writing a report questions

Writing Reports: Short Answer Questions

Writing Reports

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• A report must have a clear _______ and is written for a specific audience. Check Hint Show answer
• The _______ of a report is clear and contains sections and headings so that information can be easily located. Check Hint Show answer
• Evidence and information in reports address a specific _______. Check Hint Show answer
• One reason reports are used as written assessments is to measure what students have _______ from their research and reading. Check Hint Show answer
• Another reason is to provide learners with _______ in important workplace skills. Check Hint Show answer
• Good reports present and _______ evidence and facts relevant to the issue. Check Hint Show answer
• Reports tend to use more _______ and concise language than in essays. Check Hint Show answer
• make recommendations
• include the writers' personal opinions on the issue
• organise material coherently and logically
• include writers' own experience regarding the issue
• make conclusions based on evidence
• make conclusions based on the writers' beliefs
• collect and analyse information
• present the report in an inconsistent manner
• The purpose of a _______ page is to succinctly but clearly outline the report's purpose. Check Hint Show answer
• Who will read the report and why and how it was written is often included in the Terms of _______. Check Hint Show answer
• The abstract should describe the report's content, _______, findings and implications. Check Hint Show answer
• Only the main _______ should be included in an abstract. Detail should not be included. Check Hint Show answer
• The _______ Page should include headings page numbers as well as headings and chapters. The system used for numbering sections of the report should be consistent and clear. Check Hint Show answer
• The report's main body, aims and objectives should be explained in detail in this section: _______ Check Hint Show answer
• The introduction may also identify _______ of the report as well as a description of methods used or relevant background history. Check Hint Show answer
• Some scientific reports may have separate headings for _______. Check Hint Show answer
• In this section of the report, findings are logically presented without discussion: _______ Check Hint Show answer
• This is another name for the main body of the report: _______ Check Hint Show answer
• The Discussion section should anlayse facts and evidence as they relate to the main _______. Check Hint Show answer
• No new material should be introduced in this section of the report; only the most important findings should be discussed here: _______ Check Hint Show answer
• Tables, graphs, survey results, etc. should be included in this section: _______ Check Hint Show answer
• All sources that you used in your essay should be listed in alphabetical order here: _______ Check Hint Show answer
• This is the section where people give thanks to those who helped with the report: _______ Check Hint Show answer
• The Glossary of Technical Terms is a _______ of terms or explanations of short forms used in the report. Check Hint Show answer
•   ?     Stage One
•   ?     Stage Two
•   ?     Stage Three
•   ?     Stage Four
•   ?     Stage Five
•   ?     Stage Six
•   ?     Stage Seven
• This information from your tutor should be used to make improvements on your future reports: ______ Check Hint Show answer

Report Writing: Format, Topics, and Examples

Learn the essentials of report writing with this comprehensive guide. Explore the proper format, find inspiring topics, and discover real-world examples to enhance your report writing skills.

What is Report Writing?

A Report Writing is a written account that helps us to know about an event, situation, or occurrence in detail that has already taken place.

Report Writing is a narrative of Events described in an impartial approach. Rules and Format of Report Writing are necessary to know for English report writing. Examples of Report Writing help us in doing this easily.

The Power of Effective Report Writing

Report writing is a skill that transcends industries and disciplines, playing a vital role in conveying information, analyzing data, and making informed decisions. 

Whether you are a student, a researcher, a business professional, or someone looking to improve your communication abilities, mastering the art of report writing is essential for success. 

This article will provide you with insights into the format, topics, and real-world examples of report writing to help you become a proficient report writer.

Understanding the Format of a Report

A well-structured report not only facilitates easy comprehension but also leaves a lasting impact on the reader. Understanding the proper format is the foundation of creating an effective report. In crafting a comprehensive and impactful report, one must carefully consider and include the following crucial elements. :

1. Title Page

The title page should include the report’s title, the name of the author or organization, the date of submission, and any relevant affiliations.

2. Abstract or Executive Summary

The abstract or executive summary is a concise overview of the report’s main points, providing the reader with a snapshot of the entire report’s content.

3. Table of Contents

The table of contents outlines the report’s structure, listing the headings and subheadings with corresponding page numbers.

4. Introduction

The introduction sets the stage for the report, providing context, stating the purpose, and highlighting the significance of the topic.

5. Methodology

In research-oriented reports, the methodology section explains the approach taken to gather data, conduct experiments, or perform studies.

6. Findings

The findings section presents the data collected or the results of the research in a clear and organized manner, often using tables, graphs, or charts.

7. Discussion

The discussion section interprets the findings, provides insights, and offers explanations for observed patterns or trends.

8. Conclusion

The conclusion summarizes the main points, draws conclusions based on the findings, and may include recommendations for future actions.

9. Recommendations

In reports with actionable outcomes, the recommendations section suggests specific steps or strategies based on the findings.

10. References

The references section lists all the sources cited in the report, ensuring proper acknowledgment of external work and adding credibility.

Writing Tips for an Effective Sample Report

Creating a compelling report requires not just proper structure but also excellent writing skills. Here are some valuable tips to enhance your report writing:

1. Know Your Audience

Understanding your target audience is crucial when writing a report. Tailor your language, tone, and content to suit the reader’s level of expertise and interest.

2. Use Clear and Concise Language

Keep your writing clear, straightforward, and to the point. Avoid jargon and unnecessary technical terms that may confuse readers.

3. Organize Information Logically

Present information in a logical sequence, ensuring that each section flows smoothly into the next. Use headings and subheadings to provide a clear structure.

