Tower Language

Foreign Language Lessons, In-Company Classes, Translation

good vocabulary for report writing

Useful Vocabulary for Writing Reports

Writing a report can be a long, daunting process. Fortunately, if you take it one step at a time and plan as you go, writing a report can an enjoyable learning experience.

Simply complete the following phrases and see for yourself.

INTRODUCTION

  • The aim / intention / purpose of this report is to outline / present / discuss / sum up …
  • Further to my visit to …, I have prepared the following report.
  • I have recently visited … and have prepared the following report for your consideration.
  • This involved visiting / looking at / investigating … / The data was obtained by …
  • In order to help make this report I asked / discussed / gave out a questionnaire …
  • It is based on my observations / the feedback from participants …
  • My findings are outlined / presented below. / I outline my findings below.
  • The report contains the relevant details concerning the problem as you required.

INTRODUCING POINTS

  • To begin with … / Let us start with …
  • First(ly) … / In the first place … / First of all … / The first aspect / thing to consider is …
  • Second(ly) … / Third(ly) …
  • Moreover … / Furthermore … / What is more …
  • Another aspect to consider … / Yet another aspect / consideration is …
  • Besides that … / Apart from that … / In addition to this … / On top of that …

In-Company Lessons with Native British Teachers

INTRODUCING YOUR OPINION

  • I think / believe that … / In my opinion … / I am of the opinion that … / It seems to me that …
  • Personally I believe that … / In my view … / If you ask me … / To my mind … / As far as I am concerned …
  • I would like to suggest / recommend … / I therefore suggest / recommend …
  • I (strongly) recommend … / My recommendation is to …

INTRODUCING SOMEONE ELSE’S OPINION

  • A few / Many / The majority / minority of people said / reported / complained …
  • According to … / As … said … / In the words of …
  • It is said that … / It is often suggested that …

GIVING EXAMPLES

  • For example / instance …
  • This can be shown / illustrated / demonstrated / clarified by …
  • Let me just give you an example, …
  • The picture / diagram shows / illustrates …
  • One of the main / biggest / most significant / … differences between … and … is …
  • Unlike …, … is … / While / Whereas / Although … is, … is …
  • … is completely / entirely / totally different from …
  • … is a little / slightly / somewhat / a great deal bigger / more elegant / … than …
  • … is not quite / nearly as comfortable / expensive / convenient / … as …
  • … is virtually / exactly the same as … when it comes to …

Skype English Lessons with Native British Teachers

  • It can be seen from the data / reactions / information above that …
  • All things considered, I believe that … / Taking everyone’s comments into consideration …
  • In general / On the whole I found that …
  • In conclusion … / To conclude … / To sum up … / In summary …
  • To put the matter in a nutshell … / In a nutshell …

Vocabulary to use when writing business reports in English exercise

Writing a good report is not only about knowing how you structure it and what type of things to include (and not include), but also how you say what you do include: the words and phrases you use.

Although your choice of vocabulary is not as important for writing good reports as what you actually write about, to look professional you should you try the right type of vocabulary and not overuse the same words and phrases in your reports.

To help you know what words and phrases to use in your own reports, I have created the below online exercise. Through reading an example of a good report and doing a quiz/test, you'll learn and remember some English vocabulary which will make your reports look more professional and read better.

If you have already done the exercise on ' how to write business reports ' (which explains what type of things to write about and how to structure them in a report), you don't need to reread the report below again. Just focus on the words and phrases in bold in the report and from the context which you find them in (e.g. the sentence they are in), think about what their purpose is and their meaning.

Example & Exercise: The report

The following report evaulates the performance of a help desk in a small bank. From the context, try to guess what the meaning and purpose of the words/phrases in bold are. Then do the quiz at the end to check if you are right.

Report on the customer help desk's inbound customer call performance

Introduction.

The following report evaluates the current performance level of our customer help desk based in Pudsey, Leeds. It focuses on its performance when dealing with inbound/incoming customer enquiries made by phone.

This report was produced in response to the results of a recent customer survey. This survey identified a high level of customer dissatisfaction with our company's help desk. Of the 1506 customers who left a rating for the help desk in the survey, 1254 of those rated the service as bad or terrible. Of this 1254, 67% gave the reason for their dissatisfaction as 'call waiting time', while 25% said that the 'service is unhelpful'.

The purpose of this report is to identify failings with the current set up of the help desk which could account for this low customer rating. And to recommend changes to the help desk to improve the service provided to customers.

The findings which are contained in this report are predominantly based on a combination of statistics from the help desk's call management system (CallCom) and random monitoring of calls (100 in total) between customers and help desk analysts. Both the statistics and the call monitoring stem from the same 7 day period (4 May to the 11 May 2015).

In order to ensure the integrity of the results, during the period of evaluation, nobody in the help desk section was aware that an evaluation was being conducted.

After this 7 day period, a number of interviews with staff at the help desk (the manager of the section, a team leader and 6 help desk analysts) were then conducted to hear their views and opinions.

In addition to the above, I also reviewed the processes and procedures in place at the help desk for dealing with inbound/incoming call customer enquiries.

Customer waiting time

From reviewing the statistics from CallCom, one thing did stand out , the customer waiting time (before a call is answered by an help desk analyst). The length of customer waiting time varied throughout the day. During most of the day, the average waiting time for customers was around 25 seconds, but during 5pm to 9pm (except on weekends), this rose to an average of 3 minutes and 44 seconds.

These 4 hours of the day, coincide with the highest call volume of the day for the help desk. On average, 41% of all calls each day were received during these 4 hours.

Chart showing the average customer weekday waiting time and the average percentage of calls received during the period of the study.

During these peak hours of call volume, the help desk does have more analysts answering customer calls. On average 10 extra staff (mainly part-time) are answering customer calls during these peak hours.

Length of call

Not only did customer waiting time increase during these peak hours, but there was also an increase in how long staff were actually speaking with customers during these hours as well. During 5pm to 9pm (except on weekends), the average time that analysts spoke to customers increased from 4 minutes 23 seconds to 7 minutes and 59 seconds.

Chart showing the average length of help desk analyst speaking time with customers during the period of the study.

During these peak hours of call volume, the nature of the calls did not differ significantly from those received during the rest of the day. But what did stand out was a difference between the length of time that full-time analysts spoke to customers during these peaks hours (on average 6 minutes and 56 seconds) and part-time analysts (on average 9 minutes and 28 seconds).

The statistics from ComCall indicated that although part-time analysts performed only slightly slower than their full-time counterparts on simple enquiries (e.g. confirming account and balance information), they performed significantly slower on more complex enquiries (e.g. freezing and resetting accounts).

Monitoring of customers calls supports this. On more complex enquiries, part-time staff put their customers on hold more often and for longer while they consulted with other staff to find out what they had to do.

Call procedures and processes

The procedures and processes that are in place in the help desk for dealing with customer enquiries meet the industry's highest standards (the standards set down in the Financial Services Association's customer service best practices).

Through monitoring calls between customers and help desk analysts, I can confirm that the vast majority of analysts always followed set procedures when dealing with customer enquiries. Furthermore , except for one or two occasions, they dealt with customers in a professional manner (even when customers were aggressive).

  • The help desk's customer application system

From conducting interviews with help desk analysts, one of the things they stated was an issue was the slowness of the help desk's customer application system. In particular, they stated that the system had a tendency to run slow at peak hours (between 5pm to 9pm on weekdays). Resulting in them taking longer to deal with customer enquiries.

The monitoring of customer calls seems to confirm this. Analysts performed tasks using the system a lot slower when there were more staff taking calls (during peak call volume hours) than when there were less staff taking calls during the rest of the day.

The findings of this report on the help desk's performance would strongly seem to indicate that there is a problem with dealing with customer calls only during the hours of peak call volume (between 5pm to 9pm on weekdays). During these peak hours, the average waiting time for customers was nearly 10 times higher than during other times of the day (from an average of 25 seconds to an average of 3 minutes and 44 seconds).

Although it would appear that simply increasing the number of help desk staff taking calls would resolve this issue, the rise in the average time that analysts spoke to customers when dealing with enquiries (an average of 7 minutes and 59 seconds at peak call volumes in comparison with an average 4 minutes 23 seconds outside of these hours) would indicate that it is not only a problem of not having enough staff on at these times.

Although having more staff taking customer calls at these times should reduce the average customer waiting time, it would not address the issue of customer enquiries taking longer to resolve at these times. It would appear that this is the main factor causing the longer waiting times that customers are experiencing.

The findings would appear to demonstrate that this issue is caused by two main reasons:

  • The underperformance of part-time staff

The first (and most important) reason is that there appears to be a problem with the help desk's customer application system. It appears to run a lot slower during periods of peak call volume when more analysts are logged on and using it.

The second reason is that part-time staff complete tasks slower on average than their full-time colleagues. This would appear to not stem from a lack of willingness on their part to answer calls quickly, but that they have less experience on resolving more complex customer enquiries.

Recommendations

On the basis of the above findings, I make the following recommendations:

1. Request the I.T. department to perform an investigation into the problems experienced with the help desk customer application system as soon as possible.

2. Undertake a training programme for part-time help desk staff to improve their knowledge and speed in dealing with customer enquiries (especially more complex enquiries).

If you require any clarification or further information on the report, please do not hesitate to contact myself (James Smith) by email ([email protected]) or by phone (01535 666541).

Below is a definition/description of each of the words/phrases in bold from the above text. Now choose the word/phrase from the question's selection box which you believe answers each question. Only use one word/phrase once. Click on the "Check Answers" button at the bottom of the quiz to check your answers.

1. A formal way to say 'said', is

2. A more formal way of saying 'strongly suggested that', is

3. A phrase which is used to begin the paragraph where you explain to the readers the reasons behind why you are writing the report, is

4. A more formal way to say 'wasn't caused by' is

5. A more formal way to say 'carrying out', which you can use to say how you got the data that you are using in the report, is

6. A phrase which you use to introduce the part of the report where you say from where and how you obtained the data that you are using in it, is

7. A verb which you use when you want to say that you noticed something important when you were investigating or evaluating, is

8. A phrase which is used to begin the paragraph where you tell the readers what the report looks at, is

9. A formal way to say that there 'wasn't a big difference' between two things, is

10. A different way of saying 'causing', is

11. A phrase you would use when you want to say that doing an action 'won't have any impact on resolving' a particular problem, is

12. A more formal way of saying 'clearly show that', is

13. A phrase which is used to begin the paragraph where you tell the readers what you want to achieve in the report, is

14. A different way to say 'in addition', is

Now that you understand the vocabulary, practise it by writing your writing your own report with these words/phrases.

©2022, Blair English

  • Meeting Exercises
  • CV & Interviews Exercises
  • Numbers & Figures Exercises
  • Emails Exercises
  • Presentations Exercises
  • Projects Exercises
  • Verbs/Phrasal Verbs Exercises
  • Social Exercises
  • General Business Exercises
  • Negotiations Exercises
  • Food & Drink Exercises
  • Technology & Web Exercises
  • Financial English Exercises
  • Articles Selection Page
  • Travel & Hotel Exercises

This is me, Chris Clayton, the owner and main writer for Blair English. I'm also a part-time English teacher in sunny Spain. I have a love of history and the web. I hope you find the website useful.

  • Affiliate Program

Wordvice

  • UNITED STATES
  • 台灣 (TAIWAN)
  • TÜRKIYE (TURKEY)
  • Academic Editing Services
  • - Research Paper
  • - Journal Manuscript
  • - Dissertation
  • - College & University Assignments
  • Admissions Editing Services
  • - Application Essay
  • - Personal Statement
  • - Recommendation Letter
  • - Cover Letter
  • - CV/Resume
  • Business Editing Services
  • - Business Documents
  • - Report & Brochure
  • - Website & Blog
  • Writer Editing Services
  • - Script & Screenplay
  • Our Editors
  • Client Reviews
  • Editing & Proofreading Prices
  • Wordvice Points
  • Partner Discount
  • Plagiarism Checker
  • APA Citation Generator
  • MLA Citation Generator
  • Chicago Citation Generator
  • Vancouver Citation Generator
  • - APA Style
  • - MLA Style
  • - Chicago Style
  • - Vancouver Style
  • Writing & Editing Guide
  • Academic Resources
  • Admissions Resources

100+ Research Vocabulary Words & Phrases

good vocabulary for report writing

The academic community can be conservative when it comes to enforcing academic writing style , but your writing shouldn’t be so boring that people lose interest midway through the first paragraph! Given that competition is at an all-time high for academics looking to publish their papers, we know you must be anxious about what you can do to improve your publishing odds.

To be sure, your research must be sound, your paper must be structured logically, and the different manuscript sections must contain the appropriate information. But your research must also be clearly explained. Clarity obviously depends on the correct use of English, and there are many common mistakes that you should watch out for, for example when it comes to articles , prepositions , word choice , and even punctuation . But even if you are on top of your grammar and sentence structure, you can still make your writing more compelling (or more boring) by using powerful verbs and phrases (vs the same weaker ones over and over). So, how do you go about achieving the latter?

Below are a few ways to breathe life into your writing.

1. Analyze Vocabulary Using Word Clouds

Have you heard of “Wordles”? A Wordle is a visual representation of words, with the size of each word being proportional to the number of times it appears in the text it is based on. The original company website seems to have gone out of business, but there are a number of free word cloud generation sites that allow you to copy and paste your draft manuscript into a text box to quickly discover how repetitive your writing is and which verbs you might want to replace to improve your manuscript.

Seeing a visual word cloud of your work might also help you assess the key themes and points readers will glean from your paper. If the Wordle result displays words you hadn’t intended to emphasize, then that’s a sign you should revise your paper to make sure readers will focus on the right information.

As an example, below is a Wordle of our article entitled, “ How to Choose the Best title for Your Journal Manuscript .” You can see how frequently certain terms appear in that post, based on the font size of the text. The keywords, “titles,” “journal,” “research,” and “papers,” were all the intended focus of our blog post.

research words and phrases word cloud

2. Study Language Patterns of Similarly Published Works

Study the language pattern found in the most downloaded and cited articles published by your target journal. Understanding the journal’s editorial preferences will help you write in a style that appeals to the publication’s readership.

Another way to analyze the language of a target journal’s papers is to use Wordle (see above). If you copy and paste the text of an article related to your research topic into the applet, you can discover the common phrases and terms the paper’s authors used.

For example, if you were writing a paper on  links between smoking and cancer , you might look for a recent review on the topic, preferably published by your target journal. Copy and paste the text into Wordle and examine the key phrases to see if you’ve included similar wording in your own draft. The Wordle result might look like the following, based on the example linked above.

research words and phrases word cloud, cancer study

If you are not sure yet where to publish and just want some generally good examples of descriptive verbs, analytical verbs, and reporting verbs that are commonly used in academic writing, then have a look at this list of useful phrases for research papers .

