Home Blog Business How To Create a Project Presentation: A Guide for Impactful Content

How To Create a Project Presentation: A Guide for Impactful Content

Cover for how to create a project presentation

Corporate, academic, and business meetings share one common factor: successfully delivering project presentations. This is one skill professionals should harness in terms of articulating ideas, presenting plans, and sharing outcomes through an effective project presentation.

In this fast-paced reality where new tools and frameworks make us question the human factor value, we believe there’s much to be said about how working towards building presentation skills can make a difference, especially for making a project stand out from the crowd and have a lasting impact on stakeholders. We can no longer talk about simply disclosing information, the manner in which the narrative is built, how data is introduced, and several other factors that speak of your expertise in the subject.

This article will explore the art of project presentation, giving insights to presenters to deliver a memorable project plan presentation. Whether you are new to this experience or a seasoned presenter, this article promises to give you valuable information on how to build and present a project presentation that resonates with your target audience and will convert into your expected results for the project. Let’s get started.

Table of Contents

  • Who is the audience of a project presentation?

Executive Summary

Project overview, the project process model, the project scope, the project resources, the project roadmap, the project activities plan, the project risks, quality control, project execution and monitoring.

  • The Project Team

What Is a Project Presentation?

A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project’s details.

During a project presentation, the project manager highlights key data about the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.

The first instance of a project presentation is right before the execution of the project itself. Then, during the project process life cycle, you present it again with timely updates and news about the progress.

Who is the audience of a project presentation? 

A project-related audience is made up of stakeholders – all individuals and entities that affect or are affected by the project’s existence.

Discuss the project presentation with team members that’ll work on the project so they know what’s at stake and what’s expected of them. They’ll need information like requirements, the roadmap, the work breakdown structure, and deliverables.

Stakeholders

Present your project to the stakeholders that can authorize resources and expenditures. Show them how the project will offer the solutions they want under the conditions they impose in a set amount of time. 

Stakeholders want to know details like project scope, budget breakdowns, timing calculations, risk assessments, and how you plan to confront these risks and be ready for changes. 

The Structure of a Project Presentation

Project presentations follow a standard structure covering all critical elements. Follow this guideline to ensure that you cover everything with the slides, the speech, and the discussion.

In the next section, we describe a project presentation structure you can build with SlideModel templates. As you will see, most sections in the structure are summaries or overviews of project management practices completed during initiation and planning. 

At the start of your presentation, add an executive summary . This section is meant to welcome the viewer to the presentation and give an idea of what’s to come. To differentiate your executive summary from the project overview that comes right after it, use the opportunity to place the project into context. 

In the executive summary, show how this particular project fits into the overall strategy for the company or the section it belongs to. If, for example, your project is about TikTok Marketing, offer information as to how it fits in the overall marketing strategy.

Continue the presentation with a project overview to show the audience what to expect. This section covers one slide or a combination of slides depending on the layout. The project overview slide serves as the introduction to a project presentation and what’s inside.

Include these items:

  • An Introduction with a brief background about the project. 
  • A short explanation of the project’s objectives and completion goals.
  • A quick overview of the timeline with start and end dates.

Project Overview representation in a Project Presentation

The project life cycle is the series of phases that a project goes through from its inception to its completion. The project process model is the group of knowledge areas, processes, and their relationships that will guide the activities along the project lifecycle. The next slide should display the chosen project process model and explain how it’ll be carried out along the different lifecycle phases. Project process models examples include Waterfall, Scrum, and V Model for software development, and Business Process Modeling Notation (BPMN) and Swimlane for general business-related projects.

Process models are important for the team to understand execution processes. Stakeholders need to see the process model to understand the systematic process of activities and how long they will take. 

Use one slide for the model, show only high-level components, and offer details during the presentation if the audience asks for them.

The scope is a crucial element of any project and needs its own section in the presentation. The scoping process begins with requirements gathering and includes the creation of a work breakdown structure , an analysis of what’s in and out of scope, plus validation and scope management plans. 

One or two slides are enough to highlight key scope details in a dashboard-style layout mirroring the information on your project scope statement. Preferably, place the scope slides towards the start of the project presentation close to the process model and project resources.

Stages of a Project Scope

Every project needs resources, and that assessment must be included in the project presentation as well. In a general sense, all resources are what make up the overall budget for the project. In turn, you’ll need to show a budget breakdown that shows high-level resources.

Like many aspects of a project presentation, what you include depends on the industry you’re working for. Construction projects use constructors, materials, machinery, etc. Software projects use programmers, designers, software licenses, computers, etc.

Budget breakdown slide in a project presentation

Time is the main resource of any project. During project planning, the project management team estimates the required effort needed to complete the defined scope. Using the Project Process Model, Scope, and Resources, a plan is built. Present a roadmap to highlight the expected time for project completion and where each milestone falls along that line.

Roadmaps can be constructed with an infinite variety of visual layouts, from highly creative and illustrative to structured formats resembling spreadsheets and tables with color-coded roadmaps across the cells. Use one slide to show the roadmap highlighting time estimates, constraints, and projections. For updated project presentations, mark where the project is on the roadmap at that particular moment in time.

Project roadmap

Every phase of the roadmap is broken down into action plans . Action plans list activities, their duration, allocated resources (human, material, and financial), and the relationship between activities.

Present your project activities plan with a Gantt Chart and a Costs Report. The Gantt Chart will show the activities to execute, how long they will take, and who (person or team) will be responsible for them. The costs reports will show how much the execution of activities will cost.

During the presentation, you’ll spend the most time on this section, as this is when and where your entire plan is outlined. To show more detail than the roadmap overview, use a few slides to show specific sections of the main Gantt chart and show key activities per phase or milestone.

Project activities plan

All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated . Visualize your risk assessment with a risk matrix and include it in the project presentation. 

Use this slide to explain to stakeholders how you plan to mitigate the identified risks. Share with team members what’s expected of them in order to keep the risks under control. Risk management is a critical component of project management and something stakeholders will always be looking at.

Risk matrices formats

Controlling the quality of project deliverables is critical for positive project outcomes and continued success with the deliverable. This process is called quality control or quality assurance.

The project process model includes which quality control techniques the team will use and when. Some quality assurance (QA) techniques include statistical process control (SPC), Six Sigma, ISO 9000, and Total Quality Management (TQM). Use one slide to visualize the process and your plan to execute it.

Once the project starts, the project plan is a living entity and evolves over time. This section will need to be regularly updated with progress reports, performance KPIs, and status updates.

Across these slides, explain how activities will be monitored and deliverable outcomes measured. Show exactly how you will determine if the project is on course or has deviations. Visualize all execution activities with a Gantt chart to show the current progress. Use big numbers and data points to highlight performance metrics. Use a comparison slide to visualize the completeness percentage vs. planned progress and budget consumption vs. planned budget.

Explain all monitoring activities for the execution phase using a calendar or schedule that shows on what days activities will take place and who is involved.

project presentation document

The Project Team 

When presenting a project, include a stakeholder map to describe the management team, the sponsors, the main stakeholders, and the implementation team or teams. Depending on the size of the project, this will be an org chart or multiple org charts across a few slides.

Why is it important to present the project team to the stakeholders and vice versa? So that everyone involved knows the other parties and their responsibilities.

Another use for the team slide or slides is to present the next person who will speak during the project presentation. This gives the audience some background on that person’s role in the project.

Visual org chart of the project team

Case Study – Project Presentation Example

Using the structure we present above, we outlined a case study of a realistic project and how the project manager puts together the project presentation using SlideModel templates. The project presentation example is based on a complex project of building a bridge (Cline Avenue Bridge). For the educational purpose of this article, we are not delivering all the elements of the project presentation, as it is out of scope. Still, we illustrate the more representative slides of each section, show how to prepare a PowerPoint Presentation for a project and how simple it is to adapt the templates to the content that needs to be presented. As a disclaimer, all information we present is an adaptation and reinterpretation of the real project, modified by SlideModel to fit the use case learning goals. This information and presentation should not be considered a source of information related to the Cline Avenue Bridge Project.

In this slide, the presenter summarises the project highlights in a project charter style. The Project Manager can extend this introduction all over the project lifecycle, and the speech can jump from different knowledge areas without the need to change slides or get deeper into details. Specifically, in the Cline Bridge Project, the objective is narrated, the location is just mentioned and linked to a map for further details, and a set of important facts are presented (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). Key Highlights of the final deliverable are listed (Segmental Bridge, Material Concrete, 1.7 miles of length and 46 feet of width)

Project Presentation Project Overview Slide

Process Model

The Process Model slide illustrates the framework for the project lifecycle, processes, planning, and execution. In this slide, the Project Manager will describe the model and how it is tailored to the specifics of the project. In this case, for the development and construction of the Cline Bridge, the builder has defined the use of BIM (Building Information Modelling) as the process model. During this slide, the presenter can describe the lifecycle phases (Design, Production, Construction, Operation, and Planning) and drill down one level over the knowledge practices involved. For example, the initial stage consists of “Design”, which has two main knowledge areas, Conceptual Design, and Detailed Design. The project manager is able to explain this definition without the need to outline detailed processes and activities within them.

building information modelling project process model

The Scope section of the presentation generally involves several slides, as the content layout is a list of “requirements.” Based on this fact, a table layout is suggested to make good use of space. It is important to avoid abusing the “list” and present the group of requirements rather than specific requirements. Otherwise, the project manager ends up transcribing the requirements document.

In this project presentation example, we present 10 groups of requirements traversing different stages of the project lifecycle. 

  • Design Standards: Bridge design must comply with local, national, and international design standards, including relevant engineering and safety codes
  • Load Capacity: The bridge must be designed to safely carry a specific maximum load, which would include the weight of the bridge itself, traffic, pedestrians, wind, and other factors.
  • Seismic Design: The design must account for seismic loads. 
  • Aesthetic Design: The bridge must be designed to meet certain aesthetic criteria aligned with the artists and architects.
  • Accessibility and Use Requirements: Requirements for pedestrian walkways, bike lanes, vehicle lanes, load restrictions for vehicles, clearance heights for boats if over a waterway, etc.
  • Regulatory Approvals: The project must secure all necessary permits and approvals from relevant local and national regulatory bodies.
  • Environmental Impact: The project must take steps to minimize its environmental impact during construction and the operation of the bridge, including implementing erosion and sediment controls.
  • Materials Simulation: Materials should comply with regulations and usage expectations for current and future expected requirements.
  • Site Preparation: The project must include preparation of the construction site, including any necessary land clearing or grading.
  • Foundations Construction: Foundations will need to support materials weight and traffic expected for the next 30 years.
  • Site Acquisition: Acquire site and terrain for building and logistics.

build bridge project presentation scope slide

Building a bridge involves a high level of resource usage. In an executive meeting of a project presentation, the recommendation is to structure this section as a Financial table with only one level of detail. Further details are delegated to specific resources and cost analysis presentations.

The resources list presented is:

  • Professional Services
  • Construction Labour
  • Quality Assurance
  • Contingency
  • Waste Disposal and Cleanup
  • Subcontractors

In order to break the style of table after table during the project presentation, we suggest using visual elements as icons and colors metaphorically related to each of the elements listed.

project presentation resources slide template

Project Roadmap

As explained earlier in the article, the project roadmap serves to offer a comprehensive overview of the significant milestones that will happen over the course of time. Given the magnitude of a bridge construction project and its prolonged duration, it is advisable, particularly for such extensive endeavours, to present a roadmap that aligns milestones with corresponding lifecycle phases in a discernible manner. This approach enables the audience to mentally envision the sequential progression of the construction process.

Aligned with previous slides, in the example we created a roadmap with the following high level milestones, and sub componentes:

  • Project Budgeting and Financing
  • Land Purchase & Renting
  • Conceptual Design
  • Detailed Design
  • Access Routes
  • Waste Disposal
  • Simulations
  • Materials Tests
  • Seismic Tests
  • Fabrication
  • Preparation of Modular Pieces
  • Build and Assembly
  • Test under Acceptance Criteria
  • Stress Test
  • Operation and Maintenance

As you can see, the Project Manager decided over a sequential roadmap, presented with little detail in timings, with start and end dates to picture dimension over the diagram.

project roadmap template case study build a bridge

Action Plan

In the bridge construction project of the example, there will be plenty of activity plans. All along the project several of these slides will be created and updated. The most suitable option for presentation tasks, durations, precedence relationship and resource allocation is the Gantt Chart Template. We present the first Quarter of the project, over the Conceptual Design Activities. 

As displayed in the PowerPoint Slide , the subtitle clarifies the number of slides that will be used for this purpose.

The activities presented are:

  • Site Analysis
  • Feasibility Analysis
  • Design Concepts
  • BIM Model Creation
  • Model Revision
  • Environmental Impact
  • Present Design

action plan conceptual design project presentation

Project Risks

Risk management is an iterative process all over the project life cycle. When presenting your projects, the risks will vary depending on the progress over the roadmap. For this specific example we decided to present the risks being discussed during the Ideation stage, where the developer is exchanging risks with contractors and the company that will build the bridge.

Our suggested layout for this kind of information is a simple table, where the risks are clearly readable and visible, while the description is a hint for discussion rather than an in depth explanation.

It is very important to classify the presented risks, at least with two dimensions; “Impact” and “Probability”. This will generate quality conversations around them. 

Outlined Risks during the Initiation Phase:

  • Design Errors
  • Construction Delays
  • Budget Overruns
  • Regulatory Changes
  • Site Conditions
  • Equipment Failures
  • Health and Safety Incidents

As the reader can spot, the risks outlined, are very high level, and each of them will trigger specific Risk Analysis Reports.

project presentations risks outline slide powerpoint template

The quality control section of the project presentation may vary depending on the quality process adopted. For large scale companies with a uniform portfolio of projects , it is common to see a continuous improvement quality model, which iteratively builds quality over the different projects (for example software companies) For construction companies like the example, the situation is not different, and the quality control model is aligned with the specific building process model. In this specific case, the project manager is presenting the quality control process to be applied over the BIM model and the Quality Control process to be followed for the physical construction of the bridge:

project presentation case study quality control BIM process model

Execution and Monitoring

During the project, several status meetings will be carried out. During the project presentation the manager can establish the pattern to be used along the project.