4. Support Claims with Evidence

Back up your statements with credible evidence and data. This adds credibility to your report and strengthens your arguments.

5. Edit and Proofread Thoroughly

Always review your report for grammar, spelling, and punctuation errors. A well-edited report shows professionalism and attention to detail.

6. Seek Feedback

Before finalizing your report, seek feedback from colleagues or peers. Fresh perspectives can help identify areas of improvement.

Selecting Engaging Report Writing Topics

Choosing the right topic is essential for crafting a compelling report. Whether it’s for academic, business, or research purposes, an engaging topic will capture the reader’s interest and keep them invested in your report. Here are some inspiring report writing topics:

1. The Impact of Technology on Modern Workplace s

Explore how technology has transformed traditional workplaces, affecting productivity, communication, and employee satisfaction.

2. Environmental Sustainability in Urban Cities

Examine the efforts made by urban cities to promote environmental sustainability, including green initiatives and waste reduction strategies.

3. The Rise of E-Learning: A Comprehensive Analysis

Analyze the growth of e-learning platforms, their effectiveness in education, and their potential to revolutionize the traditional learning system.

4. Cybersecurity Threats and Mitigation Strategies for Businesses

Investigate the latest cybersecurity threats faced by businesses and outline effective strategies to safeguard sensitive data and prevent cyber attacks.

5. Mental Health in the Workplace: Strategies for Employee Well-Being

Discuss the importance of addressing mental health issues in the workplace and propose strategies to support employee well-being.

Real-World Examples of Impactful Reports

To gain a deeper understanding of report writing’s practical applications, let’s explore some real-world examples:

1. World Health Organization (WHO) – Global Health Report

The WHO publishes comprehensive reports on global health issues, providing data on disease outbreaks, vaccination rates, and healthcare access worldwide. These reports play a crucial role in shaping global health policies and initiatives.

2. McKinsey & Company – Industry Research Reports

Management consulting firm McKinsey & Company produces insightful industry research reports that analyze market trends, consumer behavior, and business strategies. These reports serve as valuable resources for executives and decision-makers.

3. Intergovernmental Panel on Climate Change (IPCC) – Climate Assessment Reports

The IPCC releases periodic reports on climate change, assessing its impacts, causes, and potential solutions. These reports are instrumental in guiding environmental policies and international climate agreements.

A Sample Report Writing Format on A Bank Robbery.

The following points will make it easy to write a report easily shown below.

( Heading) DARING BANK ROBBERY

( Who Reported ) By a Special Correspondent

Where, When, What: Kolkata, August 14 (Introduction): A daring (CART) robbery took place today at 3 p.m. at the United Bank of India, Gariahat Branch, Kolkata.

How, why, Casualty: According to the Branch Manager, three men armed with pistols overpowered the security staff and locked the gate from the inside. One of the miscreants (710) herded the customers and the staff into one corner of the bank and kept them silent at gunpoint. The other two miscreants snatched the keys from the Manager.

Condition: Then they unlocked the vault and bagged cash and jewelry worth Rs. 40 lacks. They came out of the bank hurling bombs, jumped into a black Maruti Van, and sped away.

Reaction & Measures Taken (Conclusion): The police arrived within half an hour. No one has been arrested yet. Investigations are on, as the Deputy Commissioner of Police told the media.

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Report writing types in english:.

Basically, Report writing in English is of  three types .

• General Report Writing:  These reports give an account of a person’s experience of an event or an incident.
• Newspaper Report Writing:  Newspaper reports are based on true incidents or accidents meant to express some information to the public.
• Business Report Writing:  Business reports are made on orders based on observation, investigation, and analysis.

General Report Writing Examples

Example 1: Business Report – Market Analysis

Title: Market Analysis for XYZ Company’s Product Expansion

Executive Summary: The market analysis report assesses the potential of XYZ Company to expand its product line into a new market segment.

Introduction: This report aims to investigate the feasibility and potential challenges associated with XYZ Company’s entry into the youth-oriented consumer electronics market.

Methodology: Data was collected through a combination of surveys, focus groups, and secondary research from reputable industry reports.

Findings: The youth-oriented consumer electronics market is growing rapidly, with an annual growth rate of 12% over the past three years.

XYZ Company’s brand recognition is relatively low among the target audience.

The price sensitivity of the target market is a significant factor to consider.

• Analysis: The findings suggest that while there is a lucrative opportunity for XYZ Company to enter the market, it will require a focused marketing campaign and competitive pricing strategies to overcome initial brand awareness challenges.
• Discussion: By leveraging social media and influencers, XYZ Company can effectively reach the target audience and build brand loyalty. Additionally, offering a competitive pricing model will attract price-conscious customers.
• Recommendations:
• Collaborate with popular influencers to gain credibility and reach a wider audience.

Offer attractive introductory pricing and discounts to entice price-sensitive customers.

Conclusion: Entering the youth-oriented consumer electronics market presents a promising opportunity for XYZ Company. By implementing the recommended strategies, the company can capitalize on this potential growth and expand its product line successfully.

Remember that the specific format and content of a report may vary based on the requirements set by your institution, organization, or supervisor. Always check for any specific guidelines before starting your report writing.

Write a newspaper report on the “Annual Prize Distribution Ceremony in your school” 

Annual Prize Distribution Ceremony in your school

By Staff Reporter

[City, Date]: The air was abuzz with excitement and anticipation as [Your School Name] hosted its grand Annual Prize Distribution Ceremony yesterday. The event, held in the school auditorium, was a momentous occasion that celebrated the academic excellence and achievements of the students.