3. Use More Active and Precise Verbs

Have you heard of synonyms? Of course you have. But have you looked beyond single-word replacements and rephrased entire clauses with stronger, more vivid ones? You’ll find this task is easier to do if you use the active voice more often than the passive voice . Even if you keep your original sentence structure, you can eliminate weak verbs like “be” from your draft and choose more vivid and precise action verbs. As always, however, be careful about using only a thesaurus to identify synonyms. Make sure the substitutes fit the context in which you need a more interesting or “perfect” word. Online dictionaries such as the Merriam-Webster and the Cambridge Dictionary are good sources to check entire phrases in context in case you are unsure whether a synonym is a good match for a word you want to replace. 

To help you build a strong arsenal of commonly used phrases in academic papers, we’ve compiled a list of synonyms you might want to consider when drafting or editing your research paper . While we do not suggest that the phrases in the “Original Word/Phrase” column should be completely avoided, we do recommend interspersing these with the more dynamic terms found under “Recommended Substitutes.”

A. Describing the scope of a current project or prior research

B. outlining a topic’s background, c. describing the analytical elements of a paper, d. discussing results, e. discussing methods, f. explaining the impact of new research, wordvice writing resources.

For additional information on how to tighten your sentences (e.g., eliminate wordiness and use active voice to greater effect), you can try Wordvice’s FREE APA Citation Generator and learn more about how to proofread and edit your paper to ensure your work is free of errors.

Before submitting your manuscript to academic journals, be sure to use our free AI proofreader to catch errors in grammar, spelling, and mechanics. And use our English editing services from Wordvice, including academic editing services , cover letter editing , manuscript editing , and research paper editing services to make sure your work is up to a high academic level.

We also have a collection of other useful articles for you, for example on how to strengthen your writing style , how to avoid fillers to write more powerful sentences , and how to eliminate prepositions and avoid nominalizations . Additionally, get advice on all the other important aspects of writing a research paper on our academic resources pages .

english-at-home.com

10 Tips for Perfect Report Writing

Report writing is an essential skill for many jobs and educational courses. This page shows you correct report writing formats, and gives you 10 top tips to help you write a report.

Report Writing – An Introduction

You might have to write a report at university (an academic report) or as part of your job (a business or technical report).

There are also different reasons for report writing: to present information (such as a lab report or financial report); to present research findings; or to analyse a problem and then recommend a particular action or strategy.

A report can be long or short, formal or informal. The style and vocabulary choice will depend on who is going to read your report, and their level of understanding or expertise.

Reports should be clear and concise, with the information presented logically in sections, with headings and (if necessary) sub-headings.

Report Writing Formats

Reports don’t always follow the same formats or include all the possible, different sections. If you’re unsure about the correct report writing format to use, check with your tutor (at university) or find out the preferred layout that your company uses.

Research report

in-the-lab-2-1251077-638x471

In it you’ll address a particular situation (saying why it’s worthy of research and referencing other studies on the subject); describe your research methods and evaluate the results of your research; then finally make conclusions or recommendations.

What are the report sections?

Title page – the title of your report, your name, the date, academic information (your course and tutor’s name).

Acknowledgements – if you’ve received help (ie from experts, academics, libraries).

Terms of reference (optional) This gives the scope and limitations of your report – your objective in writing and who it’s for.

Summary / Abstract – in brief, the most important points of your report: your objectives (if you don’t include a terms of reference section), main findings, conclusions and recommendations.

Table of Contents All the sections and sub-sections of your report with page references, plus a list of diagrams or illustrations and appendices.

Introduction Why you’re researching the topic, the background and goals of your research, your research methods, plus your conclusion in brief.

Methods / Methodology / Procedure (optional – if not included in the introduction) How you carried out your research, techniques, equipment or procedures you used.

Main body / Discussion (the longest part of your report) Contains an analysis and interpretation of your findings (often linked to current theory or previous research) divided into headings and sub-headings for clarity. You can also include visual information, such as diagrams, illustrations, charts, etc.

Results (can also go before the main body of the report) The findings of your research (also presented in tables, etc) but without any discussion or interpretation of them.

Conclusion What you can say about the results – your deductions, and the most important findings from your research.

Recommendations (can also be part of the conclusion section) Number these if you have more than one.

Appendices Extra information which is too long for the main body of your report, such as tables, questionnaires, etc.

References All the sources you refer to in your report.

Bibliography (optional) Books, journals, etc which you read or used during your research.

Glossary (optional) Technical or jargon words which your reader might not understand.

Business report

market-share-report-a-pie-chart-1238366-639x570

Or you might just need to write a shorter, information-type report.

Title page The report title, your name, the date, the name of the person commissioning the report, the objective of the report.

Management / Executive Summary You can give this to people instead of the whole report. It’s often less than one page and contains the main information – the summary, conclusions and recommendations.

Table of Contents For longer reports, including sections and page references.

Introduction The background of the report, what is included, methods and procedures for getting the information, acknowledgements of help.

Main Body / Discussion This is the longest part of your report, including all the details organised into headings and sub-headings. For example, a description of the current situation / problems.

Summary and Conclusions (can also go before the main body) Summarise the reason for your report, and your conclusions, such as the potential solutions to a problem.

Recommendations (can also go before the main body) Identify your preferred course of action. Number your recommendations if you have more than one.

Appendices Any extra information, such as illustrations, questionnaires used in preparing the report, or a bibliography.

References (optional)

For shorter reports, or information-type reports (such as financial reports or sales reports) the report sections may be:

Title Introduction Main Body / Discussion Recommendations (optional)

10 Report Writing Tips

These report writing tips will save you time and make sure that what you write is relevant. There are five writing tips followed by five language tips.

1. Write your executive summary and table of contents at the end

This means that the section headings and page numbers will be consistent. The executive summary is much easier to write if you have already written the rest.

2. Focus on the objective

Make sure you understand the purpose of your report and who you’re writing it for. If you’re writing a report as part of your university course, read the brief carefully and refer back to it so that everything you write and include is relevant.

If you’re writing a business report, write an objective statement first. This helps you decide what’s going to be relevant and important for the reader. You can use the objective as the title of the report, or put it in the introduction. For example:

[su_quote]To identify new market segments and analyse the competition[/su_quote] [su_quote]To evaluate current HR policies and present new recruitment methods[/su_quote] [su_quote]To examine our R&D strategy and suggest new product development ideas[/su_quote]

3. Plan before you start writing

Gather all your research and relevant information. You might need to interview people, do some background reading or carry out experiments.

Decide on a structure for your report. How are you going to organise the information you have into sections? How can you divide these sections into headings and sub-headings?

Plan your structure by writing all your points on a piece of paper, then grouping these ideas into sections and headings. Alternatively, try a “mind map”. Write a subject word in a box, and then write ideas around this subject word, drawing lines to connect them to the subject word. Doing this can help you see where information is related and where it can be grouped.

Make sure you keep a note of all your references so you can write the references section afterwards. As you plan out the structure of your report, think about how it’s linked to the objective of your report. What conclusions or recommendations can you make? Is there anything unusual that you might need to explain?

4. Use a clear layout

Make your report look more readable and inviting. Here are some ways to help you do this:

Use headings and sub-headings to break up the text. Remember to number these consistently. Here are two alternatives:

Section 1 Sub-section 1(a), 1(b) Sub-sub-section 1 (a) (i), 1 (a) (ii); 1 (b) (i), 1 (b), (ii) Or: Section 1 Sub-section 1.1, 1.2 Sub-sub-section 1.1.1, 1.1.2; 1.2.1, 1.2.2

Include adequate spacing and margins to make the text look less dense

Write well-structured paragraphs. Paragraphs shouldn’t be more than five sentences long. For example, your first sentence is the topic sentence – the main idea of the paragraph. The second to fourth sentences expand on this idea, giving supporting or additional information, commenting on the points raised, or referring to other data. The final sentence concludes the ideas presented, or leads on to the following paragraph.

5. Edit and proof read!

Here’s a check list of what you should ask yourself before submitting your report:

– Is it free of grammatical mistakes, concise and easy to read? – Do the sections follow on logically from each other? – Is each point supported with evidence or data? – Are the conclusions and recommendations persuasive? – Are all the sources correctly referenced?

And finally – have you kept to the report objective or brief?

Report Writing – Language Tips

Aim to write clearly and concisely. Here are five ways to help you do this:

6. Keep sentences short and simple

Include only one main idea in each sentence, with extra information in following sentences, introduced by a appropriate linking word (see below). Avoid writing long sentences with lots of sub-clauses which will make it difficult for your reader to follow you. Aim for sentences which are no longer than 15-20 words.

7. Use linking words

Words and phrases like “Therefore”, “However”, “For this reason”, etc help your reader follow your ideas. For a complete list of linking words (and examples of their use) check out our page on linking words .

8. Use everyday English

Explain jargon or technical language (if you’re writing for a non-technical audience) and include these terms in a glossary.

9. Avoid passive forms where possible

Scientific and technical reports often include passive forms instead of subject pronouns like “I” and “you”, but for business reports you can write more simply and directly.

To make your business report sound more objective, you can use the “third person”. For example, “This report outlines the advantages and disadvantages of company pension schemes.” Other verbs you can use in the “third person” are:

analyze (analyse BrE) “This section analyzes the differences between the two markets.”

describe “This report describes the procedures commonly used in assessing insurance claims.”

discuss “This report discusses the implications of the new building regulations.”

examine “This report examines the impact of natural disasters on our production facilities.”

explain “This section explains the decisions to suspend investment in Europe.”

identify “This report identifies the advantages and disadvantages of relocating our head office.”

illustrate “This report illustrates the main difficulties in opening new branches in Asia.”

outline “This section outlines our R&D priorities.”

review “This report reviews our franchising operations.”

summarize (summarise BrE) “This report summarizes the main points raised at the Shareholders Meeting.”

10. Keep an eye on punctuation

Correct punctuation helps your reader move more easily through your report. If you’re not sure on when to use commas or semi-colons (for example), check out our punctuation guide .

For more help with writing skills, take a look at Business Writing Essentials: How to Write Letters, Reports and Emails .

good vocabulary for report writing

You are using an outdated browser. Please upgrade your browser or activate Google Chrome Frame to improve your experience.

FluentU Logo

6 Tips to Write Irresistible Business Reports in English

Business reports have more in common with cakes than you might think.

If they both look professionally made (written) and have great ingredients (content), it’s hard to say no.

Carefully-made cakes and business reports can be a joy to consume.

And whether you need to write this business report for your job or as part of a language exam, it’s a fantastic opportunity to impress.

By paying attention to both the words in your report and the presentation (how it looks), you can  prove that you are a good writer to your boss or to the examiner grading your paper.

So we are going to help you write an irresistible business report by providing six simple guidelines.

Download: This blog post is available as a convenient and portable PDF that you can take anywhere. Click here to get a copy. (Download)

6 Tips to Write Irresistible Business Reports in English

1. understand what reports are for.

Business reports aren’t the same as sending an email or writing a formal letter . What are they for? A good business report describes a present or past situation in an objective way. Objective  means that the report states facts, not an opinion.

It is called a “report” because it “reports on” something. Pay attention—sometimes you may be asked to give your own opinions and recommendations. However, you should do this in just one section of the report. Remember, a report is not an essay. It is not about what you think, it is about an objective situation which you need to present clearly.

Whoever the reader is, they probably want to focus on the facts, not on your interpretation of the facts. If the reader is your boss, this is a good chance for you to impress with your level of objective analysis. If the reader is the examiner grading your paper, your goal is to prove that you have the language skills to pass the test.

To keep the purpose of the report in mind, make a plan before you start writing. If you don’t have the time to write a full draft, try to focus on the main ideas you need to include.

In an exam, you are given a task and you must make sure you include information about all the sections of the task. In real life, you also need to follow the instructions of the person having you write the report.

2. Keep the Tone Neutral

Since the reader is probably somebody higher up, so you should try to use a neutral tone, maybe even a formal one. Here are two language tricks you can use to help achieve a formal tone.

Passive voice

Use the passive voice to shift focus from the person performing the action to the action itself. For example:

Active:  The managers need to make changes in their management style.

Passive: Changes in management style need to be made.

Here, the passive voice is used to keep the tone impersonal and therefore more formal. We don’t want to focus on the person performing the action (the person who needs to make the changes). Instead, the passive voice focuses on the action (the fact that changes need to be made).

Compound nouns

Use compound nouns to help achieve a formal, business-like tone. This will also help to keep your writing clear and to the point. For example:

  • customer service manager (instead of saying “manager responsible for the services provided to customers”)
  • customer satisfaction (rather than “the satisfaction which customers feel”)
  • complaints procedure (not “procedure for dealing with complaints”)

3. Make It Reader-friendly

Here are some formatting tips that will make your business report easier to read.

Include a standard top section

This is a section that most people forget about when writing a report, especially if they write it on paper (not on a computer) as part of an exam. The standard top section is provided automatically when you write an email.

It is helpful to include a top section in reports, as well as in proposals and memos, because the reader sees at a glance who the report is addressed to, who wrote it, when it was written and what it is about.

To: (Provide the name of the person who is going to read the report. If you don’t know the name, you can write the position, e.g. the sales manager.)

From: ([Write your name.)

Date: (Write the date. Just stick to month and day and you can’t go wrong, e.g. December 9. Don’t forget months are capitalized in English.)

Subject: (Write a concise and helpful title for your report, so the reader quickly understands what the report is about.)

Use headings

When somebody reads a report as part of their job, they usually want to be able to find information as fast as possible. You can help them do that by using headings. Headings are like subtitles of the different sections of your report. They summarize the main ideas of a section.

For example, in this very blog post, “Include a standard top section,” “Use headings” and “Use bullet points” are subheadings which make the post easier to read.

Here are some example headings you can use in your business report:

  • Terms of reference (Why the report was written.)
  • Procedure (How you found out what had happened.)
  • Findings (What you discovered.)
  • Conclusions (A summary of the information you presented.)
  • Recommendations (What you suggest the reader should do. This is the only part in which you can be more subjective and present your own opinions.)

Use bullet points

Use bullet points to help you structure the information more clearly.

You may decide to use bullet points when you have lists of items. Readers love them because bullet points help with reading speed.

Make sure your bullet points follow the same grammatical structure. For instance, you may have something like:

I therefore recommend:

  • Organizing twice weekly get-togethers
  • Introducing teamwork whenever possible 
  • Creating a bonus scheme to reward high-performing employees

In the above example, notice how all the verbs in the bullet points follow the same grammatical structure (“-ing” form). We would not write, for example, “that we should introduce teamwork whenever possible” for the second bullet, because that would break the -ing pattern.

However, don’t overuse bullet points—especially in writing exams, where you need to prove your ability to use a variety of complex grammatical structures.

4. Master Business Vocabulary and Grammar

Good language makes a good impression, whether you are writing a report as part of your job, or as part of an exam.

Try to use a wide range of vocabulary to prove you have a good level of English. You can improve your vocabulary by reading business articles . 

The best way to really learn these new words is to use them, so whenever you come across a new word or expression, write it down and make your own sentences with it.

When it comes to grammar, you should try to use more complex grammatical structures like “if” clauses . For example, in the recommendations section, you could include something like:

If the company adopted a more modern corporate culture, the employees would feel more valued.

