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Recipient Address in Letter – Add Addressee Name & Address | Receiver Address Format

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  • February 3, 2024
  • Letter Writing Tips

Recipient Address in Letter: The envelope is an essential part of your letter. We want the letter to reach the person to whom it is written (addressee) safely and quickly . For this, the addressee, we need to write to the addressee name and the Recipient Address in Letter correctly. Let us first look at the way to write a person’s name and address the person.

  • Date in a Letter – How to add & Position of Date | DD MM YYYY Format Examples

The Addressee Part – Recipient Address

Content in this article

The inside address is the address of the letter’s recipient and is placed either one line below the sender’s address, or one inch below the date and is always left-justified. It is best to write to a specific individual, so, if you do not know the person’s name, call the company or talk to some employees from the company to find out.

Place / Position of Recipient Address – Either one line below the sender’s address or one inch below the date and is always left justified.

Every Letter should contain the following Recipient details. 

  • Recipient’s Name
  • Recipient’s Company Name
  • Recipient’s Street Address
  • Recipient’s City, State/Province
  • Recipient’s Zip/Postal Code
  • Recipient’s Email & Phone Number

Recipient Address in Letter - Add Addressee Name & Address | Receiver Address Format

How to Address Recipient in a Letter with Title

Include a personal title like Ms., Mrs., Mr., of Dr. If the recipient is a woman respect her preference to be addressed as Miss, Ms., or Mrs. If you do not know her preference, use Ms. If the person may be a Dr. or have some other title, use that title. People usually do not mind being addressed by a higher title than they actually possess.

How do we address people? A very simple formula. Remember,

  • Mr – For all men who do not have another title (e.g., Mr G Ravikanth)
  • Mrs – For women only if you are sure they are married (e.’g., Mrs Ashwini Sahu)
  • Miss – For girls and unmarried women (e.g., Miss Farida Anjum)
  • Ms – For women if you are not sure whether they are married or not. (e.g., Ms Naina Batra)
  • Master – For boys (e.g., Master Ramesh Reddy)
  • Prof. – For a university professor (e.g., Prof: B Vasudevan)
  • Dr – For a doctor of medicine and if it applies to a person who has PhD (Doctor of Philosophy) (Dr Milind Prabhune)

Names can be written in different ways.

For example:

Usually, when writing to foreigners, we put the first name first and the surname (or the family name) second. However, it is a custom in some countries to put the family name first, usually as an initial. For example,

Mr. P. Parker

Many times you do not know the name of the person you a& writing to. This happens when you wish to write a letter of enquiry, or to ask for information or to make a booking. There are several possible titles to consider when writing such a letter and addressing the envelope. Here are some that are safe to use until you know the person’s name or correct title.

  • The Secretary – Governments Departments – head offices
  • The Director – Institutes or local organizations
  • The General Manager – Head offices of business organizations, commercial companies, and large hotels
  • The Manager –  Small firms, travel agencies, banks, branch offices of big firms , local shops
  • The Principal –  Colleges and schools

Earth has over a billion people and there is the number of addresses all around the world runs into millions, and you want your letter to go only to one of them. If it is to go to the right one, the address on the envelope must be correct.

Look at these two addresses. Do you think these letters will reach the addresses safely and quickly? Why/Why not?

Letter 1 will reach its destination fast but not Letter 2. The address is incomplete and there is no pin code. Let us find out how an address should be written on an envelope.

The pin code is the Postal Index Code. In Britain, a pin code is called a postcode and in the United States a zip code (zip = zone improvement plan). When you look up a number in a telephone directory, it becomes easier to locate the person if you know the address and the pin code.

If you are writing to someone for the first time and do not know the pin code, just write the address without it! It will reach the correct address though it may take a long time to get there. But it is better to write it if you know it.

How to add A Recipient’s Name on Envelope

Print Recipient’s name at the top line of the address block. It should be centered in the middle of the envelope, a few lines below your address [Sender’s Address].

How to Address a Formal Letter

To Address a Letter Correctly,

  • First Add Sender Address
  • Now Add Recipients Part [Name, Address & Contact]

For Example, see the below-given sample layout. 

Sample Layout of Recipients Part

[Sender’s Company Name] [Sender’s Street Address] [Sender’s City, State/Province] [Sender’s Zip/Postal Code] [Sender’s Email & Phone Number]{date}

[Recipient’s Name] [Recipient’s Company Name] [Recipient’s Street Address] [Recipient’s City, State/Province] [Recipient’s Zip/Postal Code] [Recipient’s Email & Phone Number]

**Subject**

Introduction……

Main Context / Middle Section…..

Conclusion….

[Name of the Sender]

Tips to write Recipient Address in Letter

Following are some letter writing tips to address the Recipient Address in Letter.

  • The Recipient Address in Letter should be aligned to the Left
  • The Recipient Address in Letter must have no more than 6 lines.
  • Do not underline the Recipient Address in Letter or anything.
  • Do not miss to write the Postal Code / Zip.
  • Crosscheck the Recipient’s Part twice before sending the letter
  • While sending mail through Email, Don’t use decorative, too thick fonts
  • The ideal size of characters in a mail is 10-12px

Where should I place the recipient’s address in a letter?

The recipient’s address is typically placed at the top left corner of the letter, just below the date or your own address.

How should I format the recipient’s address?

Format the recipient’s address in a neat and organized manner, including their name, job title (if applicable), company or organization name, street address, city, state, and postal code. Use appropriate line breaks to separate each component of the address.

Should I include the recipient’s name and job title?

It is generally recommended to include the recipient’s name and job title (if applicable) to ensure that the letter reaches the intended person. However, if you are unsure of the recipient’s job title, addressing them by name is sufficient.

Do I need to include the company or organization name?

Including the company or organization name is important, especially when sending a letter to a specific department or when multiple organizations share the same address. It helps ensure accurate delivery.

Should I include the recipient’s contact information, such as phone number or email address?

Unless specifically requested or necessary, it is not typically required to include the recipient’s contact information in the recipient address section. However, you may include it if it is relevant to the purpose of the letter.

Should I use abbreviations in the recipient’s address?

It is best to avoid using abbreviations in the recipient’s address, as it may cause confusion or misinterpretation. Write out the full names of cities, states, and countries for clarity.

What if I am unsure of the correct recipient’s address?

If you are unsure of the correct recipient’s address, make an effort to research and verify the information. You can check the company’s website, contact their reception or HR department, or reach out to the recipient directly for confirmation.

Can I use a different format for international addresses?

When addressing international recipients, be mindful of the address format specific to their country. Research the correct format or consult reliable postal guidelines to ensure accuracy.

Remember, accurately and clearly addressing the recipient in a letter is important for proper delivery. Take the time to verify the recipient’s address and format it correctly to ensure that your letter reaches the intended recipient.

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How to Address a Letter: Addressing a Letter 101

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Sarah Oakley

how to address a letter

Table of Contents

How to write an address on a letter in 4 steps, letter address format examples, how to write a certified letter, how to address a letter conclusion.

Addressing a letter is one of the first and most important steps in letter writing. A clearly written address means your letter is more likely to arrive with the correct recipient.

If you don’t know how to address a letter, you’re in luck because it’s a straightforward process once you know what to include and how to format it.

In this article, we’ll cover how to address a letter in four simple steps, and we’ll share some examples of letter formats so you can see how it’s done.

Letters are still a popular form of communication today, especially for important information and requests, so it’s a good idea to familiarize yourself with how to address a letter. We’ve condensed it down to four easy steps.

Where Do I Write an Address in a Letter?

The first thing you should write in a formal or professional letter is your address at the top of the page. You can write it on the left or the right side of the page, depending on which format you intend to use in your letter.

When using a block format letter, you will need to align everything to the left. Write your address, then the date you’re writing the letter, and then add your recipient’s address all on the left. You’ll find a lot of businesses use this format in their formal letters.

If you are using an indented paragraph format in your letter, align your address and the date to the right. Start your recipient’s address on the line below the date, and align it to the left.

You should always align the receiver’s address on the left because it helps if you want to use a windowed envelope to send your business letter. The window should line up perfectly with where the receiver’s address is so you won’t need to type or write out their address on the envelope.

letter writing tip

For personal and informal letter writing, both addresses are optional. If you want to include them, it is common to use the formatting style from the indented paragraph format when writing a personal letter. You’ll still need to include the address on the envelope so it reaches the right destination, though.

What Should I Include When Addressing a Letter?

When you address a letter to someone, you need to include the correct information on both the letterhead and the envelope to ensure it reaches the right person. 

Your address should include the following information:

Your full name or company name

The street address, including building number or name

The city, state, and zip code

Country name

You should include the following information in your recipient’s address:

Their full name

Their job title

The company name

letter sender's address information

You’ll need to include the recipient’s job title and company name if you are writing a formal or business letter where it is being sent to the company they work for. If you’re not sure of their job title, you can call the company and ask for that information. Your letter will look more professional if you have done research to ensure the details are correct.

If you’re writing your recipient’s address on the envelope rather than using a windowed envelope, the job title isn’t necessary because that address is for the postal service to use. The individual who processes mail for the business you're writing to should be able to identify the right person to give the letter to.

letter recipient's address information

What Abbreviations Can I Use in an Address?

You don’t always need to write street addresses out in full when you are addressing a letter. USPS has a list of abbreviations you can use when writing an address. Postal services are familiar with abbreviations, so you don’t need to worry about them preventing your letter from being delivered to the correct address.

Here are some of the most common suffix abbreviations you should familiarize yourself with:

Avenue: AVE

Boulevard: BLVD

Crescent: CRES

Crossing: XING

Estate: EST

Highway: HWY

Junction: JCT

Meadow: MDW

You can find more abbreviations for other address suffixes on the USPS website if you don’t see the one you need on our list.

how to write the receiver's address

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When to Add a Return Address

Postal services use a return address to return your letter to you if they cannot deliver it to the receiver’s address on the envelope. If you want to ensure they send the letter back to you after a failed delivery, include your address on the envelope.

With USPS reporting that they deliver 421.4 million pieces of mail on average per day, it’s a good idea to include a return address in case any mistakes happen.