Distinguished guests, parents, and faculty members graced the ceremony with their presence. The school principal, in his opening address, emphasized the significance of recognizing and applauding students’ efforts beyond academics.

The highlight of the event was the distribution of prizes to the meritorious students, acknowledging their outstanding performance in academics, sports, and extracurricular activities. The audience erupted with applause as the achievers walked up the stage to receive their awards.

The melodious music, vibrant dances, and thought-provoking skits captivated the audience.

The Annual Prize Distribution Ceremony concluded on a high note, leaving everyone inspired and motivated. It served as a testament to the school’s commitment to nurturing holistic development among its students.

[Your School Name] once again proved that it is not only a center of academic excellence but also a platform for nurturing well-rounded individuals.

By [Your Name]

Write a newspaper repot on “A terrible fire broke out in Kolkata”

Terrible fire breaks out in kolkata, causing extensive damage.

Kolkata, Date: A devastating fire broke out in a commercial area of Kolkata yesterday, causing widespread destruction and panic among residents and businesses. The incident occurred in the bustling market district, engulfing several multi-story buildings.

Eyewitnesses reported that the fire started in one of the shops due to an electrical short circuit and quickly spread to nearby establishments. Despite the immediate response from firefighters, the blaze proved challenging to control, as narrow streets hindered their access.

Local authorities and emergency services rushed to the scene, evacuating people from nearby buildings and providing medical assistance to those affected. Tragically, a few individuals sustained minor injuries in the process.

The fire caused extensive damage to properties, resulting in significant financial losses for business owners. The full extent of the damage is yet to be assessed.

Investigations into the incident are underway to determine the exact cause and potential safety lapses. As the city mourns the loss of properties and livelihoods, efforts are being made to extend relief and support to the affected residents.

1. Write a report for a newspaper about A Terrible Train Accident.

Odisha Train Accident / Coromandel Express Train Accident

Balasore, 3rd June 2023: At around 7 pm, 2nd June on Friday evening 10-12 coaches of the Shalimar-Chennai Coromandel Express derailed near Baleswar and fell on the opposite track. After some time, another train from Yeswanthpur to Howrah dashed into those derailed coaches resulting in the derailment of its 3-4 coaches. The train crash involving two passenger trains and a goods train in Odisha’s Balasore on Friday is said to be one of the deadliest rail accidents in India. More than 230 people have lost their lives in the accident and 900 have been injured. NDRF, ODRAF, and Fire Services are still working to cut the bogie and try to recover the living or the dead. Local people were seen helping the teams responsible for rescue and relief operations and they queued up to donate blood for the injured in Balasore. As a result, Local people became able to rescue 200-300 injured people A high-level committee has been declared to conduct an inquiry into the train accident. The Centre has announced an ex-gratia compensation of Rs 10 Lakh each to the kin of the deceased and Rs 2 Lakh to grievous and Rs 50,000 for minor injuries, Union Railways Minister Ashwini Vaishnav said.

2. Write a report for a newspaper about A Magic Show .

By Anik Dutta

On Friday, November 18:  our school authority invited a magician to surprise the students of the school with a magic show. The magic show was a gift to the students from the school’s authoritative body as the school won the award for Best Disciplined School in Kolkata for the year 2015. The magic show was organized on the school’s open-air stage. The show went on for 2 hours, from 12 to 2 pm. The first magic shown by the great magician was pulling out of a rabbit from his hat which was absolutely empty when he wore it. The spectators were pleasantly surprised. He showed exciting magic tricks one after the other and ended the show with a message to the awestruck students, ‘Practice maths well, and you can do magic too as it is nothing but a game of calculation’. The show was immensely appreciated by all.

3. Write a report for a newspaper about Health Issues of the people of your District .

Health Issues of the People of Your District

By Ravi Yogi

On 20 May 2021:  a health awareness campaign camp was organized in the Howrah district by the World Health Organisation. Some volunteers were chosen, who from then on, visit each house every month to remind people to get their children vaccinated. People now follow their instructions and keep their surroundings clean to avoid certain diseases. The volunteers distributed water purifiers at a cheap rate so that people could use them to get pure water. The mosquito-repellant sprays are used every month and mosquito nets are now used to keep mosquitoes away. If the volunteers arrange a blood donation camp every month it could help the people in need. Also, a free health checkup camp could be arranged for further health improvement of the people of the locality.

4. Write a report for a newspaper about the Annual sports Event of Your School .

Annual Sports Event of Your School

By Anwesha Das

The annual sports day of our school (St. Agnes H.S. School) was held on February 15 for the junior students at the school grounds. The event for the junior students started at 9:30 in the morning with a relay race. The next race they had was a tricycle race and the last one the junior students had was a treat to watch. The junior ones’ had to run wearing long gowns and they had to run the track without falling even once.

The juniors enjoyed the fun sporting events a lot, while the visitors’ race involving the parents remained the highlight of the day. At the end of the program Chief Guest Sourav Ganguly gave away the awards to the winners and the class teacher of each class distributed a box containing candies, a chocolate pastry, an orange, and two vanilla cream-filled wafer biscuits to every pupil of her class. The event turned out to be a joyful one with a smile on everyone’s face.

Newspaper Report Writing : Format, Topics, Examples

5. write a newspaper report on the first downpour of the season ..

