types of Presentation Styles: Which Category Do You Fall Into?

Meg Prater (she/her)

Updated: December 16, 2020

Published: September 24, 2018

Types of Presentations

  • Visual Style
  • Freeform Style
  • Instructor Style
  • Coach Style
  • Storytelling Style
  • Connector Style
  • Lessig Style
  • Takahashi Style

Everyone on the internet has an opinion on how to give the “perfect” presentation.

types-of-presentation-styles

One group champions visual aids, another thinks visual aids are a threat to society as we know it. One expert preaches the benefits of speaking loudly, while another believes the softer you speak the more your audience pays attention. And don’t even try to find coordinating opinions on whether you should start your presentation with a story, quote, statistic, or question.

But what if there wasn’t just one “right” way to give a presentation? What if there were several? Below, I’ve outlined eight types of presentation styles. They’re used by famous speakers like Steve Jobs and Al Gore -- and none of them are wrong.

Check out each one and decide which will be most effective for you.

→ Free Download: 10 PowerPoint Presentation Templates [Access Now]

Types of Presentation Styles

1. visual style.

What it is: If you’re a firm believer slides simply exist to complement your talking points, this style is for you. With this speaking style, you might need to work a little harder to get your audience engaged, but the dividends can be huge for strong public speakers, visionaries, and storytellers.

When to use it: This style is helpful when speaking to a large audience with broad interests. It’s also great for when you need to throw together slides quickly.

Visual style presenter: Steve Jobs

2. Freeform Style

What it is: This impromptu style of presenting doesn’t require slides. Instead, the speaker relies on strong stories to illustrate each point. This style works best for those who have a short presentation time and are extremely familiar with their talking points.

When to use it: Elevator pitches, networking events, and impromptu meetings are all scenarios in which to use a freeform style of speaking. You’ll appear less rehearsed and more conversational than if you were to pause in the middle of a happy hour to pull up your presentation on a tablet.

Freeform style presenter: Sir Ken Robinson

3. Instructor Style

What it is: This presentation style allows you to deliver complex messages using figures of speech, metaphors, and lots of content -- just like your teachers and professors of old. Your decks should be built in logical order to aid your presentation, and you should use high-impact visuals to support your ideas and keep the audience engaged.

When to use it: If you’re not a comfortable presenter or are unfamiliar with your subject matter (i.e., your product was recently updated and you’re not familiar with the finer points), try instructor-style presenting.

Instructor style presenter: Al Gore

4. Coach Style

What it is: Energetic and charismatic speakers gravitate towards this style of presenting. It allows them to connect and engage with their audience using role play and listener interaction.

When to use it: Use this presentation style when you’re speaking at a conference or presenting to an audience who needs to be put at ease. For example, this style would work well if you were speaking to a group of executives who need to be sold on the idea of what your company does rather than the details of how you do it.

Coach style presenter: Linda Edgecombe

5. Storytelling Style

What it is: In this style, the speaker relies on anecdotes and examples to connect with their audience. Stories bring your learning points to life, and the TED’s Commandments never let you down: Let your emotions out and tell your story in an honest way.

When to use it: Avoid this style if you’re in the discovery phase of the sales process. You want to keep the conversation about your prospect instead of circling every point or question back to you or a similar client. This style is great for conference speaking, networking events, and sales presentations where you have adequate time to tell your stories without taking minutes away from questions.

Storytelling style presenter: Jill Bolte Taylor

6. Connector Style

What it is: In this style, presenters connect with their audience by showing how they’re similar to their listeners. Connectors usually enjoy freeform Q&A and use gestures when they speak. They also highly encourage audience reaction and feedback to what they’re saying.

When to use it: Use this style of presenting early in the sales process as you’re learning about your prospect’s pain points, challenges, and goals. This type of speaking sets your listener at ease, elicits feedback on how you’re doing in real time, and is more of a dialogue than a one-sided presentation

Connector style presenter: Connie Dieken

7. Lessig Style

What it is: The Lessig Style was created by Lawrence Lessig , a professor of law and leadership at Harvard Law School. This presentation style requires the presenter to pass through each slide within 15 seconds. When text is used in a slide, it’s typically synchronized with the presenter’s spoken words.

When to use it: This method of presentation is great for large crowds -- and it allows the speaker to use a balance of text and image to convey their message. The rapid pace and rhythm of the slide progression keeps audiences focused, engaged, and less likely to snooze.

Lessig style presenter: Lawrence Lessig

8. Takahashi Style

What it is: This method features large, bold text on minimal slides. It was devised by Masayoshi Takahashi , who found himself creating slides without access to a presentation design tool or PowerPoint. The main word is the focal point of the slide, and phrases, used sparingly, are short and concise.

When to use it: If you find yourself in Takahashi’s shoes -- without presentation design software -- this method is for you. This style works well for short presentations that pack a memorable punch.

Takahashi style presenter: Masayoshi Takahashi

Slides from one of Takahashi’s presentations:

Whether you’re speaking on a conference stage or giving a sales presentation , you can find a method that works best for you and your audience. With the right style, you’ll capture attention, engage listeners, and effectively share your message. You can even ask an  AI presentation maker  tool to create presentations for you in your preferred style

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How-To Geek

The beginner's guide to google slides.

Want to learn the basics about Google Slides? This beginner's guide walks you through everything from importing your PowerPoint files to sharing presentations online.

Quick Links

What is google slides, how to sign up for an account, how to create a blank presentation, how to import a microsoft powerpoint presentation, how to check your spelling in google slides, how to collaborate on presentations, how to see all recent changes to a presentation, how to link to a specific slide, how to insert special characters into a slide, how to use google slides offline.

If you’re just getting started with Google Slides, its extensive features and add-ons can be a little overwhelming. Here are some tips to help you get going with this powerful alternative to Microsoft PowerPoint.

If you’ve heard of Google Slides before, feel free to skip ahead; if you haven't, here’s a crash course on what you need to know. We’ll go over the basics and get you brushed up on what Google Slides is and how you can get started right away.

Slides is a free, web-based presentation program designed to compete with Microsoft Office PowerPoint. It's part of G Suite---Google's complete office suite (though some people refer to it all as Google Docs). The other main services included in the cloud-based suite are Sheets (Excel) and Docs (Word).

Related: What is Google Workspace, Anyway?

Google Slides is available on all devices and platforms; all you need is an internet connection and a web browser (or, in the case of mobile, the Android and iOS apps ). Google does the rest and handles the brunt of the heavy lifting, while it runs the software in the cloud.

Slides supports several file types, including  .ppt, .pptx , .odp, .jpg, .svg, and .pdf. This makes it easy to view or convert Microsoft Office files directly from Google Drive or insert images directly into a slide.