You can either include a return address on the back of the envelope or on the front, in the upper left-hand corner. Just make sure it’s clear that the address is a return or sender’s address so the postal service doesn’t confuse it with the recipient’s address.

Readability is one of the most important parts of writing an address. The information should be correct, but if the postal service cannot read it, they might not deliver the letter. You can improve the readability by writing in block capitals if you’re handwriting and following a specific format.

We’ve provided some formatting examples of how to address a letter so you can see what a well-formatted, readable address looks like.

Miss Jenny Smith

79 Blane Street

Saint Louis, MO 63108

Mr. Chris Jones

133 Oak Way

Omaha, NE 68102

Mrs. Sophie Doe

Director of Marketing

Big Marketing Business

1999 Ottis Street

Oklahoma City, OK 73102

Certified letters are mail that needs to be signed for by the recipient to prove they have received the letter. The most common use of certified letters is by financial institutions for demand letters informing the receiver they owe the company a sum of money.

Businesses can also use a certified letter for legal mail, sensitive documents, or if a company simply wants to send you some information and they need to be sure you received it.

If you need to send an important letter to a company, you can use the certified letter service. The service costs more than standard postage, so ask for the price and options at the post office when you’re sending your letter.

Sample of a Certified Letter

As a certified letter is a type of postal service and not a specific type of letter, your certified letter could be about anything of significance that needs a proof of delivery. We’ve provided a sample certified letter to give you an idea of how to format your letter so it looks professional and achieves the results you’re hoping for.

CERTIFIED MAIL - PROOF OF DELIVERY REQUIRED

Vista City Library

3139 Carriage Court

Vista, CA 92083

February 7th, 2022

Miss Janet Doe

3958 Vernon Street

RE: UNPAID LIBRARY FEES

Dear Miss Jane Doe,

We have reviewed your Vista City Library account, and you have an outstanding amount of $200 for late fees.

I can see there are several books still checked out on your account, which is why the fees are increasing each month. I request you return the books and pay the outstanding balance on your account no later than February 21st, 2022.

You can make your payment in person at the library using cash or credit card. Alternatively, you can access your account to make a payment using our online system, which you can access from our website. If you are not sure of your login details, please contact our customer service team.

If we receive no payment by the date stated in this letter, we will serve a final notice and proceed with the legal collection process, as stated in our terms and conditions.

Please disregard this letter if you have already made the payment on your account.

Mr. John Smith

Library Manager

As this example is of a demand-style letter, we have used a letter format called the simplified style. The key feature of a simplified style format is that it includes a subject line under the recipient’s address. It’s good to include a subject line in a demand letter as it tells the reader what the letter is about straight away.

Addressing letters should be easy for you now if you’re following the steps detailed in this article. There are several ways to format the addresses and some helpful abbreviations for when you’re writing the address on the envelope.

Don’t forget to make sure the recipient’s street address details are correct if you want the letter to arrive at the correct location. You can always use an address checker online if you’re not completely sure of the details.

We hope this article helps you with any letters you have to send.

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How to address an envelope to friends, family and everyone else

how to write the receiver's address

We might be living in an age of text messages and emails , but there’s still no substitute for sending snail mail.

For example, while an evite to a party or event might be convenient, it wouldn’t be the same to request someone's presence at a wedding through an electronic message.

Same goes for a thank-you note or sympathy card .

So, even though it may seem old-school, knowing how to address an envelope properly is a skill everyone should have, especially if you’re sending a formal invitation or professional letter.

Even if you’re addressing an envelope to family member, friend or neighbor, getting it right matters.

“Addressing an envelope takes some thought to do it properly,” Diane Gottsman , a national etiquette expert at the Protocol School of Texas, tells TODAY.com.

“I always use the name of the person, including an honorific when appropriate,” Gottsman says. “Do not abbreviate the city and state for a formal envelope and make sure and include a return address.”

And if you’re sending out formal invitations, holiday or Christmas cards , Gottsman says to avoid using labels.

Want more pointers? Keep scrolling for a helpful guide on proper mailing etiquette.

How to address an envelope

How to address an envelope

  • Write the return address in the top left corner.
  • Write the recipient's address slightly centered on the bottom half of the envelope.
  • Place the stamp in the top right corner.

There are two addresses that are typically seen on the envelope, but only one is technically required: the recipient's. The sender's address isn't necessary, but it is recommended. If there are any mistakes that prevent the delivery of the letter, the lack of a return address means the post office will be unable to send it back in order to fix any problems.

How to write the sender's (return) address

How to write a return address

  • Start with your full name.
  • Write your street address on the next line. Use two lines, if needed.
  • Follow that line with the city, state and ZIP code of your address.

How to write the recipient's address

How to write an address

  • For informal letters, follow the same format as the sender's address.
  • If sending a letter to someone at a specific business, the first line should be the company's name.
  • In the next line, follow "ATTN:" or "c/o" with the individual's name. If the letter is not to someone at a specific business, the first line should simply be their name.
  • The next lines two should be the street address, city, state and ZIP code.

How to format military addresses (APO, FPO, DPO)

How to format a military address

Even though they follow the same format as regular addresses, military addresses don't use the city and state names that many are used to.

  • The city name will be either APO (Air/Army Post Office), FPO (Fleet Post Office) or DPO (Diplomatic Post Office).
  • For the state, AA (Armed Forces America), AE (Armed Forces Europe) and AP (Armed Forces Pacific) are used, depending on the duty station.
  • The ZIP code is the same, but sometimes the extra four number code is required for delivery.

How to write an international shipping address

How to write an international shipping address

If sending a letter to an overseas address that isn't military, the address format typically stays the same — just with the addition of the country name as the last line.

Some countries place the ZIP code in front of the city and country but it varies from country to country, so just check to be sure.

How to find the "ZIP+4" code

If you're unsure of the extra four-number code, USPS has a ZIP code lookup tool on their website .

  • Choose to look up the ZIP code by address and enter all the required information.
  • Press "Find" and USPS will give you the ZIP+4 code.

How many stamps should you use

How many stamps should you use

Placing the stamp is easy, but knowing which stamps and how many to use is the hard part.

For a standard 1-ounce letter being shipped anywhere in America, Forever stamps are recommended because you'll always be able to use them regardless of future stamp price changes.

Every ounce over one costs 15 cents, so you'll have to use Additional Ounce stamps for every extra ounce. Two-ounce stamps are also an option.

If you're sending a postcard, don't cheat yourself with the Forever stamps. Postcards have their own stamps that are normally cheaper.

For international addresses, Global Forever stamps are used and just like the Forever stamps, you can use them whenever, regardless of price adjustments.

Irregular-shaped envelopes that may be used for square wedding invitations or graduation announcements require different stamps called non-machinable stamps. Because the square envelope can't fit the machine for automatic processing, the stamp costs a little extra to account for the non-machinable surcharge.

With the appropriate stamp, accurate addresses for both the sender and the recipient, and the right placement of all three on the envelope, your letter is ready to be sent!

how to write the receiver's address

Sarah is a lifestyle and entertainment reporter for TODAY who covers holidays, celebrities and everything in between.

Sender's Address in a Cover Letter

Recipient's address in a cover letter.

Position: on the left

Ms / Miss / Mrs / Mr / Dr ... company street place area code COUNTRY (in capital letters)

In American English, the area code is usually at the same level as the place, separated by a comma.

Sometimes the name of the company is put in the first line and the name of the addressee in the second, preceded by attn (attention) or FAO (for the attention of), e.g. attn Mr Johnny Welsh. You are on the safe side if you copy the address exactly in the way it is given in the job application.

British English

In British English, the recipient's address starts on the same line as the date or one line below the date.

how to write the receiver's address

American English

In American English, the recipient's address starts two lines below the sender's address (or two lines below the date if the sender's address isn't placed in the top left corner).

how to write the receiver's address

Packages with UPS shipping labels

How to Write a Shipping Address

Too often a simple error or a missing detail can mean your shipment will arrive late or not at all.

How To Write a U.S. Mailing Address

How to write an international address, how to write a military address, how to write a return address correctly.

For sending mail and packages within the United States, use the following format:

Line One: Start with the name of the recipient, including any legal or professional title as appropriate. When sending to organizations, include the company name as well as the recipient’s work title and (if known) the name of their department.

Line Two: Write the street address. Remember to include the apartment number, where one exists, and any directional information (NW, SE, NE, SW).

Line Three: Write the town/city followed by the two-letter state abbreviation and five-digit zip code, on one line if it fits. Otherwise, separate the information across two lines.

RECEIVER’S NAME  47 ANYVILLE RD NW #2 ANYTOWN AZ 01234

If shipping or mailing from overseas, add a final line for UNITED STATES or USA.

International address formats are similar in structure to domestic addresses. Just be aware of minor variations in format among countries. Taking a little extra time to clarify the correct format can make all the difference when shipping overseas.

For example, in the United Kingdom it’s common to include the county or metropolitan area before the postal code:

RECEIVER’S NAME 47 ANYVILLE RD READING BERKSHIRE RG1 1AT UNITED KINGDOM

In France, the postal code precedes the town or city name:

RECEIVER’S NAME APARTMENT 2 47 ANYTOWN RUE 01234 ANYVILLE FRANCE

And in India, it’s common to include the state before the postal code:

RECEIVER’S NAME 47 ANYTOWN ROAD CHENNAI TAMIL NADU 600 002 INDIA

The Universal Postal Union, which governs postal standards worldwide, provides a handy online directory of address formats for countries around the world.

Military mail is handled by its own dedicated postal channel. For this reason, there’s no need to list city or country names in a military address. In fact, you should actively avoid including city or country names because you don’t want military mail to enter domestic or foreign postal networks.

The military address format is straightforward. Use the service member’s full name and title, followed by the unit and APO/FPO number.

Here’s an example:

SSGT RECEIVER’S NAME UNIT 2050 BOX 4190 APO AP 96278-2050

APO stands for Army Post Office (Army and Air Force installations), and FPO stands for Fleet Post Office (Navy installations and ships). As shown above, the APO or FPO designation is followed by one of:

AA = Armed Forces of the Americas AE = Armed Forces of Europe AP = Armed Forces of the Pacific

Followed by an extended zip code. When sending military mail, provide a return address on the front of the package.