For this example, we set a basic progress dashboard where the project manager can present : 

  • The current timeline
  • Top 5 issues
  • Current Burndown
  • Top 5 risks.

project presentation case study PowerPoint dashboard

The art of project presentation goes beyond listing data in random slides. A project presentation is a powerful tool to align stakeholders and foster an environment of trust and collaboration over factual information.

With a structured approach, all members involved in the project design and execution can understand the direction that’s being taken and the importance behind certain decisions. We hope these insights can turn your project into a powerful presentation that inspires and deliver results.

project presentation document

Like this article? Please share

Project Management, Project Planning Filed under Business

Related Articles

How To Present an Action Plan

Filed under PowerPoint Tutorials • November 8th, 2023

How To Present an Action Plan

An Action Plan is a sequence of steps that must be performed for a strategy to succeed. Learn how to present your Action plan to an Executive Audience.

How to Conduct a SWOT Analysis (Examples + Templates)

Filed under Business • September 15th, 2023

How to Conduct a SWOT Analysis (Examples + Templates)

Bring value to your business and to potential customers by learning how to conduct a SWOT analysis. Detailed guide with examples + suggested templates.

Game Plan PowerPoint Templates For Sports And Strategic Presentations

• September 8th, 2023

Game Plan PowerPoint Templates For Sports And Strategic Presentations

Game Plan Templates are an exclusive set of PPT templates that experts have designed to create sports and strategy-related presentations.

Leave a Reply

project presentation document

Free Project Outline Templates

By Kate Eby | November 10, 2021

  • Share on Facebook
  • Share on Twitter
  • Share on LinkedIn

Link copied

Choose from a selection of the ultimate project outline templates designed for business projects and academic research. 

On this page, you’ll find a mix of document and presentation templates, including a one-page project outline and a sample project outline template with example text, as well as a format template for a research project outline .

Business Project Outline Template

Business Project Outline Template

Download Business Project Outline Template

Microsoft Excel | Microsoft Word | Adobe PDF | Google Docs

Construct a detailed outline for any business project. This template provides example headings for each outline section, along with bullet points and tables for listing subtasks. Add a brief executive summary describing the project, followed by the reasons for doing it and add broader context in the background section. Describe the scope of work and list project objectives, constraints, and assumptions. Identify members of the project team, including key stakeholders. In the timeline section, list important milestones, projected dates, and the contact person for each item. Under resource requirements, create a basic budget with estimated costs for the tools, equipment, and labor your project requires.

Simple Project Outline Template

Simple Project Outline Template

Download Simple Project Outline Template

Microsoft Word | Google Docs | Adobe PDF

Create a basic project outline with this one-page, blank document template. Write your project summary, list key deliverables, and define metrics for measuring success. Break down your project timeline into phases and milestones. Identify roles and responsibilities for stakeholders and team members. This template’s simple layout helps ensure that your project outline remains succinct and focuses on key details. The outline should provide a high-level view of how your project will play out.

Project Outline Presentation Template

Project Outline Presentation Template

Download Project Outline Presentation Template

Microsoft PowerPoint  | Google Slides

Turn your project outline into a presentation using this preformatted slide deck. Each slide covers an essential element of the outline, from the project overview and goals to deliverables and scheduled milestones. The template breaks up the information into digestible pieces and adds visual interest to keep viewers engaged. Enter your text on each slide, and edit the headings or slide formatting to create a customized template.

Sample Project Outline Template

Sample Project Outline Template

Download Sample Project Outline Template

Microsoft Word | Adobe PDF

This project outline example gives you an idea of how a template might look after you fill it out. The template is fully customizable, and you can replace all sample text with your original content. Each section in the outline expands as you add text, allowing you to create a longer document. Insert the details you want to track in the project timeline, such as specific due dates or milestones. Use bullet points to accentuate important points and increase readability.

Design Project Outline Template

Design Project Outline Template

Download Design Project Outline Template

Microsoft Excel | Microsoft Word  | Adobe PDF

Similar to a design brief , this template covers primary elements of a design project. However, the project outline is less comprehensive, providing a higher-level overview of the design project’s purpose and process. Use this template for in-house planning or in the initial stages of client communication. Include a project description , list of objectives, problem statement, and design concept and style. Add a projected time frame and deliverable dates, meetings, and other events. Itemize costs to estimate budget needs.

Research Project Proposal Outline

Research Project Proposal Outline

Download Research Project Proposal Outline Template

Microsoft Word  |  Google Docs

This template provides a basic outline for a science, academic, or other research project proposal. Fill out each portion of the outline, using the numbered headings as a guide. Discuss the research problem, the rationale for the project, and the significance of the study. Cite sources for literature review topics, and describe your hypothesis and research methodology. Use the template like a worksheet to help you organize your project proposal.

For business project proposals, see our roundup of the top project proposal templates , including proposals for specific products and services.

Research Project Outline Sample Format

Research Project Outline Sample Format

Download Sample Research Project Outline Format

Microsoft Word | Google Docs

Use this template to create an outline for an academic research paper or a capstone project. The template provides a sample format with numbered headings and sub-items. For example, the introduction features subsections for a problem statement, research review, study significance, and thesis statement. If you are conducting original research as part of the project, list your research methods for a further level of organization. The outline offers example headings and subheadings to guide you through the process of developing your outline. Edit the text to suit your project type and requirements.

What Is a Project Outline Template?

A project outline template breaks down the parts of a project into its essential elements. The outline provides a glimpse into the project background, objectives, deliverables, and scheduling. It does not offer the depth or detail of a project plan . 

For more project planning tools, download free project overview templates .

Easily Create and Share Project Outlines in Smartsheet

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

Discover why over 90% of Fortune 100 companies trust Smartsheet to get work done.

  • Contact sales

Start free trial

Project Documentation: 15 Essential Project Documents

ProjectManager

Table of Contents

What is project documentation.

  • Project Documentation By Project Phase
  • Top 15 Project Documents
  • What's Worth Documenting?

Project Documentation Best Practices

How projectmanager helps with project documentation.

Project managers know the importance of project documentation. Project documents must be accurate and constantly updated to keep current with the project. Creating and managing project documentation throughout the project life cycle is critical for project success, but where to start?

This guide defines what project documentation is and why it’s important in addition to outlining the top 15 project documents that you should always create to plan and execute your projects.

The term project documentation refers to the project management documents that are created throughout the project life cycle. These documents, such as the project plan, project schedule or project budget, define activities, procedures and guidelines that the project team should follow.

Project documentation has several purposes such as project planning, cost management or risk management. In addition, there are certain project documents that must be created at a specific project phase as they set the stage for the next step. For example, the project management plan must be created before the project execution phase can begin.

Project management software can help you organize and share information that is crucial to the success of your project. ProjectManager is work management software that has unlimited file storage and makes it easy to share product documentation with your team and stakeholders. All of its multiple project views share one source of information to keep everyone on the same page. Get started for free.

A screenshot of the board view in ProjectManager

Let’s take a look at which project documents should be created at each project management phase.

Project Documentation by Project Phase

Projects vary in size and complexity and some require more comprehensive project documentation than others. Here’s an overview of some of the project documents that are usually created throughout the project life cycle .

  • Project Initiation: Project charter, project summary, business case, project kickoff meeting agenda
  • Project Planning: Project management plan, work breakdown structure , project budget, project schedule, change management plan, scope management plan, risk management plan
  • Project Execution: Project status report, lessons learned template, timesheets , change requests, change orders
  • Project Monitoring and Control: Project status report, lessons learned template, timesheets
  • Project Closure: Project closure template, punch list

Now that you have an idea of the right project documentation for each phase of your project life cycle, let’s dive into some critical project management documents.

Top 15 Project Documents to Include in Your Project Documentation

Here’s a brief description of the important project documents and a corresponding project management template for each of them. Don’t forget to check our library of free project management templates  where you’ll find dozens of templates to build your project documentation.

1. Project Plan

The project plan is the most comprehensive of all project management documents because it compiles the project documents that are created during the project planning phase. For example, your project plan should include your project budget and your project schedule.

Project plan template in ProjectManager

2. Project Charter

The project charter is written during the project initiation phase and it sets the stage for the project plan. Project managers use project charters to provide a quick overview of the project to stakeholders, sponsors and clients.

Project charter template in ProjectManager

3. Business Case

Just like the project charter, a business case is a document that’s created during the initiation phase to convince project stakeholders of the project’s value by explaining the potential benefits it could have for their organization.

Business case template in ProjectManager

4. Project Schedule

At a basic level, the project schedule defines the timeline for the execution of all project tasks. It can also include more details such as the resources needed for each task, who’s responsible for it, the float or slack your project has and the critical path. ProjectManager’s Gantt chart is the perfect tool for creating a detailed project schedule.

Project schedule documentation depicted on a Gantt chart

5. Risk Register

This document allows you to register all potential project risks and includes a brief description of their potential impact and likelihood. A risk register is an important project document as it provides important information for your risk management plan that contains all risk management documents, strategies and guidelines.

Risk tracking template in ProjectManager

6. Scope Statement

A scope statement defines the activities that will be executed to complete a project. It’s used by project managers to let stakeholders know what will be done and what won’t be done so that expectations are clear from the beginning. It’s part of the scope management plan , a comprehensive document that explains the procedures and guidelines related to the project scope.

Scope statement template in ProjectManager

7. Project Budget

The project budget is a critical project management document. To create one, you’ll need to estimate your project costs, which include labor, materials, equipment and anything that’s needed to execute the project.

ProjectManager's budget template

8. Project Communication Plan

A communication plan sets all the guidelines for communication among team members and project stakeholders. It defines the communication channels to be used, the communication schedule and roles and responsibilities among other details to streamline the communication process throughout the project life cycle.

Communication plan template in ProjectManager

9. Project Status Report

Project status reports are a must-have project management tool because they allow you to check the health of your project at any point in time and share data with stakeholders to keep them updated. Status reports are brief and include the most relevant information only.

Status report template in ProjectManager

10. Project Closure Template

It’s always necessary to create project documentation at the end of the project closure phase . That’s because project managers need to close contracts, create a “lessons learned” document and get formal approval from stakeholders among other important tasks. All of this must be documented so that nothing falls through the cracks.

Project closure template in ProjectManager

11. Project Proposal Template

A project proposal is a project management document that provides a quick overview of the key areas of a project. Its main purpose is to convince potential stakeholders of the value of the project during the initiation phase. It should be a persuasive document that highlights the main benefits, goals and requirements.

Project proposal template in ProjectManager

12. Project Brief Template

A project brief is a summarized version of your project plan, geared towards an audience such as cross-functional teams or stakeholders who don’t need to dive into all the details of a project management plan but still need to have an understanding of the project goals, budget, roles & responsibilities among other key aspects.

Project brief template in ProjectManager

13. Requirements Gathering Template

Project requirements are the goals and specifications that are expected from a project to make sure all stakeholders are satisfied. Our free requirements gathering template will help you document all your project requirements.

Requirements gathering template in ProjectManager

14. Project Overview Template

A project overview is a 1-page document that outlines the most critical aspects of a project such as its timeline , milestones, budget, status and the team members’ roles & responsibilities.

Project overview template in ProjectManager

15. Team Charter Template

A team charter is a project management document that shows the roles, responsibilities, deliverables and resources of a project team. It helps project managers understand the workload and objectives of each team member for better resource planning.

Team charter template in ProjectManager

What’s Worth Documenting

No matter your organization’s structure, the ability to record and document all aspects of a project is vital to being a successful project manager. Multiple reports, charts , graphs, documents, change requests and status updates need to be maintained throughout the project life cycle, and documentation works to stitch the disparate pieces of a project together and bring it to a successful finish.

However, your time is limited, and so is patience in most organizations for tedious paperwork. How can you maintain efficiency and effectively document the project? Consider the following to determine what’s worth documenting:

  • Client-Related Everything – Imagine that a client suddenly questions a decision that was made months ago. The client says that they chose one direction but your company decided to go down another path during implementation. Clear documentation on client meetings, including notes with dates, times and attendees helps resolve misunderstandings.
  • Legal Dictates – For certain projects, legal teams are required to review documentation during the project . For public projects, there might be oversight and review processes that analyze a project after its completion. Know the documentation requirements your legal team needs before your project begins. Playing catch-up is risky in this kind of environment.
  • The Right Amount of Process – While you don’t want to get lost in documenting so much of the plan and process that you’re not actually processing, you do want some definition around the project plan and goals. Let your organizational structure guide how many processes to document. For example, trying to operate process-free on a project that requires legal documentation will only get your project in trouble. When in doubt, the best approach is to document.
  • Changes to the Project – Ongoing project reports are essential to document especially as project goals shift. Ideally, you’ll have a real-time online project management tool so your resources and task changes are scheduled live and issues are captured as they occur. However, larger impacts to the project plan should be added to project documentation in a version-controlled manner.

So what are the best strategies you should use to keep your documentation effective, efficient and timely? To align your documentation according to best practices you should:

  • Take the Time – Use your calendar ! Many people think that calendars are only for scheduling meetings. It’s not. Use it to schedule 2-3 hour blocks of uninterrupted time to assemble an essential document. Instead of taking calls or conversing with a coworker, take the time to get in the zone of writing. With focused time and attention, you’ll be able to make significant progress. Likewise, schedule 10-15 minute blocks in your calendar each week to review and update documentation.
  • Have the Right Level of Detail – Putting documentation together for engineers is different from documents you present to executives. Engineers need details you can provide while executives don’t have time to be bogged down with details. They just want bullet points, the bottom line and the next steps. It’s up to you to determine the right level of documentation for the right audience.
  • Use Smart Storage  – Your documentation needs to be easy to locate. Documentation is useless if it’s buried under a rock where nobody can find it. This includes making sure that the infrastructure is in place to access the documentation online and that the folder structure and hierarchy are easy and intuitive to understand.
  • Share with Others – Most people hate putting documentation together but love it when it’s packaged up for them. You’ll be pleasantly surprised that people actually read the documentation! Use your online project management software to store your documents online with the project, ideally in a collaborative, secure environment.
  • Version Control and Up-to-Date – Keeping project documentation current and updated is challenging. It’s easy to get to the point of the initial version, but it’s painful to go back and update documentation and maintain version control. The biggest help is the document repository infrastructure you have in place. Automatic version control allows you to manage this process and the consumers of your documentation always trust that they have the latest version.