Related: What Is a PPTX File (and How Do I Open One)?

And since Slides is an online presentation program, you can share and collaborate with multiple people on the same file, and track revisions, changes, and suggestions, all in real-time.

Have you heard enough? Let’s get started.

Before you can use Google Slides, you have to sign up for a Google account (an @gmail account). If you already have one, feel free to move on to the next section. If not, we’ll go over the simplest way to create a Google account and get you set up with Slides.

Head over to  accounts.google.com , click "Create Account," and then click "For Myself."

Click "Create Account," and then click "For Myself."

On the next page, you provide some information---first and last name, username, and password---to create your account.

The Create your Google Account page.

Also, you have to verify your phone number, so Google can make sure you’re not a bot.

The "Verifying your phone number" screen on Google.

After you verify your phone number, the subsequent pages require you to provide a recovery email address and your date of birth and gender. You must also agree to the privacy statement and terms of service. After that, you’re the proud new owner of a Google account.

Now that you have a Google account, it’s time to create your first presentation. Head over to  Google Slides  and place the cursor on the multicolored "+" icon in the bottom-right corner.

Place your cursor on the multicolored plus sign (+).

The + turns into a black pencil icon; click it.

Click the black pencil icon.

Pro Tip: Type 

 into the address bar from any browser and hit Enter to automatically create and open a new blank document.

Drag and drop your PowerPoint file directly into Google Drive.

Even if you’re new to Google Slides, you might already have a collection of Microsoft PowerPoint files you’d like to be able to use. If that’s the case, then you have to  upload all your presentations  before you can view them. While it might not support some of the more advanced features and effects of some PowerPoint presentations, it works pretty well.

When you import a PowerPoint presentation, you can use either Google Slides or  Drive  to upload your files. Both methods let you drag and drop a file from your computer directly into the web browser for easy uploads. Your Drive houses all of your uploaded files, but---for the sake of convenience---when you go to the Slides homepage, it only shows you presentation-type files.

Google Slides homepage.

From the Slides homepage, click the folder icon in the top right, and then click the "Upload" tab. Now, drag and drop any files you want to upload directly into this window.

Click the folder icon in the top corner, click the Upload tab, and then drag a file from your computer into the window.

Once the file uploads, Slides opens it automatically, and it's ready for you to edit, share, or collaborate.

To open a PowerPoint presentation that you want to edit, click the filename with the "P" next to it from your Google Slides homepage.

Click the filename with the "P" next to it.

Click to either view the PowerPoint file or edit it in Slides.

Click "View Only" or "Edit in Google Slides."

After you’ve finished editing your file, you can download and export your presentation back into a Microsoft PowerPoint format. Just go to File > Download As, and then click the "Microsoft PowerPoint" option.

Click "File," "Download As," and then click "Microsoft PowerPoint."

If you’d rather download your presentation as a PDF, ODP, JPEG, TXT, etc., you can do that here, as well.

The download format options window in Google Slides.

Related: How to Import a PowerPoint Presentation into Google Slides

Now that you have a few presentations, it’s time to make sure your  spelling and grammar are correct . Slides is equipped with a spellchecker. If you misspell something, it underlines the error with a squiggly line and prompts you to make a change.

This should be on by default, but you can make sure in Tools > Spelling > Underline Errors.

Click "Tools," select "Spelling," and then click "Underline Errors."

To see spelling corrections and suggestions, right-click the word with the line underneath. Alternatively, press Ctrl+Alt+X (Windows) or Command+Alt+X (Mac) to open the Spell Check and Grammar tool.

Right-click the error to view the spellchecker's correction.

Along with a spellchecker, Google Slides comes loaded with a built-in dictionary and thesaurus. To use them, highlight a word, right-click it, and then click "Define [word]."

Click "Define [word]."

While this should get you started, we have  a deeper dive into Google’s spelling and grammar checker  if you want more info.

Related: How to Check Your Spelling in Google Docs

The "Share with Others" options in Google Slides.

One of the best features of Google Slides is its ability to  generate a shareable link.  Anyone you share the link with can view, suggest edits to, or directly edit the presentation. This eliminates the hassle of sending a file back and forth between collaborators. Each person has her own text entry cursor to use on her computer.

To do this, click the orange "Share" button in the file you want to share. Next, choose how and with whom you want to send a link to the file. You can type email addresses or click "Get Shareable Link" in the top corner to hand out the invitation yourself.

Type email addresses or click "Get Shareable Link."

From the drop-down menu, you can select one of these options for what other users can do:

  • Off:  Sharing is disabled. If you’ve previously shared a link with others, it will no longer work and revokes any permissions they once had.
  • Anyone with the link can edit:  Gives the shared users full read/write access. They still can’t delete it from your Drive, though---this is just for the contents of the file.
  • Anyone with the link can comment:  Allows shared users to leave comments which is handy for team projects.
  • Anyone with the link can view : Shared users can view the file, but can’t edit it in any way. This is the default action when you share a file, and it's the best option if you’re trying to share a file for download.

You can do a lot more with these shareable links, as they also work with other Drive files and on mobile. For a deeper look at how links work and how to generate them,  check out our post .

Related: How to Create Shareable Download Links for Files on Google Drive

The Version history of a presentation in Google Slides.

When you share documents with others, it’s difficult to keep track of all the small changes that happen if you’re not present. For that, there’s  revision history . Google keeps track of all the changes that occur in a document and groups them into periods to reduce clutter. You can even revert a file to any of the previous versions listed in the history with a click of your mouse.

You can view a list of all recent changes by clicking File > Version History > See Version History. Alternatively, you can press Ctrl+Alt+Shift+H (Command+Option+Shift+H on Mac).

Click "File," select "Version History," and then click "See Version History."

Related: How to See Recent Changes to Your Google Docs, Sheets, or Slides File

You can also share a link to a specific slide in your presentation with a friend or coworker, without having to mention which one you're referencing. When someone clicks the link and the presentation loads, it jumps directly to the slide you're referencing. You do have to enable file sharing before you can link to a specific slide in your presentation, though.

Because each slide has a unique URL, all you have to do to link to one is click it in the left pane, and then copy the URL from the address bar.

Click the slide, and then copy the URL from the address bar.

Google Slides also has a character insertion tool. This allows you to insert special characters into your presentation without having to remember any Alt-codes. There are tons of symbols, characters, languages, and so much more. So, whether you want an arrow, different language scripts, or if you just want a few silly emojis to spruce up your presentation, Google Slides makes it easy to include them.

To open the character insertion tool, click "Insert," and then click "Special Characters."

Click "Insert," and then click "Special Characters."

From here, you can manually search for specific characters with the drop-down menus.