It may seem like an extra step but adding a return address is always a smart idea in the event of non-delivery.

The return address should follow the same format as other domestic addresses in the United States

SENDER’S NAME 47 ANYVILLE RD NW #2 ANYTOWN AZ 01234

or your local country if you’re sending from overseas. Write the return address in the upper left corner of the package or envelope.

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Writing the Basic Business Letter

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Media File: Writing the Basic Business Letter

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Parts of a Business Letter

This resource is organized in the order in which you should write a business letter, starting with the sender's address if the letter is not written on letterhead.

Sender's Address

The sender's address usually is included in letterhead. If you are not using letterhead, include the sender's address at the top of the letter one line above the date. Do not write the sender's name or title, as it is included in the letter's closing. Include only the street address, city, and zip code.

The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line. When writing to companies within the United States, use the American date format. (The United States-based convention for formatting a date places the month before the day. For example: June 11, 2001. ) Write out the month, day and year two inches from the top of the page. Depending which format you are using for your letter, either left justify the date or tab to the center point and type the date. In the latter case, include the sender's address in letterhead, rather than left-justified.

Inside Address

The inside address is the recipient's address. It is always best to write to a specific individual at the firm to which you are writing. If you do not have the person's name, do some research by calling the company or speaking with employees from the company. Include a personal title such as Ms., Mrs., Mr., or Dr. Follow a woman's preference in being addressed as Miss, Mrs., or Ms. If you are unsure of a woman's preference in being addressed, use Ms. If there is a possibility that the person to whom you are writing is a Dr. or has some other title, use that title. Usually, people will not mind being addressed by a higher title than they actually possess. To write the address, use the U.S. Post Office Format. For international addresses, type the name of the country in all-capital letters on the last line. The inside address begins one line below the date. It should be left justified, no matter which format you are using.

Use the same name as the inside address, including the personal title. If you know the person and typically address them by their first name, it is acceptable to use only the first name in the salutation (for example: Dear Lucy:). In all other cases, however, use the personal title and last/family name followed by a colon. Leave one line blank after the salutation.

If you don't know a reader's gender, use a nonsexist salutation, such as their job title followed by the receiver's name. It is also acceptable to use the full name in a salutation if you cannot determine gender. For example, you might write Dear Chris Harmon: if you were unsure of Chris's gender.

For block and modified block formats, single space and left justify each paragraph within the body of the letter. Leave a blank line between each paragraph. When writing a business letter, be careful to remember that conciseness is very important. In the first paragraph, consider a friendly opening and then a statement of the main point. The next paragraph should begin justifying the importance of the main point. In the next few paragraphs, continue justification with background information and supporting details. The closing paragraph should restate the purpose of the letter and, in some cases, request some type of action.

The closing begins at the same vertical point as your date and one line after the last body paragraph. Capitalize the first word only (for example: Thank you) and leave four lines between the closing and the sender's name for a signature. If a colon follows the salutation, a comma should follow the closing; otherwise, there is no punctuation after the closing.

If you have enclosed any documents along with the letter, such as a resume, you indicate this simply by typing Enclosures below the closing. As an option, you may list the name of each document you are including in the envelope. For instance, if you have included many documents and need to ensure that the recipient is aware of each document, it may be a good idea to list the names.

Typist initials

Typist initials are used to indicate the person who typed the letter. If you typed the letter yourself, omit the typist initials.

A Note About Format and Font

Block Format

When writing business letters, you must pay special attention to the format and font used. The most common layout of a business letter is known as block format. Using this format, the entire letter is left justified and single spaced except for a double space between paragraphs.

Modified Block

Another widely utilized format is known as modified block format. In this type, the body of the letter and the sender's and recipient's addresses are left justified and single-spaced. However, for the date and closing, tab to the center point and begin to type.

The final, and least used, style is semi-block. It is much like the modified block style except that each paragraph is indented instead of left justified.

Keep in mind that different organizations have different format requirements for their professional communication. While the examples provided by the OWL contain common elements for the basic business letter (genre expectations), the format of your business letter may need to be flexible to reflect variables like letterheads and templates. Our examples are merely guides.

If your computer is equipped with Microsoft Office 2000, the Letter Wizard can be used to take much of the guesswork out of formatting business letters. To access the Letter Wizard, click on the Tools menu and then choose Letter Wizard. The Wizard will present the three styles mentioned here and input the date, sender address and recipient address into the selected format. Letter Wizard should only be used if you have a basic understanding of how to write a business letter. Its templates are not applicable in every setting. Therefore, you should consult a business writing handbook if you have any questions or doubt the accuracy of the Letter Wizard.

Another important factor in the readability of a letter is the font. The generally accepted font is Times New Roman, size 12, although other fonts such as Arial may be used. When choosing a font, always consider your audience. If you are writing to a conservative company, you may want to use Times New Roman. However, if you are writing to a more liberal company, you have a little more freedom when choosing fonts.

Punctuation

Punctuation after the salutation and closing - use a colon (:) after the salutation (never a comma) and a comma (,) after the closing. In some circumstances, you may also use a less common format, known as open punctuation. For this style, punctuation is excluded after the salutation and the closing.

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Business Letter Formats Everyone Should Know

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Most business letters must include a return address (letterhead or your name and address), date, an inside address (receiver’s name and address), a salutation, body paragraphs, and a closing. However, there are several ways to format this information. For example, return addresses can be centered or begin at the left margin or begin at the horizontal center of the page.

There are four basic business letter formats.

Features Sample Letter Full Block All letter parts begin at the left margin. Full Block Modified Block Indented Paragraphs Date, signature, and closing begin at the horizontal center of the page. All body paragraphs are indented. Indented Paragraphs Blocked Paragraphs Date, signature, and closing begin at the horizontal center of the page. All body paragraphs begin at the left margin. Blocked Paragraphs Simplified All letter parts begin at the left margin. This format includes a subject line but omits the salutation and signature. Simplified

Format for Writing Professional Letters

There are several formats for writing professional letters. There are two basic styles of letters: block form and indented form . The samples below will help you determine which style you prefer.

Check Writing Letters for more details on block, indented and simplified letters.

Full Block Form

Phone Number

E-mail (optional)

Name of Receiver

Company Name

Dear __________:

When writing a letter using block form , no lines are indented. Include your name, address, and phone number where you can be contacted, as well as the date. You then include the name and address of the person you are sending the letter to.

With new paragraphs, just skip a line instead of indenting.

Add your phone number where you can be contacted in the last paragraph. If the receiver needs to use a relay service to call you, briefly explain that you are deaf/ hard of hearing and that s/he can call you through relay. Give the receiver his/her state relay number and explain that s/he will need to give the operator your number. Then give him/her your number.

Your Signature

Indented Paragraphs Form

When writing a letter using indented form , indent each paragraph. First include your name, address, phone number, and the date. This information should be located at the top of the page, either in the center, or indented on the right side of the paper. You then include the name and address of the person to whom you are sending the letter.

At the end of the letter, place your signature on the right side of the page. Don’t forget to provide any relay information if necessary.

Blocked Paragraphs Form

When writing a letter using blocked form , indent each paragraph. First include your name, address, phone number, and the date. This information should be located at the top of the page, either in the center, or indented on the right side of the paper. You then include the name and address of the person to whom you are sending the letter.

Simplified Style Form

SUBJECT LINE (use capital letters)

When writing a letter using simplified style form , put the date on the left. Then, put the receiver’s name, and his/her title, company name, and address.

Write a subject line instead of a salutation. The subject line must be in all capital letters.

At the end of the letter, put your name and title, all in capital letters.

YOUR NAME YOUR TITLE

OTHER OPTIONS

If you are using block format , you can place your address anywhere on the letter. You can place it at the top of the page (top center or top right side), or you can put your address at the end of the letter after your signature and name, regardless of which format you use.

If you are using block form , you can place the date on the left, in the center, or on the right. However, if you are using the indented form , it is usually better to place the date on the right or on the left. Do not put it in the center.

With the indented form , you can put your signature on the right or left side of the page.

If you want to make your letter stand out, boldly type your name in a larger font at the top of the letter and type your address just below it in a smaller font. Example:

Missy Gold 1345 Main Street Anytown, VA 22879

The word processing program on your computer might have some standard letter templates that can help you. These programs generally have many different style and format options. Check your template feature or the help desk on your word processing program to see your options. Some keywords you can try are:

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Gallaudet Interpreting Services (June 1999). GIS Web. [Online]. Available: http://www.gallaudet.edu/~gisweb/ [June 23, 1999].

Maggio, R. (1990). How to say it. Englewood Cliffs, New Jersey: Prentice-Hall.

Webster’s New World Office Professional’s Handbook. (5th ed.). (1996). New York: Macmillan.

Yate, M. (1997). Cover letters that knock’em dead. Holbrook, Massachusetts: Adams Media Corporation

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how to write the receiver's address

How Correctly Specify Address in English

The possibility of unlimited communications powered by the web has long been taken by our contemporaries for granted, but written communications remain an important part of our life. And yet. many of us have a hard time when trying to do something as simple as writing the postal address in English to send a parcel or formal correspondence. As the need to use postal services arises less frequently, we tend to forget the code of filling in the postal forms; but the postal workers are required to determine accurately where the shipment — a parcel or a letter — they are going to send. It is important also to correctly fill in the box with the sender's address and not only the receiver's address. No problem at all — you just have to keep the code in mind and to sort out all nuances please follow the tips below.

Receiver's Address in Overseas Shipment

Firstly, when you send a letter or a parcel to an English-speaking country such as the U.S. or Great Britain, remember to write down the receiver's details (the area which is located in the bottom right corner) in reverse order: receiver's name first, followed by apartment/house, street, and the country.

Let us look at the example:

The Post of Russia guidelines specify that the address line shall contain country name both in English and in Russian — this ensures that there will be no mistakes during the sorting that can lead to a long delay of the shipment. For U.S. addresses, use established state name abbreviations (e.g., Alaska — AK, Delaware — DE, Oklahoma — OK, Kentucky — KY, and etc.). The commonly used in postal addresses words such as 'street', 'boulevard', 'house', and so on shall be reduced accordingly. In business correspondence, the receiver's name follows the appropriate form of address (Mr. for gentlemen and Ms./Mrs. or Miss, depending on the martial state, for ladies).