ProjectManager is work and project software that connects hybrid teams and fosters collaboration. All project documents can be stored on the tool and everyone who needs access to documents will have it. You can create project plans and so much more, making ProjectManager the only software you need for project success.

Make Project Plans on Interactive Gantt Charts

One of the most important project documents is your project plan. You can make and share this with our Gantt chart , which organizes all your tasks, links dependencies and plots milestones to help you stay on schedule. It even filters for the critical path. Our online Gantt charts deliver real-time data and are easy to share so everyone is always working from the most current data.

A screenshot of a gantt chart in ProjectManager

Monitor Your Project With Real-Time Dashboards

Your project documentation only sets the stage for the execution of your project. To keep to those plans, you need to have a way to monitor progress and performance in real time. Our live dashboard automatically collects, calculates and delivers real-time metrics for time, workload and more. Unlike other tools, there’s no setup necessary. You see what’s happening as the project unfolds.

ProjectManager’s dashboard view, which shows six key metrics on a project

Go Deeper Into the Data With One-Click Reporting

When a high-level view isn’t enough, you can generate project reports with a keystroke. Get more information on your costs, progress and more. All reports can be filtered to show only the data you want to see. You can attach reports to stakeholder emails or print them out for presentations.

A screenshot of the reporting page in ProjectManager

ProjectManager is a flexible tool that allows you to update your project documentation as needed as projects change. Everyone is updated with email notifications or in-app alerts so there’s never any confusion about what’s expected. Use a tool that manages your project plan, resources, cost and team while storing all the project documentation you have to deliver success.

Related Content

  • How to Write a Project Summary (Free Template Included)
  • How to Write a Project Description: A Quick Guide
  • How to Write an Executive Summary: A Quick Guide
  • Ultimate Guide to Gantt Charts
  • Ultimate Guide to Project Tracking
  • How to Use a Project Decision Log for Optimal Results

Sure, documentation can be the bane of your project, but you need it. There are tools that can help you do it easier, better and faster. The online software suite from ProjectManager is a great collaborative tool to create and store your project documentation for easier access and document sharing with your team. Get started for free .

Click here to browse ProjectManager's free templates

Deliver your projects on time and under budget

Start planning your projects.

  • (855) 776-7763

Training Maker

Survey Maker

Webinar Ninja

ProProfs.com

All Products

  • Sign Up Free

Do you want a free Knowledge Base?

We have the #1 Online Knowledge Base Software for instant self-help

How to Create Project Documentation in 5 Steps [Templates & Examples]

project presentation document

Customer Support Expert

Review Board Member

Dan Miller is a seasoned customer support expert with over 11 years of hands-on experience in the dynamic field of customer service. His wide-ranging expertise covers help center management, internal ... Read more

Dan Miller is a seasoned customer support expert with over 11 years of hands-on experience in the dynamic field of customer service. His wide-ranging expertise covers help center management, internal knowledge base development, and customer-facing knowledge base implementation, among other areas. Always in tune with the latest trends in knowledge management, Dan adapts swiftly to the evolving customer support landscape. His unwavering commitment to excellence and a genuine passion for optimizing customer interactions have established him as a reliable authority in the industry. Read less

 Brayn Wills

Knowledge Management Specialist

Brayn is a knowledge management specialist with over 10 years of industry experience. A thought leader in the field, Brayn writes about the utility of knowledge base software for business growth, customer support, user management, and more.

How to Create Project Documentation

Project management is an indispensable part of all business functions. 

Sure, assembling a capable team is crucial, but there’s another secret ingredient that ensures your projects stay on the right path: dedicated project documentation. 

Now, I know what you’re thinking: “More paperwork? Isn’t that just adding to the workload when we already have a stellar team?” 

Well, hold onto your seat because you’re about to discover the incredible benefits that come with this seemingly mundane task.

Imagine a world where paperwork is reduced, your teams are effortlessly aligned, project gaps are identified and resolved, and progress is meticulously tracked. Sounds pretty amazing, right? That’s exactly what project documentation can do for you.

Dive into this blog to learn how to write project documentation, explore its impressive benefits, get access to templates, and much more. 

Stay tuned!

What is Project Documentation?

project presentation document

Project documentation is an online document comprising information related to project details, milestones met, targets achieved, changes accommodated, and much more. This document acts as a centralized reference point where teams can quickly find the information they need to complete certain tasks, track progress, or check recent updates. 

From project reports and business cases to project plans, proposals, budgets, and risks, this documentation contains all the necessary information required to manage projects with ease. 

By consolidating all project information in one place, this documentation brings clarity to the project management process and helps teams stay on the same page. While this keeps the confusion at bay, team alignment and productivity also witness a substantial improvement. 

Why Is Project Documentation a Must for Your Business? 

Do you know why projects fail? 

Well, there are multiple reasons for that. From inaccurate requirements gathering to changes in project objectives, there are various reasons that cause project delays and failures.

project presentation document

With well-written and meticulously structured project documentation, you can avoid most of these problems. 

As a centralized space where all project details are clearly mentioned, project documentation ensures that everyone in the team is aware of the project goals, developments, vision, and scope. 

Your project teams will always have the most updated information at their disposal, which helps them perform tasks effectively. They can also document their learnings and analysis in this documentation for future reference. 

There are many other benefits of creating project documentation, which we will explore in the next section. 

Types of Project Documentation

Project documentation comes in various forms, each serving a specific purpose in managing and communicating project information. Here are some key types of project documentation you should be familiar with:

Project Charter

The project charter outlines the project’s purpose, objectives, scope, stakeholders, and high-level deliverables. It establishes the project’s foundation, providing clarity and alignment to all team members and stakeholders from the start.

Project Plan

The project plan details the approach, tasks, timelines, resources, and dependencies required to complete the project. It serves as a roadmap that guides your team throughout the project’s lifecycle, facilitating effective coordination and execution.

Requirements Documentation

Requirements documentation captures the functional and non-functional requirements of the project. It specifies the features, capabilities, and constraints that the end product or service must meet. With clear and well-documented requirements, you can ensure that the project meets stakeholder expectations and runs smoothly as intended. 

Change Control Documentation

Change control documentation outlines the procedures for requesting, reviewing, approving, and implementing changes to the project scope, schedule, or budget. It ensures that changes are carefully assessed and controlled to maintain project alignment with stakeholder requirements.

Status Reports

Status reports provide a snapshot of the project’s progress, including accomplishments, milestones reached, issues, risks, and upcoming activities. These reports help stakeholders monitor project performance and make informed decisions based on the project’s current status.

Read More: Best Software Documentation Tools for 2023

Astounding Benefits of Project Documentation 

Poor alignment, miscommunication and lack of clarity are some of the key reasons that deviate projects from the right path. 

Something as simple as building project documentation can streamline the entire process while maximizing the efficiency with which team members work. 

Let’s look at some of the remarkable project documentation benefits in detail:

Eliminates Confusion & Drives Success 

Often, project members lack clarity on project goals, client requirements, stakeholder expectations and milestones to be achieved. Project documentation has all essential project information explained in a detailed manner. This leaves little to no room for confusion and teams can carry out their project duties without any hassles. 

Brings Transparency to the Process 

It’s natural for project members to go off-track while working on projects. There can be inconsistencies in the pace and quality of task delivery. 

With project documentation at their disposal, teams have a clear picture of what is done and what is pending. This transparency helps them ramp up their efforts, ensuring that projects are delivered on time always. 

Increases Accountability

Assumptions, misinterpretations, and blame games in project management impact the overall team productivity and performance. With project documentation, team members have complete clarity of their roles and responsibilities, project scope, goals, and plans. 

This means if something goes wrong, they can take accountability for their actions instead of blaming others. 

Makes Project Tracing Easier

It’s natural for project managers to lose track of how the project is progressing while carrying out the day-to-day activities. Project documentation comprises thorough information on project progress, deadlines, and team workload. This makes it easy for managers to evaluate what worked well and what didn’t, as the project ends. 

Identify Risks & Manage Them

Risks are a part of the project management process and your team should be well-prepared to handle them. A detailed project document outlines not just the project scope, plan, and goals, but also the potential risks and their solutions. With this document, you will have a clear idea of what kind of risks to expect and how to mitigate them. 

How to Write Project Documentation in 5 Easy Steps  

Now that you’re well-acquainted with the incredible benefits of project documentation, it’s time to equip yourself with the essential know-how to create it effectively. 

It’s finally time to dive into the step-by-step process for crafting exceptional project documentation that sets you on the right path from the very beginning. 

Step 1: Bring all Scattered Documents in One Place

You might have project information scattered across Word docs, interactive PDF files , Excel sheets, and Powerpoint presentations. 

The first step to creating project documentation is to bring all this valuable information together in a centralized space. 

Modern project documentation tools offer features that help you directly import such files to the document. This makes content transfer pretty simple and fast.

project presentation document

As for the missing information, you will have to write it from scratch. For example, if you do not have pre-built documents for project plans and scope, create articles on these topics after discussing them with your team. 

This will put in place a single source of truth that your project team can instantly refer to every time they are stuck on a task or need assistance with something. 

Step 2: Take it Stage by Stage 

While writing project documentation, it is important to take the process step by step – one stage at a time. 

For example, the initiation stage is about setting up the team and outlining the basic requirements. For this stage, the documentation should cover the project proposal, scope, and team structure. 

After initiation comes the planning stage . For this stage, your project documentation should have thorough articles on the project plan, roadmap, communication strategy, and even the budget details. 

For the execution phase , it is important to add project status reports and potential risks expected in the course of the project. This information is essential to keep team members aligned throughout the project lifecycle. 

Changes are a vital part of any project. That makes change management an important stage in the process. Any changes requested by the client should be recorded in the change management section of the project documentation. 

Teams can quickly go through this section to keep track of the changing client requests and alter their strategies accordingly. 

Last comes the evaluation stage, when the project is delivered, and it’s time to assess what went right and what didn’t. 

Project closure details and progress reports should be a part of your documentation for this stage. This will help you track the overall project and team performance and identify bottlenecks that posed hurdles in the project. They can then implement the learnings in future projects and achieve better outcomes

Step 3: Pave Way for Collaborative Authoring  

From the previous step, it looks like project documentation is a comprehensive resource that is not possible for a single person to manage. 

You need a strong team who have the dedication and passion to consistently record all that goes on in the project – every milestone achieved, deadline met, or change requests accepted!

By deploying a tool like ProProfs Knowledge Base, you can add users and assign relevant roles and permissions to each one of them. For instance, some users can work as contributors – the ones who will do all the writing work, and some can take charge of editing all that’s written to ensure quality is not compromised. 

project presentation document

You can also assign the role of administrator to users who have proved themselves as capable managers. They are the ones who will take up the responsibility of overseeing every activity happening in the documentation, identifying gaps, and taking timely steps to ensure smooth operations. 

For more details on how collaborative authoring really works, watch this quick video.

Step 4: Structure the Document & Make it Easy to Search

Project documentation loaded with useful information but lacking a logical structure is counterproductive. An unstructured document is likely to make your team members confused and indecisive. 

Once you have all the information in place, try giving it a proper structure.

For example, you can create broad topics and their sub-categories to fit in all project details. You can also create a table of contents enlisting all sections and subsections of the document. 

Follow a stage-by-stage approach while structuring the document. Start by adding topics related to the initiation stage and then drill down into more complex topics on project execution, closure, and progress reports, change management, etc. 

For best results, you can make use of internal article linking to make information search even faster. This will save your team from mindless browsing and help them get what they need in just a few clicks. 

Here’s an example of what the ideal documentation structure looks like:

project presentation document

Step 5: Let Your Team Review the Document Before Sharing

Project documentation is supposed to be highly reliable and comprehensive. That’s precisely why all team members should collaboratively work on the document right from the start to ensure a high level of quality and accuracy. 

Creating articles is a heavy task and can take up a lot of your team’s time. In such situations, it’s natural for your team to sideline the review process and pass the content for publishing without taking a second look at it. 

Inaccurate information can wreak havoc on your projects. It can spread wrong facts in the team and completely change the track of the project. Therefore, careful review and analysis of every articles is important before taking them live. 

As and when articles are created, they should be thoroughly reviewed by editors and subject matter experts before publishing. 

The best project documentation tools out there come with a dedicated workflow review and approval system that allows you to track the status of each article right from the time it is written to when it finally gets published. This reduces the chances of any article skipping the review process. 

In the end, you can rest assured that everything that goes into your project documentation is free of errors and inaccuracies.

project presentation document

Step 6: Keep Updating the Documentation

The project management process is not static, so how can your document remain unchanged? 

As your project progresses, there will be multiple changes in its plan, scope, client requirements, etc. Regularly maintaining project documentation ensures that teams always have the most updated information at their fingertips. 

As a project documentation best practice, your team must keep checking the document for any inaccuracies and continue updating it with relevant information. 

Manually tracking and making all the changes can consume more time than required. 

Instead, you can use reports to track document performance and identify knowledge gaps. 

For example, if you want to identify poorly rated articles or articles that are the most helpful for your teams, you can track metrics such as article upvotes and downvotes, total views, and reads. Once you know which articles are not received well by project members, consider improving them. 

Additionally, you can also go through the comments left by team members to identify their pain points and take timely steps for performance improvement. 

Read More: Best Technical Writing Tools and Software For 2024

Best Practices for Writing an Impressive Project Document

Creating project documentation is the key to ensuring clarity, alignment, and success in your projects. It serves as a roadmap for your team, keeping everyone on track and focused on the project’s goals. 

To help you create a stellar project document, here are seven best practices to follow:

Harness the Power of Visuals

To enhance user engagement and understanding, incorporate interactive elements into your project document. You can utilize clickable links, interactive charts, or multimedia content to provide a dynamic and immersive experience to all project stakeholders. 

Interactive features and visual elements help present information in an impactful way, making it easier for stakeholders to grasp complex concepts faster.

Provide On-the-Go Mobile Access

Project documentation is only helpful if teams can access it on their mobile devices right when they need it. 

You can optimize the document’s layout and design to ensure easy access and viewing on smartphones and tablets. By creating a mobile-friendly document, you enable stakeholders to access the information conveniently, even while they are away from their desks. This flexibility promotes better collaboration, decision-making, and responsiveness among the project team.

Make it Searchable & Easy to Navigate 

Searchability and navigation are two crucial elements that should not be ignored. 