The "Insert Special Characters" drop-down menu in Google Slides.

Use the search bar to find a specific character or emoji.

The "Insert Special Characters" search bar with "smiling" typed in and the resulting emojis.

You can also use your drawing skills to search.

The "Draw " search feature with a sad face drawn in and the resulting emojis.

Related: How to Insert Symbols into Google Docs and Slides

What happens if you need to access Google Slides but don’t have an internet connection? Although Slides is a web-based product, that  doesn’t mean you can’t use it offline . Any changes you make to the file offline will update the next time you connect to the internet. First, download the extension for Chrome.

To enable a presentation for offline use, go to the Google Slides’ homepage and, in the top-left corner, click the Hamburger menu > Settings. Once here, toggle "Offline" to the On position, and then click "OK."

Click the toggle next to "Offline" to the On position, and then click "OK."

To save storage space on your local machine, Google only downloads and makes the most recently accessed files available offline. To manually enable a file, click the three dots icon, and then toggle "Available Offline" to On.

Click the three dots icon, and then toggle-on "Available Offline."

Related: How to Use Google Docs Offline

Google Slides is a powerful, feature-rich alternative to Microsoft Office's PowerPoint. It's also completely free to use with an internet connection and a Google Account, making it a legitimate competitor for Microsoft.

6 Different Types of Presentations

6 Different Types of Presentations

Presentations should be as unique as your business and the information you’re trying to present. However, there are certain types of presentations that are common across industries and teams. Before you worry about which slides to include or how to organize your information, you’ll need to determine which type of presentation is best for your audience. 

To figure this out, ask yourself: Are you entertaining or informing? Are you speaking to colleagues, investors, or potential customers? Asking these questions will help you choose the type of presentation that supports you best. Beautiful.ai is here to make this even easier with a description of different types of presentations to help you choose.

Informative Presentations

An informative presentation is educational, concise, and to the point. While other presentations may entertain or inspire, the main goal of an informative presentation is to share information.

A good example of an informative presentation is a human resources benefits presentation. Human resources needs to explain what benefits employees receive, how benefits work, which important dates employees need to remember, where employees can find more information, and so on. 

An HR benefits presentation for new hires (or any informational presentation) should be short, straightforward, and easy to understand so that new employees will remember the information they’re given. 

Instructive Presentations

A presentation that teaches something is similar to an informative presentation, but it goes beyond sharing facts. It also instructs the audience on a specific topic. People attend or view an instructive presentation with the intention to learn, and they leave with a better understanding of the topic of the presentation.

There are many examples of instructive presentations. Workshops, training sessions, or webinars teach audiences a new skill or procedure by offering specific information or instructions. Explaining new policies to a company is another type of instructive presentation. For example, an HR benefits presentation for new employees may be informative, but a presentation for existing employees about policy changes might lean more towards instructive, especially if employees have to take action or need to ask questions.     

Persuasive Presentations

Many presentations hope to sell something or persuade the audience to take certain actions. Persuasive presentations often present a problem and explain their solution using data. Examples of persuasive presentations include business pitches or sales proposals.

For example, a startup company looking for initial funding may need a startup pitch deck or a Series A presentation to convince investors to back their idea. A startup pitch deck would explain a problem in the market, how their startup will solve that problem, and how they’ll monetize their business. A Series A presentation can help a startup secure more rounds of funding to grow their company and pursue further goals.

Motivational Presentations

One of the most prominent examples of inspiring presentations? TEDTalks. Many motivational speakers use TEDTalks to inspire people to think or change their behavior. 

Motivational presentations in the business world may not be as dramatic or life-changing as a TEDTalk, but they still aim to generate interest or gain an audience’s approval. A company overview presentation is a good example of a motivational presentation. It may present the information of a company — how it was founded, who is leading it, what the company does — but more importantly, it tells the company’s story. 

A company overview presentation connects with the audience. A manager may use it to boost morale at a team meeting. Or an executive may present a company overview to convince potential customers or investors to work with them. Or, an HR rep may use it to make new hires feel welcome and excited to join the company.

Decision-making Presentations

Need to make a decision within the company? A presentation that shares a problem, solution options, and their outcomes can help speed along the process. Decision making presentations might be found in business meetings, government meetings, or all-hands meetings.

For example, let’s say a company wants to improve engagement on their social media channels. There are many ways they might achieve their goal, including hosting giveaways, dedicating more resources to creating Facebook posts or Instagram stories, and researching their audience or competitors to see how they can improve. A marketing campaign plan template for a presentation would keep details of the problem, different options, and possible outcomes organized in one place. It would inform and guide everyone involved in the meeting, helping them make informed decisions on how to move forward.

Progress Presentations

Imagine our hypothetical company decided on a marketing strategy to meet their goals. Now that they have a campaign in place, they need to report on the progress of said campaign. This sixth presentation type shares status updates, progress towards deadlines, collected data so far, any obstacles popping up, and tasks that need to be added or adjusted.

A team stand up presentation is a great example of this type of presentation. Team stand up presentations usually include an agenda, talking points, deliverable updates, discussion topics, and time for questions at the end. This presentation keeps everyone organized and focused, ensuring that everyone is still on the same page and working towards the same end goal.

Whichever Presentation Type You Choose, Create it With Beautiful.ai

Now that you know which presentation type is right for your project, it’s time to create a beautiful and effective presentation. With Beautiful.ai , you don’t need to set aside hours of time to build your presentation, nor do you need design expertise to do it. Use one of our many presentation templates that can be customized for your needs in minutes. No matter what type of presentation you create, Beautiful.ai can help you do it.

Beautiful.AI Team

Beautiful.AI Team

Beautiful is an AI-powered presentation tool that makes it fast and easy for anyone to build clean, modern and professionally designed slides that they can be proud of.

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Media Hygiene

What Is a PPT File: The Basics and Using Them

what is a ppt file

Do you know what a PPT file is? Find out here!

In this article, we’ll explain the basics of PPT files, how to open them, and the differences between variations of PPT windows file formats.

You’ll also learn about compatibility issues and conversion options.

Plus, we’ll show you how to embed PowerPoint into a website.

So, if you’re curious about PPT files, keep reading to expand your knowledge!

Key Takeaways

  • PPT files are digital file formats used for creating and delivering presentations.
  • PPTX is the newer file format introduced with PowerPoint 2007, offering advantages like smaller size and improved graphics.
  • Compatibility issues can arise between different versions of PowerPoint, and it is important to ensure compatibility with the file format.
  • There are different methods of embedding PowerPoint into a website, including using embedding code, converting to HTML5 format, and using plugins for platforms like WordPress.

Overview of PPT files and their importance

You’ll learn about the three key components of a PPT file and why it’s important for presentations.