Postal Address in U.K. Shipments — Key Features

When you prepare your shipment to be sent in this specific region of an island state, you have not only to know how to correctly write down the postal address in English but also to keep in mind specific requirements of the Royal Post. For England, use:

  • upper case letters in the name of the settlement;
  • first name initial before the second name;
  • address or initials without full stop.

So, the first address line shall have the following form: Mr J Kerry, Mrs S Pollard, Miss R Johnson. Another difference in filling in the address line concerns the recipients residing in apartment houses — you shall write 'apartment' (APT) for the U.K. and 'flat' (FLT) for the U.S.

Writing Russian Postal Address in English

If for any reason, the shipment has to be returned to the sender, the postal office manager shall be able to recognize the sender's address. As the evidence from practice suggests, translation of Russian postal addresses can lead to some issues.

It is worth knowing that writing down Russian postal address, personal names, and words like region, city, and street do not require to be translated in English — you just have to write them down in Roman letters. In Russia, the address line requires to be filled in following the conventional order: street name, house No., and apartment No.

Of course, the native English speakers who live and work in Russia know well these rules of completing the address areas on the shipments; that is these teachers can offer the full knowledge of the English language, national culture, and customs to Russian children.

If you want your child to be proficient in English and to obtain education in high-profile universities, please find out the terms of study in the British CIS International School in Moscow, Saint Petersburg, and Tashkent (starting from preschool and up to graduation with the state certification of secondary education).

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Letter Address – Examples, PDF

Letter Address

The letter-writing process has a structure that needs to be followed. Even when you are writing a cover letter or a demand letter it is important to know how to properly write down the receiver’s address, as said letters cannot be introduced to the mailing process without the address. 

1. Writing Formal Letter Address

writing formal letter address

Size: 95 KB

2. Mail Addresses and Salutations in Formal Letter

mail addresses and salutations in formal letter

Size: 60 KB

3. Cover Letter Format Address

cover letter format address

Size: 51 KB

4. Letter of Request for Information Address

letter of request for information address

Size: 75 KB

5. Addressing Formal Letters to Policymakers

addressing formal letters to policymakers

Size: 52 KB

6. Request Letter for Change in Address

request letter for change in address

Size: 53 KB

7. Letter Addressing an Envelope

letter addressing an envelope

Size: 41 KB

8. Address Change Contact Updation Letter

address change contact updation letter

Size: 42 KB

9. Address Verification Letter

address verification letter

File Format

Size: 21 KB

10. Forms of Letter Address

forms of letter address

Size: 25 KB

11. Address Release Information Letter

address release information letter

Size: 62 KB

12. Letter of Explanation for US Mailing Address

letter of explanation for us mailing address

Size: 63 KB

13. Address Change Letter

address change letter

Size: 56 KB

14. Sample Letter Address of Recommendation

sample letter address of recommendation

Size: 74 KB

What Is a Letter Address

The letter address is a portion of the letter that will indicate either the sender’s or receiver’s home or mailing address. When writing a formal letter you will need to ensure that the letter address written in it is accurate and up-to-date.

How to Write a Letter Address

The letter address of the letter envelope strictly follows a format that differs from time to time. When writing a letter, you must know how to properly write down the address as the letter , as the said letter will not be sent out without the recipient’s address.

Step 1: Determine What Type of Address You Will Use

The first step you will need to keep in mind when writing the letter address is the type or form of address you will write down . This is very important as each type of address has a different format and outline .

Step 2: Use the Format Outline of The Address You Have Chosen

After you have chosen the type of address you will write on the letter, you must use the appropriate format applicable. If the letter is from a local address it will follow the format used by local addresses. ( First line: building no., street name; Second line: City Name, Zip Code) But if the address is international, then it should follow the format of addresses used in international locations. ( First line: building no., street name; Second line: city name, country Final: zip code)

Step 3: Write Down the Address of The Recipient on the Appropriate Spot

You will need to write the recipient’s address in the appropriate spot located in the center of the letter . The mailing service will use the address as a reference for where they will send the letter.

Step 4: Write Down the Return Address

You must write down your return address, on the upper-life corner of the letter envelope. This part is optional and will only serve as the point of reference for the courier service and recipient on the origin of the letter.

Is the return address on the letterhead a requirement?

No, the return address is not necessarily a requirement and is an optional part of the letter-making process. The return address will only serve as the reference of the courier on where they will resend the letter should the delivery fail. Not only that but the receiver will also use the return address as the reference to who sent the letter without needing to open the envelope. This fact will also affect whether or not the receiver will actively receive the mail. Therefore the return address is not a necessary part of the letterhead but adding or writing the return address to the letterhead is encouraged.

Do both the letter and the letter envelope need to have the receiver’s address?

No, the receiver’s address should only be on the letter envelope. This is mainly because the contents of the letter are private and should only be read by its intended recipient. Due to privacy, if the recipient’s address is on the letter then the courier will not be able to know the recipient’s address without invading both the sender’s and the receiver’s privacy. This means that the sender will need to write down the receiver’s address on the letter envelope instead of it being in the contents of the letter. Overall the letter envelope should be the only one with the receiver’s address.

Should I address the letter to the receiver’s mailing address or home address?

The address you will place on the letter entirely depends on whether or not you and the recipient have already agreed to use one’s home address. This is because some people do not like being sent mail and packages to their home addresses, mainly because of privacy and personal concerns. By default, you will send the parcel or letter to the person’s mailing address as a formality and to not invade their personal space. Therefore, if you and the recipient are good friends or acquaintances who have agreed to send letters and parcels to their home address, then you may do so; otherwise, the default should be on the person’s preferred mailing address.

The letter address is a part of a letter envelope that contains both the recipient’s and the sender’s mailing address. This part is important because it will indicate the location where the mail service will send the parcel or letter. In conclusion, the letter address is a required part of the letter that will ensure the successful delivery of the letter or parcel to its intended recipient.

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How to address an envelope

May 2, 2023 | 7 min read

Most communication these days is digital, whether it’s via text message, email or video chat. But there may be times when you want to send someone something—like a handwritten thank-you note, check , birthday card, invitation or letter—through the mail. 

If you’re going to send something via snail mail, you’ll want to make sure it gets to the right person at the correct address. That’s why it’s a good idea to know how to properly address an envelope.

Key takeaways

  • When sending an envelope, it’s important to include the sender’s full name and address, the recipient’s full name and address and any postage.
  • The sender’s name and address generally go in the top left corner of the envelope.
  • The recipient’s name and address should be in the lower center of the envelope.
  • Any postage goes in the top right corner of the envelope.
  • Addresses are written a bit differently when sending mail to someone in the military or internationally.

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How to fill out an envelope, step by step

There are just a few steps to fill out an envelope. You’ll put the sender’s name and return address on the top left corner and the recipient’s name and mailing address in the lower center. And you’ll typically place a stamp on it in the top right corner. All these generally go on the same flat side of the envelope. The order of the steps doesn’t really matter—as long as you complete them.

1. Add the sender’s return address on the envelope

You’ll typically write, type or add a label with the sender’s return address in the top left corner of the envelope. This may have your information or the information for someone you’re helping to send the envelope. 

Here’s the order in which you’ll add the sender’s information, line by line:

  • Business or organization’s name, if applicable
  • Street address or P.O. Box number, including apartment or condo number, if applicable
  • City, state and zip code

2. Add the recipient’s mailing address

You’ll also want to make sure the recipient’s mailing address is on the envelope. The format is similar to the sender’s address, but you’ll put the recipient’s information in the lower center of the envelope. 

Here’s the order in which you’ll add the recipient’s information:

  • Full name, possibly including a title such as “Dr.” or “Mrs.” before their name if it’s a formal piece of mail. You may also want to add “Attn:” or “c/o" to direct the mail to a certain person.

3. Add a stamp

You’ll typically need to add a stamp on the envelope to make sure it goes through the mail. If you’re wondering, how much is a postage stamp? It’s currently 63 cents for a standard-sized, rectangular envelope, but it may change. 

If the envelope is heavier, it might require more than one stamp. The U.S. Postal Service has information on its site to help calculate the amount of postage you’ll need.

What to do after addressing an envelope

Once you’ve addressed your envelope, you have a few options for sending it:

  • Leave it in your mailbox and indicate it’s ready to be sent by raising the flag, if you have one.
  • Take it to your local post office. 
  • Drop it in an official blue collection box.

How to write a military address on an envelope

A military address is a bit different from a standard address, but the format and placement for the recipient address are similar.

You’ll want to include the recipient’s information in this order:

  • Full name, including their rank
  • Postal service center (PSC) number, unit number or ship name 
  • Army and Air Force Post Office (APO), U.S. Navy Fleet Post Office (FPO) or Diplomatic Post Office (DPO) designation; two-letter abbreviation: AA for Armed Forces of the Americas, AE for Armed Forces of Europe or AP for Armed Forces of the Pacific; and nine-digit zip code

How to address an envelope for international mail

The format and placement for sending an envelope internationally are the same, but you’ll add the sender’s and recipient’s countries in a separate last line for each. In the top left corner, you’ll add your or the sender’s name and address as normal, but you’ll put the sender’s country in a line below the city, state and zip code.

For the recipient, you’ll still put their name and address in the lower center of the envelope, but you’ll add their country on the last line. The Postal Service also requires that the recipient’s address be written in English. If the address is in another language, the English translation should be after each line.

Addressing envelopes for other purposes

Addressing an envelope can be pretty standard, but there are some situations where the format can vary. Here are a few examples.

How to write an address for an apartment

If you’re sending mail to an apartment, it’s important to include the apartment number, in addition to the full street address.

The Postal Service recommends putting the apartment number at the end of the street address line. For example, an address might be: 100 Main St., Apt. 2. But if all the information can’t fit on the address line above the city, state and zip code, the Postal Service advises putting the apartment number on a line above the street address.