But don’t forget about clarity!  Sometimes really long and complex sentences are difficult to read. If it is not clear to you, it is probably not clear to the reader.

English grammar is a complex and sometimes confusing topic, so do not hesitate to ask for help when learning English grammar and using it in your business writing.

If you are currently in the United States, then you can use Wyzant to find an English grammar tutor or an English writing tutor near you. That is correct—there are tutors just for grammar and writing, and native English speakers need them too!

5. Watch Out for Spelling

Spellcheck may seem like the best invention ever when you are writing reports as part of your job. Remember that spellcheck tools can’t find all mistakes, though.

Also, you may want to use special sites that help check spelling—but you can’t use them in exams!

What you can do, however, is avoid using words if you are not sure of their spelling. You want to show your strengths, not your weaknesses. Naturally, when you prepare for the exam, you are going to stop and check the correct spelling in a dictionary. But during the exam, use a synonym if you’re unsure.

6. Proofread to Perfection

Set aside a few good minutes to proofread what you wrote once you’ve finished your report. Never hand in a report before you’ve had the chance to proofread it at least twice.

Why twice? Because it is difficult to focus on more than one type of mistake at a time. You should proofread it once for grammar and vocabulary mistakes, and once for spelling mistakes.

Watch out for double subjects (e.g. “A job description  it is difficult to write” — Incorrect), words that don’t fit into the context and words that are similar to words in your native language, but spelled differently.

Installing Grammarly on your web browser will help you catch many, many grammar mistakes in your English writing. It highlights mistakes and suggests corrections for you. You can use this while writing anything from reports to emails.

We know that some business reports are incredibly important to your company, to your clients and to your career. When you have an important business report that needs to be perfect and polished, we highly recommend that you contact Proofreading Services , an online team of professional editors with tons of knowledge and experience. They offer combined proofreading and editing for over 5,000 clients in 93 countries, and they give an exclusive discount to FluentU readers. All you need is our secret password: FLUENTU15 . This code entitles you to 15% off at ProofreadingServices.com !

Writing a really good business report is worth every minute. It is written proof that you understand the situation/topic, and can logically share that information with others.

It can help you create a good impression of both your writing skills and your business competence. Write your best and you will be seen as the best!

Ana Maria Hopartean teaches English as a foreign language at university level in Romania. She designed TOEFL and Cambridge exam preparation courses. She has a PhD in Psychology applied to language learning and her main focus is trying to help adult learners cope with anxiety while learning a foreign language.

And One More Thing...

If you like learning English through movies and online media, you should also check out FluentU. FluentU lets you learn English from popular talk shows, catchy music videos and funny commercials , as you can see here:

learn-english-with-videos

If you want to watch it, the FluentU app has probably got it.

The FluentU app and website makes it really easy to watch English videos. There are captions that are interactive. That means you can tap on any word to see an image, definition, and useful examples.

learn-english-with-subtitled-television-show-clips

FluentU lets you learn engaging content with world famous celebrities.

For example, when you tap on the word "searching," you see this:

learn-conversational-english-with-interactive-captioned-dialogue

FluentU lets you tap to look up any word.

Learn all the vocabulary in any video with quizzes. Swipe left or right to see more examples for the word you’re learning.

practice-english-with-adaptive-quizzes

FluentU helps you learn fast with useful questions and multiple examples. Learn more.

The best part? FluentU remembers the vocabulary that you’re learning. It recommends examples and videos to you based on the words you’ve already learned. You'll have a truly personalized experience.

Start using FluentU on the website with your computer or tablet or, better yet, download the FluentU app from the iTunes or from the Google Play store .

Enter your e-mail address to get your free PDF!

We hate SPAM and promise to keep your email address safe

good vocabulary for report writing

Oxford House

  • How To Write a Report: Cambridge B2 First

good vocabulary for report writing

  • Posted on 20/01/2021
  • Categories: Blog
  • Tags: B2 First , Cambridge Exams , Cambridge FCE First Certificate of English , FCE , Writing

Imagine the scene. It’s exam day. You’re nearly at the end of your Cambridge English B2 First exam . You’ve just finished writing Part 1 – the essay , and now it’s time to start Part 2. So you turn over the page to find three options:

– A review you know

– An article you’ve seen before

– But what’s this? A report??*

Don’t be intimidated. A report is another formal writing task. And it’s actually quite formulaic, which makes it a popular choice for students in Writing Part 2. It’s also a great opportunity to show you can communicate factual information, in a formal tone with clear organisation.

Excited to learn how to write a first-rate report? Good. We’re here to help you every step of the way and make sure you leave that exam full of confidence that you’ve passed.

*Remember you only need to choose one question to answer. Other titles may include an informal or formal email, and at B2 First for Schools there is a story option instead of a report.

Three steps to writing a report for Cambridge B2 First

Let’s begin by taking a look at a typical question for the report.

How to write a report: Cambridge B2 First  | Three steps to writing a report for B2 First | Oxford House Barcelona

Step One: Make a plan

Before you put pen to paper and start your report, hold your horses . A plan is the best chance you have for success. Start by asking these two questions:

1. Who is the report for?

Take a look at the reader of your report. It’s normally a teacher, a superior or a peer group like the members of a book club. In this case your audience is a group leader . That means you should keep the tone nice and formal . Try to avoid contractions, colloquial language and keep it polite.

2. What do you have to do?

Look at the question and underline all the key parts. This will help focus your attention on the task in hand and decide how to organise your report.

How to write a report: Cambridge B2 First  | Three steps to writing a report for B2 First-Step 1 | Oxford House Barcelona

There’ll normally be two or three things they want you to do and you’ll always be asked to give a recommendation or suggestion.

The structure is the bones of your report. It’s so important because it holds everything together. Here’s one way to organise your report but perhaps you have another idea?

1. Introduction

2. How technology is used in subject X

3. How technology is used in subject Y

4. Your recommendation for which lesson the teacher should watch

The trick is to keep the structure nice and simple. And always check you’re answering the question.

Brainstorm:

Now you have a clear outline, consider the main topic paragraphs and what you want to include. If you get stuck , think about your own real life experiences. How is technology used in your own lessons at school? Make some notes on your ideas.

How to write a report: Cambridge B2 First  | Three steps to writing a report for B2 First-Step 1.1 | Oxford House Barcelona

Step Two: Write it

If you haven’t skipped the planning stage, writing your report should be easy. An important thing to add here is that reports often contain subheadings. In fact, in the B2 First exam they are strongly encouraged!

Introduction

Remember that a report is a document that presents information in a clear and organised way. Think about science reports or statistical reports. They have strong introductions that clearly state their aims.

Useful language:

  • The aim / purpose / intention of this report is to…
  • In this report I will look at…
  • This report is based on…
  • This report is intended to…

Here’s what a clearly defined report intro might look like…

How to write a report: Cambridge B2 First  | Three steps to writing a report for B2 First-Step 2 | Oxford House Barcelona

Just make sure you don’t copy words from the question exactly, and instead try to paraphrase .

Main body of report

This is where we get to the main body of the report. Again, we want to keep it really clear and organised and one way to do that is with bullet points or numbering .

How to write a report: Cambridge B2 First | Three steps to writing a report for B2 First-Step 2.1 | Oxford House Barcelona

However, don’t overdo it. If you use bullets and numbering in one section, avoid using them in the next. You want to show off that you can write well in English and use a wide range of vocabulary and structures. You also want to use some fancy, formal sounding linkers to connect your ideas.

  • Currently…
  • To begin with…
  • Firstly, Secondly, Thirdly…
  • It appears that…
  • According to…
  • One way…
  • Another way…
  • Furthermore / In addition…

Now move on to your second paragraph. Try to stay general and avoid personal anecdotes. Don’t start talking about what you like to do at school in your technology classes or what you had for dinner last night. Instead, keep things relevant to the task.

A good way to do this is by using passive reporting verbs:

  • It is generally believed that…
  • It is thought that…
  • One way in which technology is used…
  • X is considered to be…

Remember to expand on your points giving reasons for your ideas. And if you do everything right, your second paragraph may look something like this.

How to write a report: Cambridge B2 First  | Three steps to writing a report for B2 First-Step 2.2 | Oxford House Barcelona

Recommendations

Here’s the fun part! This is where you can look back at your ideas and give your own opinion. Make sure you mention the ideas from the previous paragraphs and don’t forget to give reasons why.

  • All things considered…
  • I would recommend / suggest + ing…
  • I would recommend / suggest + object + infinitive (no to)…
  • Based on all the findings…
  • Although both… , I think that…
  • It would seem that……

Let’s look at this sample answer.

How to write a report: Cambridge B2 First  | Three steps to writing a report for B2 First-Step 2.3 | Oxford House Barcelona

If you run out of things to say – remember you can mention the weaknesses of the other option.

Step Three: Check it

Now hopefully you’ve written a report to be proud of. The only thing left to do is to refine it before the time is up !

Make sure you’ve:

  • answered all parts of the question, including making a recommendation/suggestion
  • used formal language and no contractions like I’m, It’s, haven’t etc.
  • written subheadings for each paragraph
  • used correct spelling and punctuation
  • linked your sentences with connectors eg. However, Because, Although, Furthermore, etc .

Sample report questions

Now you’re a master in report writing, why not put everything you’ve learnt into practice? Try one of these sample report questions.

How to write a report: Cambridge B2 First  | Sample questions 1

Glossary for language learners:

hold your horses (exp): used to tell someone to stop and consider carefully their decision or opinion about something.

the bones of sth. (n): the structure or main idea of something.

get stuck (v): to be in a position where you’re unable to move.

skipped (v): missed out to move on to the next thing.

paraphrase (n): to say something in a different way but so it means the same.

overdo (v): to do too much of something.

show off (pv): to show your abilities and accomplishments.

expand on (v): to develop an idea.

run out of (pv): to deplete / to be used up.

time is up (exp): the time allowed is finished.

exp = expression

pv = phrasal verb

Leave a Reply

Name (required)

Email (required)

8 English Words You Need For 2021

  • By: oxfordadmin
  • Posted on 07/01/2021

5 Tips For Reading The News In English

  • Posted on 03/02/2021

Related Post

good vocabulary for report writing

The Importance of English For

No matter where you live, you’ve probably experienced record-breaking temperatures and severe weather. You may have se... Read More

good vocabulary for report writing

Discovering Barcelona Through

We all know that Barcelona is a fantastic city to live in. You only need to spend the afternoon wandering around one of ... Read More

good vocabulary for report writing

8 New Words To Improve Your Vo

The arrival of a new year presents an ideal opportunity to work on your language goals. Whether you’re preparing for a... Read More

good vocabulary for report writing

Learning English through Chris

It’s beginning to look a lot like Christmas! If you resisted the urge to sing that line instead of saying it, then, we... Read More

good vocabulary for report writing

24 Christmas Phrases for Joyfu

‘Tis the season to be jolly, and what better way to get ready for the festive period than by learning some typical Chr... Read More

good vocabulary for report writing

3 Easy Ways To Use Music To Im

Are you ready to embark on your latest journey towards mastering the English language? We all know that music is there f... Read More

good vocabulary for report writing

Grammar Guide – Understandin

Do you sometimes feel a bit lost when deciding which tense to use? Are you a little unsure of the differences between th... Read More

good vocabulary for report writing

Halloween Humour: Jokes, Puns

We all need a break from time to time. Sometimes we’re up to our eyeballs in projects at work, and we just need a mome... Read More

good vocabulary for report writing

English for Business: 7 Ways L

If you’re interested in getting a promotion at work, earning a higher salary or landing your dream job, then working o... Read More

good vocabulary for report writing

A Beginner’s Guide to Ch

Understanding the need for exams   An official exam is a fantastic way to demonstrate your English. Why? Firstly,... Read More

good vocabulary for report writing

English Tongue Twisters to Imp

One of the most fun ways to practise and improve your pronunciation is with tongue twisters. That’s because they’re ... Read More

good vocabulary for report writing

25 years of Oxford House – O

We all know that fantastic feeling we have after completing an academic year: nine months of English classes, often twic... Read More

good vocabulary for report writing

Guide to the Cambridge C2 Prof

Are you working towards the Cambridge C2 Proficiency (CPE) exam? Have you been having sleepless nights thinking about wh... Read More

good vocabulary for report writing

9 Tips For Communicating With

When travelling to or living in an English-speaking country, getting to know the local people can greatly enhance your e... Read More

good vocabulary for report writing

Are you preparing for the Cambridge C2 Proficiency (CPE) writing exam? If those pre-exam jitters have started to appear,... Read More

good vocabulary for report writing

English Vocabulary For Getting

Are you feeling bored of the way your hair looks? Perhaps it’s time for a new you. All you need to do is make an appoi... Read More

good vocabulary for report writing

5 Spelling Rules For Comparati

Messi or Ronaldo? Pizza or sushi? Going to the cinema or bingeing on a series at home? A beach holiday or a walking trip... Read More

good vocabulary for report writing

Are you preparing for the Cambridge C2 Proficiency (CPE) writing exam? If so, you may be feeling a little nervous and co... Read More

good vocabulary for report writing

Improve your English pronuncia

What are some of the trickiest words to pronounce in English? Well, we’ve compiled a useful list of ten of the most di... Read More

good vocabulary for report writing

Using Language Reactor To Lear

If you love watching Netflix series and videos on YouTube to learn English, then you need to download the Language React... Read More

good vocabulary for report writing

Are you preparing for the Cambridge C2 Proficiency (CPE) exam? Would you like to know some tips to help you feel more at... Read More

good vocabulary for report writing

How to use ChatGPT to practise

Are you on the lookout for an extra way to practise your English? Do you wish you had an expert available at 2 a.m. that... Read More

good vocabulary for report writing

Well done. You’ve been moving along your English language journey for some time now. You remember the days of telling ... Read More

good vocabulary for report writing

Tips for the IELTS listening s

Are you preparing for the IELTS exam and need some help with the listening section? If so, then you’ll know that the l... Read More

good vocabulary for report writing

7 new English words to improve

A new year is a perfect opportunity to focus on your language goals. Maybe you are working towards an official exam. Per... Read More

good vocabulary for report writing

How to Write a C1 Advanced Ema

Did you know that there are two parts to the C1 Advanced Writing exam? Part 1 is always a mandatory . Part 2 has ... Read More

good vocabulary for report writing

5 Interesting Christmas tradit

When you think of the word Christmas, what springs to mind? For most people, it will be words like home, family and trad... Read More

good vocabulary for report writing

How to write a C1 Advanced Rep

Are you preparing for the Cambridge C1 Advanced exam and need a hand with writing your report/proposal for Part 2 of the... Read More

good vocabulary for report writing

5 of the best apps to improve

Would you like to improve your English listening skills? With all the technology that we have at our fingertips nowadays... Read More

good vocabulary for report writing

Tips for the IELTS Reading sec

Looking for some tips to get a high band score in the IELTS Academic Reading exam? If so, then you’re in the right pla... Read More

good vocabulary for report writing

The 5 best Halloween movies to

Boo! Are you a fan of Halloween? It’s that scary time of year again when the creepy creatures come out to play, and th... Read More