You can implement a logical structure within your project document, using headings, subheadings, and a table of contents to facilitate easy navigation. Additionally, you can incorporate a search function that enables stakeholders to quickly locate specific information within the document. 

A well-organized and searchable document saves time, enhances user experience, and ensures your teams get everything they need in seconds. 

Define Clear Objectives

Kickstart your project document by articulating clear and concise objectives. These objectives serve as the guiding light, providing your teams with a clear idea of what the project aims to achieve. 

As you start creating project documentation, clearly state the project’s purpose, desired outcomes, and measurable goals. Avoid ambiguity and ensure that stakeholders have a crystal-clear vision of the project’s direction.

With objectives clearly defined, you will be able to build a solid foundation for the project, align the team’s efforts, and drive action towards a common goal. 

Deploy the Right Project Documentation Tool

Deploying the right project documentation tool can give your efforts the much-needed boost. It will equip you with all the bells and whistles you need to get started in the right direction and achieve an impressive document. 

When investing in document collaboration tools , look for one that aligns with your team’s needs and offers collaborative features, version control capabilities, and customization options. With the right tool in place, it will be easier for your team to make content curation a collaborative process and simplify document management.  

Best Project Documentation Templates 

Writing project documentation can mean spending days or weeks doing the initial groundwork. 

What if we told you there is a shortcut to the process? 

Project documentation templates offer a ready-made framework, so you don’t have to do the heavy lifting. The templates take a lot of pressure off your shoulders by giving you a pre-defined table of contents, topic-relevant sections, a dedicated space for branding, and much more. 

With these beautiful templates, your work is reduced to half, as you don’t have to work on a blank canvas. 

As your project progresses, you may want to expand the template by adding more categories and information.

project presentation document

Examples of Project Documentation 

While for large projects, the documentation is quite comprehensive, involving multiple change requests, documentation for small projects is mostly limited to the basics.  

However, there are some sections that are standard for all project documentation, regardless of their size and scale.

Project Proposal

Project proposal is all about ideating and communicating a project’s goals to clients and internal stakeholders. It gives a clear overview of project objectives, requirements, and value proposition. As part of the project proposal, you can highlight the number of resources that will work on the project, the budget allocation, timelines, and the key deliverables.

This document encapsulates everything that goes into the project planning stage. From outlining key milestones and their deadlines to setting the team, the project plan document covers it all. It acts as a roadmap for teams, guiding them in the right direction throughout the project lifecycle.

Project Charter 

While the project plan covers the “What” part of project management, the project charter covers the “how”. 

This document shows the process of achieving the goals established in the planning stage and also highlights the roles and responsibilities of all team members. The project charter provides a solid foundation for all activities that take place during the project.

Project Progress Report

Whether it is a large project or a small one, it’s crucial to keep everyone updated about how a project is progressing. This report highlights the project’s progress since the start, along with the bottlenecks that occurred during the process. It also shows the next steps you need to take to keep the progress on the right track.

Project Evaluation

Project evaluation is a vital part of project documentation. It brings into the spotlight both the best and the worst parts of the project. It shows how the project performed – what went well and what didn’t meet your expectations. Your team can use this as a reference and implement the lessons learned in the next project.

How to Choose the Right Project Documentation Software

To write impactful project documentation, you need a knowledgeable team. But to bring the documentation to life and share it with key stakeholders, you need the support of a solid tool. 

Depending on your project’s size, scope, and requirements, you may need a simple tool with basic features or an advanced tool with unique functionality. There are different kinds of online documentation software available today, but how do you know which one is worth the investment?  

Keep an eye for these top features when looking for project documentation software:  

  • Easy to use with little to no coding required 
  • Simple to set up without any specialized skills or training
  • Ready-to-use documentation templates that help you get started quickly 
  • A smart search system that displays context-relevant results 
  • User management and access control to help teams work in collaboration 
  • Internal comments for team discussions on articles
  • A workflow review and approval system to ensure content accuracy 
  • Robust integrations with tools like Slack and JIRA for smooth communication

These are the standard features that any tool you pick must have. Rest, depending on your requirements, you can also opt for tools with advanced features like reports and version control. 

Set Your Projects for Success With Project Documentation

As a project manager, you may have to handle different types of projects simultaneously. 

In such a high-pressure environment, it’s natural for you to lose sight of important project details. With up-to-date project documentation, you can rest assured that nothing important will slip through the cracks. You can easily track progress, identify bottlenecks, and fix them right in time. 

To curate an impactful project document, bring all information to a central space, add relevant articles for different stages of project management , and give them a proper structure. 

All these steps can be easily executed with the support of a powerful project documentation tool like ProProfs Knowledge Base. It has all the necessary features and functionality you need to kick off the process and take your projects on the road to success.

Brayn Wills

About the author

Brayn wills.

Bryan Wills is a seasoned expert in knowledge management with over a decade of experience in the field. His expertise extends across various domains, including Security & Compliance, User Management, Knowledge Management, Software Documentation, and Customer Support. His writings not only reflect his deep understanding of these subjects but also offer practical solutions and strategies to help organizations enhance their knowledge management processes. Bryan’s work has been published in GetFeedback , CustomerThink , and Apruve .

Popular Posts in This Category

project presentation document

Explicit Knowledge: Definition, Examples, Benefits & More!

project presentation document

The Future of Knowledge Management in Education

project presentation document

Top 10 KnowledgeOwl Alternatives & Competitors in 2024

project presentation document

20 Best Technical Writing Software & Tools in 2024

project presentation document

Effective Tips to Promote Your Self-Service Platform Among Customers

project presentation document

How to Reduce Customer Service Emails: Tips & Tricks

SlideTeam

Researched by Consultants from Top-Tier Management Companies

Banner Image

Powerpoint Templates

Icon Bundle

Kpi Dashboard

Professional

Business Plans

Swot Analysis

Gantt Chart

Business Proposal

Marketing Plan

Project Management

Business Case

Business Model

Cyber Security

Business PPT

Digital Marketing

Digital Transformation

Human Resources

Product Management

Artificial Intelligence

Company Profile

Acknowledgement PPT

PPT Presentation

Reports Brochures

One Page Pitch

Interview PPT

All Categories

Top 10 Project Design Templates For Advance Planning!

Top 10 Project Design Templates For Advance Planning!

Naveen Kumar

author-user

Project design defines the objectives, deliverables, and requirements for a project, with plans for achieving them. Creating a project design includes tasks like defining project scope and impact, identifying valuable stakeholders or partners, and creating a work breakdown structure.

It is an important step in project management because it lays a solid foundation for the entire project. A well-designed project plan ensures on-time, within-budget project completion with quality and the satisfaction of the stakeholders or clients. As project objectives and deliverables are set at the beginning (using project design), the team members will stay focused on the goals and make more informed decisions throughout the journey.

The Project Design comes into the picture at the initial or pre-project stages for giving life to your idea and discussing scope, deliverables, and resources with investors or stakeholders.

Project Design Templates

Using visual aids like Gantt charts , flow diagrams, bar graphs, and pie charts in the project design always adds to its value and improves understanding for the audience. Our professional project design templates , backed with visual aids, will help you prepare and present a detailed project plan. These presentation layouts are 100% customizable and allow you to insert or change imagery, data, theme, and text as per your brand or project requirements. 

Explore these PPT templates to get a master project design that will help you create specific plans for all or most of your upcoming projects (with a bonus template at the end)!

1. Software Development Project Design Implementation Template

Technological projects have more tasks and resource requirements than usual non-technical projects, so they need more precise planning. Use this PPT Template to create a comprehensive project design with an implementation model for software development. It covers element items, system requirements, detailed software design, unit construction, and system quality test. Get it now!

Software Development Project Design Implementation Template

Download this template

2. Project Design Checklist Presentation Template

Although the project design is a preliminary document, it is crucial in precise project development and approval. Even experienced managers feel nervous while preparing it. This template will help you ease the situation with a project design checklist for reference. It will provide a pre-built framework where you can record the design checkpoints, their status, creation date, reviewer name, and comments/notes. This presentation layout also has a separate column to record general or critical items, steps, or information with the same columns. Grab it today!

Project Design Checklist Presentation Template

3. Work Breakdown Structure Template for Project Design And Management 

Explaining the step-by-step project execution, activities, or WBS without visual aids is like explaining the story of Christopher Nolan’s Tenet or Inception. Sometimes it feels impossible, or you snatch the fun part from the audience. Take advantage of this PPT Slide to explain the work breakdown structure, major tasks & sub-tasks, their project dependency , priority, and other key elements in the project completion. It covers project initiation, planning, execution, control, and closeout. Download it now!

Work Breakdown Structure Template for Project Design And Management

4. Project Design Template for Technical System Development

An engineer/developer knows the pain of explaining technical things to a generic (financially literate and interested) audience. This template will assist you in presenting the project design for technical system/software development with ease to all types of audiences. It defines technical terms in their generic elements like process inputs refer to the customer needs, technology base, program decision requirements, and output from prior development efforts. You will be able to define requirement analysis, functional analysis/allocation, synthesis, and process output in similar easy-to-understand elements. Get it now!

Project Design Template for Technical System Development

5. Project Design Program Pert Chart Presentation Template

Program Evaluation Review Technique (PERT) is a familiar tool to project managers and other involved members. Developing a project design using the PERT chart is an intelligent way to spur the team and use this tool familiarity for explaining details. With that thought in mind, our expert designers created this presentation template to help you present your project design in a smarter way. It covers project tasks from beginning to end with details like time, date, and how they are connected. Grab it today!

Project Design Program Pert Chart Presentation Template

6. Design Sprint Template For Software Design Projects

Sprint is a common term when working with Agile or Scrum project management methodology or on a software project. It refers to a set duration or time limit in which a team/individual will complete an allotted task. This template will present a project design like a single sprint for the whole project, or you can use it to present a sprint design in multiple. It covers the project or sprint design in five steps, including their sub-levels. These are: understand the task, develop divergent solutions or approaches, decide the suitable one, prepare a prototype, and validate it. Grab it today!

Design Sprint Template For Software Design Projects

Need help preparing daily sprint reports and monitoring the progress of agile projects? Download our professionally designed Agile Project Status Report Templates and utilize them to make higher management happy.

7. Project Design Feasibility And Requirement Analysis Funnel Template

This template provides a project design funnel that helps you understand the project’s feasibility and analyze its requirements before its initiation. It encloses five stages and four estimation points in the project cycle with the percentage of easy completion within budget or allocated resources. Use it to present project initiation data, including reason, objectives, and needs. With this PPT Layout, you will be able to exhibit the economic feasibility, requirements, design, execution, and deployment of the project. Download it now!

Project Design Feasibility And Requirement Analysis Funnel Template

8. Project Design And Development Cost Management Plan Template

Understanding a project’s business impacts and how beneficial it will be is easy if you know its resources and financial requirements beforehand. This project design template will assist you in calculating a detailed project cost and setting a budget or financial constraints so that your organization or client can avoid any loss. It will help you estimate the labor hour, labor cost, material cost, other miscellaneous costs, and total cost per task. With this PPT Slide, you will make smart and informed project decisions related to finance and cost-cutting. Get it now!

Project Design And Development Cost Management Plan Template

9. One-page Network Engineering Project Design Proposal Template

This one-pager project proposal document covers all critical aspects of a network engineering project design to win the client’s attention. It will help you present a cover letter, project context, objectives, deliverables, requirements, team structure, members, activity schedule, and investment requirements. With this PPT Layout, you can also share the terms & conditions, company overview, client testimonials, and signatories for officially accepting the network engineering project design. Grab it today!

One-page Network Engineering Project Design Proposal Template

10. One-page Architectural Project Design Services Timeline Template

A project design timeline is necessary to help the clients understand project phases and the time taken to complete each task, stage, and overall project. This one-pager presentation template will help you curate a comprehensive project design timeline for a half-year-long project. It contains pre-designed elements that exhibit the duration and sequence of the project tasks, along with deliverables mentioned at the bottom. Download it now! 

One-page Architectural Project Design Services Timeline Template

Project management strategies, in their basic design and reading context, are long and boring; even some readers just skim through rather than understand the matter. Avoid this disastrous mistake with your team by using these one-page project management templates to make the process shorter and to the point.

Bonus: Project Design Presentation Templates Bundle

This presentation deck includes a checklist, plan, sheets, matrix, and tables to help you create detailed project plans with a result monitoring index. It will help you present a data conversion plan, highlighting elements such as planning, analysis, conversion, and migration. Use this PPT Design to exhibit the four phases of project tasks: self-assessment, defining the opportunity, evaluating potential risks, and defining the market. Download it now!

Project Design Presentation Templates Bundle

With All This In Mind!

Project design is one of the initial documents that set the beginning of business projects, like project briefs and project (executive) summaries. It helps align tasks, measure feasibility, improve team communication and collaboration, and complete the project within budget and time. This document digs deeper into the details and technical aspects of project execution and completion plans. 

To explain it in better and more understandable terms, visual aids and ideal tools like the above share project design templates are necessary. Visual tools, especially these PPT templates, will help you in the professional presentation of your project design and make your first impression awesome and energetic with the team.

Don’t hold back and grab these aesthetic project design templates from the links shared above to jam your first project meeting!

FAQs on Project Design

1. what is a project design.

A project design is a document or set of documents that define the project objectives, deliverables, requirements, and the plan for achieving them. It includes the project scope, work breakdown structure (WBS), budget, timeline, and more.

The project design serves as a blueprint for the entire project and provides a clear understanding of what needs to be achieved and how it will be done. It is an important step in project management because it sets the foundation for the entire project and helps ensure that the project is completed on time, within budget, and to the stakeholders’ satisfaction.