How to write a P.O. Box address

When sending mail to a P.O. Box , it’s important to designate that by putting “P.O. Box” and the correct number in the address line. The recipient’s name and address will still be in the lower center part of the envelope, but it’ll have a P.O. Box number, instead of a street address.

How to address an envelope to a couple

When it comes to addressing an envelope to a couple, the placement of the recipient address is the same. But it’ll be addressed to two people. How you write or print the couple’s names can depend on their relationship status and the formality of what’s in the envelope.

For any informal address, you might just have the couples’ names. For a formal address, it’s a good idea to add their titles before their names. And if, for example, one has a doctorate or military title, their name would typically go before their partner’s.

How to address an envelope to a family

Addressing an envelope to a family is similar to a couple’s address. The placement of the recipient address on the envelope is the same, but the first line will be addressed to several people.

You might address the envelope with the family name, like “The Smith Family,” or you might have the parents’ names with “and Family” added. Keep in mind, if you’re sending an invitation, it’s helpful to make it clear which members of the family are invited.

How to address a postcard

A postcard looks a little different from an envelope. You won’t typically include a sender name and address. Instead, you can add a message and sign it. You’ll still need to include a recipient name and address, as well as postage, though. If you purchase a postcard, there will typically be several lines for the recipient name and address on the right side and a rectangle at the top right corner for the postage.

Other tips for addressing an envelope

Besides how and where to address an envelope, there are some other tips that can help ensure your envelope reaches the correct recipient. 

The Postal Service recommends:

  • Writing or typing addresses clearly in capital letters
  • Writing with a pen or permanent marker
  • Including the nine-digit zip code , if possible

Addressing an envelope in a nutshell

Whether you’re sending a loved one a letter, mailing a bill or inviting someone to a birthday party , it’s a good idea to know how to properly address an envelope to make sure it’s received. If your envelope includes a check, you might want to be familiar with how to write a check before sealing the envelope. And if you’ll be sending out cards with your new home address, double-check that you’ve completed all the steps for changing your address .

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How to Write an Address on an Envelope

Last Updated: August 11, 2022 References

This article was co-authored by Tami Claytor . Tami Claytor is an Etiquette Coach, Image Consultant, and the Owner of Always Appropriate Image and Etiquette Consulting in New York, New York. With over 20 years of experience, Tami specializes in teaching etiquette classes to individuals, students, companies, and community organizations. Tami has spent decades studying cultures through her extensive travels across five continents and has created cultural diversity workshops to promote social justice and cross-cultural awareness. She holds a BA in Economics with a concentration in International Relations from Clark University. Tami studied at the Ophelia DeVore School of Charm and the Fashion Institute of Technology, where she earned her Image Consultant Certification. This article has been viewed 3,941,975 times.

Addressing an envelope correctly helps get your letter to the correct destination on time. Many people don't realize that there's a "right" way to address an envelope; if it arrives at the right place, you did it correctly... right? Unfortunately, this is not the case. If you're writing an address on an envelope to a business contact, it's especially important to write it correctly so that you are professional. This is a skill that you'll likely use time and time again for work, so you'll want to do it correctly.

Sample Envelope Template

how to write the receiver's address

Personal Letter (United States)

Step 1 Write the name of the recipient on the first line.

  • Include any necessary titles. You can probably skip titles for close friends and family members, but you might consider including them for government officials, military personnel, doctors, professors, or elderly people. For instance, if you were addressing a letter to your elderly aunt Polly who was widowed many years ago, you might call her "Mrs. Polly Jones."

Step 2 Place the letter in the care of someone else (optional).

  • Write "c/o" before the name of the person who does live there, the hotel, the hostel, etc.
  • For instance, if your aunt Polly is staying with a cousin for a few weeks and you're sending her a letter there, you might write "c/o Henry Roth" below her name.

Step 3 Write the street address or post office box number on the second line.

  • For example, if your friend lives on 50 Oakland Avenue in apartment #206, write, "50 Oakland Ave, #206."
  • You can use some abbreviations for the type of street it is, as long as you use them correctly. You can write blvd instead of boulevard, ctr instead of center, ct instead of court, dr instead of drive, ln instead of lane and so on. [1] X Research source
  • If you're addressing a letter using a PO box, there's no need to include the street address of the post office. Based on the ZIP code, the postal service will know where the PO box is.

Step 4 Write the city, state, and ZIP code on the third line.

  • You can use a 9-digit ZIP code, though you don't have to. Five digits should be enough.

Step 5 If you're mailing from another country, write "United States" on the address.

Professional Letter (United States)

Step 1 Write the name of the recipient.

  • Write the recipient's position after their name (optional). For instance, if you're writing the director of marketing, you might say "Paul Smith, Director of Marketing" on the first line.
  • Write "Attn:" followed by the person's name if the person occupies a single desk or office at an address, if you like. For example: "Attn: Shirley Shatten." If you're submitting your work to a journal and do not know who the fiction editor is, write, "Attn: Fiction Editor" to make sure your submission ends up in the right place.

Step 2 Write the name of the organization on the second line.

United Kingdom

Step 1 Write the name of the recipient on the first line.

  • Note that in Ireland, the word "county" comes before the name, and is abbreviated "Co." So, for example, if you're sending a letter to County Cork, you'd write "Co. Cork" on the envelope.

Step 6 Write the name of the country (if applicable).

Most of Europe

Step 1 Write the name of the recipient on the first line.

  • Include any necessary titles. You can probably skip titles for close friends and family members, but you might consider including them for government officials, military personnel, doctors, professors or elderly people.

Step 2 Write the name of the house on the second line (if applicable).

Other Countries

Step 1 If the country you are looking for isn't listed here, check out an online database of international address formats.

Video . By using this service, some information may be shared with YouTube.

Community Q&A

Community Answer

  • If mailing across borders, write the name of the country in all caps as the very final line. You could also use the country abbreviation — for instance "UK" instead of "United Kingdom." Thanks Helpful 0 Not Helpful 2
  • Use the extended version of the postal code to speed the delivery of domestic mail. In the US, this is a 4-digit extension (ex. 12345-9789). Thanks Helpful 0 Not Helpful 0
  • Write the recipient's grade and full name (including middle initial or middle name) on the first line.
  • On the second line, write the CPS number, unit number or ship name.
  • On the third line, military addresses use an APO (Army Post Office) or FPO (Fleet Post Office), then a regional designation such as EYE (Europe, the Middle East, Africa and parts of Canada), AP (the Pacific) or AA (the Americas and parts of Canada) followed by the postal code.

how to write the receiver's address

  • Avoid placing tape over postage stamps. Postal processing equipment can't read the ultra-violet ink on a covered stamp and will return your mail. Thanks Helpful 14 Not Helpful 4

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Address Clasp Envelopes

  • ↑ https://www.usps.com/send/addressing-tips.htm
  • ↑ https://www.usps.com/send/official-abbreviations.htm
  • ↑ https://www.usps.com/send/international-addressing-tips.htm
  • ↑ http://www.bitboost.com/ref/international-address-formats.html this database
  • How to Standardize a Manuscript in US or British Spelling
  • How to Write Letters to Soldiers

About This Article

Tami Claytor

If you’re sending a letter in the United States, the recipient’s address goes on the front of the envelope. Position the address approximately in the center of the envelope, near the bottom. Start by writing the recipient’s first and last name on the first line. If it’s a professional letter, you may want to include a formal title before their name, such as Mr., Ms., or Dr. In some cases, you may need to add some additional information below the recipient’s name and above the street address. For example, if you’re writing to somebody who doesn’t normally live at the address, you can put the letter in the care of the main resident. To do this, write something like “c/o John Smith” on the second line. Or, if you’re writing a professional letter, you might use the second line to write the recipient’s job title, such as “Director of Marketing.” If the address is an institution or a business rather than a home, write the name of the organization below the recipient’s name and title. On the next line, enter the street address. This usually includes the street number and the name of the street. If the address is located in an apartment building or an office building, you can also include the apartment, suite, or office number on this line. For instance, write something like, “57 Pinewood Ave., Apartment 3B.” If the address is a post office box rather than a physical street address, write the post office box number on this line instead. For example, “P.O. Box 1377.” Under the street address, write the city, state, and zip code. In an address, the name of the state is usually abbreviated to two letters. If you’re not sure of the right postal abbreviation for the state, you can always look it up online. For example, if you’re sending the letter to a Chicago address, this line would look something like “Chicago, IL 60637.” If you’re mailing the letter from another country, write “United States of America” or “USA” on the bottom line, below the city, state, and zip code. If you want to learn how to address a letter in different countries, keep reading the article! Did this summary help you? Yes No

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Where do you put the receiver address on an envelope?

You have to write the receiver’s address on the envelope and it should be written in the middle or on the right side as it is shown on the photos. 2. In addition, write your address as the sender on the back of the envelope or on the top of the left side as it’s shown in the photo.

How do you address an envelope to a courier?

Part of a video titled How to Address an Envelope - YouTube

Can the address be anywhere on the envelope?

You can position your return address anywhere you wish on the envelope; as long as it doesn’t dominate the address the letter is going to (to avoid confusion) and doesn’t conflict with the stamp positioned at the top right corner. Many people put their return address on the back of the envelope.

How do you write a receiver address?

The recipient’s address

  • Place the recipient’s name on the first line.
  • On the second line, write the building number and street name.
  • Include the city, state and ZIP code on the final line.

Where do you put the receiver address in an informal letter?

3. The receiver address. The receiver’s address is also a very important part of an informal letter. It also has to be written on the left side of the paper.

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USPS.com home. The profile of an eagle's head adjoining the words United States Postal Service are the two elements that are combined to form the corporate signature.

  • Introduction
  • What Are You Mailing? Domestic
  • What Are You Mailing? International
  • Choosing a Service for Mailing
  • Adding Extra Services
  • Examples of Smart Choices

Addressing Your Mail

  • Preparing Packages
  • Tips and Tools for Measuring Letters and Large Envelopes
  • Tips and Tools for Measuring Packages
  • Flat Rate Quick Reference
  • Sending and Receiving Mail
  • Other Products and Services
  • Tips for Frequent Mailers and Small Businesses

The accuracy of the address affects the speed and handling of your mail.