FIRST DOWNPOUR OF THE SEASON

Kolkata, June 13:  Today Kolkata experienced its first downpour during the season. The showers were brought about by a deep depression over the Gangetic West Bengal. There was incessant (WESO) rainfall accompanied by thunder and lightning. In Kolkata, it rained throughout the day with occasional breaks. The weather office at Alipore has recorded a rainfall of 20 cm. Many low-lying areas went underwater. Some of the major roads were waterlogged for several hours. There were traffic jams on many roads. The hand-pulled rickshaws had stopped. Train and air services were disrupted. There were cable faults in many parts of the city. Two persons were electrocuted. But they have not yet been identified, said the police officials.

6. As a Reporter for an English daily, write a report about A violent cyclonic storm .

A VIOLENT CYCLONIC STORM

By a Special Correspondent

Katak, August 12:  A violent cyclonic storm ravaged the coastal areas of Odisha today. The cyclone started at about 6.45 p.m. It was said to have rushed at a speed of 80 km per hour. The worst-affected areas include Puri, Baleswar, and Paradip. The cyclone raised the sea to an alarming height. The high tidal waves submerged the low-lying coastal areas. It caused incalculable damage to life and property. More than 10,000 people were rendered homeless. Train services were totally disrupted. The State Government sent its rescue team along with central paramilitary forces to tackle the situation. A sum of Rs. 3 crores has been sanctioned for the relief and rehabilitation of the cyclone-hit people.

7. Write a report for a newspaper about A Serious Road Accident

A Serious Road Accident

Kolkata, January 18:  As many as 20 persons including two women and a child were injured in an accident at about 8 pm, on M, G, Road yesterday. The accident took place when a speeding minibus, in a bid to overtake a private bus, skidded off the road. The vehicle carrying 45 passengers went straight into a shopping mall, after breaking the roadside railing, Persons inside the mall and the bus suffered serious injuries Local people started the rescue operation. The injured were taken to the nearest hospital. Locals got agitated and blocked the road causing the suspension of traffic for more than 3 hours. However, the police came and brought the situation under control.

8. Write a report within 100 words for an English daily about Cyclone hitting Coastal West Bengal .

Cyclone hits Coastal West Bengal

-By a Staff Reporter

Kolkata, June 12, 2013:  A severe cyclone with a speed of 80 km. per hour hit the coastal areas of West Bengal yesterday evening at about 6-45 p.m. Caused by a deep depression in the Bay of Bengal, the cyclone ripped through the state resulting in huge damage to life and property. 60 persons have died and thousands have been rendered homeless. Train services have been disrupted leaving a number of people stranded. The state government has taken immediate steps to provide relief to the victims. More than 5000 people have been evacuated to temporary relief shelters. The Chief Minister has reviewed the situation and assured the people of all help.

9. Write a newspaper report on a road accident within 100 words .

BRAKE FAILURE BUS COLLIDES WITH A TRUCK

By a Staff Reporter

Kolkata, October 1, 2015:  Yesterday at around 10:30 am an accident took place at Sinthi More when an Esplanade bound bus, of route no 78/1, suddenly collided with a truck. The report says the brake failure of the bus was the cause of this mishap. Five passengers were injured including a child and a woman. According to passengers, the ill-fated bus was moving at a great speed. Near Sinthi More the driver lost control and banged behind a truck. Local people rushed in, and took the injured to the nearest hospital where they were released after first aid. Traffic got disrupted. Cops reached the spot quickly, intervened, and normalcy was restored within an hour.

10. Write a report on a Railway accident.

A MAN DIED IN A RAILWAY ACCIDENT

By Kishore Ganguli

Kolkata, April 25:  A man died after he had been hit by a Sealdah bound train close to Barrackpore station around 5.40 am today when the victim was returning home from a regular morning walk. According to an eyewitness, the man was trying to cross the tracks, got confused, and ended up on the track on which the train was coming on. Being hit on his head, he was hospitalized immediately. But the doctors declared him dead. The locals made a blockade on the railway tracks. The police came, dispersed the irate mob and the train service was restored. The railway authorities announced an exgratia payment of Rs 2 lakh to the next of kin of the deceased. The situation is tense till now.

FAQs about Report Writing

Q: what is the ideal length for a report.

Reports can vary in length depending on their purpose and complexity. However, a concise report of 10-20 pages is often preferred to keep the reader engaged.

Q: Can I use bullet points in my report?

Yes, using bullet points can enhance readability and make key information stand out. However, use them sparingly and only when appropriate.

Q: Should I include visuals in my report?

Yes, incorporating relevant visuals like graphs, charts, and images can make complex data easier to understand.

Q: Can I include my opinion in the report?

While reports should be objective and fact-based, there might be instances where your expert opinion is valuable. If so, clearly distinguish between facts and opinions.

Q: How can I make my executive summary compelling?

The executive summary should be concise yet informative. Highlight the most important findings and recommendations to pique the reader’s interest.

Q: Is it necessary to follow a specific report writing style?

Different organizations or fields may have their preferred report writing style. Always follow the guidelines provided by your institution or industry standards.

Q: What is the main purpose of a report?

A: The main purpose of a report is to present information, findings, and recommendations in a structured and organized manner.

A: Yes, bullet points can help present information concisely and improve readability.

Q: How long should an executive summary be?

A: An executive summary should be concise, typically ranging from one to two pages.

Q: Is it necessary to include visuals in a report?

A: Including visuals such as charts, graphs, and images can enhance the reader’s understanding of complex data.

Q: What are some common mistakes to avoid in report writing?

A: Common mistakes to avoid include using overly technical language, neglecting to cite sources properly, and lacking a clear structure.

Q: How can I make my report more engaging?

A: To make your report engaging, use real-life examples, incorporate visuals, and use a conversational tone when appropriate.