A PPT file, short for PowerPoint Presentation, is a digital file format used to create and deliver presentations. It consists of slides that contain text, images, videos, and other multimedia elements.

The three key components of a PPT file are the slides, the design templates, and the speaker notes.

Slides are the individual pages that make up the presentation, while design templates provide a consistent visual style throughout the entire presentation. Speaker notes allow the presenter to add additional information or reminders for each slide.

Understanding these components is important because they help create visually appealing and effective presentations that engage the audience. By using design templates and organizing content on slides, a PPT file allows presenters to communicate their message in a clear and structured manner.

What is a PPT File

So, you want to know what a PPT file is?

Before we get started, let’s take a closer look at the definition and history of a PPT file and its origins and purpose. PPT stands for PowerPoint Presentation, and it’s a file format used by Microsoft PowerPoint, a popular presentation software.

PPT files contain slides that can include text, images, videos, and other multimedia elements. PowerPoint was first released in 1987 as a graphical presentation program for Macintosh computers. It quickly gained popularity and became a standard tool for creating professional presentations.

When it comes to types of PPT files, there are two main formats to be aware of: PPT and PPTX.

PPT stands for PowerPoint Presentation and is the older file format used by Microsoft PowerPoint.

PPTX, on the other hand, is the newer file format introduced with PowerPoint 2007. PPTX files are based on the XML format and offer several advantages over PPT files.

They’re smaller in size, more secure, and support advanced features like improved graphics and multimedia integration.

PPTX files can also be opened and edited in newer versions of PowerPoint, while PPT files may require compatibility updates.

Over the years, PowerPoint has undergone numerous updates and enhancements, adding new features and improving its functionality. Today, PPT files are widely used in business, education, and other fields as a means of conveying information and delivering impactful presentations.

How to Open a PPT File

To open a PPT file, you have a variety of software options available. There is paid and free software available to be used both on your desktop and mobile.

One of the most popular choices is Microsoft PowerPoint, which is specifically designed for creating and editing presentations. PowerPoint allows you to easily open PPT files and make changes to their content, layout, and design.

Another software option is Google Slides, which is a free web-based tool that offers similar functionality to PowerPoint. With Google Slides, you can open PPT files, collaborate with others in real-time, and access your presentations from any device with an internet connection.

Additionally, there are other presentation software programs available, such as Keynote for Mac users, LibreOffice Impress for those looking for a free alternative, and Prezi for creating more dynamic and interactive presentations.

Troubleshooting common issues

If you’re having trouble opening a PPT file, there are a few common issues that you might encounter.

One issue could be that you don’t have the right software to open the file. PowerPoint, the software developed by Microsoft, is commonly used to open PPT files. Make sure you have the latest version PowerPoint installed on your computer.

Another issue could be that the file is corrupted or damaged. In this case, you might need to try opening the file on a different device or ask the sender to re-send the file.

Additionally, check if the file extension is correct. PPT files should have the extension ‘.ppt’ or ‘.pptx’. If the extension is different, try renaming the file to the correct extension.

File Formats and Their Differences

When it comes to file formats, understanding the differences between PPT and PPTX is key.

While both formats are supported by PowerPoint, PPTX offers more advanced features and compatibility with newer versions of the software.

PPT vs. PPTX

PPT files are the older version of PowerPoint presentations, while PPTX files are the newer version. The main difference between the two file formats lies in their underlying technology.

PPT files were developed for earlier versions of Microsoft PowerPoint, while PPTX files were introduced with the release of PowerPoint 2007. PPTX files use XML-based formatting, making them more efficient and compact compared to the older PPT format.

The PPT file format, while an older format is still being used by Microsoft PowerPoint. It supports various features such as animations, transitions, slide timings, and embedded media files.

Additionally, PPTX files offer enhanced features and compatibility with newer versions of PowerPoint. They support advanced formatting options, such as tables, charts, multimedia elements. and PPTX files also have better recovery capabilities, making them less prone to corruption.

Understanding the supported features in each format is essential for choosing the right format for your slideshow presentation needs.

Compatibility Issues

When it comes to compatibility issues with PPT files, you may encounter problems when trying to open an older version of PowerPoint in a newer version. This can result in formatting and content discrepancies.

However, there are solutions available, such as converting the file to a compatible format or using compatibility modes in PowerPoint to ensure smooth viewing and editing.

Older vs. newer PowerPoint versions

You may encounter compatibility issues between older and newer versions of PowerPoint. When working with PowerPoint files, it’s important to consider the version of PowerPoint you’re using and the version that the file was created in. Here are a few things to keep in mind:

  • File format : PowerPoint files have the extension .ppt or .pptx. The newer versions of PowerPoint use the .pptx file format, while older versions use the .ppt format. This difference in file format can sometimes cause compatibility issues between versions.
  • Versions : PowerPoint has gone through several updates and releases over the years, with each version having its own set of features and capabilities. Newer versions of PowerPoint may have additional features that aren’t supported in older versions, which can lead to compatibility problems when opening files created in newer versions with older versions of PowerPoint.

In order to avoid compatibility issues, it’s recommended to check the version of PowerPoint you’re using and make sure it’s compatible with the file you’re trying to open or edit.

Solutions for compatibility

In order to overcome compatibility issues, you can use various solutions when dealing with PPT files.

One solution is to save the file in a different file format that’s compatible with the version of PowerPoint you’re using. This can be done by selecting the ‘Save As’ option and choosing an older file format, such as PPT instead of PPTX.

Another solution is to use online file converters that can convert the file into a compatible format. These converters can be found on various websites and allow you to convert the PPT file into formats like PDF or JPEG.

Additionally, updating your PowerPoint software to the latest version can also help resolve compatibility issues as it ensures compatibility with newer file formats and features.

Conversion Options

Sometimes PPT files aren’t suitable for the purpose at hand and you need to convert. If you need to convert PPT to a different format, there are several tools available that can help you with that.

How to convert PPT to other formats

Easily convert your PPT files to other formats using various conversion options. When it comes to converting your PowerPoint presentations, you have several options to choose from. Here are two relevant conversion methods:

  • Online conversion tools: Many websites offer free online tools that allow you to upload your PPT file and convert it to a different format, such as PDF, JPG, or MP4. These tools are convenient and easy to use, requiring no software installation.
  • PowerPoint software: Microsoft PowerPoint itself provides an option to convert your PPT files to different formats. Simply open your presentation, go to the ‘File’ menu, and select ‘Save As.’ From there, you can choose the desired format, such as PPTX, PDF, or video formats like MP4 or WMV.

Tools available for conversion

You can utilize various tools for conversion, such as online converters or PowerPoint software.