2. What are the steps for creating a project design?

The process of creating a detailed project design varies depending on the specific project and the applied management methodology, but generally, it involves these key steps:

  • Define the project objectives and deliverables:  This includes identifying what the project is supposed to achieve and what will be the end product of the project will be.
  • Develop a project scope statement:  It outlines the boundaries of the project and defines included and not included tasks in the project.
  • Identify the stakeholders or client expectations:  Determining the stakeholders and their roles in the project are crucial for its success. The stakeholders/clients are the individuals and groups who will be affected by the project or interested in outcomes and invest in it. This early step will help the project team to understand their needs and expectations.
  • Create a Work Breakdown Structure (WBS):  A WBS is a hierarchical decomposition of the project into smaller and easily manageable components/tasks. These smaller tasks are easy to schedule and assign to team members.
  • Develop a project schedule:  Here, the project team will determine the duration and the dependencies for the tasks. It also includes analyzing the critical and alternative paths — sequences for task completion (based on reliance) with the time taken that must be followed in order to meet the project deadline.
  • Resource requirement estimation:  Based on the project schedule, the team will estimate the resources needed to complete the project, including personnel, equipment, and materials.
  • Budget:  Make an estimate of the financial resources needed to complete the project, including costs such as labor, materials, and equipment.
  • Identify risks and contingency plan:  Identify potential risks to the project and develop a risk management plan to mitigate or avoid these risks.

The project design development process varies with the project size, scope, complexity, and management methodology adopted. A project design should be flexible, reviewed, and updated throughout the project as new information or changes are revealed. 

3. What are the components of project design?

The components of project design include but are not limited to the following:

  • Project objectives: Clear and measurable goals the project intends to achieve.
  • Scope: A detailed description of the project’s deliverables, constraints, and assumptions.
  • Stakeholder analysis: Identify and assess the project’s stakeholders, including their interests, roles, and potential impact on the project.
  • Requirements: What resources are required to complete the project, including workforce, material, and equipment details?
  • Solution design: Strategic plan for achieving the project’s objectives and delivering the required scope, including proposed solutions, their architecture, components, and interfaces.
  • Schedule: When each task will be completed, including a critical path, project schedule, and timeline.
  • Budget: An estimate of the costs associated with the project, including labor, materials, and equipment cost.
  • Risks: Identify and analyze potential risks to the project with each risk’s likelihood and potential impact.
  • Quality: How the quality of the project deliverables will be managed and ensured.
  • Communication plan: How the project team will communicate with stakeholders throughout the project.

Related posts:

  • Top 10 Scrum Meeting Templates to Facilitate Communication

Top 5 Project Management Framework Templates with Samples and Examples

  • Top 15 Templates for Project Prioritization, Find Important, Not Just Urgent Projects! (with Bonus Designs)

Top 10 Project Brief Templates To Share Essential Details In Concise Manner With Team!

Liked this blog please recommend us.

project presentation document

Top 10 Project Management Life Cycle Templates With Samples And Examples

Top 10 Project Management Workflow Templates For Efficient Businesses!

Top 10 Project Management Workflow Templates For Efficient Businesses!

Top 10 Project Management Plan Templates With Samples and Examples

Top 10 Project Management Plan Templates With Samples and Examples

Top 5 Project Executive Summary Templates with Samples and Examples

Top 5 Project Executive Summary Templates with Samples and Examples

Top 10 Project Brief Templates To Share Essential Details In Concise Manner With Team!

Top 10 Project Outline Templates With Samples and Examples

Top 10 Project Overview Templates with Examples and Samples

Top 10 Project Overview Templates with Examples and Samples

Top 5 Project Objective Examples Templates with Samples

Top 5 Project Objective Examples Templates with Samples

Top 10 Project Portfolio Dashboard Templates with Samples and Examples

Top 10 Project Portfolio Dashboard Templates with Samples and Examples

This form is protected by reCAPTCHA - the Google Privacy Policy and Terms of Service apply.

digital_revolution_powerpoint_presentation_slides_Slide01

Digital revolution powerpoint presentation slides

sales_funnel_results_presentation_layouts_Slide01

Sales funnel results presentation layouts

3d_men_joinning_circular_jigsaw_puzzles_ppt_graphics_icons_Slide01

3d men joinning circular jigsaw puzzles ppt graphics icons

Business Strategic Planning Template For Organizations Powerpoint Presentation Slides

Business Strategic Planning Template For Organizations Powerpoint Presentation Slides

Future plan powerpoint template slide

Future plan powerpoint template slide

project_management_team_powerpoint_presentation_slides_Slide01

Project Management Team Powerpoint Presentation Slides

Brand marketing powerpoint presentation slides

Brand marketing powerpoint presentation slides

Launching a new service powerpoint presentation with slides go to market

Launching a new service powerpoint presentation with slides go to market

agenda_powerpoint_slide_show_Slide01

Agenda powerpoint slide show

Four key metrics donut chart with percentage

Four key metrics donut chart with percentage

Engineering and technology ppt inspiration example introduction continuous process improvement

Engineering and technology ppt inspiration example introduction continuous process improvement

Meet our team representing in circular format

Meet our team representing in circular format

Google Reviews

  • PowerPoint Themes
  • Latest PowerPoint Templates
  • Best PowerPoint Templates
  • Free PowerPoint Templates
  • Simple PowerPoint Templates
  • PowerPoint Backgrounds
  • Project Charter
  • Project Timeline
  • Project Team
  • Project Status
  • Market Analysis
  • Marketing Funnel
  • Market Segmentation
  • Target Customer
  • Marketing Mix
  • Digital Marketing Strategy
  • Resource Planning
  • Recruitment
  • Employee Onboarding
  • Company Profile
  • Mission Vision
  • Meet The Team
  • Problem & Solution
  • Business Model
  • Business Case
  • Business Strategy
  • Business Review
  • Leadership Team
  • Balance Sheet
  • Income Statement
  • Cash Flow Statement
  • Executive Summary
  • 30 60 90 Day Plan
  • SWOT Analysis
  • Flow Charts
  • Gantt Charts
  • Text Tables
  • Infographics
  • Google Slides Templates
  • Presentation Services
  • Ask Us To Make Slides
  • Data Visualization Services
  • Business Presentation Tips
  • PowerPoint Tutorials
  • Google Slides Tutorials
  • Presentation Resources

SlideUpLift

How To Write A Project Proposal Presentation?

A project proposal is an initial step towards starting any project. Every manager or executive has to write a project proposal at some point. Every project proposal is planned and outlined strategically. This blog will help you to make an impactful project proposal presentation that leaves a lasting impression.

How To Write A Project Proposal Presentation?

Presenting your ideas well is essential to gaining quick approval for projects, whether internal or external. Even the strongest elevator pitch is not going to work by itself. Writing a project proposal presentation enters the picture at this point. You must be able to deliver a proposal for a project effectively if you have the technology or product to show a particular investor. This blog will help you understand how to write a project proposal presentation quickly and how to compose it.

What is a Project Proposal Presentation?

A project proposal serves as a project management tool for outlining the goals and specifications of a project. It facilitates initial project planning framework agreement between organizations and external project stakeholders.

Its primary goal is to win over decision-makers. Because of this, a project proposal presents the main selling point of your endeavor to internal and external project stakeholders. The proposal aims to catch the interest of project sponsors and stakeholders.

Different Types of Project Proposal Presentations

Before learning how to make a project proposal presentation, you need to know that they are of different types. Here are some of the types in which you can give a presentation of a project proposal:

How to Write a Project Proposal Presentation

1. Solicited Project Proposal: 

A solicited project proposal is a formal document submitted in response to a specific request or invitation from an organization or entity seeking external project ideas or services. The one requesting issues a Request for Proposal (RFP). 

The proponents create a solicited project proposal presentation detailing their approach, expertise, timelines, and costs for addressing the outlined needs. Organizations evaluate and compare the proposals that describe their solutions and services before selecting them.

2. Unsolicited Project Proposal

In an unsolicited proposal, you create a proposal after carefully identifying the possible solutions for the problems. It’s unlike an RFP but something an investor didn’t ask for. These project proposal presentations are sent to potential clients without being asked for as a pitch or an introduction to investors or sponsors.

3. Informal Project Proposal

With informal project proposals, potential customers express interest in your offerings and ask to review your proposal. Since these are based on conversations rather than official requests, they frequently include all the required information. So they usually need much more research.

4. Renewal Project Proposal

A renewal project proposal presentation is a document that outlines plans for extending, updating, or continuing an existing project or service. These offers are made to potential customers to prolong the support for an ongoing project close to completion. The proposal typically includes reviewing the project’s past performance, achievements, and any necessary adjustments or enhancements for the renewal period. 

5. Continuation Project Proposal

A continuation project proposal is a document submitted to request for extension or continuation of an existing project beyond its initially planned time frame. It typically includes an assessment of the project’s progress, achievements, and the need for additional time to accomplish its goals. The proposal outlines the reasons for the extension, any adjustments to the project plan, and a renewed timeline to ensure the successful completion of the ongoing initiative.

6. Supplemental Project Proposal

A supplemental project proposal presentation is a formal request document submitted to propose additional work or modifications to an existing project. The use of this proposal arises due to changing project requirements, unforeseen challenges, or the identification of new opportunities during the project. The proposal details the scope of the supplemental work, its impact on the overall project, associated costs, and any adjustments needed in the project plan.

This section gives you some clarity on how to write a project proposal PowerPoint presentation. It outlines the blueprint of a comprehensive presentation, using a project proposal presentation example:

How To write A Project Proposal Presentation?

1. Understand Your Audience and the Problem you’re Solving:

Before diving into the content creation process, it’s essential to have a deep understanding of your audience. Identify their needs, concerns, and expectations to tailor your project proposal presentation accordingly. This ensures that your proposal addresses their specific requirements and resonates with them.

Persuade your reader with references and data. Among the inquiries to make are:

  • What issue is your project trying to solve?
  • What is known about this issue already?
  • Who has previously tackled this issue, and what literature is available?
  • Why can’t this problem be adequately addressed by previous research?

2. Define Clear Objectives:

Clearly outline the objectives of your project proposal presentation on PowerPoint or Google Slides . Whether seeking approval, securing funding, or gaining support, having well-defined goals will guide your content creation process and help you focus on delivering a persuasive message.

A few things to mention are:

  • Your project’s mission statement
  • Your project timeline, complete with significant checkpoints
  • Roles and duties of the project team 
  • A risk register outlining your risk-reduction strategy
  • Deliverables for the project
  • Tools for reporting that you’ll utilize during the project

3. Structure Your Presentation:

Create a well-organized structure for your presentation to maintain clarity and flow. Begin with an engaging introduction, followed by a detailed overview of the project, the problem it aims to solve, proposed solutions, and a compelling conclusion. Use visual aids, such as slides and graphics, to enhance understanding and engagement.

As you’re defining the structure of your presentation, be sure to incorporate the following:

  • The outcome or goal of your undertaking 
  • A schedule for the project’s deliverables’ readiness
  • SMART objectives in line with the outputs you’re generating

How to Write a Successful Project Presentation?

4. Craft a Captivating Introduction:

Start your project proposal presentation with a hook that captures attention and sets the tone for the rest of the proposal. Clearly state the problem your project addresses and why it’s important. Establish a connection with your audience by highlighting the project’s relevance to their interests or goals.

5. Clearly Define the Project Scope:

Provide a comprehensive overview of your project, detailing its scope, objectives, and anticipated outcomes. Clearly articulate the timeline , milestones , and deliverables to give your audience a realistic understanding of what to expect.

6. Highlight the Value Proposition:

Emphasize the unique selling points and benefits of your project. Communicate how it addresses the identified problem and why it stands out from alternative solutions. Use data, testimonials, or case studies to bolster your claims and build credibility.

7. Develop a Realistic Budget:

Include a detailed budget that outlines the financial requirements of your project. Break down costs into categories and provide justifications for each expense. This demonstrates a thorough understanding of the financial implications and reinforces your credibility.

8. Address Potential Challenges and Risks:

Acknowledge potential challenges and risks associated with the project and outline mitigation strategies. Demonstrating a proactive approach to risk management reflects your preparedness and commitment to the project’s success.

9. Engage Your Audience:

Encourage audience interaction throughout your presentation. Incorporate opportunities for questions and discussions to address concerns, gather feedback, and foster a collaborative atmosphere.

10. Conclude with a Strong Call to Action:

Wrap up your presentation with a compelling conclusion reinforcing the project’s value and importance. Clearly state the desired action or decision you seek from your audience, whether it’s approval, support, or funding.

By following these comprehensive steps, you can create a project proposal presentation that informs and persuades, increasing the likelihood of successful project approval and implementation.

How to Make/Write a Project Proposal Presentation

How To Present A Project Proposal Presentation?

How to Make/Write a Project Proposal Presentation

Presenting a project proposal is an art that involves not just the spoken word but also the visual representation of your ideas. Each slide in your presentation plays a crucial role in conveying key information and building a compelling case for your project:

Slide 1: Title Slide

The title slide sets the tone for your presentation. Include the project title, your name or team name, and the date. Use visually appealing graphics or images related to the project to capture attention.

Slide 2: Agenda

Provide an overview of the presentation structure . This helps orient your audience and gives them a roadmap of what to expect. Clearly outline the key topics and sections you’ll be covering.

Slide 3: Introduction

Start with a compelling introduction. Highlight the problem your project addresses and why it is significant. Engage your audience initially, making them eager to learn more about your proposal.

Slide 4: Project Overview

Offer a brief but comprehensive overview of the project. Include key details such as the project’s purpose, goals, and objectives. Use visuals like charts or graphics to convey information succinctly.

Slides 5-8: Problem Statement and Need

Dedicate a few slides to articulate clearly the problem your project aims to solve. Provide data, statistics, or real-life examples to emphasize the urgency and relevance of the issue.

Slide 9: Solution

Present your proposed solution to the identified problem. Break it into key components and use visuals to illustrate how your project addresses the issues. Communicate the unique value of your solution.

Slides 10-12: Project Scope and Deliverables

Detail the scope of your project , including specific deliverables and milestones. Use visuals like timelines or Gantt charts to help your audience visualize the project’s timeline and workflow.

Slide 13: Budget

Introduce the financial aspect of your project. Break down the project budget into categories and provide a clear overview of the costs associated with each. Use graphs or pie charts to make the information easily digestible.

Slides 14-15: Risks and Mitigation

Acknowledge potential challenges and risks associated with your project . Demonstrate your awareness and preparedness by outlining mitigation strategies for each identified risk.

Slide 16: Team and Expertise

Introduce the key members of your project team and highlight their relevant expertise. This slide helps build credibility and assures your audience that you have the necessary skills to execute the project successfully.

Slide 17: Conclusion and Call to Action

Wrap up your presentation with a powerful conclusion. Reiterate the key points, emphasize the project’s value, and issue a clear call to action, whether it’s approval, support, or further discussion.