Return Address

Print or type your address in the upper left corner on the front of the envelope.

Extra Services

Place labels for extra services above the delivery address and to the right of the return address, or to the left of the postage.

Use stamps, a postage meter, or a PC Postage system to affix the correct amount. You can calculate postage online at pe.usps.com .

Recipient Name

Name of organization, street address.

Use a Post Office box or street address, but not both. If the address also has a directional (for instance, NW for Northwest), be sure to use it. There may be more than one Main Street.

Apartment or Suite Number

The correct apartment or suite number helps to ensure delivery to the right location.

City, State, and ZIP Code

To find the correct spelling of a city name or to find a ZIP Code, visit www.usps.com or call 1·800·ASK·USPS. Using the correct ZIP Code helps to direct your mail more efficiently and accurately.

Letters, bills, greeting cards, and other documents can be sent in standard white, manila, or recycled paper envelopes. Items needing extra protection can be sent in bubble-lined, padded paper, or waterproof envelopes. These envelopes, along with stationery and prepaid First-Class Mail postcards and envelopes, can be purchased at the Post Office.

Priority Mail Express and Priority Mail envelopes are available at your Post Office or visit www.usps.com/store . You must use the USPS-produced address label for Priority Mail Express.

Online Shipping Labels

You can print and pay for your Priority Mail Express and Priority Mail postage labels online using Click-N-Ship. USPS Tracking is provided free for domestic Priority Mail. International labels with postage may be purchased online for Global Express Guaranteed, Priority Mail Express International, Priority Mail International, and First-Class Package International Service using Click-N-Ship. You can arrange for free Package Pickup online. Learn more about Click-N-Ship at cns.usps.com .

Print the delivery and return addresses on the same side of your envelope or card. The addresses should be written parallel to the longest side.

Type or print clearly with a pen or permanent marker so the address is legible from an arm’s length away. Do not use commas or periods.

A return address is required on most mail.

Priority Mail Express

For Priority Mail Express, you must use a USPS-produced address label provided by the Post Office.

Military Mail

Military addresses must show the full name with middle name or initial and the PSC number, unit number, or ship name. Replace the city name with APO, FPO or DPO, and the state with AA, AE, or AP, and include the ZIP+4 Code.

Abbreviations

A list of commonly used state, street, and other abbreviations is available online.

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Northern's campus is right in the heart of Marquette, MI and stretches all the way for the sandy shorelines of Lake Superior. Northern has a striking sense of place – a refer to it as the upper hand, but were references to it as "home". Despite the growing preference for short messaging services (SMS) and emails nowadays, it belongs still important to know select to address an letter.

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Northern Michigan School, located in Marquette, I, is a dynamic four-year, public, comprehensive university. Explore our corporate and see show that NMU has to offer. This article shows you how till address a professional letter for one job your either economic and every the important things to insert. Learn more now.

Single of a Enterprise Letter - NMU Writing Heart

Writing Centering

Parts of a Business Letter

A business schriftart is a formality cover. Unlike ampere résumé or cover letter, i can be more than of page, and your likely to contain six components:

1. The Heading

The heading take the return address with the date with the last line. Sometimes it is necessary to include a line before the date with a phone number, fax number, or e-mail address. Oft there remains a line skipped between the speech and the date. It is not req to variety an return address if you are using stationery with an return tackle already imprinted, but you ought always use a date.  Make sure the heading is on the left margin.

Ms. Jane Doe 543 Washington St Marquette, MI 49855 Tel: Fax: Email: June 28, 2011

2. Recipient’s Address

Such is the address you are sending your letter to. Breathe sure to make it as complete as possible so it gets to its destination. Always include title names (such as Dr.) if you know the. This has, like the other address, on the left margin. If a standard 8 ½” x 11” paper your collapsed in thirds into fit inches a usual 9” business envelope, that inside deal should appear through the window in and enveloping (if there is one). Be safety to miss a line after and heading and ahead the recipient’s address, then skip another line after the inside address before of greeting. With an example, see one end of this sheet for a sample schriftzug.

3. This Salutation

The salutation (or greeting) in a business briefe is always oral. It often begins with “Dear {Person’s name}.” Once again, be sure to include the person’s title if you know it (such as Ms., Mrs., Mr., or Dr).  If you’re unsure concerning the person’s title button gender then just use their first name. For show, yourself become benefit only the person’s first name if the soul you are writing to is “Jordan” and you do not knowing whether they identify as male, female, or non-binary. The salutation always ends are a colorectum.

4. The Body

The body is the meat are your letter. For blockage and modified block letter formats, single space and left justify each paragraph. Be sure until leave an blank line between each paragraph, however, nope matter the format. Remain sure to and skip a line between the salutation and the body, as well as the body and an closed. How to Address a Letter

5. The Complementary Closing

The complimentary close a one short and polite remark that ends your letter. The near begins to the same justification as your date and one line after the last car paragraph. Capitalize the first word of your verschluss (Thank you) both leave to lines for a signature between the close and the sender’s user. ADENINE comma should follow the closing.

6. An Signature Line

Skip per slightest to lines after the close for your signatures, and then type out the name to be signed. If you are how here letter out and sending items by letter, you becomes sign your name in pen. This line will include your first additionally last name, and often includes a middle initial, although it is doesn required. Thou may put your title beforehand toward show how yours wish to be addressed (Ms., Mrs., Dr.). The signature should be inside blue or black ink. Book by u/alexebrenz - 1 vote and 4 notes

7. Enclosures

If you have any enclosed documents, such as a resume, them bucket markieren the by typing “Enclosures” one line below this directory. Yourself also may include the name is respectively document. Brush up on the suitable manners before yourself pop your joker, letter or invitation in the mail.

Font furthermore Font

Many organizations have their own style for writing a business letter, nevertheless here live some gemein examples.

The almost common layout for a business letter is called a block formatize. The this format, the entirely letter has justified to the left the single spaced except for a duplicate space between paragraphs.

Modified Block

Modified block is another popular enter of business letter. Who body of the letter and an sender’s and recipient’s addresses are left justified press single spaced. However, in this format, the day and closing are tabbed until the center tip.

The least used style is called a semi-block. Stylish it all paragraph be indented instead of links justified.

Aforementioned standard font for business letters are Days New Roman, size 12. However, fonts that are clear to how such as Arial may be previously.

Example Letter {NOTE: the name leaves only at the bottom} Your Return Address (no abbreviations for Avenue, Avenue, etc.) Your Select, YC [your two letter state abbreviation] zip Date (write out either like June 4, 2004 or 4 June 2004) First and Last Name of the Person to whom you are writing  Address  City, ST zip Dear Mr./Ms. Whomever: In this first paragraph, introduce what you are writing about and what you want from them. In the subsequent paragraphs, explain the artistic of your problem and what they could do for you. Be non-combative and straight to the point. In the last para, is safely to grateful the recipient fork their timing plus efforts on your profit. Also, hire them know that you will contact i or that they can please you with any questions. Sincerely yours, {four spaces so that your signature may appear here} Jane Dear   As To Deal a Formal Letter | Theunitd.com UK

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Georgia's Bryan McClendon heading to Tampa Bay Bucs

Georgia assistant coach Bryan McClendon is headed to the NFL.

According to ESPN’s Adam Schefter, McClendon is headed to Tampa Bay to be the wide receiver coach and pass game coordinator.

UGASports confirmed the news.

McClendon spent the last two seasons as the wide receivers coach for the Bulldogs, after replacing Cortez Hankton.

He’s the third on-field assistant having to be replaced by head coach Kirby Smart.

Former co-defensive coordinator Will Muschamp stepped back into an analyst role, while former secondary coach Fran Brown left to be the head coach at Syracuse.

McClendon was in his second stint with the Bulldogs, after being part of the staff from 2007 to 2015.

He served as Georgia’s interim head coach for the Gator Bowl in 2015 prior to Smart taking over as head coach.

Bryan McClendon is headed to the NFL with Tampa Bay.

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Run » finance, how to write an employee expense policy.

An employee expense policy keeps team members aligned on spending for the company and provides a blueprint for getting reimbursed.

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A formal employee expense policy sets rules and terms for how team members should spend company money. This policy can help avoid confusion and budget mismanagement by detailing how your company deals with expenses related to your day-to-day work, as well as how employees can be reimbursed.

Successful employee expense policies cover three main topics : the expense categories that can be claimed against the company budget, steps for getting reimbursed, and the procedure that takes place if an expense is disputed. Here are some things to consider related to these categories that can help you make a user-friendly, transparent, and fair employee expense policy.

Get feedback from all your key functions

No matter if your business is 10 people or 100, it’s important to get input from different roles within the organization to learn more about their expenses. Sales, for instance, will have different costs than HR. What might be important for one role could look wasteful for another department.

Ideally, you’ll be able to define your expense policy in a way that’s equitable to every function’s needs. Likewise, your finance team can give you guidance on how much spending is too much. “Consider what [your employees] need to excel at their job, but also think about what they shouldn’t be able to buy,” wrote Spendesk .

Define your reimbursable expense categories

Start with a clear definition of what expenses you’re willing to reimburse as part of doing business. Establish clear, transparent rules for everyone to follow. For instance, every expense for which an employee is being reimbursed must have a direct business purpose. Employees must also provide proof of payment in the form of a receipt, invoice, or credit card statement.

Likewise, create spending categories that guide how you budget reimbursable expenses. “Clear expense categories simplify accounting, taxes, and financial reporting,” wrote Rho , a corporate card and expense management provider.

Common expense categories to include in your expense policy include:

  • Travel and travel-related expenses.
  • Meals and entertainment.
  • Transportation costs.
  • Accommodation.
  • Office expenses.
  • Communication.

Define each of these categories in depth as you write your policy to make sure employees know where to assign their reimbursement requests. It can also be helpful to include a list of expenses that aren’t eligible for reimbursement so there are no surprises in the future.

[Read more: A Small Business Guide to Employee Expense Reimbursement ]

A well-defined policy should pose guidelines for handling exceptions.