good vocabulary for report writing

How to Write a Review for Camb

Are you planning to take the Cambridge C1 Advanced (CAE) exam? If so, you will need to complete two pieces of writin... Read More

good vocabulary for report writing

How To Use Relative Pronouns i

Today we’re taking a look at some English grammar that sometimes trips up language learners. In fact, we’ve just use... Read More

good vocabulary for report writing

How To Get Top Marks: Cambridg

So you’re taking the ? If so, you’ll know that you have four sections to prepare for: speaking, reading and use of E... Read More

good vocabulary for report writing

Travel Vocabulary To Get Your

Summer is here and we can’t wait to go on our summer holidays! If you’re thinking about travelling overseas this yea... Read More

good vocabulary for report writing

How To Get A High Score In The

So you’re preparing for the ! From wanting to live and work abroad to going to university in an English-speaking count... Read More

good vocabulary for report writing

10 English Idioms To Take To T

Is there anything better than cooling off in the sea on a hot summer’s day? Well, if you live in Barcelona you hav... Read More

good vocabulary for report writing

Tips for IELTS speaking sectio

Are you preparing for the IELTS test? If so, you’ll need to do the speaking section. While many people find speaking t... Read More

good vocabulary for report writing

How to use 6 different English

Just when you think English couldn’t get any more confusing, we introduce you to English pronouns! The reason why peop... Read More

good vocabulary for report writing

How to get top marks: B2 First

Congratulations – you’ve made it to the B2 First Reading and Use of English Part 7! Yet, before we get too excited, ... Read More

good vocabulary for report writing

5 Of The Best Apps For Improvi

Speaking is often thought to be the hardest skill to master when learning English. What’s more, there are hundreds of ... Read More

good vocabulary for report writing

Do you like putting together puzzles? If so, your problem solving skills can actually help you with B2 First Reading and... Read More

good vocabulary for report writing

8 Vocabulary Mistakes Spanish

If you ask a Spanish speaker what they find difficult about English language learning, they may mention false friends an... Read More

good vocabulary for report writing

How To Get Top Marks: B2 First

Picture this: You’re in your B2 First exam and you’ve finished the Use of English part. You can put it behind you fo... Read More

good vocabulary for report writing

12 Business Phrasal Verbs to K

Want to improve your English for professional reasons? You’re in the right place. When working in English, it’s comm... Read More

good vocabulary for report writing

How to use articles (a, an, th

Knowing what articles are and when to use them in English can be difficult for language learners to pick up. Especially ... Read More

good vocabulary for report writing

Are you preparing for ? Reading and Use of English Part 4 may not be your cup of tea – in fact most students feel quit... Read More

good vocabulary for report writing

Passing B2 First Part 3: Readi

Are you studying for the B2 First exam? You’re in the right place! In this series of blogs we want to show you al... Read More

good vocabulary for report writing

8 new English words you need f

New words spring up each year! They often come from popular culture, social and political issues, and innovations in tec... Read More

good vocabulary for report writing

7 of the Best Apps for Learnin

If you find yourself commuting often and spending a lot of time on the bus, you’ll most likely turn towards playing ga... Read More

good vocabulary for report writing

The B2 First is one of the most popular English exams for students of English. It is a recognised qualification that can... Read More

good vocabulary for report writing

4 Different Types Of Modal Ver

What are modal verbs? They are not quite the same as regular verbs such as play, walk and swim. Modal verbs are a type o... Read More

good vocabulary for report writing

So you’ve decided to take the ! Formerly known as FCE or the First Certificate, this is by far most popular exam. Whe... Read More

good vocabulary for report writing

Useful Expressions For Negotia

A lot of our global business is conducted in English. So, there’s a strong chance you may have to learn how to negotia... Read More

good vocabulary for report writing

Passing C1 Advanced Part 8: Re

If you’re wondering how to do Part 8 of the Reading and Use of English paper, you’re in the right place! After s... Read More

good vocabulary for report writing

The Difference Between IELTS G

You’ve probably heard of . It’s the world’s leading test for study, work and migration after all. And as the world... Read More

good vocabulary for report writing

Passing C1 Advanced Part 7: Re

Welcome to Part 7 of the Reading and Use of English paper. This task is a bit like a jigsaw puzzle. One where you have ... Read More

good vocabulary for report writing

The Benefits Of Learning Engli

Who said learning English was just for the young? You're never too old to learn something new. There are plenty of benef... Read More

good vocabulary for report writing

So, you’re preparing to take the . You’ve been studying for each of the four sections; reading, writing, speaking an... Read More

good vocabulary for report writing

6 Reels Accounts to Learn Engl

Are you looking for ways to learn English during the summer holidays? We’ve got you covered – Instagram Reels is a n... Read More

good vocabulary for report writing

Passing Cambridge C1 Advanced

Well done you! You’ve made it to Part 6 of the Reading and Use of English exam. Not long to go now – just three mor... Read More

good vocabulary for report writing

8 Resources To Help Beginner E

Learning a new language is hard, but fun. If you are learning English but need some help, our monthly course is what y... Read More

good vocabulary for report writing

5 Famous Speeches To Help you

Everyone likes listening to inspiring speeches. Gifted speakers have a way of making people want to listen and take acti... Read More

good vocabulary for report writing

How To Write A B2 First Formal

Dear reader… We sincerely hope you enjoyed our previous blog posts about the Writing section of the B2 First. As promi... Read More

good vocabulary for report writing

4 Conditionals In English And

Conditionals? Is that something you use after shampooing your hair? Not quite. You may have heard your English teacher t... Read More

good vocabulary for report writing

After racing through the first four parts of the Cambridge English Reading and Use of English paper, you’ve managed t... Read More

good vocabulary for report writing

7 Of The Best Apps For Learnin

There are roughly 170,000 words in use in the English language. Thankfully, most native English speakers only have a voc... Read More

good vocabulary for report writing

How to write a B2 First inform

You're probably very familiar with sending emails (and sometimes letters) in your first language. But how about in Engli... Read More

good vocabulary for report writing

How can I teach my kids Englis

Keep kids’ minds sharp over the Easter holidays with some entertaining, educational activities in English. There are l... Read More

good vocabulary for report writing

How Roxana went from Beginner

Roxana Milanes is twenty five and from Cuba. She began English classes back in May 2019 at Oxford House, and since then ... Read More

good vocabulary for report writing

4 Future Tenses In English And

“Your future is whatever you make it, so make it a good one.” - Doc Brown, Back to the future. Just like the and... Read More

good vocabulary for report writing

10 Business Idioms For The Wor

Business idioms are used throughout the workplace. In meetings, conversations and even whilst making at the coffee mac... Read More

good vocabulary for report writing

5 Tips For Reading The News In

We spend hours consuming the news. With one click of a button we have access to thousands of news stories all on our pho... Read More

good vocabulary for report writing

8 English Words You Need For 2

Back in December 2019, we sat down and attempted to make a list of . No one could have predicted the year that was about... Read More

good vocabulary for report writing

5 Christmas Movies On Netflix

Christmas movies are one of the best things about the holiday season. They’re fun, they get you in the mood for the ho... Read More

good vocabulary for report writing

MigraCode: An Inspiring New Pa

Oxford House are extremely proud to announce our partnership with MigraCode - a Barcelona-based charity which trains ref... Read More

good vocabulary for report writing

The Ultimate Guide To Video Co

The age of telecommunication is well and truly here. Most of our business meetings now take place via video conferencing... Read More

good vocabulary for report writing

6 Pronunciation Mistakes Spani

One of the biggest challenges for Spanish speakers when learning English is pronunciation. Often it’s a struggle to pr... Read More

good vocabulary for report writing

6 Ways You Can Learn English w

“Alexa, what exactly are you?” Alexa is a virtual AI assistant owned by Amazon. She is voice-activated - like Sir... Read More

good vocabulary for report writing

Passing Cambridge C1 Advanced:

Okay, take a deep breath. We’re about to enter the danger zone of the Cambridge exam - Reading and Use of English Par... Read More

good vocabulary for report writing

What’s new at Oxford House f

Welcome to the new school year! It’s great to have you back. We’d like to remind you that , and classes are all st... Read More

good vocabulary for report writing

European Languages Day: Where

The 26th of September is . It’s a day to celebrate Europe’s rich linguistic diversity and show the importance of lan... Read More

good vocabulary for report writing

Back To School: 9 Tips For Lan

It’s the start of a new academic term and new courses are about to begin. This is the perfect opportunity to set your ... Read More

good vocabulary for report writing

How to Maximise Your Online Co

If there’s one good thing to come out of this year, it’s that learning a language has never been so easy or accessib... Read More

good vocabulary for report writing

How To Learn English With TikT

Are you bored of Facebook? Tired of Instagram? Don’t feel part of the Twitter generation? Perhaps what you’re lookin... Read More

good vocabulary for report writing

A Brief Guide To Different Bri

It’s a fact! The UK is obsessed with the way people talk. And with , it’s no surprise why. That’s right, accents a... Read More

good vocabulary for report writing

Study English This Summer At O

Summer is here! And more than ever, we’re in need of a bit of sunshine. But with travel restrictions still in place, m... Read More

good vocabulary for report writing

5 Reasons To Learn English Out

As Barcelona and the rest of Spain enters the ‘new normality’, it’s time to plan ahead for the summer. Kids and te... Read More

good vocabulary for report writing

5 Free Online Resources For Ca

Are you preparing for a Cambridge English qualification? Have you devoured all of your past papers and need some extra e... Read More

good vocabulary for report writing

6 Different Uses Of The Word �

The word ‘get’ is one of the most common and versatile verbs in English. It can be used in lots of different ways, a... Read More

good vocabulary for report writing

What Are The 4 Present Tenses

There are three main verb tenses in English - , the present and the future - which each have various forms and uses. Tod... Read More

good vocabulary for report writing

5 Of The Best Netflix Series T

On average, Netflix subscribers spend streaming their favourite content. With so many binge-worthy series out there, it... Read More

good vocabulary for report writing

Continue Studying Online At Ox

Due to the ongoing emergency lockdown measures imposed by the Spanish Government . We don’t know when we will be a... Read More

good vocabulary for report writing

Five Ways To celebrate Sant Jo

The feast of Sant Jordi is one of Barcelona’s most popular and enduring celebrations. Sant Jordi is the patron saint o... Read More

good vocabulary for report writing

What’s It Like To Study Onli

Educational institutions all over the world have shut their doors. From nurseries to universities, business schools to l... Read More

good vocabulary for report writing

6 Benefits of Learning English

Whatever your new year’s resolution was this year, it probably didn’t involve staying at home all day. For many of u... Read More

good vocabulary for report writing

9 Tips For Studying A Language

With the recent outbreak of Covid-19, many of us may have to gather our books and study from home. Schools are clos... Read More

good vocabulary for report writing

10 Ways To Learn English At Ho

Being stuck inside can make you feel like you’re going crazy. But why not use this time to your advantage, and work on... Read More

good vocabulary for report writing

Important Information –

Dear students, Due to the recent emergency measures from the Government concerning COVID-19, Oxford House premises wi... Read More

good vocabulary for report writing

7 Books You Should Read To Imp

Reading is one of the best ways to practice English. It’s fun, relaxing and helps you improve your comprehension skill... Read More

good vocabulary for report writing

Your Guide To Moving To The US

So that’s it! It’s decided, you’re moving to the USA. It’s time to hike the soaring mountains, listen to country... Read More

good vocabulary for report writing

How to write a C1 Advanced Ess

The is an excellent qualification to aim for if you’re thinking of studying or working abroad. It’s recognised by u... Read More

good vocabulary for report writing

Small Talk For Business Englis

Like it or not, small talk is an important part of business. Whether it’s in a lift, at a conference, in a meeting roo... Read More

good vocabulary for report writing

English Vocabulary For Going O

It’s time for that famous celebration of love and romance - Valentine’s Day! It is inspired by the sad story of Sain... Read More

good vocabulary for report writing

IELTS: Writing Part 2 –

When it comes to exams, preparation is the key to success - and the IELTS Writing Paper Part 2 is no exception! It is wo... Read More

good vocabulary for report writing

5 Unmissable Events at Oxford

At Oxford House, we know learning a language extends beyond the classroom. It’s important to practise your skills in m... Read More

good vocabulary for report writing

Am I ready for the C1 Advanced

Congratulations! You’ve passed your Cambridge B2 First exam. It was a hard road but you did it. Now what’s next? Som... Read More

good vocabulary for report writing

Everything You Need To Know Ab

Ireland is known as the Emerald Isle. When you see its lush green landscape and breathtaking views, it’s easy to see w... Read More

good vocabulary for report writing

How SMART Goals Can Help You I

New year, new you. As one year ends and another begins, many of us like to set ourselves goals in order to make our live... Read More

good vocabulary for report writing

15 New English Words You Need

Each year new words enter the English language. Some are added to dictionaries like . Others are old words that are give... Read More

good vocabulary for report writing

Our Year In Review: Top 10 Blo

2019 went by in a flash - and what a year it’s been! We’re just as excited to be looking back on the past 12 months ... Read More

good vocabulary for report writing

Telephone Interviews In Englis

Telephone interviews in English can seem scary. Employers often use them to filter-out candidates before the face-to-fa... Read More

good vocabulary for report writing

How to Write a Great Article i

Writing in your only language can be a challenge, but writing in another language can be a complete nightmare ! Where do... Read More

good vocabulary for report writing

A Black Friday Guide to Shoppi

Black Friday is the day after Thanksgiving. Traditionally, it signals the start of the Christmas shopping period. Expect... Read More

good vocabulary for report writing

Passing C1 Advanced: Part 3 Re

The (CAE) is a high-level qualification, designed to show that candidates are confident and flexible language users who... Read More

good vocabulary for report writing

AI Translators: The Future Of

Many people believe that artificial intelligence (AI) translators are surpassing human translators in their ability to a... Read More

good vocabulary for report writing

8 Of The Best Apps For Learnin

Apps are a great tool for learning English. They are quick, easy to access and fun. It’s almost like having a mini cla... Read More

good vocabulary for report writing

6 Ways To Improve Your Speakin

There are four linguistic skills that you utilise when learning a new language: reading, writing speaking and listening.... Read More

good vocabulary for report writing

Passing Cambridge C2 Proficien

So, you’ve moved onto Part 3, and after completing Part 2 it’s probably a welcome relief to be given some help with ... Read More

good vocabulary for report writing

8 Resources To Build Your Busi

Whether it’s in meetings, telephone conversations or networking events, you’ll find specific vocabulary and buzzword... Read More

good vocabulary for report writing

5 Ways to Become a Better Lear

It’s time for some back-to-school motivation. The new school year is about to start and everyone is feeling refreshed ... Read More

good vocabulary for report writing

Our 10 Favourite YouTubers To

Haven’t you heard? Nobody is watching the TV anymore - 2019 is the year of the YouTuber! If you’re an English langu... Read More

good vocabulary for report writing

So, you’ve completed the of your Cambridge C1 Advanced (CAE). Now it’s time to sit back and enjoy the rest of the e... Read More