Tips On Giving A Project Proposal Presentation

Regardless of the type of presentation you deliver, your goal is to influence or wow the audience:

Define Your Agenda:

  • Clarify proposal details for investors and clients.
  • Address omitted RFP questions.
  • Contrast your plan with rivals if requested.

Tell a Story:

  • Introduce data, charts , and graphs with a narrative.
  • Engage the audience by appealing to human nature.
  • Enhance content through storytelling.

Think Lean:

  • Apply lean thinking to enhance client relationships.
  • Eliminate non-beneficial procedures in your presentation.
  • Avoid jumping to long-term future estimates.

Construct an Eye-Catching Presentation:

  • First, dress appropriately for the presentation you are about to give.
  • A well-constructed presentation reflects positively on your company.
  • Avoid hastily put-together presentations to maintain quality perception.

Ask Questions:

  • Avoid excessive talking during the presentation.
  • Engage the audience by posing questions.
  • Boost your confidence and gather feedback through polls or direct inquiries.

ALSO READ: How to write an effective project charter?

Top 5 Project Proposal Templates

1. Project Proposal Summary PowerPoint Template

How to Make/Write a Project Proposal Presentation

This template provides a concise and visually appealing overview of your project proposal, featuring key elements such as objectives, timelines, and budgetary considerations in a structured and professional format.

2. Project Proposal Presentation Template

How to Make/Write a Project Proposal Presentation

The Project Proposal Presentation Template is designed for project leaders to propose new ideas to clients, investors, or business owners. Executives can also use it to propose their businesses to different investors. The marketing, product, and project management teams can use this presentation to propose new business or project ideas.

3. Project Management Lifecycle PowerPoint Template

How to Make/Write a Project Proposal Presentation

Specifically designed to illustrate the phases and milestones of project management, this template guides stakeholders through the entire project lifecycle, emphasizing key stages, deliverables, and decision points for a comprehensive understanding.

4. Project Management Swimlane PowerPoint Template

How to Make/Write a Project Proposal Presentation

This template employs a swimlane format to delineate responsibilities among team members or departments, offering a clear and organized visualization of tasks and workflows to enhance transparency and streamline project execution.

5. Business Proposal Deck PowerPoint Template

How to Make/Write a Project Proposal Presentation

A sophisticated and customizable template for crafting compelling business proposals , this deck incorporates modern design elements to showcase essential details, including market analysis, value propositions, and financial projections, ensuring a professional and persuasive presentation.

Developing a project proposal is essential for connecting you, your group or organization, investors, and other stakeholders. Your greatest option for a concise, educational, and polished presentation is a project proposal presentation. As discussed above, making an eye-catching summary of your project will attract more interested outside collaborators and their encouraging comments.

You can also access SlideUpLift, one of the top platforms for presentation templates and tools to help with the presentation-making task. You can select from a wide range of carefully crafted templates for project proposals. SlideUpLift gives presenters the tools to make visually striking and memorable presentations, emphasizing customization, clarity, and aesthetics. 

How do I make a project proposal PowerPoint presentation?

To create a project proposal PowerPoint presentation, start by outlining the project’s goals, objectives, and key details. Utilize SlideUpLift’s Project Proposal templates for a professional look and incorporate visuals for clarity.

What is the step-by-step process for the presentation of a project proposal?

During the project proposal presentation, the presenter should introduce the project, present an overview, detail the methodology, present the timeline and budget, and conclude with a summary of key points.

What should I include in the presentation of a project proposal?

In a project proposal presentation, you should cover essential elements such as project goals, methodology, budget, and team details to provide a comprehensive overview for stakeholders.

How should I start a project proposal presentation?

Begin your project proposal presentation with a strong opening, clearly introducing the project’s name and purpose and highlighting its significance to capture the audience’s attention.

Where to find the best Project Proposal Presentation templates?

There are a variety of project proposal presentation templates available on SlideUpLift. Just find your desired template on SlideUpLift.com and download it.

Table Of Content

Related presentations.

Animated Business Proposal PowerPoint Template

Animated Business Proposal PowerPoint Template

Project Scope Summary PowerPoint Template

Project Scope Summary PowerPoint Template

Marketing Proposal PowerPoint Template

Marketing Proposal PowerPoint Template

Related blogs.

10 Best Business PowerPoint Templates for Presentations

10 Best Business PowerPoint Templates for Presentations

10 Best Business Presentation Topics to Captivate Your Audience

10 Best Business Presentation Topics to Captivate Your Audience

10 Best Google Slides Templates for Presentations

10 Best Google Slides Templates for Presentations

10 Best PowerPoint Templates for Finance Presentations

10 Best PowerPoint Templates for Finance Presentations

Tags and categories, privacy overview.

Necessary cookies are absolutely essential for the website to function properly. This category only includes cookies that ensures basic functionalities and security features of the website. These cookies do not store any personal information

Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via ads, other embedded contents are termed as non-necessary cookies. It is mandatory to procure user consent prior to running these cookies on your website.

  • Free Project Management Software
  • Agile Project Management Software
  • Project Management Software for Nonprofits
  • Organization Apps to Boost Productivity
  • Resource Management Software
  • Monday Review
  • ClickUp Review
  • Monday Pricing
  • ClickUp Pricing
  • Wrike Pricing
  • Asana Pricing
  • Smartsheet Pricing
  • Teamwork Pricing
  • Airtable Pricing
  • Scoro Pricing
  • Asana vs Monday
  • ClickUp vs Monday
  • Wrike vs Asana
  • Trello vs Asana
  • ClickUp vs Asana
  • What is Agile Project Management?
  • Key Benefits of Agile Methodology
  • Most Important Agile Metrics
  • Agile Manifesto: Values and Principles
  • Agile Project Management Certifications

Project Documentation Guide (with Examples and Templates)

' src=

Creating and managing projects is crucial for the effective running of any organization. Many project teams tend to struggle to repeat the same success levels they reached in previous projects or keep on repeating the same mistakes they made in previous projects. You can trace this to the lack of a solid project documentation process.

Effective project documentation is key for recording successful new projects. Establishing a dependable project documentation process helps you emulate past process successes and minimize previous failures or shortcomings.

The job of project documentation is to help you track your project’s progress and carve out a more organized and systematic way of executing and managing your projects.

Despite its clear importance, many project managers prefer not to use it due to how tedious, repetitive, and boring the process may seem. However, what often separates a successful project from a failed one is comprehensive project documentation.

In this article, you will learn everything you need to know about project documentation.

Let’s get started.

What is Project Documentation?

Project documentation is the process of adequately keeping records of key project details in an organized manner. All the documents about the project process produced during the project process are what comprise project documentation. Examples of project documents range from project proposals to business cases to project status reports .

Status Report Template

Proper project documentation ensures key documents needed for successful and prompt implementation of project strategies are readily available.

The project documentation process lists out a clear and well-detailed procedural method for the proper organization of key project documents. This ensures the project process goes on as smoothly as possible and key documents are within the reach of the project team.

Examples of Project Documents

Defining what is to be documented during a project process is dependent on the project description. Big projects require much more documentation than small-scale projects. But overall, some basic documents are needed irrespective of the project’s job description.

1. Project Proposal

A project proposal is often the first official document created for a project process. This document serves as the project initiator. The aim of creating this document is to paint a clear picture in the mind of the key project members and stakeholders on why they should buy into the project ideas.

Simple Project Proposal Template

2. Project Charter

The project charter is a key project document that serves as one of the foundational building blocks of the project planning process.

A well-drawn-up project charter should contain the ways the project would achieve its desired results. In addition, the project charter should also detail the key requirements, budgetary allocation, and the roles and responsibilities of every project undertaker.

Project Charter Template

3. Project Plan

The project plan serves as an efficient road map for the project. A good project plan details the key project milestones and the timeline expected for its completion.

Regarded as the most flexible of all the project documents, the project plan is often subjected to changes throughout the project process.

Simple Project Plan Template

4. Project Status Report

Keeping all project stakeholders on the happenings around the project process is important. The document that does just that is the project status report.

This essential project management report is designed to provide regular updates to project stakeholders on the progress made on the project. The project status report also spells out the next step to be taken during the project plan implementation phase.

Stoplight Project Status Report Template

Other key project document examples include project scope statement , risk management plan, cost management plan, communication plan, and financial plan.

The Value of Project Documentation

The importance of adequately documenting important project processes as they occur cannot be overemphasized. Proper project documentation makes the project management process much easier.

1. Breeds Effective Knowledge Management

You can learn lessons from previous projects embarked on if you document the former project process properly. Project documentation helps prevent the recurrence of past mistakes .

This also helps improve on the former service delivery as the necessary documented knowledge can now be passed across to the new project.

2. Helps Set and Define Your Project Goals

Project documentation is an efficient guide that helps you effectively set your project goals and define the necessary steps to be taken in achieving the set goals.

Drawing up the necessary project documents needed at the project onset helps give the project a sense of clarity. Project documentation also gives the project team a sense of direction as to where the project is heading based on the project objectives and schedule already detailed in the necessary project documents.

3. Supports the Project Planning Stage

Each project document created by a project team is designed to serve a specific purpose in the project process. These documents serve as the necessary backup for the project planning process and help improve the service delivery of the project process.

4. Gives a Clear Overview of the Project

Keeping up-to-date project documentation ensures all projects are well informed of the status of the project process. Project documentation is an efficient tool project managers use to keep tabs on the project process in real-time.

5. Makes the Project Trackable

Proper project documentation makes the project process traceable and accountable . This encourages transparency as all the details are properly accounted for.

Project documentation helps the project manager in his ability to successfully conduct a thorough project evaluation at the end of the project process.

Project Documentation Tools

The introduction of various project documentation tools has made the project documentation process relatively easier and more efficient. These tools are specially designed to assist in project documentation processes.

1. Monday.com

Overall best project documentation platform.

Monday.com is the Overall Best Project Documentation Platform

Monday.com is a project management software that provides users with an efficient project documentation tool. This platform is trusted by 127,000 customers including top brands such as BBC Studios, Coca Cola, Hulu, Uber, Universal, Discovery Channel, Deezer, and NBC.

Main Features

  • Templates: This project documentation tool provides users with hundreds of visual and easy-to-customize project documentation templates.
  • Good Customer Support: Monday.com boasts of a 24/7 customer support system that provides users with personalized and outstanding customer service relations.
  • Project Visualization: With this project management software, you can visualize your work either as a map, calendar, timeline, or Kanban.
  • Integrations: Monday.com integrates with all your favorite tools such as Microsoft Outlook, Microsoft Teams, Dropbox, Slack, Zoom, Google Calendar, Google Drive, Excel, Gmail, LinkedIn, Zapier, and OneDrive.
  • Offers a free 14-day trial period with no credit card required
  • Helps save time with its automation tool
  • Mobile applications
  • Easy collaboration
  • Provides a high level of reporting

2. Filestage

Best-rated project review and approval platform.

Filestage is the Best Rated Project Review and Approval Platform

Filestage is an easy-to-use review and approval software platform that specializes in efficient centralized collaboration. This platform is trusted by top companies such as ABInBev, Emirates, and LG.

  • Due Date Feature: With this feature, you can ensure prompt project delivery and never have to worry about missing a deadline.
  • Feedback: Filestage offers a feedback mechanism where project members can react to newly updated project documents.
  • Doc Sharing: This review and approval software platform makes it easy for users to share their documents in a variety of formats such as DOC, DOCX, PPT, and XLS.
  • Fast approval process
  • Unlimited reviewers
  • Full GDPR compliance
  • AES 256-bit encryption

3. Workzone

Robust online project documentation tool for small, medium, and large organizations.

Workzone is the Robust Online Project Documentation Tool for Small, Medium and Large Organizations

Workzone is a project documentation tool specifically designed to make the project management process relatively easy. This platform is trusted by top institutions such as Boston University, Allianz, Wells Fargo, and Vizient.

  • Approvals Workflow: This project documentation tool addresses any pending approvals quickly to help you avoid delays.
  • File Versioning: Workzone makes it easy for you to track changes made to your project documents. This tool helps project managers to manage the steady inflow of project documents being turned in by different individuals.
  • Project Dashboard: This project management tool allows you to view all your project details such as notes, project plans, action plans, and due dates. You can display your company logos on your project dashboard.
  • Status alerts
  • Gantt charts
  • Project templates

4. TeamGantt

Visual project documentation tool with reliable baselining feature for small businesses.

TeamGantt is the Visual Project Documentation Tool with Reliable Baselining Feature for Small Businesses

TeamGantt is an efficient project documentation software that focuses primarily on visuals. This online Gantt chart maker for project planning is used by top companies such as Intuit, Amazon, Nike, and Netflix.

  • Intuitive Workspace and Workflow: This Gantt chart maker provides you with a smooth user interface that makes managing your workflow easier. You can create color codes for different elements of your workflow, create tasks and milestones with just a few clicks.
  • Baseline Feature: TeamGantt provides you with a baseline feature that helps you monitor your project performance. With this feature, you can compare your current project progress with the projected progress. This makes it easy for you to detect where your project went wrong.
  • PDF and Excel Exports: TeamGantt allows you to create beautiful project proposals and export your deliverables in PDF and Excel File formats.
  • Supports the creation and storage of key project documents
  • Easy to use and intuitive
  • Interactive Gantt charts
  • Great tutorials for beginners

5. Smartsheet

Best project documentation tool with major focus on document sharing and collaborations.

Smartsheet is the Best Project Documentation Tool with Major Focus on Document Sharing and Collaborations

Smartsheet is a project documentation tool that offers users much-needed support throughout the project documentation process. This software is trusted by top brands such as Apple, Pfizer, P&G, and American Express.

  • Smart Task Management: This project management software helps you manage your projects and tasks effectively, You can easily change the start and finish date for any task.
  • Task Roll Up: Smartsheet offers you a comprehensive project summary feature called Task Roll Up. This feature provides you with an overview of your project information such as planned work hours, actual log hours, and percentage completion.
  • Collaborations: This project management platform helps you maintain effective communications among your team members. With its rich array of collaboration features, you can share files, receive notifications on important updates, and set reminders. You can also choose between three permission levels for your team (admin, editors, and viewers).
  • Integration: Smartsheet integrates with popular third-party applications such as Google Docs, Microsoft Teams, Slack, Google Calendar, Google Drive, Zapier, DocuSign, Gmail, Dropbox, Microsoft Outlook, Microsoft OneDrive, and Box.
  • 30-day free trial on paid plans
  • Customizations
  • Multiple templates
  • Easy imports from Google Sheets, Microsoft Excel, and Microsoft Projects

How to Document a Project

Taking out time to prepare a project document and the document not getting the needed attention can be very frustrating. This is usually the case because the project document was not presented in the best possible way to project team members.