Justin Wolz, Head of Communications at Rho

Establish steps for getting reimbursed

Outline the process, required documentation, and any deadlines (e.g., reports must be in before the month end) that employees need to know to get reimbursed. Detail the key parties who need to approve the request, as well as how long an employee can expect to wait to receive payment. If a request is rejected, describe how someone can appeal the process.

On the finance side, describe the filing process for keeping receipts and reimbursement requests for compliance purposes. Local laws will dictate this section of your policy.

“Review any state and federal laws governing expense reporting and reimbursement. Make sure your policy aligns with these laws. Take a similar approach with tax laws, knowing that there are strict policies concerning which expenses can or can’t be deducted on your business tax return,” wrote NetSuite .

[Read more: 4 Helpful Tools for Managing Business Travel Expenses ]

Address how to handle expenses that aren’t covered

It’s nearly impossible to anticipate all the expenses that an employee will generate while working for your company. Include a section in your policy that covers any expenses that fall into a gray area or that aren’t addressed by the policy. “A well-defined policy should pose guidelines for handling exceptions. This could include expenditures like surprise medical expenses that aren't typically covered,” wrote Rho .

This section could be as simple as providing a point person to contact when a question comes up. This person could be your CFO, legal counsel, or you — the business owner. Whomever you choose, make sure they understand the philosophy behind your expense policy and can make a fair, transparent decision that aligns with your business values.

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CO—is committed to helping you start, run and grow your small business. Learn more about the benefits of small business membership in the U.S. Chamber of Commerce, here .

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Create a form in Word that users can complete or print

In Word, you can create a form that others can fill out and save or print.  To do this, you will start with baseline content in a document, potentially via a form template.  Then you can add content controls for elements such as check boxes, text boxes, date pickers, and drop-down lists. Optionally, these content controls can be linked to database information.  Following are the recommended action steps in sequence.  

Show the Developer tab

In Word, be sure you have the Developer tab displayed in the ribbon.  (See how here:  Show the developer tab .)

Open a template or a blank document on which to base the form

You can start with a template or just start from scratch with a blank document.

Start with a form template

Go to File > New .

In the  Search for online templates  field, type  Forms or the kind of form you want. Then press Enter .

In the displayed results, right-click any item, then select  Create. 

Start with a blank document 

Select Blank document .

Add content to the form

Go to the  Developer  tab Controls section where you can choose controls to add to your document or form. Hover over any icon therein to see what control type it represents. The various control types are described below. You can set properties on a control once it has been inserted.

To delete a content control, right-click it, then select Remove content control  in the pop-up menu. 

Note:  You can print a form that was created via content controls. However, the boxes around the content controls will not print.

Insert a text control

The rich text content control enables users to format text (e.g., bold, italic) and type multiple paragraphs. To limit these capabilities, use the plain text content control . 

Click or tap where you want to insert the control.

Rich text control button

To learn about setting specific properties on these controls, see Set or change properties for content controls .

Insert a picture control

A picture control is most often used for templates, but you can also add a picture control to a form.

Picture control button

Insert a building block control

Use a building block control  when you want users to choose a specific block of text. These are helpful when you need to add different boilerplate text depending on the document's specific purpose. You can create rich text content controls for each version of the boilerplate text, and then use a building block control as the container for the rich text content controls.

building block gallery control

Select Developer and content controls for the building block.

Developer tab showing content controls

Insert a combo box or a drop-down list

In a combo box, users can select from a list of choices that you provide or they can type in their own information. In a drop-down list, users can only select from the list of choices.

combo box button

Select the content control, and then select Properties .

To create a list of choices, select Add under Drop-Down List Properties .

Type a choice in Display Name , such as Yes , No , or Maybe .

Repeat this step until all of the choices are in the drop-down list.

Fill in any other properties that you want.

Note:  If you select the Contents cannot be edited check box, users won’t be able to click a choice.

Insert a date picker

Click or tap where you want to insert the date picker control.

Date picker button

Insert a check box

Click or tap where you want to insert the check box control.

Check box button

Use the legacy form controls

Legacy form controls are for compatibility with older versions of Word and consist of legacy form and Active X controls.

Click or tap where you want to insert a legacy control.

Legacy control button

Select the Legacy Form control or Active X Control that you want to include.

Set or change properties for content controls

Each content control has properties that you can set or change. For example, the Date Picker control offers options for the format you want to use to display the date.

Select the content control that you want to change.

Go to Developer > Properties .

Controls Properties  button

Change the properties that you want.

Add protection to a form

If you want to limit how much others can edit or format a form, use the Restrict Editing command:

Open the form that you want to lock or protect.

Select Developer > Restrict Editing .

Restrict editing button

After selecting restrictions, select Yes, Start Enforcing Protection .

Restrict editing panel

Advanced Tip:

If you want to protect only parts of the document, separate the document into sections and only protect the sections you want.

To do this, choose Select Sections in the Restrict Editing panel. For more info on sections, see Insert a section break .

Sections selector on Resrict sections panel

If the developer tab isn't displayed in the ribbon, see Show the Developer tab .

Open a template or use a blank document

To create a form in Word that others can fill out, start with a template or document and add content controls. Content controls include things like check boxes, text boxes, and drop-down lists. If you’re familiar with databases, these content controls can even be linked to data.

Go to File > New from Template .

New from template option

In Search, type form .

Double-click the template you want to use.

Select File > Save As , and pick a location to save the form.

In Save As , type a file name and then select Save .

Start with a blank document

Go to File > New Document .

New document option

Go to File > Save As .

Go to Developer , and then choose the controls that you want to add to the document or form. To remove a content control, select the control and press Delete. You can set Options on controls once inserted. From Options, you can add entry and exit macros to run when users interact with the controls, as well as list items for combo boxes, .

Adding content controls to your form

In the document, click or tap where you want to add a content control.

On Developer , select Text Box , Check Box , or Combo Box .

Developer tab with content controls

To set specific properties for the control, select Options , and set .

Repeat steps 1 through 3 for each control that you want to add.

Set options

Options let you set common settings, as well as control specific settings. Select a control and then select Options to set up or make changes.

Set common properties.

Select Macro to Run on lets you choose a recorded or custom macro to run on Entry or Exit from the field.

Bookmark Set a unique name or bookmark for each control.

Calculate on exit This forces Word to run or refresh any calculations, such as total price when the user exits the field.

Add Help Text Give hints or instructions for each field.

OK Saves settings and exits the panel.

Cancel Forgets changes and exits the panel.

Set specific properties for a Text box

Type Select form Regular text, Number, Date, Current Date, Current Time, or Calculation.

Default text sets optional instructional text that's displayed in the text box before the user types in the field. Set Text box enabled to allow the user to enter text into the field.

Maximum length sets the length of text that a user can enter. The default is Unlimited .

Text format can set whether text automatically formats to Uppercase , Lowercase , First capital, or Title case .

Text box enabled Lets the user enter text into a field. If there is default text, user text replaces it.

Set specific properties for a Check box .

Default Value Choose between Not checked or checked as default.

Checkbox size Set a size Exactly or Auto to change size as needed.

Check box enabled Lets the user check or clear the text box.

Set specific properties for a Combo box

Drop-down item Type in strings for the list box items. Press + or Enter to add an item to the list.

Items in drop-down list Shows your current list. Select an item and use the up or down arrows to change the order, Press - to remove a selected item.

Drop-down enabled Lets the user open the combo box and make selections.

Protect the form

Go to Developer > Protect Form .

Protect form button on the Developer tab

Note:  To unprotect the form and continue editing, select Protect Form again.

Save and close the form.

Test the form (optional)

If you want, you can test the form before you distribute it.

Protect the form.

Reopen the form, fill it out as the user would, and then save a copy.

Creating fillable forms isn’t available in Word for the web.

You can create the form with the desktop version of Word with the instructions in Create a fillable form .

When you save the document and reopen it in Word for the web, you’ll see the changes you made.

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As Biden’s memory issues draw attention, neurologists weigh in

Since a report released on Thursday by special counsel Robert Hur described President Joe Biden as an “elderly man with a poor memory,” there have been significant misperceptions about the cognitive changes associated with aging, neurologists say.

The report on Biden’s handling of classified documents noted that the president hadn’t remembered the exact time frame that he served as vice president and was struggling to recall the period when his late son, Beau Biden, had passed away. Biden defiantly rejected the changes in a press conference late Thursday , saying “my memory’s fine.”

There’s also been scrutiny of other recent events when the 81-year-old president mixed up names of foreign leaders .

However, neurologists say blanking on the names of acquaintances or having difficulty remembering dates from the past, especially when under stress, can simply be part of normal aging.

“If you asked me when my mother passed away, I couldn’t necessarily tell you the exact year because it was many years ago,” Dr. Paul Newhouse, clinical core leader for the Vanderbilt Alzheimer’s Disease Research Center, said.

Almost every older patient has trouble remembering people’s names, Newhouse said. 

“I think it’s by far the most universal complaint of every person as they age,” Newhouse said.

In Newhouse's experience, this type of forgetfulness doesn’t actually predict who ends up having memory disorders. Only a person’s doctor or neurologist can make that diagnosis, not outside observers, brain experts say.

Dr. Dennis Selkoe, co-director of the Ann Romney Center for Neurologic Diseases at Brigham and Women’s Hospital in Boston, agreed that forgetting names doesn’t actually provide much insight into potential memory problems. In fact, stress and a lack of sleep, can interfere with memory, no matter how old someone is.

“Naming proper nouns is not an adequate basis to make a conclusion about whether an individual has a more consistent and more concerning substantive progressive memory disorder,” Selkoe said.

What are normal memory changes?

It’s normal for older brains to have more difficulty retaining new information and then retrieving the information, but mental processes like decision-making and judgment can actually improve with age, said Dr. Thomas Wisniewski, director of NYU Langone Health’s Alzheimer’s Disease Research Center and its Center for Cognitive Neurology.

“Although the raw power of memory has some degree of decline, perhaps wisdom can increase because the individual has a greater backlog of experiences and different situations as to what is the best thing to do,” Wisniewski said.

The problem isn’t having trouble remembering names or calling someone by the wrong name, but when someone’s memory is fuzzy about recent or past experiences, said Newhouse. Issues with episodic memory — memory for events in time or if a person doesn’t remember going shopping, for example — can be a sign of a progressive disorder, but not always.