17 Report Writer Interview Questions (With Example Answers)

It's important to prepare for an interview in order to improve your chances of getting the job. Researching questions beforehand can help you give better answers during the interview. Most interviews will include questions about your personality, qualifications, experience and how well you would fit the job. In this article, we review examples of various report writer interview questions and sample answers to some of the most common questions.

Common Report Writer Interview Questions

How do you approach writing a report what are the steps you take, how do you decide what information to include in a report, how do you determine the best way to present the information in a report, what are your thoughts on using graphics and visuals in reports, how do you ensure that your reports are clear and concise, what tips do you have for writing an effective executive summary, how do you handle incorporating feedback from others into your reports, how do you deal with conflicting information when writing a report, what resources do you use to gather data for your reports, how do you go about verifying the accuracy of information in your reports, what methods do you use to make sure your reports are readable and visually appealing, are there any particular formats or templates that you prefer to use when writing reports, how do you ensure that your reports are accessible to those who need to read them, what steps do you take to ensure the confidentiality of sensitive information in your reports, what are your thoughts on using external sources in reports when is it appropriate to do so, how do you manage deadlines when writing reports, what challenges have you faced with writing reports in the past, and how did you overcome them.

There are a few reasons why an interviewer might ask this question. Firstly, they want to know if the report writer has a set process for writing reports, or if they just wing it each time. Secondly, the interviewer wants to know if the report writer is organized and efficient in their work. Finally, the interviewer wants to know if the report writer is able to communicate their thoughts and ideas clearly. All of these things are important in a report writer, as they need to be able to produce high-quality work that is easy to read and understand.

Example: “ There is no one-size-fits-all answer to this question, as the approach to writing a report will vary depending on the type of report, the purpose of the report, and the audience for the report. However, in general, the steps for writing a report can be summarized as follows: 1. Define the purpose of the report. 2. Identify the audience for the report. 3. Gather data and information relevant to the purpose of the report. 4. Analyze and interpret the data and information gathered. 5. Write the report, using clear and concise language. 6. Edit and proofread the report to ensure accuracy and clarity. ”

There are many reasons why an interviewer might ask a report writer how they decide what information to include in a report. It is important to remember that a report is typically a formal document that is meant to provide accurate and objective information to its readers. As such, it is important for report writers to be able to determine what information is relevant and what is not. Furthermore, they need to be able to determine how best to present that information in a way that is clear and easy to understand.

Example: “ There are a few factors to consider when deciding what information to include in a report. The first is the purpose of the report. What is the goal of the report? What are you trying to communicate? Once you have a clear understanding of the purpose, you can start to determine what information is necessary to include. Another factor to consider is your audience. Who will be reading the report? What do they need to know in order to understand the purpose of the report? You may need to include different levels of detail depending on who your audience is. Finally, you also need to consider the format of the report. How much space do you have to work with? What type of information will be most effective in that format? For example, if you are writing a short report, you may want to focus on key points and include less detail than you would in a longer report. By considering the purpose, audience, and format of your report, you can start to narrow down what information needs to be included. ”

There are a few reasons why an interviewer might ask this question to a report writer. First, they may be trying to gauge the report writer's ability to analyze and interpret data. Second, they may be interested in the report writer's ability to present information in a clear and concise manner. Finally, they may be trying to assess the report writer's ability to tailor their reports to the needs of their audience.

It is important for a report writer to be able to determine the best way to present information in a report because the presentation of information can have a significant impact on how well the report is received by its audience. If the information is presented in a way that is difficult to understand or follow, the report is likely to be less effective. Conversely, if the information is presented in a clear and concise manner, it is more likely to be well-received.

Example: “ There are a few factors to consider when determining the best way to present information in a report. The first is the audience. Who will be reading the report? What is their level of understanding of the subject matter? How much time do they have to read the report? The second is the purpose of the report. Is it to inform, persuade, or both? The third is the format. Will the report be presented in person, as a written document, or as an electronic document? Once these factors have been considered, you can then decide on the best way to present the information in the report. For example, if you are writing a report for a general audience that does not have a lot of time to read, you might want to use bullet points or short paragraphs. If you are writing a report for experts on a particular topic, you might want to include more technical details and use longer paragraphs. ”

There are a few reasons why an interviewer might ask a report writer about their thoughts on using graphics and visuals in reports. One reason is that the interviewer wants to gauge the report writer's level of experience and expertise. Another reason is that the interviewer wants to see how the report writer thinks about the use of graphics and visuals in reports. It is important to use graphics and visuals in reports because they can help to communicate information more effectively. Additionally, graphics and visuals can help to make a report more visually appealing, which can make it more likely to be read and used by decision-makers.

Example: “ There are pros and cons to using graphics and visuals in reports. On the one hand, graphics and visuals can help make data more digestible and easier to understand. They can also add an element of interest or appeal that might otherwise be lacking. On the other hand, too many graphics and visuals can clutter a report and make it difficult to read. Additionally, not all data is best represented visually; in some cases, text is a more effective way to communicate information. Ultimately, it is up to the report writer to decide whether or not to use graphics and visuals, and if so, how many and what kind to use. ”

There are a few reasons why an interviewer might ask how a report writer ensures that their reports are clear and concise. First, it is important for a report to be clear so that the reader can understand the information being presented. Second, it is important for a report to be concise so that the reader can quickly digest the information and find the information they are looking for. Finally, clear and concise reports are more likely to be read and used by decision-makers, which can lead to better decision-making.