Getting the much-needed and appreciative response for your efforts at proper project documentation is vastly dependent on how you document the project process.

1. Organize All Project Documents in One Place

As the project process is ongoing, a series of documents tend to emanate from the project process. This is to ensure all the stages involved in the process are adequately accounted for.

In keeping up with these developing stages, project documents are created. These documents tend to become cumbersome due to their volume and it might overwhelm the project team.

Creating an orderly arrangement for the project document and collating them in one centralized location for easy access helps to simplify the project documentation process.

2. Make it Easy to Access and Search

Generating interest from your project team regarding important project documents is a necessary factor to the success of the project process. Key project documents need to be easy to read and understand by all project stakeholders.

Making these key project documents easy to access by all project stakeholders will go a long way in generating much-needed interest.

For ease of convenience, you can also include a search function tool that specifies the particular project document required from loads of project documents available to the project team.

3. Keep it Lightweight

You must ensure your project document is not bulky and too detailed to ensure the document is easy to understand by the project team. Irrespective of the fact that your project document needs to be well-detailed, it should be restricted to key details that affect the project process.

Long pages of project documents prevent the project team from going effectively through them. This grooms a lack of interest. You should ensure your project document is as concise as possible without directly affecting the project’s document efficiency.

4. Keep it Presentable at All Times

Your project document should be kept neat, readable, and presentable at all times during the project process. Changes are likely to occur during the process and your project document should be flexible enough to adapt to these changes as they arise.

You should consider making your project document digital so that you can easily make significant changes without damaging the presentability of your project document.

Project Documentation Template

Several popular but necessary project documentation templates can help you in your project documentation process.

1. Project Business Case Document Template

One Page Business Case Template

Project business case document template is a key project business document that ensures all the necessary business points as regards the project process have been adequately accounted for in the project document.

2. Project Charter Document Template

Project Charter Document Template

The project charter document template is used primarily during the project creation stage. This acts as an efficient guideline which your project team refers to from time to time.

3. Work Breakdown Document Template

Work Breakdown Structure Template

Work breakdown document template is designed to create an adequate project document that meets the specific requirements of your project specification.

4. Risk and Issue Log Template

Risk and Issue Log Template

Risk and issue log document template ensures there is a significant cover on the likely risk and issues that may arise during the project prices

5. Requirement Specification Template

Technical Requirements Document Template

This project documentation template ensures all the specific requirements of the project process are strictly adhered to and met.

6. Communication Plan Template

Communication Plan Template

The communication plan template helps in ensuring there is effective communication among project stakeholders. This template also has the necessary tools to ensure prompt and timely dissemination of information.

Was This Article Helpful?

Anastasia belyh.

' src=

Anastasia has been a professional blogger and researcher since 2014. She loves to perform in-depth software reviews to help software buyers make informed decisions when choosing project management software, CRM tools, website builders, and everything around growing a startup business.

Anastasia worked in management consulting and tech startups, so she has lots of experience in helping professionals choosing the right business software.

Project Presentation Documents

Design and customize your presentation documents and save time creating your preliminary projects

Presentation documents that are 100% personalized and always up-to-date

It’s never been easier to present complete, error-free projects in your brand colors.

Gain Efficiency

Manage all of your visual documents (floor plans, cross-section and elevation view plans, site plans, roof plans, and 3D visuals) and your preliminary project draft documents all in one place, for better organization and time savings. For even greater efficiency, collaborate with your team by sharing projects.

Preliminary draft project example

Create project presentation documents that reflect your vision

Import your logo, graphics, photos, and annotations, and customize the layout with your corporate colors for high-quality preliminary project drafts.

Presentation document screenshot 01

Avoid mistakes

Each time you modify the project’s plans or template, the graphics inserted in your documents are automatically updated. No need to replace them manually. Avoid errors: your presentations are always up-to-date.

Presentation document screenshot 02

Create your graphics

Design your preliminary project presentat ion documents

Personalize your documents

Download documents to scale

Create Your Graphics

Take advantage of a single, comprehensive software package to draw all the graphic elements you need for your project presentations.

Easily draw detailed floor plans, site plans, and cross-section and elevation view plans. Import plans for a quick and easy start, and collaborate with your team by sharing your projects. Generate photorealistic 3D renderings in just a few minutes, and benefit from all the graphic elements required for your preliminary project drafts. 

Terrain modeling plans → 

3D Plans → 

3D Renderings → 

Cross-section and elevation view plans   →

Create your graphics illustration

Design Your Preliminary Project Presentation Documents

All your graphics are stored in one place. Add them to a document before laying them out – it’s simple and easy.

  • 1 project, multiple documents: create as many presentation documents as you need for a single project.
  • A library of graphic elements for each project: find all your plans and 3D views in the project library, ready to be integrated into your documents at the desired scale. Plans are updated in real-time every time you modify the layout, colors, or logo.
  • Import any type of image: complete your presentation with the images required for your planning applications.

Add plans to your PDP

Personalize Your Documents

Create documents in your brand colors, with your logo, for high-quality presentations.

  • Set parameters with ease : adjust document orientation, format, and print margins.
  • Compose presentations to suit your image: move and modify images, insert your logo, create a title block, choose to repeat it on all pages, and adjust your brand colors.
  • Make your documents even more precise: add text zones, lines, arrows, and shapes, and customize them to your colors.

Presentation document screenshot 05

Download Your Documents to Scale

Easily manage the scale of your plans inserted into your PDF presentation documents, so you don’t have to worry about scaling problems when printing!

  • Define the scale of your plans: choose the desired scale for each plan you add to your presentation document.
  • Add a legend: when you add a plan to your document, specify it by adding its scale.
  • Download: Download your project presentation documents in PDF format.

download to scale

Time-saving Features for Quality Documents

Focus on value-added tasks and save time creating project presentation documents.

Text and Annotations

Customizable text areas that can be highlighted with arrows, lines, and other shapes.

Precise, easy movement and positioning of graphic parts within the document.

Plan Scales

Choice of customizable scale for each plan added to the document.

Import Images

Import images or photos to be added to the documents (site plan or cadastral map, for example).

Customized Layout

Customize the colors used in the document, and fonts, and add your logo.

Document Parameters

Choice of orientation (landscape or portrait), format (A3 or A4), and print margins.

Automatic Updates

Modifying a plan or coverings automatically updates the graphics inserted in the document in real time.

Page Templates

Custom graphic elements can be created for display on all document pages (title block, logo, etc.)

Move Faster by Combining These Features

Go further! Cedreo offers much more than document design. Discover what else you can do.

plan maison cmi avec cotes et annotations

Floor Plans

Create complete, precise floor plans for your construction or renovation projects.

Find out more

plan 3D

3D Floor Plans

Design your projects in 3D and create axonometric views.

plan de masse maison ccmi

Model natural and finished terrains in less than 20 minutes.

Surface Area Table

Surface Tables

Automatically generate surface tables for your projects.

cross section

Cross-Section Plans

Create sectional drawings with a single click, detailing with dimensions and annotations.

elevation view

Elevation View Plans

Select the relevant view and click. It’s child’s play! 

Wooden house

3D Rendering

Generate photorealistic renderings of your projects in just a few minutes.

catalogue de plans de maisons

Plans Catalog

Share plans between team members for more collaborative working.

cost certified

Get an estimate of your project costs in less than 10 minutes.

It’s easy to use, but you can always count on Cedreo support to get you up and running even faster.

Because you can always go further and save time.

Avatar quotes

“A Real Revolution” A real revolution for designing a project and presenting it in the commercial phase. A great tool that’s getting better all the time and making life easier.
“The Essential Tool for Selling New Houses” Easy-to-learn software that produces realistic, attractive floor plans and 3D visuals. Prospects are delighted with the presentation, and as a result, sales advisors are helped in their approach and sales.

Get started and save pre-sales time.

Project #3 - Final Project Last Updated: Mar 27, 2023

The main portion of a student's grade in this course is the final group project. Students will organize into groups of three and choose to implement a project that is (1) relevant to the materials discussed in class, (2) requires a significant programming effort from all team members, and (3) unique (i.e., two groups may not choose the same project topic). The projects will vary in both scope and topic, but they must satisfy this criteria. We will discuss this more in depth during class, though students are encouraged to begin to think about projects that interest them early on. If a group is unable to come up with their own project idea, the instructor will provide suggestions on interesting topics.

Each project is comprised of four tasks that are due at different times during the semester:

  • Proposal Presentation : Each group will provide a proposal of their project topic and present it to the class.
  • Project Update Presentation : Each group will provide a brief update to the class about the current status of their project.
  • Project Design Document : Each group will write a design document that describes their project implementation.
  • Final Presentation : Each group presents the final version of their project.

At a high-level, each project consists of three implementation tasks. The first is the actual implementation of the proposed idea in the DBMS. The second is the set of unit and regression tests that they will use to check whether their implementation is correct. The final piece is the evaluation of their implementation to determine how will the DBMS performs with it.

Each group must use a single Github repository for all development.

  • Release Date: Mar 01, 2023
  • Due Date: May 01, 2023 @ 11:59pm

Proposal Presentation (Due Date: March 1st, 2023)

Each group will give a 5 minute presentation about their proposed project topic to the class. This proposal should contain the following information:

  • An overview of what work must be done and how it will be divided amongst the group.
  • A estimation on what files you will need to modify in the DBMS.
  • The tests that you will write to validate that your project is correct and the experiments that you will use to measure its performance.
  • The resources you will need to complete the project. This includes software, hardware, data sets, or workloads.

Your proposal should also provide three types of goals: 75% goals, 100% goals, and 125% goals. Think of these as the equivalent of a B grade, an A grade, and a "wow!" grade. The goals can be dependent or independent of the prior goals. Each group can meet individually with the instructor afterwards for additional discussion and clarification of the project idea.

Each group should email the instructor a PDF version of their proposal presentation before class.

Project Update Presentation (Due Date: April 5th, 2023)

Each group will provide a brief update to the class half way through the project on the the current status of their implementation. The update presentation should contain the following information:

  • An overview of the development status of their project as related to the goals discussed in the initial proposal.
  • Any information about whether the groups' original plans have changed and an explanation as to why.
  • A measurement of the current code coverage of the tests for your implementation.
  • Color commentary about any surprises or unexpected issues that the group encountered during coding.

The goal of this exercise is to make sure that everyone in the class is aware of what the other groups are working on and how far along they are in the process.

Project Design Document (Due Date: April 5th, 2023)

As part of the status update , each group must provide a design document that describes their project implementation. This document should contain the following information:

  • Overview: A description of the problem that you are trying to solve with your project. That is, what are the high-level goals of the code that you are adding to the DBMS.

Architectural Design: An in-depth overview of how you implemented your project. Explain the input and output of the component, describe interactions and breakdown the smaller components if any. You should also describe what (if any) configuration knobs your component will need.

Design Rationale: An explanation on why you chose the given design. Your justification should discuss issues related to (1) correctness, (2) performance, (3) engineering complexity / maintainability, and (4) testing. It should also include a brief discussion of the other implementations that you considered and why they were deemed inferior.

Testing Plan: A detailed description of how you are going to determine that your implementation is both (1) correct and (2) performant. You should describe the short unit tests and long running regression tests.

Trade-offs and Potential Problems: Describe any conscious trade-off you made in your implementation that could be problematic in the future, or any problems discovered during the design process that remain unaddressed (technical debts).

Future Work: List any future enhancements or optimizations to your project that you think are worth pursuing after the semester is over. You should provide a rough approximation of the difficulty in the implementation and the expected benefit in terms of either software engineering .

Glossary (Optional): List any new concepts or unintuitive/non-standard names that you have added to the system.

These design documents must be written Markdown using this template . This part of the project is meant to encourage each group to think through their implementation before they start making changes. They will also serve as guides for future students in helping them understand what you did after you have left CMU and are potentially dead.

Each group should maintain their design document throughout the semester because you will need to provide an updated version for each code review and the final submission .

Final Presentation (Due Date: May 5th, 2023)

During the scheduled final exam period for the course, each group will do 10 minute presentation on the final status of their project. This presentation should contain the following information:

  • A re-iteration of your proposed goals, with explicit discussion about what progress you have made to date on those goals
  • A discussion of how you tested the correctness of your implementation.
  • An assessment on the quality of your code. Feel free to discuss what parts of your implementation you felt are particularly strong and what parts would need more work to bring up to production-quality code.
  • Any benchmark results that the group collected to measure the performance of their implementation.
  • An outline of concrete tasks for future work to expand or improve your implementation.

Collaboration Policy

  • Everyone has to work in a team of three people for this assignment.
  • Groups are allowed to and strongly encouraged discuss the details about the project with others.

WARNING: All of the code for the core portion of your project must be your own. You may not copy source code from other sources that you find on the web. Plagiarism will not be tolerated. See CMU's Policy on Academic Integrity for additional information.

Top searches

Trending searches

project presentation document

world war 1

45 templates

project presentation document

st patricks day

12 templates

project presentation document

16 templates

project presentation document

18 templates

project presentation document

calendar 2024

35 templates

project presentation document

world war 2

51 templates

Create your presentation

Writing tone, number of slides.

project presentation document

Professional

project presentation document

AI Presentation Maker

When lack of inspiration or time constraints are something you’re worried about, it’s a good idea to seek help. Slidesgo comes to the rescue with its latest functionality—the AI Presentation Maker! With a few clicks, you’ll have wonderful slideshows that suit your own needs . And it’s totally free!

project presentation document

Generate presentations in minutes

We humans make the world move, but we need to sleep, rest and so on. What if there were someone available 24/7 for you? It’s time to get out of your comfort zone and ask the AI Presentation Maker to give you a hand. The possibilities are endless : you choose the topic, the tone and the style, and the AI will do the rest. Now we’re talking!