good vocabulary for report writing

The Secret French Words Hidden

“The problem with the French is that they have no word for entrepreneur.” This phrase was attributed to George W. B... Read More

good vocabulary for report writing

The Ultimate Guide To Gràcia

The Gràcia Festival, or , is an annual celebration taking place in the lovely, bohemian neighbourhood of Gràcia in upt... Read More

good vocabulary for report writing

5 Things To Do In Barcelona In

Barcelona residents will often tell you than nothing happens in August. It’s too hot and everyone escapes to little vi... Read More

good vocabulary for report writing

4 Past Tenses and When to Use

Do you have difficulty with the past tenses in English? Do you know the difference between the past simple and past perf... Read More

good vocabulary for report writing

How To Write A Review: Cambrid

Students who are taking their B2 First Certificate exam (FCE) will be asked to do two pieces of writing within an 80 min... Read More

good vocabulary for report writing

8 Hidden Benefits of Being Bil

Unless you were raised to be bilingual, speaking two languages can require years of study and hard work. Even once you�... Read More

good vocabulary for report writing

7 Films to Practise Your Engli

What’s better than watching a fantastic, original-language movie in a theatre? Watching a fantastic, original-language... Read More

good vocabulary for report writing

The 10 Best Instagram Accounts

Ever wonder how much time you spend on your phone a day? According to the latest studies, the average person spends on ... Read More

good vocabulary for report writing

Challenge Yourself This Summer

Here comes the sun! That’s right, summer is on its way and, for many, that means a chance to take a well-deserved brea... Read More

good vocabulary for report writing

You’ve done the hard part and finally registered for your , congratulations! Now all you need to do is pass it! H... Read More

good vocabulary for report writing

These 5 Soft Skills Will Boost

Everyone is talking about soft skills. They are the personal traits that allow you to be mentally elastic, to adapt to n... Read More

good vocabulary for report writing

Which English Exam Is Right Fo

Are you struggling to decide which English language exam to take? You’re not alone: with so many different options on ... Read More

good vocabulary for report writing

Passing C2 Proficiency: A Guid

We’re sure you’ve done a great job answering the questions for of your . But now you’re faced with a completely d... Read More

good vocabulary for report writing

Sant Jordi – Dragons, Bo

Imagine you have woken up in Barcelona for the first time in your life. You walk outside and you notice something unusua... Read More

good vocabulary for report writing

5 Ways To Improve Your Listeni

Have you ever put on an English radio station or podcast and gone to sleep, hoping that when you wake up in the morning ... Read More

good vocabulary for report writing

The Simple Guide To Communicat

What’s the most challenging thing about going on holiday in an English speaking country? Twenty years ago you might ha... Read More

good vocabulary for report writing

Stop Making These 7 Grammar Mi

No matter how long you've been learning a language, you're likely to make a mistake every once in a while. The big ones ... Read More

good vocabulary for report writing

How To Pass Your First Job Int

Passing a job interview in a language that’s not your mother tongue is always a challenge – but however daunting i... Read More

good vocabulary for report writing

5 Ways To Practise Your Speaki

“How many languages do you speak?” This is what we ask when we want to know about someone’s language skills... Read More

good vocabulary for report writing

You have survived the Use of English section of your , but now you are faced with a long text full of strange language, ... Read More

good vocabulary for report writing

Improve Your English Accent Wi

Turn on a radio anywhere in the world and it won’t take long before you’re listening to an English song. And, if you... Read More

good vocabulary for report writing

10 English Expressions To Fall

It’s nearly Valentine’s day and love is in the air at Oxford House. We’ll soon be surrounded by heart-shaped ballo... Read More

good vocabulary for report writing

7 Graded Readers To Help You P

Graded readers are adaptations of famous stories, or original books aimed at language learners. They are written to help... Read More

good vocabulary for report writing

6 Tools To Take Your Writing T

Written language is as important today as it has ever been. Whether you want to prepare for an , to respond to or it’... Read More

good vocabulary for report writing

EF Report: Do Spanish Schools

The new year is here and many of us will be making promises about improving our language skills in 2019. However, how ma... Read More

good vocabulary for report writing

Our 10 Most Popular Blog Posts

It’s been a whirlwind 2018. We’ve made so many amazing memories - from our twentieth-anniversary party to some enter... Read More

good vocabulary for report writing

Time For A Career Change? Here

Have you ever wondered what it would be like to get a job in an international company? Perhaps you’ve thought about tr... Read More

good vocabulary for report writing

Eaquals Accreditation: A Big S

We are delighted to be going through the final stages of our accreditation, which will help us provide the best languag... Read More

good vocabulary for report writing

A Guide To The Cambridge Engli

Making the decision to do a Cambridge English language qualification can be intimidating. Whether you’re taking it bec... Read More

good vocabulary for report writing

8 Top Tips To Get The Most Out

A language exchange (or Intercambio in Spanish) is an excellent way to practise English outside of the classroom. The a... Read More

good vocabulary for report writing

The Haunted History And Terrib

The nights are drawing in and the leaves are falling from the trees. As our minds turn to the cold and frosty winter nig... Read More

good vocabulary for report writing

Why Oxford House Is More Than

If you’re a student at , you’ll know it is far more than just a language academy. It’s a place to socialise, make ... Read More

good vocabulary for report writing

10 Crazy Things You Probably D

From funny bananas, super long words and excitable foxes, our latest infographic explores 10 intriguing facts about the ... Read More

good vocabulary for report writing

Meet our Director of Studies &

If you’ve been studying at Oxford House for a while there’s a good chance that you’ll recognise Judy - with her bi... Read More

good vocabulary for report writing

Which English Course Is Right

The new school year is about to begin and many of you are probably thinking that it’s about time to take the plunge an... Read More

good vocabulary for report writing

5 Ways To Get Over The Holiday

We head off on vacation full of excitement and joy. It’s a time to explore somewhere new, relax and spend time with ou... Read More

good vocabulary for report writing

10 Essential Aussie Expression

Learning English is difficult! With its irregular verbs, tricky pronunciation and even harder spelling, lots of students... Read More

good vocabulary for report writing

5 Great Apps To Give Your Engl

The next time you’re walking down the street, in a waiting room, or on public transport in Barcelona take a look aroun... Read More

good vocabulary for report writing

Here’s Why You Should Move T

Many students have aspirations to move abroad. This might be for a number of reasons such as to find a new job, to impro... Read More

good vocabulary for report writing

Improving Your Pronunciation W

What do English, Maori, Vietnamese and Zulu have in common? Along with another , they all use the . If your first la... Read More

good vocabulary for report writing

How To Improve Your English Us

Netflix has changed the way we spend our free time. We don’t have to wait a week for a new episode of our favourite TV... Read More

good vocabulary for report writing

Oxford House Community: Meet O

The year has flown by and we are already into the second week of our summer intensive courses. Today we look back at th... Read More

good vocabulary for report writing

6 Amazing Events to Make It an

Things are hotting up in Barcelona. There’s so much to see and do during the summer months that it’s hard to know wh... Read More

good vocabulary for report writing

How to Improve Your English Ov

The long summer holiday is almost here and we’ve got some top tips on how you can keep up your English over the summer... Read More

good vocabulary for report writing

World Cup Vocabulary: Let’s

Football, football, football: the whole world is going crazy for the 2022 FIFA World Cup in Qatar! The beautiful game i... Read More

good vocabulary for report writing

The 10 Characteristics Of A �

Learning a second language has a lot in common with learning to play an instrument or sport. They all require frequent p... Read More

good vocabulary for report writing

Catch Your Child’s Imaginati

Imagine, for a moment, taking a cooking class in a language you didn’t know - it could be Japanese, Greek, Russian. It... Read More

good vocabulary for report writing

Exam Day Tips: The Written Pap

Exams are nerve-wracking. Between going to class, studying at home and worrying about the results, it’s easy to forget... Read More

good vocabulary for report writing

10 Reasons to Study English at

Learning a second language, for many people, is one of the best decisions they ever make. Travel, work, culture, educati... Read More

good vocabulary for report writing

Shadowing: A New Way to Improv

Speech shadowing is an advanced language learning technique. The idea is simple: you listen to someone speaking and you ... Read More

good vocabulary for report writing

The Best Websites to Help Your

Our children learn English at school from a young age - with some even starting basic language classes from as early as ... Read More

good vocabulary for report writing

15 Useful English Expressions

When was the last time you painted the town red or saw a flying pig? We wouldn’t be surprised if you are scratchin... Read More

good vocabulary for report writing

Help Your Teens Practise Engli

Teenagers today are definitely part of the smartphone generation and many parents are concerned about the amount of time... Read More

good vocabulary for report writing

IELTS: Writing Part 1 –

Are you taking an IELTS exam soon? Feeling nervous about the writing paper? Read this article for some top tips and usef... Read More

good vocabulary for report writing

Business skills: How to delive

Love them or hate them, at some point we all have to give a business presentation. Occasionally we have to deliver them ... Read More

good vocabulary for report writing

10 phrasal verbs to help you b

A lot of students think English is easy to learn - that is until they encounter phrasal verbs! We are sure you have hear... Read More

good vocabulary for report writing

6 Unbelievably British Easter

Have you heard of these fascinating British Easter traditions? Great Britain is an ancient island, full of superstition... Read More

good vocabulary for report writing

Guide to getting top marks in

Your is coming to an end and exam day is fast approaching. It’s about time to make sure you are prepared for what man... Read More

good vocabulary for report writing

4 Ways English Words are Born

Have you ever wondered where English words come from? There are a whopping 171,476 words in the . From aardvark to zyzz... Read More

good vocabulary for report writing

Writing an effective essay: Ca

Students take language certifications like the Cambridge B2 First qualification for lots of different reasons. You might... Read More

good vocabulary for report writing

5 Powerful Tools to Perfect Yo

Foreign accent and understanding When you meet someone new, what’s the first thing you notice? Is it how they look?... Read More

good vocabulary for report writing

Essential Ski Vocabulary [Info

Are you a ski-fanatic that spends all week dreaming about white-capped peaks, fluffy snow and hearty mountain food? ... Read More

good vocabulary for report writing

5 Tips to Get the Best Out of

Quizlet, Duolingo, Busuu...there are lots of apps on the market nowadays to help you learn and improve your English. But... Read More

good vocabulary for report writing

10 False Friends in English an

Is English really that difficult? English is a Germanic language, which means it has lots of similarities with Germa... Read More

good vocabulary for report writing

How to Improve your English wi

If you’ve been studying English for a long time, you’ve probably tried lots of different ways of learning the langua... Read More

good vocabulary for report writing

Myths and Mysteries of the Eng

Learning another language as an adult can be frustrating. We’re problem-solvers. We look for patterns in language and ... Read More

good vocabulary for report writing

10 Ways to Improve your Englis

Every year is the same. We promise ourselves to eat more healthily, exercise more and save money. It all seems very easy... Read More

good vocabulary for report writing

10 English words you need for

Languages are constantly on the move and English is no exception! As technology, culture and politics evolve, we’re fa... Read More

good vocabulary for report writing

Catalan Christmas Vs British C

All countries are proud of their quirky traditions and this is no more evident than . In South Africa they eat deep-fri... Read More

good vocabulary for report writing

9 Ideas To Kickstart Your Read

You’ve heard about the four skills: reading, writing, and . Some might be more important to you than others. Although... Read More

good vocabulary for report writing

How to Write the Perfect Busin

Business is all about communication. Whether it’s colleagues, clients or suppliers, we spend a big chunk of our workin... Read More

good vocabulary for report writing

10 Phrasal Verbs You Should Le

Why are phrasal verbs so frustrating? It’s like they’ve been sent from the devil to destroy the morale of English la... Read More

good vocabulary for report writing

How to Ace the Cambridge Speak

Exams are terrifying! The big day is here and after all that studying and hard work, it’s finally time to show what y... Read More

good vocabulary for report writing

7 Podcasts To Improve Your Lis

Speaking in a foreign language is hard work. Language learners have to think about pronunciation, grammar and vocabulary... Read More

good vocabulary for report writing

IELTS: Your Ticket to the Worl

Have you ever thought about dropping everything to go travelling around the world? Today, more and more people are quit... Read More

good vocabulary for report writing

6 Language Hacks to Learn Engl

It’s October and you’ve just signed up for an English course. Maybe you want to pass an official exam. Maybe you nee... Read More

good vocabulary for report writing

5 Reasons to Learn English in

Learning English is more fun when you do it in a fantastic location like Barcelona. Find out why we think this is the pe... Read More

good vocabulary for report writing

FAQ Cambridge courses and Exam

  Is it better to do the paper-based or the computer-based exam? We recommend the computer-based exam to our stud... Read More

good vocabulary for report writing

Cambridge English Exams or IEL

What exactly is the difference between an IELTS exam and a Cambridge English exam such as the First (FCE) or Advanced (C... Read More

Oxford House Language School C/Diputació 279, Bajos (entre Pau Claris y Passeig de Gràcia). 08007 - Barcelona (Eixample) Tel: 93 174 00 62 | Fax: 93 488 14 05 [email protected]

Oxford TEFL SL C.I.F.: B61740551

Inscrita en el R.M. de Barcelona: Tomo 30959, Folio 0037, Hoja B182188, Inscripción 2ª Oxford TEFL Barcelona Oxford House Prague

good vocabulary for report writing

  • Remember Me

Privacy Overview

good vocabulary for report writing

Lernen mit Tina

Lernen mit Tina

report

Useful phrases for your report

Writing a concise, reader-friendly, and informative report is challenging for many employees, students, and pupils. That’s why I compiled this article for you, to provide you with useful phrases for your report. Read on and become a pro-report writer. 

useful phrases for your report

What to write in your introduction? 

The introduction section of your report lets the reader know about the content of your writing. So, it’s essential to use these first sentences to let the reader know 

  • what the purpose of your report is 
  • what the topic is 

In most cases, reports aim to present or summarise information. 

useful introduction phrases for your report

  • The purpose of this report is to …. (e.g. summarise, show, examine, analyse, present, inform, etc.) 
  • The aim of this report is to … 
  • This report (examines, analyses, shows, summarises, presents, inform, etc.) 
  • This report/It is based on… (a survey, a study) … 
  • The source for this report is (a recent survey on , a study on…etc.) 
  • ….(Insert number) people were questioned/interviewed and the results are presented below. 
  • The key findings are presented/outlined below. 

What to write in your main body?

The main body of your report contains the necessary information you need to pass on to your reader. For example, you summarise the most important findings of a study. Depending on what you are expected to cover in your report, you need to also analyse the findings and write about the impact they have on your company, product, school, etc. 

Make sure you know what you are expected to write about in your report! 

useful main body phrases for your report

  • According to the data, … 
  • There is a slight/moderate/steady increase/decrease in… 
  • Around/Nearly/Almost/About/Approximately … percent of… 
  • The amount/number of … has remained steady/stable/constant/unchanged at… 
  • The figures for… have risen/fallen since … 
  • Compared to …., the figures for … are high/low. 
  • There are several factors which affect… 
  • Several people claim/suggest/state that…. 
  • There are a number of reasons for… 
  • As might have been expected… 
  • Contrary to expectations,… 
  • It is important to add that… 
  • It should not be forgotten that… 
  • It should be mentioned/added that… 
  • It should be kept in mind that… 
  • Reasons for this development/trend could be…. 