Wisniewski said he becomes concerned when people don’t even recognize that they are forgetting things.

“They forgot that they went shopping and they’re unaware that they’ve forgotten,” he said.

Overall, neurologists tend to worry less about a patient’s ability to remember remote memories from many years ago and more troubled by an inability to recall more recent events. That’s because dementia first affects the part of the brain that’s responsible for short-term memories, as opposed to long-term memories, said Newhouse.

“What I’m more concerned about is, can you remember what happened yesterday? Or an hour ago?” Newhouse said.

While the conversation surrounding aging is often framed around a person’s diminishing memory or executive functioning, there are cognitive benefits that come with growing older, Selkoe said.

“There is a type of emotional intelligence and ability to handle many different kinds of experiences in life that come with greater longevity,” he said. “People can make decisions more carefully and more rationally.”

how to write the receiver's address

Akshay Syal, M.D., is a medical fellow with the NBC News Health and Medical Unit. 

how to write the receiver's address

Ghael Fobes is an Associate White House Producer with the NBC News White House Unit in Washington, D.C.

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How Companies Should Weigh In on a Controversy

  • David M. Bersoff,
  • Sandra J. Sucher,
  • Peter Tufano

how to write the receiver's address

Executives need guidance about managing their organizations’ engagement with societal issues—including hot-button topics such as gender, climate, and racial discrimination. Success in this realm does not mean avoiding public controversy or achieving unanimous support among key stakeholders, the authors write. Rather, it results from adhering to certain processes and strategies, which they have derived from recent global survey research along with examples from managerial best practice.

They offer an approach that is anchored in data but sensitive to values and context. It can be helpful in figuring out which issues to address and how; in ameliorating disappointment among stakeholders; and in managing any potential blowback.

Data can tell you what your various stakeholders care about, they write, but judgment is necessary to act in careful consideration of conflicting preferences while being consistent with your company’s values.

A better approach to stakeholder management

Idea in Brief

The challenge.

Given today’s widespread social and political polarization, executives need better guidance as they navigate hot-button topics such as gender, climate, and racial discrimination.

The Insight

Success at handling these subjects does not mean avoiding public controversy or achieving unanimous support among key stakeholders.

Executives can take stands on issues and skillfully address both internal and external pushback if they acquire a more sophisticated understanding of their stakeholders’ concerns.

On April 1, 2023, just as the March Madness college basketball tournament was getting underway, the transgender influencer Dylan Mulvaney uploaded a sponsored post to Instagram to promote Bud Light. The backlash was immediate and cut deep. The beer brand was condemned by social conservatives across the United States, who launched a boycott.

  • DB David M. Bersoff is the head of research at the Edelman Trust Institute, a think tank dedicated to advancing the study of trust in society.
  • Sandra J. Sucher is a professor of management practice at Harvard Business School. She is the coauthor of The Power of Trust: How Companies Build It, Lose It, and Regain It (PublicAffairs 2021).
  • PT Peter Tufano is a Baker Foundation Professor at Harvard Business School , senior advisor to Harvard’s Salata Institue for Climate and Sustainability, and a former dean of Said Business School at the University of Oxford.

how to write the receiver's address

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COMMENTS

  1. Recipient Address in Letter

    Place / Position of Recipient Address - Either one line below the sender's address or one inch below the date and is always left justified. Every Letter should contain the following Recipient details. Recipient's Name Recipient's Company Name Recipient's Street Address Recipient's City, State/Province Recipient's Zip/Postal Code

  2. How to Address a Letter: Addressing a Letter 101

    Write your address, then the date you're writing the letter, and then add your recipient's address all on the left. You'll find a lot of businesses use this format in their formal letters. If you are using an indented paragraph format in your letter, align your address and the date to the right. Start your recipient's address on the ...

  3. How To Address an Envelope: Steps and Tips

    Write the recipient's address slightly centered on the bottom half of the envelope. Place the stamp in the top right corner. There are two addresses that are typically seen on the envelope, but...

  4. PDF Addressing a letter/envelope correctly

    1. Write the address to which the letter should be delivered to (the receiver). You have to write the receiver's address on the envelope and it should be written in the middle or on the right side as it is shown on the photos. In the middle Receiver's or on the right side Where to write 2.

  5. How To Address a Formal Letter Step By Step (With Template)

    Interviewing News Career development How To Address a Formal Letter Step By Step (With Template) How To Address a Formal Letter Step By Step (With Template) Jennifer Herrity Updated July 31, 2023 Formal letters are often used to communicate with officials, authorities, professional contacts and hiring managers.

  6. How to address an envelope

    This video will provide a step-by-step guide on how to properly address an envelope. You will learn how to write the sender and recipient addresses, as well ...

  7. Business Letter

    Recipient's Address in a Business Letter. Ms/Miss/Mrs/Mr/Dr … house number, street place area code COUNTRY (in capital letters) In American English, the area code is usually at the same level as the place, separated by a comma. Position: on the left.

  8. Cover Letter

    Recipient's Address in a Cover Letter. Ms / Miss / Mrs / Mr / Dr ... In American English, the area code is usually at the same level as the place, separated by a comma. Sometimes the name of the company is put in the first line and the name of the addressee in the second, preceded by attn (attention) or FAO (for the attention of), e.g. attn Mr ...

  9. How to Write a Shipping Address

    Line One: Start with the name of the recipient, including any legal or professional title as appropriate. When sending to organizations, include the company name as well as the recipient's work title and (if known) the name of their department. Line Two: Write the street address.

  10. How to Address a Letter (With Template, Tips and Examples)

    For example, if you're writing a letter to apply for a grant, you want to include the date to reference the letter in the future. Leave a full line of space after dating the letter to make the address easier to read. 3. Include the recipient's contact details. Write the recipient's contact information below the date.

  11. Writing the Basic Business Letter

    Sender's Address. The sender's address usually is included in letterhead. If you are not using letterhead, include the sender's address at the top of the letter one line above the date. Do not write the sender's name or title, as it is included in the letter's closing. Include only the street address, city, and zip code. Date

  12. How to Write an Envelope for Letters

    These are what the lines would contain: (1) the name of the organization, (2) the name of the department or the name of the person who is to receive the letter in that department, (3) the address of the street and (4) the city, province, and postal code. With these two steps, you can address your envelope. They are: 1.

  13. Business Letter Formats Everyone Should Know

    Company Name. Address. SUBJECT LINE (use capital letters) When writing a letter using simplified style form, put the date on the left. Then, put the receiver's name, and his/her title, company name, and address. Write a subject line instead of a salutation. The subject line must be in all capital letters.

  14. How to Address a Letter to Multiple Recipients: 15 Steps

    In a business letter, write the first person's name, then a comma, then their title at the company after the comma. On a new line, write the next person's name, title, and so on. [7] 2. Include all names, if possible. If you're sending the letter to one address, try to include all names.

  15. How Correctly Specify Address in English

    Receiver's Address in Overseas Shipment . Firstly, when you send a letter or a parcel to an English-speaking country such as the U.S. or Great Britain, remember to write down the receiver's details (the area which is located in the bottom right corner) in reverse order: receiver's name first, followed by apartment/house, street, and the country.

  16. Letter Address

    1. Writing Formal Letter Address 2. Mail Addresses and Salutations in Formal Letter 3. Cover Letter Format Address 1. Writing Formal Letter Address fcusd.org Details File Format PDF Size: 95 KB Download 2. Mail Addresses and Salutations in Formal Letter tesol.org Details File Format PDF Size: 60 KB Download 3. Cover Letter Format Address

  17. How To Write an Address: A Complete Guide

    Place the recipient's name on the first line. On the second line, write the building number and street name. Include the city, state and ZIP code on the final line. Though the formatting of the actual address can be different depending on who and where you are sending the letter, the placement is always the same.

  18. How to Address an Envelope

    There are just a few steps to fill out an envelope. You'll put the sender's name and return address on the top left corner and the recipient's name and mailing address in the lower center. And you'll typically place a stamp on it in the top right corner. All these generally go on the same flat side of the envelope.

  19. 8 Ways to Write an Address on an Envelope

    Method 1 Personal Letter (United States) Download Article 1 Write the name of the recipient on the first line. The first line should contain the name of the person who will be receiving the letter. How you write the name depends on how they like to be addressed.

  20. Where do you put the receiver address on an envelope?

    You have to write the receiver's address on the envelope and it should be written in the middle or on the right side as it is shown on the photos. 2. In addition, write your address as the sender on the back of the envelope or on the top of the left side as it's shown in the photo. How do you address an envelope to a courier?

  21. Addressing Your Mail

    The accuracy of the address affects the speed and handling of your mail. Return Address. Print or type your address in the upper left corner on the front of the envelope. Extra Services. Place labels for extra services above the delivery address and to the right of the return address, or to the left of the postage. Postage

  22. Addressing mail accurately

    Standard envelope Graphic placement guidelines On a large envelope Correct address formats To avoid unnecessary delays or surcharges, follow these addressing guidelines (visual examples follow): Write STREET ADDRESS in uppercase letters.

  23. How To Address an Envelope: Steps and Tips

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    Before writing your expense policy, make sure to get input from employees in various roles so you have a sense of what resources are needed for each part of your business. — Getty Images/Vladimir Vladimirov A formal employee expense policy sets rules and terms for how team members should spend company money.

  26. Create a form in Word that users can complete or print

    Show the Developer tab. If the developer tab isn't displayed in the ribbon, see Show the Developer tab.. Open a template or use a blank document. To create a form in Word that others can fill out, start with a template or document and add content controls.

  27. As Biden's memory issues draw attention, neurologists weigh in

    Forgetting the names of acquaintances or having difficulty remembering dates from the past doesn't affect decision-making or judgment, brain experts say.

  28. How Companies Should Weigh In on a Controversy

    Executives can take stands on issues and skillfully address both internal and external pushback if they acquire a more sophisticated understanding of their stakeholders' concerns.

  29. ICSE 10TH TIPS & STRATEGY on Instagram: "19th February: Morning

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