Customize your AI-generated presentation online

Alright, your robotic pal has generated a presentation for you. But, for the time being, AIs can’t read minds, so it’s likely that you’ll want to modify the slides. Please do! We didn’t forget about those time constraints you’re facing, so thanks to the editing tools provided by one of our sister projects —shoutouts to Wepik — you can make changes on the fly without resorting to other programs or software. Add text, choose your own colors, rearrange elements, it’s up to you! Oh, and since we are a big family, you’ll be able to access many resources from big names, that is, Freepik and Flaticon . That means having a lot of images and icons at your disposal!

project presentation document

How does it work?

Think of your topic.

First things first, you’ll be talking about something in particular, right? A business meeting, a new medical breakthrough, the weather, your favorite songs, a basketball game, a pink elephant you saw last Sunday—you name it. Just type it out and let the AI know what the topic is.

Choose your preferred style and tone

They say that variety is the spice of life. That’s why we let you choose between different design styles, including doodle, simple, abstract, geometric, and elegant . What about the tone? Several of them: fun, creative, casual, professional, and formal. Each one will give you something unique, so which way of impressing your audience will it be this time? Mix and match!

Make any desired changes

You’ve got freshly generated slides. Oh, you wish they were in a different color? That text box would look better if it were placed on the right side? Run the online editor and use the tools to have the slides exactly your way.

Download the final result for free

Yes, just as envisioned those slides deserve to be on your storage device at once! You can export the presentation in .pdf format and download it for free . Can’t wait to show it to your best friend because you think they will love it? Generate a shareable link!

What is an AI-generated presentation?

It’s exactly “what it says on the cover”. AIs, or artificial intelligences, are in constant evolution, and they are now able to generate presentations in a short time, based on inputs from the user. This technology allows you to get a satisfactory presentation much faster by doing a big chunk of the work.

Can I customize the presentation generated by the AI?

Of course! That’s the point! Slidesgo is all for customization since day one, so you’ll be able to make any changes to presentations generated by the AI. We humans are irreplaceable, after all! Thanks to the online editor, you can do whatever modifications you may need, without having to install any software. Colors, text, images, icons, placement, the final decision concerning all of the elements is up to you.

Can I add my own images?

Absolutely. That’s a basic function, and we made sure to have it available. Would it make sense to have a portfolio template generated by an AI without a single picture of your own work? In any case, we also offer the possibility of asking the AI to generate images for you via prompts. Additionally, you can also check out the integrated gallery of images from Freepik and use them. If making an impression is your goal, you’ll have an easy time!

Is this new functionality free? As in “free of charge”? Do you mean it?

Yes, it is, and we mean it. We even asked our buddies at Wepik, who are the ones hosting this AI Presentation Maker, and they told us “yup, it’s on the house”.

Are there more presentation designs available?

From time to time, we’ll be adding more designs. The cool thing is that you’ll have at your disposal a lot of content from Freepik and Flaticon when using the AI Presentation Maker. Oh, and just as a reminder, if you feel like you want to do things yourself and don’t want to rely on an AI, you’re on Slidesgo, the leading website when it comes to presentation templates. We have thousands of them, and counting!.

How can I download my presentation?

The easiest way is to click on “Download” to get your presentation in .pdf format. But there are other options! You can click on “Present” to enter the presenter view and start presenting right away! There’s also the “Share” option, which gives you a shareable link. This way, any friend, relative, colleague—anyone, really—will be able to access your presentation in a moment.

Discover more content

This is just the beginning! Slidesgo has thousands of customizable templates for Google Slides and PowerPoint. Our designers have created them with much care and love, and the variety of topics, themes and styles is, how to put it, immense! We also have a blog, in which we post articles for those who want to find inspiration or need to learn a bit more about Google Slides or PowerPoint. Do you have kids? We’ve got a section dedicated to printable coloring pages! Have a look around and make the most of our site!

project presentation document

Example prompts to try with Microsoft Copilot with Graph-grounded chat

Experience the power of Get started with Microsoft Copilot with Graph-grounded chat  (formerly named Microsoft 365 Chat). See how much time you can save and how much more you can get done. Use Microsoft Copilot to catch up, create content, and ask questions. This article provides several example prompts you can try.

Tip:  When you’re giving Copilot instructions, you can direct it to specific work content by using the forward slash key (“/”), then typing the name of a file, person, or meeting.  If you write a prompt and don’t reference a specific file, person, or meeting, Copilot will determine the best source of data for its response, including all your work content.

Synthesize large amounts of data into simple, consumable responses and catch up on things quickly. Here are some examples:

You've been on vacation now you're back. You need to find out what's going on with Project X. Find the latest about Project X. What's the current timeline? When are deliverables due?

You've just joined a new team and you're trying to ramp up on recent activities. Summarize team communications over the last 30 days. What are the team's priorities? 

There's been a recent change in how your team is tracking work. Find information about the new way our team is tracking work. Include email communications and points of contact for questions.

Create content

Brainstorm ideas and draft new content based on information at work. Here are some examples:

You want to draft a one-page description of a new project (let's call it Project Foo) that's just about to kick off at work. Using information in file1, file2, and file3, write a one-page description of Project Foo. Write it so non-technical people can understand what the project is about and when it's scheduled to be completed.

You're preparing an email to invite customers to attend an upcoming conference and visit your company's booth. Using information in Document Z, write a fun, catchy email inviting our customers to come see us at our booth during next month's conference.

You want to plan a morale event for your team. List 3-5 ideas for group activities in the Seattle area that would be suitable for my team. Include approximate cost and time estimates. 

Ask questions

Find information and get answers quickly, even if you can't remember where the information you need is or how it was shared. Here are some examples:

You need to know what's left in the budget for supplies. How much did we spend on supplies for Project Foo?  How much budget do we have left for Project Foo?

Your team received customer feedback. You want to identify the top things your team should address. Review the feedback we received from customers via email last week. What are the top three issues we should address?

Overview of Microsoft Copilot with Graph-grounded chat

Use Copilot at Microsoft365.com

Use Copilot in Teams

Use Copilot at Bing.com

Facebook

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

project presentation document

Microsoft 365 subscription benefits

project presentation document

Microsoft 365 training

project presentation document

Microsoft security

project presentation document

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

project presentation document

Ask the Microsoft Community

project presentation document

Microsoft Tech Community

project presentation document

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

IMAGES

  1. 4+ Project Presentation Templates

    project presentation document

  2. 4+ Project Presentation Templates

    project presentation document

  3. Creative Project Report Presentation Template

    project presentation document

  4. One Page Project Outline Format Presentation Report Infographic PPT PDF

    project presentation document

  5. Creative Project Proposal PowerPoint Template

    project presentation document

  6. One Page Research Proposal With Project Description Presentation Report

    project presentation document

VIDEO

  1. 2018 UPDATE for 2017 Project Presentation Template

  2. project document video

  3. I will create a professional powerpoint presentation or powerpoint template design

  4. Free Ppt & Documentation For Projects 💻🔥 || #shorts #project #ppt #documentation #app #college

  5. Which document is created during the closing phase of a project? #projectmanagement

  6. Microsoft word me diamond ka symbol #Rajnetech

COMMENTS

  1. How To Create a Project Presentation: A Guide for Impactful Content

    A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project's details.

  2. Top 10 Project Overview Templates with Examples and Samples

    Template 1: Project Scope Overview PowerPoint Presentation Slides Our Project Scope Overview PowerPoint Presentation Slides allow you to plan every detail of your project such as inputs, tools, and technique.

  3. How to Create a Successful Project Presentation

    1 Set Goals for Your Project Before you dive into the main details of your project presentation, you want to answer these questions: What is your project set out to achieve? Why is it important for you and your team to achieve your set goals? How do you plan to communicate your goals to your audience?

  4. How to Make a Project Plan Presentation for Clients and Stakeholders

    Project presentation is the cornerstone of every successful enterprise and a fundamental skill every project manager should master. Whether it's part of a stakeholder engagement plan or you're writing an executive summary to update management on your progress, success is highly dependent on effective communication.

  5. How To Create A Successful Project Presentation?

    One or more business professionals provide a document or slide deck summarizing every project detail during a presentation. The project manager presents essential information regarding the start of the project and its preparation, including the project scope, requirements collection, deliverables list, schedule, and milestones.

  6. Free Project Presentation Template

    Project Presentation available Project Presentation Prepared by: [Sender.FirstName] [Sender.LastName] When you need to provide a brief overview of a project, our Project Brief Template is invaluable. Table of Contents 2 logo

  7. How to Make an Effective Presentation (Guide, Tips & Examples)

    1. Choose the topic of your presentation. Choosing the topic of your presentation is arguably one of the most important parts of presentation creation. If you're a student looking for presentation topics, check out our list of 150+ presentation topic ideas covering various subjects to find something you like.

  8. Free Project Outline Templates

    Simple Project Outline Template. Download Simple Project Outline Template. Microsoft Word | Google Docs | Adobe PDF. Create a basic project outline with this one-page, blank document template. Write your project summary, list key deliverables, and define metrics for measuring success. Break down your project timeline into phases and milestones.

  9. Project Management Presentation

    Introduction How do you present a project overview? Your project overview should focus on the scope as well as the OKRs (objectives and key results) that the client is looking for. This will help summarize the parameters for success on both ends of the engagement. Project Goals

  10. Project Plan Presentation

    Project Scope Presentation. [Sender.Email] [Sender.Company] . When you need to present a straightforward project proposal, our Simple Project Proposal Template is a useful tool. This template provides a structured format for outlining project objectives, scope, timeline, and estimated costs, making it easy to convey your project ideas in minutes.

  11. Project Documentation: 15 Essential Documents

    Learn more Let's take a look at which project documents should be created at each project management phase. Project Documentation by Project Phase Projects vary in size and complexity and some require more comprehensive project documentation than others.

  12. 51 Best Presentation Slides for Engaging Presentations (2024)

    1. Meeting Agenda Template Customize this presentation template to make it your own! Edit and Download Sick of seeing team members nod off or lose focus during your team meetings? Put together your meeting agenda ahead of time using these presentation slides to help keep your team engaged and informed throughout.

  13. How to Create Project Documentation in 5 Steps [Templates & Examples]

    Step 1: Bring all Scattered Documents in One Place. You might have project information scattered across Word docs, interactive PDF files, Excel sheets, and Powerpoint presentations. The first step to creating project documentation is to bring all this valuable information together in a centralized space.

  14. Top 10 Project Design Templates With Samples and Examples

    1. Software Development Project Design Implementation Template Technological projects have more tasks and resource requirements than usual non-technical projects, so they need more precise planning. Use this PPT Template to create a comprehensive project design with an implementation model for software development.

  15. Free Google Slides & PPT templates for project management

    Project Management Presentation templates Say goodbye to chaos and disorganisation and take control of your projects with selection of templates on project management. With these designs, you can easily track the progress of your projects and access relevant information at a glance.

  16. How To Make A Project Proposal Presentation?

    A renewal project proposal presentation is a document that outlines plans for extending, updating, or continuing an existing project or service. These offers are made to potential customers to prolong the support for an ongoing project close to completion. The proposal typically includes reviewing the project's past performance, achievements ...

  17. Project Presentation Powerpoint Templates and Google Slides Themes

    Free Project Presentation PowerPoint Templates & Google Slides Themes - SlidesCarnival Project Presentation Powerpoint Templates and Google Slides Themes Create stunning and professional project presentations with our wide selection of customizable templates designed to captivate your audience.

  18. Project Documentation Guide (with Examples and Templates)

    Project documentation is the process of adequately keeping records of key project details in an organized manner. All the documents about the project process produced during the project process are what comprise project documentation. Examples of project documents range from project proposals to business cases to project status reports.

  19. Free Project Proposal Google Slides and PowerPoint templates

    Download the Rural Cooperative Project Proposal presentation for PowerPoint or Google Slides. As university curricula increasingly incorporate digital tools and platforms, this template has been designed to integrate with presentation software, online learning management systems, or referencing software, enhancing the overall efficiency and ...

  20. Design your presentation documents including preliminary projects

    Design Your Preliminary Project Presentation Documents. All your graphics are stored in one place. Add them to a document before laying them out - it's simple and easy. 1 project, multiple documents: create as many presentation documents as you need for a single project. A library of graphic elements for each project: find all your plans ...

  21. 85+ Best Free Presentation Templates to Edit & Download

    Nov 21, 2023 Looking for the best presentation templates to use for your next pitch deck, company meeting or training session? You're in the right place. Creating a good presentation from scratch can be frustrating. Especially if you want to stand out and look professional, but don't have a lot of time on your hands.

  22. Project #3

    Proposal Presentation: Each group will provide a proposal of their project topic and present it to the class. Project Update Presentation: Each group will provide a brief update to the class about the current status of their project. Project Design Document: Each group will write a design document that describes their project implementation.

  23. Free AI Presentation Maker

    AI Presentation Maker. When lack of inspiration or time constraints are something you're worried about, it's a good idea to seek help. Slidesgo comes to the rescue with its latest functionality—the AI Presentation Maker! With a few clicks, you'll have wonderful slideshows that suit your own needs. And it's totally free! Get started.

  24. Example prompts to try with Microsoft Copilot with Graph-grounded chat

    Tip: When you're giving Copilot instructions, you can direct it to specific work content by using the forward slash key ("/"), then typing the name of a file, person, or meeting. If you write a prompt and don't reference a specific file, person, or meeting, Copilot will determine the best source of data for its response, including all your work content.

  25. PDF Safety Improvements Project Overview

    users distributed equitably across the project area. 3. Provide improvements with reasonable maintenance and service life. 4. Construct improvements with an emphasis on safety for workers and the traveling public. 5. Deliver the project by June 30, 2026 using a diverse workforce. Project Goals

  26. Free Online Presentation Maker

    Presentation Templates. Avoid the trouble of having to search for just the right template or create your own slide design from scratch by tapping into our library of more than 900 slide design layouts for practically every content need, from diagrams, charts and maps to image collages and quote slides. Create your presentation View more templates.

  27. PDF 2024-25 Governor's Executive Budget

    Ensuring Safe and Healthy School Facilities • $300 million in sustainable funding for environmental repairs • $50 million for school safety and security • $3 million for feminine hygiene products Supporting PA's Youngest Learners • $30 million to Pre-K Counts to raise wages and stabilize the workforce • $2.7 million to the Head Start Supplemental Assistance Program