What to write in your conclusion? 

The conclusion is the place where you give suggestions, recommandations, and shortly summarise the most vital points made in the main body of your report. 

useful summary phrases for your report 

  • In the light of these findings, …
  • Taking into account the findings, … 
  • For this reason/ these reasons, it might be a good idea to… 
  • A possible solution would be… 
  • It is suggested/recommended/proposed that… 
  • I/We would (strongly) recommend that… 
  • It is essential/vital/important/necessary to… 
  • It would be advisable to…. 
  • It would be beneficial to… 
  • It is clear/obvious that
  • After a thorough data analysis, it is clear that… 
  • A further consideration could also be… 
  • In short/brief, it should be therefore concluded that… 
  • To summarise/sum up, it has been shown that… 
  • All in all, it can be summarised that… 
  • Finally, it should be mentioned that… 

I am sure that this collection of phrases for reports will help you to write a great report. 

If you want to know more about report writing, you can check out the following articles: 

5 steps on how to write a report

How to write effective reports

leaflet

Das könnte dich ebenfalls interessieren

How to write an effective letter of complaint

How to write an effective letter of complaint

report

Effective Phrases for Writing a Letter of Complaint

Eine antwort schreiben.

Deine E-Mail-Adresse wird nicht veröffentlicht. Erforderliche Felder sind mit * markiert

Kommentieren

Search

  • I nfographics
  • Show AWL words
  • Subscribe to newsletter
  • What is academic writing?
  • Academic Style
  • What is the writing process?
  • Understanding the title
  • Brainstorming
  • Researching
  • First draft
  • Proofreading
  • Report writing
  • Compare & contrast
  • Cause & effect
  • Problem-solution
  • Classification
  • Essay structure

Introduction

  • Literature review
  • Book review
  • Research proposal
  • Thesis/dissertation
  • What is cohesion?
  • Cohesion vs coherence
  • Transition signals
  • What are references?
  • In-text citations
  • Reference sections
  • Reporting verbs
  • Band descriptors

Show AWL words on this page.

Levels 1-5:     grey  Levels 6-10:   orange 

Show sorted lists of these words.

Any words you don't know? Look them up in the website's built-in dictionary .

Choose a dictionary .  Wordnet  OPTED  both

Language for reports Some formulaic phrases

On this page you will find some language for reports . The language provides further examples of the formulaic language used in academic contexts. As with other formulaic language (e.g. the language for presentations ), you do not need to learn all of these phrases. You should be able to use at least one phrase for each function (e.g. stating the aim(s) of your report, referring to figures in the Results section or the Discussion section ). How many more you learn after this is up to you. Good writing requires varying the expressions you use, rather than using the same ones all the time. On the other hand, you will only state the aim once in a report, so one phrase may be enough for life!

Preliminaries

report language

For another look at the same content, check out the video on YouTube (also available on Youku ).

The title of your report will depend very much on the subject matter, and will be very individual. Nonetheless, there are some useful verbs and phrases which can be used in titles, especially for science reports. These include:

  • Investigating X
  • Calculating X
  • Measuring X
  • Demonstrating X
  • Analysing X
  • Determining X
  • An Investigation into X
  • A Demonstration of X
  • An Analysis of X

There is no special language for writing abstracts or contents pages , which are the other components of the prilimaries of a report.

You may need to talk about something in general in the background section of your introduction. The most common way is to use [No article] + [plural]. For example:

  • Mobile phones have become very popular in China in recent years.

It is also possible to use [The] + [singular]. For example:

  • The mobile phone has become very popular in China in recent years.

The background section of your introduction is likely to require in-text citations. Some structures for citations are given below. For more, see the references and citations section.

You may need to give definitions and classify in this section. See the relevant pages on the website for language for definitions and classification.

If you want to refer to theories or principles, you can use the following structures.

The following structures can be used for presenting equations.

The following phrases can be used for stating what something stands for or represents.

  • X stands for/represents/denotes/symbolizes Y
  • Y is represented by X
  • Y is denoted by X
  • Y is symbolized by X
  • ...where X is/stands for/denotes/represents Y

This part of the report explains why you are writing the report. The tense you use will depend on whether the subject of the sentence is the report (which still exists) or the experiment (which has finished). If you are referring to the report, you should use present tense . If you are referring to the experiment, which has finished, you should use past tense .

Examples of aims, using the above structures, are given below.

  • The aim of this experiment was to measure the value of gravity in Guangzhou by using a simple pendulum.
  • The aim of this report is to investigate whether class size has a significant effect on student achievement.

The Method section outlines how you gathered information. Because academic language does not usually use 'I' or 'we', this section will often contain passive structures, usually the past passive (because the experiment or survey is finished). It can be useful to use transition signals to show sequence or process, such as the ones below.

  • First(ly)/Initially/At first/At the beginning/To begin with...
  • Second(ly)/Then/Next/Subsequently/After that...
  • Finally/At the end/Lastly...
  • After doing X, Y was done.
  • After X was done, Y was done.
  • Before/prior to doing X, Y was done.
  • Before X was done, Y was done.
  • Prior to X being done, Y was done.

For example:

  • After measuring the length of the string, the bob was moved several degrees.

Science reports will usually include apparatus for conducting the experiment. The following phrases can be used for describing the apparatus.

If you use tables, charts, etc., the following language can be used to refer to these. Note that this language is description, i.e. it does not analyse or draw conclusions.

The following language can be used for referring to graphs etc. in the Discussion section. Unlike similar phrases used for the Findings section , which merely describe, this language discusses, i.e. it says what the information means.

The following phrases can be used for science reports when comparing the results to those expected.

The following phrases can be used when discussing how errors may have affected the results.

There is not much language for conclusions, though conclusion signals such as 'In conclusion' are useful. For science reports, the following phrases can be used to indicate the degree of accuracy.

Recommendations

Recommendations can use the following modal verb constructions

Examples, using the above structures, are given below.

  • Based on the conclusions above, it is recommended that the company consider paying more attention to above-the-line promotion in order to attract new customers.
  • Further research should be carried out to find out if these opinions are true in other market segments.

If you are writing a lab report, the following conditional structures can be used to indicate how the experiment could have been improved.

There is no language for reference sections, but you can refer to the section on reference sections for more information on these.

There is no language for appendices, though the following may be used in the main body to refer to the appendices.

  • A complete copy of X is shown in Appendix 1.
  • For more detail, refer to Appendix 1, which shows...
  • See Appendix 1 for more information.

Academic Writing Genres

GET FREE EBOOK

Like the website? Try the books. Enter your email to receive a free sample from Academic Writing Genres .

There is a downloadable checklist for reports ( structure and language) in the writing resources section.

Next section

Read more about writing essays in the next section.

Previous section

Read the previous article about report structure .

logo

Author: Sheldon Smith    ‖    Last modified: 10 April 2022.

Sheldon Smith is the founder and editor of EAPFoundation.com. He has been teaching English for Academic Purposes since 2004. Find out more about him in the about section and connect with him on Twitter , Facebook and LinkedIn .

Compare & contrast essays examine the similarities of two or more objects, and the differences.

Cause & effect essays consider the reasons (or causes) for something, then discuss the results (or effects).

Discussion essays require you to examine both sides of a situation and to conclude by saying which side you favour.

Problem-solution essays are a sub-type of SPSE essays (Situation, Problem, Solution, Evaluation).

Transition signals are useful in achieving good cohesion and coherence in your writing.

Reporting verbs are used to link your in-text citations to the information cited.

Blog Logo

  • Learn English
  • Open Your World

16 Easy and Simple Tips To Write Your Report In English

Author Avatar

On certain occasions, you might be required to submit a report as part of doing your coursework or your job. Hence, report writing is an essential skill for anyone who is working or even studying.  Reports are used for presenting factual information and observations about a situation, process, or events to a particular audience. It may also be used to document projects completed, present research findings, or to define and analyze problems and recommend solutions or strategy.  Reports are written with a definite purpose, ergo to meet its requirements and target, it has to be written in a report style writing. To write an easy to understand report while maintaining clarity and professionalism, here’s a guide you can use when writing it.

1. Write your report in the English language

English is an international business language, hence often the preferred language to be used when presenting formal writing. As reports are meant to be read by different people involved in a certain project, it must be written in a language where all its readers will understand it. English can serve as your bridge language to readers who speak in a different language to yours. 

2. Use simple language 

Since your report includes a lot of details, it should be written in a manner that is easy to understand. To achieve this, use plain English. Refrain from using jargon, or specialist words to allow readers with a little background about the subject understand it easily as well. If you opt to use industry or profession-specific words, explain it as you use them. Your vocabulary choice must be suitable for your audience, their expertise, and level of knowledge on the subject. Using hifalutin or highly technical words to impress will not make your report better but only more confusing. A well-written report intended to communicate better is more preferred and useful. 

3. Strive for clarity

People agree with what is presented to them when they understand its points clearly. This also applies to report writing. To strive for clarity in your report, use precise terms, and avoid words that are vague and don’t give any exact details. Moreover, if you are going to use names, consistently use the same name throughout your report. Meanwhile, for special characters, define it the first time you use it. Also, you can avoid being ambiguous by ensuring that each word included in the report is relevant and contributes to the development of your main point. 

4. Use formal language

Reports should be written in a formal language. It must not include flowery, colloquial, or slang terms. Fillers and unnecessary words must also be eliminated. Aim to express your writing in a professional sounding manner. Do this by using easy to understand formal words. 

5. Avoid using emotive words

Reports are expected to be presented and interpreted objectively. Using emotive words to describe facts creates a personal tone in the text. Although it appeals to emotions, it may diminish the credibility of your report of being evidently sound. Also, using it is being discouraged as it can prevent an objective analysis on a subject. As it includes emotion in the report, it may be perceived that you are attempting to incite an emotional reaction from your target readers. 

6. Refrain from using judgmental words

Another way to achieve an objective tone in your report is by avoiding the use of judgemental words. This kind of words reveals that you are making a personal judgment as you express your personal stand and opinions. Readers may perceive that instead of allowing evidence to be the support for your report, you base your conclusions on previously-held beliefs and values. To make your writing credibly sound and objective focus on presenting what the evidence suggests instead of referring to what you think and avoid judgemental language. 

7. Stick to the facts

When writing a report always stick to facts and what the evidence tells you. Avoiding opinions and unsupported conclusions will make your report bias-free. Keep in mind the purpose of your report and target readers while writing it to determine the details you need to include in the report. 

8. Write concisely

To improve readability, simplify your sentences. Avoid complex sentence structures and use short sentences instead. Some sentences are longer because they are too wordy. Also, some include redundant words, repetitive points, and multiple punctuations.  Keep your sentence on point to avoid being wordy and lengthy. Omit anything unnecessary and make sure that it’s not exceedingly detailed nor has insufficient descriptions. If the sentences are longer than it should be, break it up and create multiple sentences out of it.  Do this by limiting your sentences to a single idea per sentence. 

9. Use linking words for coherence

Your report should be coherent and clearly shows the relationship between details. This can be made possible by using connectors, reference words, and signal words or phrases within and between your paragraphs. This will enable your reader to easily follow your points and see the connections of the details you included.

10. Use  appropriate pronouns

There are differing opinions on whether to use personal pronouns or not in report writing. Some claim that not using personal pronouns will keep the objectivity of a report, while others suggest otherwise. To determine whether to use personal pronouns or not, it is best to consider your target readers. The type of report you are doing whether it is formal or semi-formal will also help you to figure out the appropriate pronoun to use.  If you want to keep your report independent from your presence as a writer, avoid using first-person pronouns such as ‘I’, and ‘we’. Meanwhile, if you want to make your report impersonal and formal, refrain from using ‘you’. The pronoun ‘you’ directly addresses the reader, ergo makes the report sound more conversational and less formal.

11. Use correct tenses and be consistent

Follow the general rules when writing your report. Use past tense if you are writing the method and results section or anything that was done and happened in the past. Meanwhile, if it is a fact use the present tense. Also, for introduction, conclusion and summary use present tense. Make sure that you remain consistent with the tenses that you use throughout paragraphs. 

12. Use the right voice of the verb

There are also different opinions on whether to use passive or active voice in report writing. To identify which one should you use, it is better to consider the purpose, content, readers, and level of formality you intend your report to sound. Also, determine the significant elements you wanted to be highlighted in your report. Passive voice is used when you want to emphasize events and processes. It is also utilized to show the effect of an action on a person or thing. This is good to use when the ‘doer’ is unknown, irrelevant on the report or it is already obvious thus not need to be mentioned. Another reason why some prefer to use this is because writing in the passive voice makes your report sound more formal. Meanwhile, others support the use of active voice because it is easier to understand. Plus active voice uses fewer words thus simpler to write. This is good to use if you want to emphasize the person or thing responsible for the action.

13. Use the right punctuation

Writing sentences with correct punctuation marks enhances the readability of your report. It guides your reader to understand your report better by giving them the right cues. Hence it is imperative not to forget including punctuation marks, neither making your sentences overly punctuated nor using punctuation interchangeably. 

14. Avoid contractions

In report writing words in full form is preferred. Contractions made of combined two abbreviated words are avoided as it sounds conversational and less formal. If you need to use abbreviations, it is important to briefly explain it. Writing your words in full form enables your readers to understand the text clearly as it spelled in its original form. 

15. Write numbers correctly 

Part of writing reports is also including numbers to show results or estimates. It gives significant details and shows sequence, hence must be presented properly to be interpreted appropriately. When writing numbers, spell out one to nine. Hundred, thousand and million are also written in words. Meanwhile, if the number follows a unit of measurement, it should be written in numerals.

16. Proofread

Even if you have carefully written your report, it is still best to edit and proofread your text to check if it’s easy to comprehend. Check any typographical errors, grammar lapses, and inconsistencies, punctuation errors, and omit redundant and unnecessary words. Also check if there are missing, or irrelevant details and whether its organization is illogical. By going through your work again, you will be able to see if there are any flaws in your work before it will be read by your target readers. 

Regardless of your report’s length, the content will depend on what you are writing about and who you are writing it for. By following the guidelines above you’ll be able to follow the general standard in report style writing. It will help you to achieve a clear, concise, and easy to understand report. 

Want to learn more about report writing in English? Enroll in LingualBox now and get to express yourself better may it be in speaking or writing. Take a look at our courses and avail of our 2 free trial classes .

More Related Articles:

Useful Phrases to Impress the HR in a Job Interview
5 Creative Ways to Get You Inspired to Write
11 Mistakes in Writing a Cover Letter and their Quick Fix
17 Important Business Email Etiquette Rules That You Need to Know
A Detailed Guide on How to Write your Personal Branding Statement

Display link to browsing tutors

  • Business English
  • Business Writing

Author Avatar

Related Articles

Career English

11 Essential Vocabulary to Know for When You’re Working in a Project

8 business documents that everyone should know about, 8 traits to look for in a good boss, how to write a resignation letter, start learning english online at affordable prices..