Example: “ There are a few things that I always keep in mind when writing reports to ensure that they are clear and concise: - First and foremost, I make sure that I understand the purpose of the report. Who is the audience? What is the goal of the report? Once I have a good understanding of the purpose, it becomes much easier to determine what information needs to be included and how it should be presented. - Second, I try to keep my language as simple and straightforward as possible. I avoid using jargon or technical terms whenever possible, and I always explain any concepts that might be unfamiliar to the reader. - Third, I focus on presenting the most important information first. I structure my reports in a way that makes it easy for the reader to find the most relevant information quickly and easily. - Finally, I always proofread my reports before sending them out to make sure there are no errors or typos. A report that is full of mistakes will not convey the professionalism and competence that I want to communicate. ”

There are a few reasons why an interviewer might ask a report writer for tips on writing an effective executive summary. First, the interviewer may be interested in the report writer's process for creating executive summaries. Second, the interviewer may want to know what the report writer believes are the most important elements of an effective executive summary. Finally, the interviewer may be looking for specific advice on how to make executive summaries more effective.

An executive summary is important because it provides a concise overview of a larger document. It should include the most important points from the document, and it should be written in a way that is easy for the reader to understand. An effective executive summary can help busy readers quickly understand the key points of a document, and it can help them decide whether or not they need to read the entire document.

Example: “ When writing an executive summary, there are a few key tips to keep in mind. First, make sure that the summary is clear and concise. It should be free of any jargon or technical language, and should be easy for the reader to understand. Second, make sure that the summary accurately reflects the content of the full report. It should provide a brief overview of the main points covered in the report, without going into too much detail. Finally, make sure that the summary is well-organized and flows smoothly. It should be easy for the reader to follow, and should provide a clear overview of the report’s contents. ”

An interviewer would ask "How do you handle incorporating feedback from others into your reports?" to a report writer to gauge the report writer's ability to take feedback from others and incorporate it into their reports. This is important because it shows that the report writer is able to take constructive criticism and use it to improve their work.

Example: “ If I receive feedback from others that I feel is valid and would improve the quality of my report, I would definitely incorporate it into the final version. I would first thank the person who provided the feedback, and then explain how I plan to incorporate their suggestions. This way, everyone feels heard and valued, and the final product is the best it can be. ”

There are a few reasons why an interviewer might ask this question. One reason is to gauge the report writer's ability to deal with conflicting information. This is important because report writers often have to synthesize information from multiple sources, and they need to be able to identify and resolve conflicts in order to produce an accurate and useful report.

Another reason why an interviewer might ask this question is to get a sense of the report writer's analytical skills. This is important because report writers need to be able to analyze data and make sound judgments in order to produce quality reports.

Lastly, the interviewer might ask this question to get a sense of the report writer's writing skills. This is important because report writers need to be able to communicate their findings clearly and concisely in order to produce effective reports.

Example: “ There are a few ways to deal with conflicting information when writing a report. The first is to try to find a common ground between the conflicting parties. This can be done by looking at the evidence and facts that both sides have and seeing where they agree and disagree. Once you have found a common ground, you can then start to write your report. Another way to deal with conflicting information is to take a side. This means that you will choose one of the conflicting parties and write your report from their perspective. This can be done by looking at the evidence and facts that both sides have and choosing the side that you think has the stronger argument. Once you have chosen a side, you can then start to write your report. A third way to deal with conflicting information is to present both sides of the argument equally. This can be done by looking at the evidence and facts that both sides have and presenting them in a neutral manner. Once you have presented both sides of the argument, you can then start to write your report. ”

The interviewer is asking this question to gain insight into the Report Writer's research process. It is important to know how the Report Writer gathers data for their reports because it can affect the accuracy and quality of the information presented. If the Report Writer does not use reliable sources, the reports they produce may contain inaccurate or outdated information. This could lead to decision-makers making poor decisions based on faulty information.

Example: “ There are a variety of resources that I use to gather data for my reports. I often use government sources, such as the Census Bureau or the Bureau of Labor Statistics. I also frequently use commercial databases, such as LexisNexis or Factiva. In addition, I often interview experts in the field that I am writing about. ”

This question is important because accuracy is critical in the role of a report writer. The interviewer wants to know how the candidate goes about ensuring that the information in their reports is accurate. There are a number of ways to verify the accuracy of information, including cross-checking sources, fact-checking, and using data verification tools.

Example: “ There are a few different ways that you can verify the accuracy of information in your reports. One way is to check the sources that you used to gather your information. Make sure that the sources are reliable and that they provide accurate information. Another way to verify the accuracy of your information is to cross-check your facts with other sources. This can help you to catch any errors or inaccuracies in your own data. Finally, it is always a good idea to have someone else read over your reports before you publish them. This gives you a chance to catch any mistakes that you may have missed. ”

The interviewer is asking this question to gauge the Report Writer's attention to detail and their ability to produce reports that are both readable and visually appealing. This is important because it can impact the overall effectiveness of the reports that the Report Writer produces. If the reports are difficult to read or are not visually appealing, then they are less likely to be used by the intended audience.

Example: “ There are a few methods I use to make sure my reports are readable and visually appealing. First, I use clear and concise language. I avoid using jargon or technical terms that might not be familiar to the reader. Second, I use short sentences and paragraphs. I also break up the text with headlines and subheadings to make it easier to scan. Finally, I use visuals such as charts, graphs, and images to break up the text and add interest. ”

There are a few reasons why an interviewer might ask this question. First, they want to know if the report writer has a preference for how they format their reports. This can be important because it can help the interviewer understand the report writer's workflow and how they prefer to organize their thoughts. Additionally, the interviewer may be looking for specific skills or experience in report writing, and asking about preferred formats can give them a better sense of the report writer's qualifications.