When it comes to converting a ppt file to another format, it’s important to choose the right tool that meets your needs.

Here are some online tools that can convert PPT files:

  • AltoPPT to PDF Converter : This is a simple and free online tool that allows users to convert PPT to PDF. It displays the conversion progress, and upon completion, the converted file can be downloaded.
  • Adobe Acrobat PPT to PDF converter : This is another online tool that can convert PPT to PDF for free. It can turn any Microsoft PowerPoint presentation into a PDF file.
  • CloudConvert PPT Converter : This is an online document and presentation converter that supports various file formats, including PPT. It can convert PPT to PDF, PPTX, ODP, and many others. It is a universal app for file conversions, and it supports nearly all audio, video, document, ebook, archive, image, spreadsheet, and presentation formats. It is also secure, and users can use the online tool without downloading any software.
  • Zamzar : This is an online file conversion tool that can convert PPT to PPTX in real-time. It is secure and free for most users, and the converted file can be downloaded upon completion.
  • HeyGen : This is an online video production tool that can convert PPT to MP4. Users can upload their PowerPoint file and have an AI avatar present it as a video. The AI’s dialogue is based on the text or audio submitted. It is a dependable tool that allows users to effortlessly convert their PowerPoint to video and share it across multiple platforms.
  • Xodo : This is a versatile tool that supports various file formats, including PowerPoint to PDF conversion. It is a free online tool that can convert PPT to PDF. Users can upload their PPT file and follow the steps to convert it to PDF.

As you can see, online converters offer convenience as they can be accessed from any device with an internet connection. They usually support a wide range of file formats and allow you to convert your ppt file quickly and easily.

On the other hand, PowerPoint software provides more advanced features and customization options. It allows you to convert your ppt file while maintaining the integrity of the original design and layout.

Depending on your specific requirements and the contextually relevant limitations mentioned in the previous article section, you can choose the most suitable tool for your conversion needs.

Embed Powerpoint into a Website

Now let’s talk about how to embed a Powerpoint presentation into a website.

There are several methods you can use to achieve this, and it’s important to consider which one works best for your specific needs.

We’ll explore how to embed Powerpoint into WordPress, as well as compare the different methods available.

Methods of Embedding Powerpoint into Websites

Embedding PowerPoint into your website is a straightforward process that allows you to share your presentations with your online audience. There are several methods you can use to achieve this:

  • Embedding code: PowerPoint provides an embed code that you can copy and paste into your website’s HTML. This method allows you to display the PowerPoint presentation directly on your webpage.
  • Converting to HTML5: Another method is to convert your PowerPoint presentation into HTML5 format using third-party tools. This allows you to create a more interactive and responsive presentation that can be easily embedded into your website.

Alternatively, if you are using WordPress, you can use the above methods or use plugins to embed a Powerpoint into the website.

How to Embed Powerpoint into WordPress

You can easily embed Powerpoint into WordPress or any website by using a plugin. WordPress offers several plugins that allow you to seamlessly integrate Powerpoint presentations into your website.

There are several plugins that allow you to embed PowerPoint presentations in WordPress. Here are some of them:

  • EmbedPress: This plugin lets you embed audio-video, images, upload presentations, and other content into your WordPress website.
  • iSpring Suite: This plugin allows you to embed PowerPoint presentations into your WordPress website. It offers a variety of customization options, including the ability to add quizzes, surveys, and interactions to your presentations.
  • Embed Any Document: This plugin allows you to embed various types of documents, including PowerPoint presentations, into your WordPress website. It supports multiple file formats, including PDF, DOC, and PPT.
  • Google Slides: You can upload your PowerPoint presentation to your Google Slides page and then embed it into your WordPress website. This method is simple and easy to use[5].

To use any of these plugins, you need to install and activate them on your WordPress website. Once activated, you can upload your PowerPoint presentation to your website and then use the plugin to embed it into your posts or pages.

How to Remove Powerpoint Documents from WordPress

To remove a PowerPoint presentation from WordPress, you need to follow these steps:

  • Log in to your WordPress dashboard.
  • Go to the page or post where the PowerPoint presentation is embedded.
  • Edit the page or post and locate the PowerPoint presentation.
  • Delete the PowerPoint presentation by selecting it and pressing the delete button on your keyboard or using the delete option in the editor.
  • Save the changes to the page or post.

If you are having trouble removing the PowerPoint presentation, you can try disabling the plugin that you used to embed it. To do this, go to the Plugins section of your WordPress dashboard, find the plugin that you used to embed the PowerPoint presentation, and deactivate it. This should remove the PowerPoint presentation from your website.

What if you have multiple PowerPoint documents in the WordPress Library?

You can use a plugin called Media Hygiene. The Media Hygiene plugin is designed to remove unused media files from the WordPress Media library. It helps to keep your media library clean and organized by identifying and deleting files that are not being used on your website. By removing these unused files, you can free up storage space and improve the overall performance of your WordPress site.

In conclusion, a PPT file, also known as a PowerPoint presentation file, is a digital document created using Microsoft PowerPoint software. It’s widely used for creating and delivering presentations in various settings. PPT files can be opened and edited using PowerPoint or other compatible software.

Understanding file formats and compatibility issues is crucial for seamless sharing and collaboration. Additionally, embedding PowerPoint into a website provides a convenient way to share presentations online.

Frequently Asked Questions

Can a ppt file be opened on a mac computer.

Yes, a PPT file can be opened on a Mac computer. You can use software like Microsoft PowerPoint or Apple Keynote to open and view PPT files on your Mac.

What Are Some Common Alternative File Formats to Ppt?

Some common alternative file formats to ppt include PDF, Keynote (for Mac), and Google Slides. These formats can be used for presentations and offer compatibility with various operating systems and devices.

Is It Possible to Convert a PPT File Into a Video Format?

Yes, you can convert a PPT file into a video format. There are various tools and software available that allow you to easily convert your PowerPoint presentation into a video file.

Can a PPT File Be Opened on a Mobile Device?

Yes, you can open a PPT file on a mobile device. There are various apps available that allow you to view and edit PowerPoint presentations on your phone or tablet.

Are There Any Limitations or Restrictions When Embedding a Powerpoint Presentation Into a Website?

When embedding a PowerPoint presentation into a website, there may be limitations or restrictions depending on the platform or software being used. It’s important to check the requirements and compatibility beforehand.

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PresentationSkills.me

7 Types of Visual Presentations

types of presentation files

When it comes to delivering a presentation, visuals can be extremely helpful in getting your point across. There are many types of visual presentations that can be used to communicate your message.

This blog post will discuss seven different types of visual presentations and when they might be appropriate to use. We will also provide examples of each kind of presentation. Let’s get started!

What are Visual Presentations?