Try two classes for free, no credit card is required.

GrammarMill

How To Write a Glossary for a Report (With Examples)

Whether you’re writing a report for school or work, it is bound to include words the average reader won’t know the meaning of. Including a glossary at the end of your report ensures that everyone who reads the report has all the information they need to comprehend what you’ve written. You’ll need to know how to write a glossary for a report, and we’re here to help.

Is There a Glossary Definition?

It’s best to start at the very beginning when learning how to write your glossary: What is the glossary definition? Also known as a “clavis” or “vocabulary,” a glossary lists terms that are included within a report for the purpose of defining those terms. Basically, a glossary is a mini dictionary at the end of your report.

good vocabulary for report writing

Why Should You Learn How To Write a Glossary for a Report?

It’s important that you understand the basics of writing a glossary for a report so you can grow as a writer and so your audience understands exactly what you’re trying to convey.

If you’re using industry jargon in your report, you’ll want to add that technical terminology to your glossary so that your readers better understand what you’re referring to. It is also a good idea to include commonly confused words, abbreviations and acronyms in your glossary to ensure that your report is easy to understand.

How Do You Write a Glossary?

If you’re now wondering, “How do you write a glossary?” you can relax! We have the answers you’re looking for. Writing a glossary is pretty simple because you’re just defining words you’ve previously used in your report. Here are the steps you should take:

  • Read your report for terms that may seem unfamiliar to others, then jot down those terms.
  • Ask an editor , classmate, coworker or other peer to read through the report and write down terms he or she doesn’t understand or feels others won’t understand.
  • Write a short summary for each of the terms. You should never just copy and paste the definition from the dictionary or any other source, because that is considered plagiarism.
  • Add the terms and definitions at the end of your report, following the proper format.

Glossary Example for Each Writing Style Option

When creating a glossary for a report, there are some different formatting styles you should be aware of. If the paper is written according to a particular grammar style and usage guide, then your audience is going to expect that the glossary will align with the rules of that style guide. Some formatting options include:

  • AP Style – This stands for “Associated Press style” and is generally used in news, magazines and other forms of journalism, as well as in online content writing.
  • MLA Style – This stands for “Modern Language Association style” and is generally used in academia, specifically in the arts and humanities disciplines.

There’s also APA style, The New York Times style and the Chicago Manual of Style. For this blog, however, we’ll focus only on AP style and MLA style.

AP Style Glossary Example

The AP Stylebook does not have a formal entry on formatting glossary terms. However, AP style editors have shared their preferences. Your glossary terms should be listed alphabetically. Capitalize each term and set it off with a period. The definition that follows can be either a full sentence or a separate phrase, and it should always end with a period.

AP style does not indicate whether the glossary term should be formatted in a specific way or remain stylized as regular paragraph text. We’ve chosen to use boldface type to set the term apart from the glossary definition, much like how the AP Stylebook organizes terms.

Here’s an AP style glossary example:

Associated Press . A cooperative, unincorporated, non-profit news agency in America. Clavis . Another word for “glossary,” serving as an interpretation help to readers. Format . The way something, such as writing, is arranged. Peer . Someone with the same abilities or status as another person.

MLA Style Glossary Example

In MLA style, you should also list your terms alphabetically. Each term should be lowercase (unless it’s a proper noun), boldface and set off with a period. The definition that follows should begin with a capitalized word and can be a sentence or separate phrase. Here’s an MLA style glossary example:

clarity.  Clearness in understanding a particular word, term or subject. Modern Language Association. An organization aimed at strengthening the understanding of language and literature in America, serving as the principal professional association for language scholars. report. An official document written after thorough consideration of a topic by someone interested in or assigned to that topic. vocabulary.  A list of words and definitions typically used in a certain sphere or on a specific occasion.

good vocabulary for report writing

Are You Clear on How To Write a Glossary for a Report?

Given the glossary examples for both AP style and MLA style, you should have full clarity on how to write a glossary for a report. Don’t make it harder than it should be. Keep your definitions simple and easy to understand, and your audience will understand exactly what you’re trying to portray. Are there any terms we should have included in our glossary examples, or is everything clear here? Let us know in the comments below!

Amber Morris

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

Writing a report

Topic outline.

The purpose of a report is often to present relevant information in an ordered way and to make carefully considered suggestions based on that information.

Reports are usually a mixture of fact and opinion, reflecting on key facts and details to offer suggestions to the reader.

Reports can also be used to offer an objective view of a situation, proposing alternatives for the reader to consider.

For example, reports in a workplace might include statistics to support different plans for the future of the business so that people can decide on the best option.

The audience of a report is often someone in charge, for example a teacher, or an employer, so the language and tone of a report tends to be more formal.

  • think about the audience that the report is for – are you writing this report for one reader, or for a group of people such as the organisers of an event?
  • the impression you want your reader to have of you – usually a report should be impersonal and relatively formal since you are writing to someone who is in charge. You would not normally use slang or contractions ( such as don’t or can’t) .It is usually best to avoid attempts at humour or sarcasm
  • the purpose for the report – you may have been asked to make suggestions or recommendations in your report based on personal experience, or to offer an overview of a more complex situation. Try to include a range of topic related vocabulary used appropriately
  • how to reassure your reader that your report is going to be useful – i magine if your report was full of emotive words and personal appeals based on your own viewpoint, your reader might not be convinced that you were offering them an objective and accurate evaluation. For your report to be effective you will need to sound calm and polite.
  • Identify and group the key information, facts and details your report needs to include before you start writing – the structure of a report is usually in three parts. For example:
  • An overview – briefly introduce the topic of the report and the key areas you will consider. Your reader should be able to understand what you will be writing about and why by just reading this section.
  • A middle – develop and support the relevant facts and opinions about the topic that you or others have noticed.
  • An end – offer a brief summary of your suggestions, recommendations or solutions. Here you might like to include any new points you think should be considered in the future .
  • Organise different aspects of the report into paragraphs as appropriate – this will help you to explain, develop and support your points.
  • Help your reader to locate the information they need more easily – a report should be well-organised and clear. Reports often use headings to show the reader what information can be found in each section. Sometimes bullet points might also be used to highlight key information to the reader. Do not overdo these, but a precise, short, bulleted list can help to draw your reader’s attention to the key points you are making.
  • Connect the points you are making logically – for example, where you are offering suggestions based on points you made earlier you might use a linking word or phrase such as ‘in conclusion’, ‘as a consequence’ or ‘finally’.
  • Example of a report

good vocabulary for report writing

good vocabulary for report writing

How to write a report? | C2 Proficient (CPE)

good vocabulary for report writing

C2 Proficient (CPE) Report: Structure

Fce, cae, cpe, practice, write & improve, c2 proficient (cpe) report: writing guide.

We will use the example topic below:

Write your  report (around  280 – 320  words)

Step 1: Title and Introduction

In general, the introduction should   outline the aim of the report. Commonly, it begins with an indirect phrase like the one below:

The objective of this report is to compare ….. and ….. The objective of this report is to outline the current condition of

An example of an introduction written by a student:

Introduction: The aim of this report is to exhibit evaluations of the efficiency and the structure of the ‘descriptive writing course, which has been conducted (passive forms) in the local college. The assessments provided are founded on my personal observations, accumulated during the course.

as you probably noticed it is written impersonally , goes straight to the point, is short, coherent and passive forms dominate. The author of the report avoids addressing the reader directly (you).

Step 2: Main Body

Let’s see the main body of the sample student report:.

In the first paragraph , the student writes the first element, i.e. content (“write a report in which you evaluate the course  content , organisation and method.”) Content – heading / short and informative The content of the course was clearly structured (passive forms)   and exceptionally well presented. It emphasizes each key aspect separately which, combined with a plethora of additional details provided, contributes greatly to its being easy to follow and comprehensive. Many of the foundational facets of the course  were accurately exemplified (passive forms)   by the means of impressive schemes and diagrams.

In the second paragraph, the student answers the second element, i.e. organisation  (“write a report in which you evaluate the course content,  organisation  and method.”)

Organisation – heading / short and informative In terms of conducting, the event was run in a highly professional manner. The time schedules were meticulously complied (passive forms)   with and the relocations from one hall to another had been made effortless and time-efficient through the medium of clear instructional sign tables. The lecturers were given (passive forms)   excellent positions to speak from and the audience had the opportunity to immerse in both the visual presentation and the lecturer’s speech.

In the third paragraph, the student answers the third element, i.e. method (“write a report in which you evaluate the course content, organisation and method .”)

Method – heading / short and informative The teaching method adopted by the organisers of the event is traditional and straightforward. It enables the attendants not only (inversion) to understand but also to summarize the information without the necessity lecturers’ speech to be interrupted or delayed. The course visitors were provided with (passive forms) miscellaneous writing materials by the means of which notes could be conveniently made.

Step 3: Conclusion

The conclusion should include the answer and the results of the analysis of the issues raised in the report and mentioned in the introduction.

Simply put, the reader reading the introduction to the report should be informed of what will be analysed , when reading the conclusion, he should find out the results of this analysis.

Let’s see the conclusion of the same sample student report:

In the final analysis, (cohesive devices) impressions are entirely positive and strongly supportive in terms of further engaging in the course by me as well as other employees of the company. The usefulness of the ‘descriptive writing’ course can be considered exceptionally high and recommend the development of the latter (referential words) to be upheld financially by the company. This action should be regarded as an investment in the future qualifications of the workers.”

engxam logo english exams

Get Your (CPE) Report Checked!

See full report…, full report.

The aim of this report is to exhibit   evaluations of the efficiency and the structure of the ‘descriptive writing course, which has been conducted in the local college. The assessments provided are founded on my personal observations, accumulated during the course.

Content: The content of the course was clearly structured and exceptionally well presented. It emphasizes each key aspect separately which, combined with a plethora of   additional details provided, contributes greatly to its being easy to follow and comprehensive. Many of the foundational facets of the course were accurately exemplified by the means of impressive schemes and diagrams.

Organisation: In terms of conducting, the event was run in a highly professional manner. The time schedules were meticulously complied with and the relocations from one hall to another had been made effortless and time-efficient through the medium of clear instructional sign tables. The lecturers were given excellent positions to speak from and the audience had the opportunity to immerse in both the visual presentation and the lecturer’s speech.

Method: The teaching method adopted by the organisers of the event is traditional and straightforward. It enables the attendants to understand and summarize the information without the necessity lecturers speech to be interrupted or delayed. The course visitors were provided with miscellaneous writing materials by the means of which notes could be conveniently made.

Conclusions: The implications I was led to by my personal impressions are entirely positive and strongly supportive in terms of further engaging in the course by me as well as other employees of the company. I consider the usefulness of the ‘descriptive writing’ course exceptionally high and recommend the development of the latter to be upheld financially by the company. This action should be regarded as an investment in the future qualifications of the workers.”

C2 Proficient (CPE) Report: Common Mistakes

What is recommended to include in the report.

good vocabulary for report writing

  • Inverted conditional (Were we to..)
  • Participle clause (Being…/Having gone..)
  • Double comparative (The more we… the more)
  • Passive structures (The committee has been informed about …)
  • Cleft sentence (What is most crucial is..)
  •   Linkers (Notwithstanding / despite / due to / consequently)

What is not recommended in the report?

good vocabulary for report writing

  • Idioms (are informal)
  • Phrasal Verbs  (are informal)
  • Contractions (We’ve, It’s been said)
  • Giving personal opinions (I think, | guess)

More than Practice Tests

C2 proficient (cpe) report: writing topics, cpe report: example topic 1.

You are employed as a researcher by a television company that is preparing a documentary about the social problems in your area or country. You have been told to write a report on the problems that you think the programme should cover. Write your report, listing the problems and describing the causes and consequences of them which you think the programme should highlight.

Write your report .

CPE Report: Example Topic 2

You have just completed a one-week practical training course paid for by your employers. Write the report required by your employers, describing the course content and its usefulness, and saying whether you would recommend it for other members of staff.

Write the report .

CPE Report: Example Topic 3

Your language school is looking for better ways for students to learn. They don’t have much money with which to buy high-tech equipment, but they would like to make any improvements that would be both cost-effective and learner-friendly. Write a report on ways in which to improve the school taking into account that it has a relatively tight budget. Suggest three specific improvements, mention how they would benefit the school and state what impact they would have cost-wise.

Write your report

C2 Proficient (CPE) Report: Example Answers

Cpe report example answer 1, report subject:.

A jobs fair was recently held in your town for international organisations and companies to promote careers available for young people. You have been asked to write a report of the jobs fair for your college website. Briefly describe the event and identify two or three promotions of particular interest and relevance. You should also evaluate the extent to which such events can open young people’s minds to new challenges and career opportunities.

Student’s CPE Report Answer:

Recent Jobs Fair

Last weekend there was a Jobs Fair in the Town Hall. Over 100 different international companies and organisations had stands giving information about the careers they can offer young people. There were plenty people on each stand to answer questions and to give advice and there was also a wealth of promotional literature available, The Fair also arranged a series of work-related talks , films and other events in the course of the weekend.

Promotions of particular interest

All in all it was an excellent event. There were two stands that I personally found particularly interesting and relevant. The first was one promoting opportunities for language teaching abroad. This is something that I and a number of fellow-students have been seriously considering. We were able to find out there about what qualifications we would need, what kind of working conditions we could expect and where there might be interesting vacancies for us to apply for.

The second stand that drew my particular attention was one for a charity offering young people opportunities to gain experience of other countries and cultures while helping on a range of voluntary projects abroad. These projects included medical, environmental, construction and educational work in a number of different countries. I was able to talk to several young people who had already participated in such work and gained a very positive impression of the benefits of taking part.

Value of such events

In my opinion, such events are of great benefit to young people. They inform us about opportunities that we might not otherwise have known about. They expand our horizons in terms of what we can aspire to. Several of my friends, for example, left the event feeling that their career plans had been transformed by what they have discovered during the Jobs Fair. We all agreed that our eyes had been opened to new opportunities in a very valuable way.

CPE Report Example Answer 2

You have recently worked as a volunteer, coaching teenagers at a sports camp designed to encourage young people to take up new sports. The organisers have asked you to write a report for the website. You should briefly describe your responsibilities as a coach for two different sports. You should also evaluate how valuable the sports camp was for teenagers overall and recommend how it could be improved in the future.

The purpose of this report is to present what we offer in two of the sports in our camp, assess the impact on the participants and recommend further improvements. I am writing in my capacity as a volunteer coach in cycling and hiking.

Cycling & Hiking Coaching

My main coaching duties for both cycling and hiking, revolved around two aspects: fitness and safety. The participants were given extensive dietary guidance regarding the appropriate intake of nutrients and calories for at least one week before any sporting event as well as crucial tips regarding the proper hydration and fueling of their body during any cycling race or hiking expedition. Great emphasis was , also, placed on safety gear like helmets, knee pads, hiking boots and the indispensable first-aid kit that should always be readily available.