Example: “ There is no one-size-fits-all answer to this question, as the best format or template for a report will vary depending on the type of report being written and the specific audience it is intended for. However, some tips on choosing a format or template for a report include considering the purpose of the report and the needs of the reader, and selecting a format that is easy to read and understand. Additionally, it is often helpful to use visuals such as charts or graphs to make data more digestible, and to use headings and subheadings to organize information in a way that makes it easy to find and follow. ”

An interviewer might ask "How do you ensure that your reports are accessible to those who need to read them?" to a/an Report Writer in order to gauge the writer's ability to make their work easily understandable and available to those who need it. This is important because if a report is difficult to understand or not readily available, it can lead to problems or delays in decision-making.

Example: “ There are a few things that I do to ensure that my reports are accessible to those who need to read them. First, I make sure to use clear and concise language. I avoid using jargon or technical terms that might not be familiar to everyone. Second, I structure my reports in a way that is easy to follow. I use headings and subheadings to break up the text and make it easier to scan. Finally, I include a table of contents at the beginning of the report so that readers can quickly find the information they are looking for. ”

There are a few reasons why an interviewer might ask this question to a report writer. First, it is important for businesses to protect confidential information, and report writers may have access to sensitive information as part of their job. Second, confidentiality is important to maintain the integrity of the information being reported. If sensitive information were to leak, it could damage the company's reputation or result in legal action. Finally, this question allows the interviewer to gauge the report writer's understanding of confidentiality and their commitment to protecting sensitive information.

Example: “ There are a few steps I take to ensure the confidentiality of sensitive information in my reports. First, I make sure to encrypt any sensitive data that is included in the report. Second, I only share the report with those who absolutely need to see it and who I know will handle the information responsibly. Finally, I destroy any copies of the report once it is no longer needed. ”

There are a few reasons why an interviewer might ask this question. First, they want to know if the report writer is comfortable using external sources in their work. Second, they want to know if the report writer understands when it is appropriate to use external sources in a report.

It is important for a report writer to be comfortable using external sources because they will often need to use them in order to get the information they need for a report. Additionally, it is important for a report writer to understand when it is appropriate to use external sources so that they can use them effectively and avoid plagiarism.

Example: “ There are a few things to consider when deciding whether or not to use external sources in reports. The first is the credibility of the source. If the source is not credible, then their information should not be used in a report. The second is the relevance of the information. If the information is not relevant to the report, then it should not be included. Finally, if the information is available from another source that is more credible or relevant, then it should be used instead of an external source. ”

An interviewer would ask "How do you manage deadlines when writing reports?" to a/an Report Writer because time management is an important skill for the position. The ability to meet deadlines is essential in any job, but especially in writing, where deadlines are often set by editors or publishers.

Example: “ When writing reports, I always make sure to establish a clear timeline and schedule for myself. I break the report down into smaller tasks that need to be completed, and then I allocate time for each task. I also make sure to build in some buffer time in case anything comes up or takes longer than expected. Finally, I communicate regularly with my client or supervisor to keep them updated on my progress and to make sure that they are happy with the timeline. ”

The interviewer is asking this question to gain insight into the report writer's ability to identify and solve problems. It is important because it allows the interviewer to gauge the report writer's analytical and problem-solving skills.

Example: “ One of the main challenges I've faced when writing reports is making sure that the data I'm including is accurate and up-to-date. To overcome this, I always make sure to double-check my sources and cross-reference information before including it in a report. Additionally, I try to keep my reports as concise and clear as possible so that readers can easily understand and find the information they need. ”

Related Interview Questions

12 Example Report Topics (PDF) (Writing) | C1 Advanced (CAE)

How to write a C1 Advanced (CAE) report?

C1 Advanced (CAE) Report: Topics

C1 advanced (cae) report topic/question 1.

You have just completed six months in a new job. In preparation for a progress meeting, you have been asked to write a report to your manager.

Your report should explain what you feel you have achieved in the job so far, describe any problems you have had, and suggest any future training that would be suitable.

Write your report. Word Requirement : 220 – 260 words

C1 Advanced (CAE) Report Topic/Question 2

You have just finished a three-week study and work programme in an English-speaking country. You studied English language in the mornings and worked for a local company in the afternoons. The programme organiser has asked you to write a report about your experience.

In your report, you should evaluate the programme , explaining which part of the programme was more useful, and suggest changes you would recommend for next year’s programme.

C1 Advanced (CAE) Report Topic/Question 3

As part of an exchange programme, you recently spent a week staying in another country with someone who had previously stayed with you as part of the same exchange programme. You have been asked to write a report on your experience.

Your report should include where you went and who you stayed with, and what you did during your visit. It should also include a comparison between your visit and the person’s previous stay with you, as well as any points you wish to make about the exchange programme in general.

C1 Advanced (CAE) Report Topic/Question 4

As a member of the entertainments committee at the place where you work or study, you have been asked to write a report on the events that the committee organized over the past year.

In your report, you should describe events that took place and what they involved, say whether they were successful or not, and comment   on the organization of them.

Get Your (CAE) Report Checked!

C1 advanced (cae) report topic/question 5.

As part of a class project about education and work, you have been asked to write a report on what young people in your city, region or country do after they leave school.

Your report should include information about further studies that some young people do after they leave school and the kind of jobs that other young people  do immediately after leaving school, and you should also mention where you got the information from. 

Write your report. Word Requirement : 220- 260 words

C1 Advanced (CAE) Report Topic/Question 6

You see this announcement on the noticeboard of the international college where you are studying.