3. whiteboards, 5. infographics, 7. paper handouts, which one is right for you.

Visual presentations are a visual aid that can be used in both business and academia to help explain concepts or topics that might otherwise be difficult for an audience member to understand without seeing them firsthand.

In addition, visuals allow the presenter to provide more information than just words alone would do on their own because they provide context and give the audience something concrete to look at while listening.

There are many types of visual presentations, but we will focus on seven of the most common ones here. Each type has its own strengths and weaknesses, so it’s important to understand when each would be appropriate to use.

Slides are the most common type of visual aid. You can use slides to demonstrate your point and make it easier for the audience to follow along with what you’re saying. They are also pretty easy to prepare.

For example, a slide that shows how much money was spent on advertising last year might be useful in an annual meeting where everyone’s attention span is short or they don’t want to take the time to read a long report.

Graphs and charts are other types of visual presentation that can be used to show trends or compare data.

For example, you might use a graph to illustrate how your company’s revenue has increased or decreased over the past five years. Or, you could use a chart to compare the number of sales your company has made this year compared to last year.

Whiteboards are a great way to explain something in detail, as they allow you to draw pictures and write on them. For example, if your company is thinking about designing a new website but needs some ideas first, then using whiteboards would help everyone get their thoughts out.

One issue about using whiteboards is that they cannot be easily saved and shared with others. Moreover, as you need to write manually, it can be time-consuming and prone to errors.

Videos are another type of visual aid that can be used to demonstrate a concept or show how something works. It’s beneficial when you want to show live instances of your products or services through movements.

For example, if you’re selling cars, then showing them driving around would help people get an idea of what they look like in action (and not just sitting still on a lot).

The downside to using videos is that creating one from scratch can be time-consuming and expensive, so this isn’t always feasible. In addition, videos can be challenging to follow if they are not properly edited.

Infographics are visual presentations that use images and text to convey information. They can be used in many ways, from illustrating trends or comparing data points graphically; to explaining complex concepts in an easy-to-understand manner.

Infographics are especially handy when trying to illustrate a point based on a massive number of data. For example, if you wanted to show how much data your company has collected over the past year, you could use an infographic.

Posters are used primarily in academic settings because they allow students to display their research findings at conferences or other events where the audiences are present.

For example, if someone were presenting on the use of social media in politics, they might create a poster with an image of the political landscape and then use text to explain how social media is being used.

Posters can be created using software or hand-drawing, but they should always be designed with legibility.

Paper handouts are visual aids that can be used to supplement slides or other visuals.

They can be especially useful if you want to provide the audience with additional information that isn’t easily conveyed in a slide or chart.

For example, you might use paper handouts to give the audience more details about the data shown in a graph or provide them with a list of your company’s products and services.

Now that you know about the different types of visuals, how do you decide which one is right for your presentation?

Well, it depends on what you’re trying to accomplish. If you want to make your presentation more interesting and engaging, then using slides or videos might be a good option.

However, if you need to show complex data or explain a concept in detail, charts, whiteboards, or infographics might be better.

In the end, it’s crucial to pick the right type of visual that will help you communicate your message most effectively.

While there are many different types of visual presentations, the seven we’ve outlined in this blog post should give you a good place to start when creating your own visual presentation.

Keep in mind the tone and purpose of your presentation as you select which type will work best for you. And always be sure to test out your visuals on a small audience before presenting them to a larger group. Happy presenting!

Related Posts:

Types-of-Noise-in-Communication

Presentation File Formats at FileFormat.com

When it comes to working with applications development for manipulating different file types, the job is not easy. It requires detailed information about the file format specifications and structures to overcome the issues in developing such applications. FileFormat.com is your one stop for guidance about file formats. Its unique combination of file format wiki, news and support forums gives you the opportunity to get knowledge about file types and engage in fruitful discussions with file format community.

Presentation File Formats #

The Presentation file format category on FileFormat.com includes file formats that can be processed by Slides applications like Microsoft PowerPoint, OpenOffice, Google Drive, and others. Let us have a look at some of these file formats.

A file with PPT extension represents PowerPoint file that consists of a collection of slides for displaying as SlideShow. It specifies the Binary File Format used by Microsoft PowerPoint 97-2003. A PPT file can contain several different types of information such as text, bulleted points, images, multimedia and other embedded OLE objects. Microsoft came up with newer file format for PowerPoint, known as PPTX, from 2007 onwards that is based on Office OpenXML and is different from this binary file format. Several other application programs such as OpenOffice Impress and Apple Keynote can also create PPT files.

Files with PPTX extension are presentation files created with popular Microsoft PowerPoint application. Unlike the previous version of presentation file format PPT which was binary, the PPTX format is based on the Microsoft PowerPoint open XML presentation file format. A presentation file is a collection of slides where each slide can comprise of text, images, formatting, animations, and other media. These slides are presented to audience in the form of slideshows with custom presentation settings.

Files with ODP extension represent presentation file format used by OpenOffice.org in the OASISOpen standard. A presentation file is a collection of slides where each slide can comprise of text, images, formatting, animations, and other media. These slides are presented to audience in the form of slideshows with custom presentation settings. ODP files can be opened by applications that conform to the OpenDocument format (such as OpenOffice or StarOffice).

File Format Resources #

File Format News  – Your one stop for all the news related to file formats from around the world File Format Forums  – Post your queries in file format forums to get useful information from file format experts and community users File Format Wiki  – Explore file format categories for information about various file formats

Learn about Presentation File Formats and APIs that can open and create Presentation files

You must be familiar with PPTX and PPT extension files, these are Presentation file formats that store collection of records to accommodate presentation data such as: slides, shapes, text, animations, video, audio and embedded objects. A presentation can be saved/converted into other file formats as well such as PDF, BMP, PNG, JPEG, and XPS.

Common Presentation file extensions and their associated file formats include PPTX , PPT and ODP .

Got queries related to Presentation file formats? Head on to our community  forums  to benefit from the knowledge shared by File Format experts.

Open Source APIs for Presentation Files

Check out the list of Open Source APIs for working with Presentation File Formats .

List of Presentation File Extensions and Associated File Formats

Following is a list of popular PowerPoint and other Presentation file extensions and their associated file formats.

KEY File Format - Apple Keynote File Format

Otp - opendocument presentation template, ppt - powerpoint file format, pptx - powerpoint presentation file format, odp - openoffice presentation file format, pot - microsoft powerpoint template file format, potm - microsoft powerpoint template file with macros, potx - microsoft powerpoint presentation template, pps - powerpoint slide show file, ppsm - macro-enabled powerpoint presentation file, ppsx - powerpoint slide show file, pptm - macro-enabled powerpoint presentation file format.