Enjoyable today – Beneficial for a lifetime

This is the third year I have volunteered in these two sports and I am proud to say that the feedback from both children and parents has always been enthusiastic. The experience they gain stretches beyond these two sports activities. The young athletes learn how:  to respect the limits of their body, to fend for their dietary needs and to offer basic first-aid help in an emergency.

Further improvements

First and foremost, the sports camp could augment its impact on society by making its courses more affordable. Special discount packages for family members as well as reduced prices for kids with unemployed parents would definitely result in a significantly increased turnout. Moreover, brief weekend activities should be established. They could act as a follow-up throughout the year so that the children would have the opportunity to revise what they learned in the camp and thus consolidate their new habits.

C2 Proficient (CPE) Report: Writing Checklist

good vocabulary for report writing

After writing your text, you can check it yourself using the writing checklist below.

How to do that? Simply check your text/email by answering the questions one by one:

  • Have I covered all the key information required by the task?
  • Have I written only information which is relevant to the task?
  • Have I developed the basic points in the task with my own ideas?
  • Have I included references or examples where necessary to support any ideas or information?

Communicative Achievement

  • Have I achieved the main purpose(s) of the text (for example, explaining, persuading, suggesting, apologising, comparing, etc.)?
  • Have I used a suitable mix of fact and opinion according to the requirements of the task and my communicative purpose(s)?
  • Have I used a suitable style and register for the task and genre?
  • Have I followed writing conventions which are particularly relevant to the task and genre?

Organisation

  • Have I organised my ideas clearly and coherently, using the most appropriate and effective structure for the task?
  • Have I used other organisational features appropriately for the genre (for example, titles, headings, openings, closings, etc.)?
  • Is the connection between my ideas clear and easy for the reader to follow? (For example, have I used appropriate linking words and other cohesive devices?)
  • Are the ideas balanced appropriately, with suitable attention and space given to each one?
  • Have I used a wide range of vocabulary, appropriate to the topic and genre?
  • Have I avoided repeating the same words and phrases?
  • Have I used a range of simple and more complex grammatical structures appropriately?
  • Have I correctly used any common phrases which are relevant to the specific task or topic?
  • Is my use of grammar accurate?
  • Is my spelling accurate?

C2 Proficient (CPE) Report: Tips

good vocabulary for report writing

  • Your target reader is someone in authority (a university professor, city council chair, a head of a committee, etc.) Read the task very carefully.
  • The title , subheadings (rubrics) are an integral part of the layout. Please use them. 
  • Bullet points help you to structure your ideas and demonstrate the conventions of the task. At the same time, they limit the range of grammatical structures that you may demonstrate. Thus, use bullet points but only in one of the sections of your report.
  • The task identifies the subject of the report and specifies the areas to be covered. The content is thus mainly factual but you need to use your own ideas to add necessary detail and come up with possible problems and solutions. 
  • You need to demonstrate an awareness of the language commonly used in reports: comparing, analysing, making recommendations. 
  • Your conclusion should be effective and persuasive.

C2 Proficient (CPE) Report: Mark scheme

C2 proficient (cpe) report: useful phrases & expressions.

We will finish it with some useful vocabulary mostly used to organize information. If you learn several expressions for each paragraph in each type of text that could be on your exam, you will certainly be able to create a very consistent and well-organized text.

Introduction:

The purpose/aim of this report is to…. This report sets out to… The report will comment on… Below is an explanation of… The focus of this report is… This report will offer an in-depth critique of…

Comparing and Contrasting

There is a world of difference between… and… … and… are fundamentally similar … and… bear little resemblance to each other There is a clear distinction between… and… …compares favourably with… … and… are polar opposites There is a yawning gap between… and… There is a subtle difference between… and… There is a growing disparity between rich and poor. … is strikingly different to…

Giving Recommendations:

In light of the above, we believe the following measures should be adopted… In the short/long term, we suggest you should consider… My recommendations are as follows:… In my view, in future, we should… To improve the situation, we recommend… It is recommended that…

LESSON PLAN FOR ENGLISH TEACHERS

Writing reports.

good vocabulary for report writing

Level: Pre-intermediate (A2-B1)

Type of English: Business English

Tags: business people business skills writing reports developing an argument 16-18 years old 18+ years old Article based

Publication date: 04/04/2023

This lesson looks at the requirements of a business report. Students will hear three people talking about reports and read an article detailing how a report should be written. Exercises focus on reading and listening skills, related vocabulary and give students the opportunity to discuss questions on the topic.

by Joe Wilson

good vocabulary for report writing

Writing_reports_be.mp3

Be the first to share your thoughts on this lesson

Leave a Comment

Student worksheet

Teacher lesson plan

Download audio

Save lesson to

Writing_reports_ae.mp3

COURSE PLANS

This comprehensive course plan covers the full range of language needs – listening, role play, vocabulary development.

Worksheets in English for Business course plan

good vocabulary for report writing

Type of English: Business English Level: Pre-intermediate (A2-B1)

good vocabulary for report writing

Type of English: General English Level: Pre-intermediate (A2-B1)

good vocabulary for report writing

Make your lessons unforgettable

Did you know that your students can review the target language from our worksheets with our Expemo flashcard app? To let your student know, just enter their email address below (multiple emails can be separated with a comma).

  • Worksheet Subjects
  • Teaching Tip Articles
  • Words and Phrases For Writing Report Card Comments

100 Useful Words and Phrases to Use When Writing Report Card Comments For Elementary Students

In writing report card comments for elementary school students, the words and phrases that are used can have a significant impact on the child, and on the family. The purpose of a report card is not only to enlighten the parent and student about the student's progress in school. Report cards can also show parents where room for improvement lies, as long as the report card keeps a positive spin even during negative situations. In order to be most effective when it comes to writing report card comments down for these young students, teachers should make use of the most useful and effective words and phrases in order to better drive their points across.

The best way to write report card comments for elementary school students is to form the comments in a way that is constructive rather than focusing on negative aspects of each child's academic career. An effective report card is one that focuses on areas of improvement rather than dwelling on the negative nature of a child's past performance. Even if a student has received a failing grade in a particular subject or class, there is no reason to turn that experience into a negative one. This is especially true when it comes to report cards, which are an innovative way to get the parent involved with whatever needs the child has.

Using the right modifiers and descriptors when referring to the strengths and weaknesses of the student will allow you to relate report card comments to the achievement of certain expectations. Rather than focusing on the negative aspects of a failing grade for example, an effective instructor will turn poor performance into an opportunity for additional learning and growth.

F grade, failing grade or equivalent: When there are areas for improvement, rather than focusing on the negative aspect, instructors can positively spin the needs of students by using the right descriptors and modifiers for each area. There is no reason to be directly negative, and nothing good or productive will come of being that way.

D grade, just above a failing grade or equivalent: Rather than looking at a D grade as a negative grade, instructors can use these phrases to describe making an attempt, beginning to show progress, or simply needing assistance.

C grade, average grade or equivalent: Although a C grade is an average grade, a positive spin can be placed on it by explaining how the student is showing improvement, is gaining clarity or is developing or improving in certain aspects of his or her schoolwork.

B grade, above average grade or equivalent: B grades are above average, and the descriptors and modifiers that are used should reflect that.

A grade, near perfect grade or equivalent:

Using simple verbs will allow you to describe the strengths of each student in his or her report card. Recognizing a student's strengths, even when the student is having difficulty in class, is a great way to allow development of strong, positive characteristics in addition to improving upon weaker characteristics.

Teachers should make a point to avoid judgmental or negative phrases that are worded strongly, in addition to describing weaknesses. Even when a need is present to describe a particular weakness, there are ways to create a positive spin by turning what a student lacks into what a student simply needs assistance with. The following phrases are generally suggested to meet these needs:

The purpose behind filling comments out on a report card for elementary students is simple, especially when this space is used to create a positive summary of a student's achievements and their needs. Rather than focus on negative characteristics or issues that a student is dealing with, an instructor can focus on points of improvement, putting a positive spin on a child's needs to help foster growth in those areas. Obviously there are specific phrases and words that are more powerful than others for this purpose, and using the aforementioned modifiers, descriptors and simple verbs will greatly simplify the process in order to create better results.

IMAGES

  1. A report

    good vocabulary for report writing

  2. Report writing

    good vocabulary for report writing

  3. Helpful Words for Report Cards

    good vocabulary for report writing

  4. Examples Of Good Report Writing Pdf

    good vocabulary for report writing

  5. Report writing

    good vocabulary for report writing

  6. How To Write Good Reports In English

    good vocabulary for report writing

VIDEO

  1. WRITING REPORT

  2. Descriptive English

  3. Report Writing

  4. What is Report Text? #kamunanya

  5. Report writing

  6. Advanced vocabulary/Words to describe tastes that you can use in your creative writing

COMMENTS

  1. Useful Vocabulary for Writing Reports

    Useful Vocabulary for Writing Reports December 7, 2017 Neda News Writing a report can be a long, daunting process. Fortunately, if you take it one step at a time and plan as you go, writing a report can an enjoyable learning experience. Simply complete the following phrases and see for yourself. INTRODUCTION

  2. Vocabulary to use when writing business reports in English exercise

    Resulting in: (phrase) In a report or any type of formal writing, you will probably use 'causing' quite a few times. The art of good writing is to not repeat the use of the same words or phrase too many times. So in addition to using 'causing', I would recommend that you also use 'resulting in' or 'leading to' as well.

  3. 40 Useful Words and Phrases for Top-Notch Essays

    1. In order to Usage: "In order to" can be used to introduce an explanation for the purpose of an argument. Example: "In order to understand X, we need first to understand Y." 2. In other words

  4. PDF phrases for reports brainstorming

    (fairly/ very/ extremely) frequent comment was that... survey of.... revealed that... After studying ..., it was found that... Comments (from clients) have shown a need for... Customers completed a feedback card/ form/ survey asking them to rate... I have investigated... It was (also) suggested/ found that... The survey found that....

  5. 100+ Research Vocabulary Words & Phrases

    1. Analyze Vocabulary Using Word Clouds Have you heard of "Wordles"? A Wordle is a visual representation of words, with the size of each word being proportional to the number of times it appears in the text it is based on.

  6. How to Write a Report: A Guide to Report Formats with Examples

    Matt Ellis Updated on January 16, 2024 Students A report is a nonfiction account that presents and/or summarizes the facts about a particular event, topic, or issue. The idea is that people who are unfamiliar with the subject can find everything they need to know from a good report.

  7. PDF Task 7: Writing a Report Useful Vocabulary for Writing a Report

    TASK 7: WRITING A REPORT . USEFUL VOCABULARY FOR WRITING A REPORT . The problem . There is a significant problem of . This can be looked at by …ing . One way to examine this point is… It is important to . Response to the problem . Thus . Therefore . As a result . Introduction language . sets out . shows . demonstrates . establishes . shows ...

  8. 10 Tips for Perfect Report Writing

    Reports don't always follow the same formats or include all the possible, different sections. If you're unsure about the correct report writing format to use, check with your tutor (at university) or find out the preferred layout that your company uses.

  9. 6 Tips to Write Irresistible Business Reports in English

    4. Master Business Vocabulary and Grammar. Good language makes a good impression, whether you are writing a report as part of your job, or as part of an exam. Try to use a wide range of vocabulary to prove you have a good level of English. You can improve your vocabulary by reading business articles.

  10. How To Write a Report: Cambridge B2 First

    Other titles may include an informal or formal email, and at B2 First for Schools there is a story option instead of a report. Three steps to writing a report for Cambridge B2 First. Let's begin by taking a look at a typical question for the report. Step One: Make a plan. Before you put pen to paper and start your report, hold your horses. A ...

  11. Useful phrases for your report

    26. November 2022 Writing a concise, reader-friendly, and informative report is challenging for many employees, students, and pupils. That's why I compiled this article for you, to provide you with useful phrases for your report. Read on and become a pro-report writer. What to write in your introduction?

  12. Language for reports

    On this page you will find some language for reports.The language provides further examples of the formulaic language used in academic contexts. As with other formulaic language (e.g. the language for presentations), you do not need to learn all of these phrases.You should be able to use at least one phrase for each function (e.g. stating the aim(s) of your report, referring to figures in the ...

  13. 16 Easy and Simple Tips To Write Your Report In English

    1. Write your report in the English language English is an international business language, hence often the preferred language to be used when presenting formal writing. As reports are meant to be read by different people involved in a certain project, it must be written in a language where all its readers will understand it.

  14. How To Write a Glossary for a Report (With Examples)

    Is There a Glossary Definition? It's best to start at the very beginning when learning how to write your glossary: What is the glossary definition? Also known as a "clavis" or "vocabulary," a glossary lists terms that are included within a report for the purpose of defining those terms.

  15. Writing a report

    Organisation. Identify and group the key information, facts and details your report needs to include before you start writing - the structure of a report is usually in three parts. For example: An overview - briefly introduce the topic of the report and the key areas you will consider. Your reader should be able to understand what you will ...

  16. How to write a report?

    1.Introduction The purpose of this report is to…. 2.Main content Paragraph 1 - Subheading Give the relevant facts Paragraph 2 - Subheading

  17. Writing Vocabulary: Why It Matters and Strategies to Expand Yours

    1. Your vocabulary can make or break the quality of your writing Yes—it's that important. Your vocabulary has the power to explain to your reader exactly what you mean, and provides a host of other benefits to your written content: brings your story to life with imagery and precise description makes your writing more interesting and engaging

  18. Report Writing

    A vocabulary list featuring Report Writing. ... Practice Answer a few questions on each word. Use this to prep for your next quiz! Vocabulary Jam Compete with other teams in real-time to see who answers the most questions correctly! Spelling Bee Test your spelling acumen. Read the definition, listen to the word and try spelling it!

  19. How to write a report?

    Let's see the main body of the sample student report:. In the first paragraph, the student writes the first element, i.e. content ("write a report in which you evaluate the course content, organisation and method.") Content - heading / short and informative The content of the course was clearly structured (passive forms) and exceptionally well presented.

  20. Writing reports: ESL/EFL Lesson Plan and Worksheet

    Publication date: 04/04/2023. This lesson looks at the requirements of a business report. Students will hear three people talking about reports and read an article detailing how a report should be written. Exercises focus on reading and listening skills, related vocabulary and give students the opportunity to discuss questions on the topic.

  21. Helpful Words for Report Cards

    Some helpful words for writing report cards. It's easy to get stuck looking for the right word when writing report comments on report cards. Use this list as inspiration when thinking of words to describe understanding, progress, effort and attitude.

  22. Grammarly Spotlight: How To Use Grammarly's Performance Reports

    A good starting goal is 60 or higher—60 represents the average reading level of an American 13-year-old. Find out more about how this function works in our article about readability scores. Vocabulary. The vocabulary section has two elements: unique words and rare words. Unique words, in this sense, indicates how many different words you used ...

  23. 100 Useful Words and Phrases to Use When Writing Report Card Comments

    The following phrases are generally suggested to meet these needs: - Attempts to, Makes attempts. - Continues to Need Help with. - Encouragement with. - Experiences Difficulty with. - Is being encouraged to. - Is benefiting from practice with. - Is learning to. - Is receiving additional help with.