  • Understanding different types of document files

Understanding different types of document files.

Explore different documents you can choose from to meet your needs.

Explore Adobe Acrobat

A desktop computer has multiple tabs and files surrounding it.

JUMP TO SECTION

1. PDF files.

2. doc or docx files., 3. html files., 4. csv files., 5. xml files., 6. txt files., 7. xls or xlsm files., 8. ppt files., image file types., compression file types., how can i change file types, frequently asked questions..

If you use a computer in your daily life for work purposes, you have probably created and shared numerous document files. Each type of document comes with its own unique set of benefits that can help you accomplish different personal and professional tasks.

This guide will detail the importance of different types of documents and how you can use each in your daily life.

Created by Adobe, PDF (Portable Document Format) files are the most used document type in the workplace. They are one of the most presentable and shareable file types since they look the same on any device . They maintain their initial document setup, which makes them a great option for signing important documents and sharing upcoming agendas.

PDF file shown across multiple devices, highlighting PDF capabilities.

DOC and DOCX files are easy to edit in Microsoft Word. DOCXs are XML-based DOC files, and files save as a DOCX in newer versions of Word by default.

You may want to use a DOC or DOCX when starting a paper from scratch or editing an existing document. On the other hand, a PDF may be a better option for sharing and presenting finalized documents that need to appear the same on any device.

Word documents may be the best option for some websites to pull content from. For example, when applying for a job, the job application may ask for a resume to fill in open fields for information. A Word document is the most easily readable for applicant tracking systems (ATS).

Hypertext Markup Language (HTML) is the language of developers and other professionals who create websites and web content. HTML is the standard markup language for making web pages. HTML code can be opened and edited in a text editor like Sublime. If HTML is opened in a web browser, the web page the code puts together is displayed.

HTML files help change text into a variety of elements on a website. When creating a website, you can use HTML language to adjust the layout and font of text.

While HTML files are great for website use, converting an HTML file to a PDF ensures a uniform look on all devices by preserving formatting and links on content-rich pages. PDF files make it simple to share web pages created using HTML.

A Comma Separated Values (CSV) file is a plain text file. As the name suggests, it stores data by separating data entries with commas. However, the separations don’t necessarily need to be commas. The separator, known as a delimiter, can be a space, semicolon, or another character. The comma is just the most commonly used delimiter. This file type is frequently used when data must be compatible with multiple programs. CSV files will open in text editors and spreadsheet programs such as Excel, along with other applications. If two different programs are able to open a CSV file, they can share the data with each other.

Extensible Markup Language (XML) files contain tags that describe how the document should be structured, as well as how it should be stored and shared across the internet. An XML file carries XML code and ends with a “.xml” file extension name. XML files contain plain text and tags — the plain text being the actual data and the tags indicating what the data is. Each tag is a type of data such as “last name” or “address” and lets the computer know how to use the plain text data inside it. Tags aren’t supposed to be visible to users, only to the software.

A Text (TXT) file is used for simple text documents. This file type is the most basic plain text file format you can use and allows users to make text-based documents without fussing over fonts, formatting, or text color. TXT files are great for note-taking, writing out instructions, or using plain text. A TXT file can be opened and edited on different processing software programs and computers. While this file type is certainly one of the more simple and straightforward ones, a different file type may suit you better if you are interested in different fonts and formats.

Microsoft Excel spreadsheet files are some of the most common file types you will see in the professional world. Excel Spreadsheets (XLS) and Excel Open XML Macro-Enabled Spreadsheets (XLSM) are helpful for measuring information such as contacts and numbers. An XLSM file is used in spreadsheets published in Microsoft Excel in 2007 and newer. XLSM files are macro-enabled, meaning you can set up commands for your sheet that can be named, saved, recorded, and executed however many times you want. XLS and XLSM files are both excellent options for creating graphs and storing databases. However, if you want to share an Excel database and don’t want it to be editable, you may want to convert your XLS to a PDF .

Microsoft PowerPoint files (PPT) are one of the most popular file types to use for uploading and sharing a slideshow or presentation. This format is helpful when you want to present visual elements with your content to your teams or clients. Sharing a PowerPoint presentation with colleagues gives them easy access to important notes in a quick, simple-to-navigate way. This file type supports multimedia content like audio, images, videos, and animation, which creates endless possibilities for creativity. PowerPoints are a great presentation tool, but you may not want people making adjustments to your hard work. Converting your PPT to a PDF will keep your presentation intact and look the same for all who want to review it.

Image file types are the best option when it comes to saving an image or animation. Image files offer high image quality and, depending on the format chosen, will affect the speed at which they load on a website. When it comes to websites, loading time may need to take priority over the highest possible quality an image can have. For printing or sharing an image over email or text, you may want to present the highest quality image. There are multiple image options to choose from to best suit your digital and print needs.

A laptop is shown with an image on it and to the right of the laptop is an iPad with multiple app icons on it.

JPEG or JPG files.

JPEG and JPG are two of the same file extensions that refer to the same type of image file format. Joint Photographic Experts Group (JPEG) is the name of the International Organization for Standardization (ISO) subcommittee that helped with the creation of the standard in 1992. JPG was created because earlier versions of Windows systems had a three-letter limit for file naming. Mac and Linux did not have this character limit in place. Now, Windows systems allow for more letters, and most apps can comprehend the difference between JPEG and JPG files.

JPEG files are one of the most commonly used image formats. From social media posts to company website pages, JPEGs are useful across many digital platforms. A JPEG will compress an image while maintaining colors and graphics

This file does not do well under pressure — after saving it multiple times, it will keep compressing. This means there will be a quality loss, so you may want to opt for the JPEG option only when you know you will be using the image immediately.

The Portable Networks Graphic (PNG) file format is a good option for sharing logos, web pages, or photographs. After it is saved and changed multiple times, it will still keep its size and quality. Unlike JPEG or JPG files, PNGs support images that have transparent backgrounds. Images without backgrounds, such as logo designs, are perfect for the PNG file format.

PNG files have a lower resolution than some of the other image file options, so they may not be the best choice for printing. They are great for logos and other images you may need transparent backgrounds for, but their file size is larger than that of some other image options like JPEG. Uploading too many PNG files to your website can slow it down, so use it sparingly.

The Graphics Interchange Format (GIF) is wildly popular across the internet for creating animations. This file type is ideal for supporting moving images and brief clips. A GIF is a formation of bitmap images — this means the graphic is made of numerous tiny parts called pixels, like PNG and JPEG files. GIFs are based on LZW (Lempel-Ziv-Welch), which is a type of lossless data compression algorithm.

If you want a widely colorful image, GIF is not the image file type for you. GIFs are best for saving simple graphics like shapes, logos, or basic diagrams.

Similar to PNG files, GIF files support transparent backgrounds. This file type is nice for websites or social media platforms when you are in need of a straightforward animation.

TIFF files.

Tagged Image File Format (TIFF) images are high-quality files. When scanning documents, printing high-quality files, or using a desktop publishing program, this file type may serve you best. TIFF files are on the larger side, so they may not be the best option for web pages and websites. They do produce high-resolution images, so if you are creating a marketing pamphlet, TIFF files are a good option for saving photographs.

Bitmap (BMP) files compose images by using individual pixels without compressing. These image files are high quality, but the file sizes are large, which may not work best for speedy web page loading times.

Microsoft created this file format type in the 1990s to allow image data to display independently from Windows devices. This file type can store 2D images in either black and white or color. BMP format was a game-changer because it prevented images from becoming blurred or distorted and eliminated the need for a graphics adapter.

The data in a BMP file is uncompressed, making it a natural option for high-quality images. While it may not be ideal for website speed, when presenting high-quality photos or printing content, BMP may be your go-to.

In certain instances, such as presenting photography or printing documents, larger file sizes are necessary to display all the colors and details with the original intention of the content in mind. Compressing files may be necessary for optimizing storage space on a computer or sharing multiple large file types through one message or email.

A folder is shown with different files coming out of it.

A ZIP file zips up your content neatly in a compressed storage format to transport it to its next destination. This file type works in a similar way as a folder would on your computer — it contains files and data all in one place. The difference with ZIP files is that the content size is reduced, which decreases the amount of data used on your computer.

ZIP files break down information into smaller bits by eliminating repetitive data. This file type ensures that the original data looks how it should appear through lossless data compression. In addition to being storage efficient, ZIP files are a secure option for document sharing, as they encrypt the data in them.

Roshal Archive (RAR) format got its name from software developer Eugene Roshal. A RAR will contain one or more compressed files. This compression file type is compressed at a higher ratio than ZIP file compression.

This format was introduced with the start of the WinRAR compression program in the 1990s. Although this file type is typically created by the WinRAR program, it can be extracted and compressed through a variety of means.

This file type is ideal for sharing a large number of files where color quality is not a priority. Sharing a large amount of important paperwork over email is a reason you may have to use a RAR file format type.

This article has detailed information on multiple types of documents for you to use in your personal and professional file-saving endeavors. What if you want to change a file to a different file type? No problem. You don’t need to waste time starting over from scratch.

With the Adobe Acrobat online converter tool, you can select a Microsoft Word, Excel, or PowerPoint file, a PDF, or an image file to transform your document and reap the benefits of another file type. Your file will be converted within seconds. Whether you want to convert a Word document to a PDF , JPG to a PDF , or an Excel spreadsheet to a PDF, Acrobat has all these options and more to convert your document in a snap.

Need some quick answers to your document-related questions? We’ve got you covered.

What are the four main document types?

PDF, DOC, XLS, and HTML are the four main document types.

What are the two most common file types?

PDF and XLS are the two most common types of files.

Why are there so many different file types?

Different file formats make certain tasks easier, while others might not be the best fit. For example if you are sharing a final version of an eBook, you may want to save it as a PDF file so it is secure and cannot be edited without proper permissions.

Different storage limitations can impact the file of choice as well.

What are the four primary file types?

Image, audio, video, and document are the four primary types of files.

Keep exploring

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types of presentation files

types of presentation files

How to find and enable missing Copilot button in Microsoft 365 apps

Copilot is available in the Home ribbon tab of Word, Excel (Preview), PowerPoint, Outlook, and OneNote if you are a Copilot Pro subscriber who also has a subscription to Microsoft 365 Personal or Family.

If you have those subscriptions and are not seeing Copilot in these Microsoft 365 apps, follow these steps:

Important:  Copilot in Outlook only supports work or school accounts, and Microsoft accounts using outlook.com, hotmail.com, live.com, and msn.com email addresses at this time. Any Microsoft account using an account from a third-party email provider, such as a Gmail, Yahoo, or iCloud, can still use Outlook, but won’t have access to the Copilot features in Outlook.

Step 1 - Ensure you're using the correct account

Make sure you're signed into your Microsoft 365 apps with an account that has a Copilot license.

For home users ...this means you should have a Microsoft 365 Personal or Family subscription, and Copilot Pro.

For business users ...this means you should have a Microsoft 365 Business Standard, Business Premium, E3, or E5 subscription, and Microsoft Copilot for Microsoft 365.

Step 2 - Make sure that the current file is saved in that account

If you have multiple file locations available to you - such as your business OneDrive and your personal OneDrive - Copilot will only appear if the file you have open is saved to the location associated to your Copilot subscription.

For example, if you have Copilot through your work account, but not through your personal account, and you open a file from your personal OneDrive, Copilot won't work with that file.

For new, unsaved files, or files on your local hard drive, the current primary account shown at the top of the Microsoft 365 window must be licensed for Copilot.

A picture with a red arrow pointing to the current primary user name which is on the app title bar towards the top right of the window.

Important:  Copilot in Excel requires AutoSave to be turned on, which means the file has to be saved to OneDrive. It currently doesn't work with unsaved files.

Step 3 - Refresh your license

Force a refresh of the license.

Note:  These steps must be done by the account administrator.

 In any Microsoft 365 app, go to File > Account .

Locating the Update License button in Microsoft Word on Windows.

Close and restart all Microsoft 365 apps you might have open so that the license refresh can take effect.

  In any Microsoft 365 app, select the app name at the top of your screen.

Locating the Update License button in Microsoft Word on MacOS.

Close any open documents and restart all Microsoft 365 apps you may have open so the license refresh can take effect.

Ensure your apps are updated to their latest versions via your device's app store.

Close your app completely, and then re-launch it.

Refresh the page

Select the Refresh icon in your browser to see if the Copilot features appear.

The Refresh icon in Microsoft Edge.

You may have third-party cookies blocked in your browser, which currently causes Copilot to be unable to validate your license. If Copilot still isn't working for you try enabling third-party cookies. For more information see:  I am getting license validation errors with Copilot.

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    Microsoft PowerPoint (.ppt and .pptx) Microsoft PowerPoint is one of the most widely used presentation software, and it supports two file formats: .ppt and .pptx. The .ppt format is the older version, while .pptx is the newer XML-based format. Both formats offer a range of features and compatibility options. Advantages of PowerPoint Formats

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    Types of Presentation Format. A 5/5/5 rule is one of the types of presentation that: Contains no more than 5 words per line of text. Has 5 lines of text per slide. Has no more than 5 text-heavy slides in a row. The 5/5/5 rule is incredibly effective for people who are struggling with measuring how much text is enough.

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