C1 Advanced (CAE) Report Topic/Question 7

Your local authority is conducting a survey into the language learning habits of the people between 16-45 in the area. They have asked for a report on the types of methods used in state run schools and language centres. T

hey have asked for some suggestions on how to improve their facilities, teaching methods and resources.

C1 Advanced (CAE) Report Topic/Question 8

You have just completed a cooking course. As part of the school’s research and efforts to offer superior classes, they have asked you to write an evaluation of your experience as a student.

Your report should discuss what you learned from the class and what you thought of the teachers and their instruction methods. Mention any ways you think the class could be improved and say whether you would or would not recommend the course to a friend or relative.

C1 Advanced (CAE) Report Topic/Question 9

You work as an environmentalist for the local council.

A large shopping centre has recently been built in your area. You have been asked to visit the shopping centre and to write a report saying what effect the shopping centre might have on the local environment and the community.

Your report should state both the positive and the negative aspects of the shopping centre. Finally, you should make some suggestions as to how the more negative aspects could be improved.

C1 Advanced (CAE) Report Topic/Question 10

You have just completed six months working as a volunteer for a global organisation helping to educate children in Africa. In preparation for a meeting with the person in charge of your area, you have been asked to write a report to him/her.

Your report should explain what you feel you have achieved in this position so far, describe any problems you have had, and suggest any improvements you think are necessary.

C1 Advanced (CAE) Report Topic/Question 11

For a political science class you are taking, the professor asks you to conduct a small survey of students to learn more about their voting habits in elections of local officials.

The professor asks that you create a report organising the data you collect on:

•  if and why people vote
•  do they vote based on single issues
•  political party affiliation
• what do they read or consult to inform themselves about the issues and political leaders and candidates of the day

Include other factors or ideas in your report as you see fit.

C1 Advanced (CAE) Report Topic/Question 12

Some business leaders are coming to your town to find out more about the shopping facilities.

You have been asked to write a report for the leader of the group. Your report should:

• Explain what are the most popular types of shop in your town.
• Include ideas for how the shopping facilities can be improved.

Write your report. Word Requirement : 220 – 260 words.

C1 Advanced (CAE) Report: Topics (PDF)

Download C1 Advanced (CAE) Report: Topics (PDF)

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Report Writing

• Updated on  
• Nov 4, 2023

The term “report” refers to a nonfiction work that presents and/or paraphrases the facts on a specific occasion, subject, or problem. The notion is that a good report will contain all the information that someone who is not familiar with the subject needs to know. Reports make it simple to bring someone up to speed on a subject, but actually writing a report is far from simple. This blog will walk you through the fundamentals of report writing, including the structure and practice themes.

This Blog Includes:

What is a report, reporting formats, newspaper or magazine reports, business reports, technical reports, what is report writing, report writing: things to keep in mind, structure of report writing, magazine vs newspaper report writing format, report writing format for class 10th to 12th, report writing example, report writing for school students: practice questions, report writing slideshare.

• Report Writing in 7 steps

Also Read: Message Writing

A report is a short document written for a particular purpose or audience. It usually sets out and analyses a problem often recommended for future purposes. Requirements for the precise form of the report depend on the department and organization. Technically, a report is defined as “any account, verbal or written, of the matters pertaining to a given topic.” This could be used to describe anything, from a witness’s evidence in court to a student’s book report.

Actually, when people use the word “report,” they usually mean official documents that lay out the details of a subject. These documents are typically written by an authority on the subject or someone who has been tasked with conducting research on it. Although there are other forms of reports, which are discussed in the following section, they primarily fulfil this definition.

What information does reporting contain? All facts are appreciated, but reports, in particular, frequently contain the following kinds of information:

• Information about a circumstance or event
• The aftereffects or ongoing impact of an incident or occurrence
• Analytical or statistical data evaluation
• Interpretations based on the report’s data
• Based on the report’s information, make predictions or suggestions
• Relationships between the information and other reports or events

Although there are some fundamental differences, producing reports and essays share many similarities. Both rely on facts, but essays also include the author’s personal viewpoints and justifications. Reports normally stick to the facts only, however, they could include some of the author’s interpretation in the conclusion.

Reports are also quite well ordered, frequently with tables of contents of headers and subheadings. This makes it simpler for readers to quickly scan reports for the data they need. Essays, on the other hand, should be read from beginning to end rather than being perused for particular information.

Depending on the objective and audience for your report, there are a few distinct types of reports. The most typical report types are listed briefly below:

• Academic report: Examines a student’s knowledge of the subject; examples include book reports, historical event reports, and biographies.
• Identifies data from company reports, such as marketing reports, internal memoranda, SWOT analyses, and feasibility reports, that is useful in corporate planning.
• Shares research findings in the form of case studies and research articles, usually in scientific publications.

Depending on how they are written, reports can be further categorised. A report, for instance, could be professional or casual, brief or lengthy, and internal or external. A lateral report is for persons on the author’s level but in separate departments, whereas a vertical report is for those on the author’s level but with different levels of the hierarchy (i.e., people who work above you and below you).

Report formats can be as varied as writing styles, but in this manual, we’ll concentrate on academic reports, which are often formal and informational.

Also Read: How to Write a Leave Application?

Major Types of Reports

While the most common type of reports corresponds to the ones we read in newspapers and magazines, there are other kinds of reports that are curated for business or research purposes. Here are the major forms of report writing that you must know about:

The main purpose of newspaper or magazine reports is to cover a particular event or happening. They generally elaborate upon the 4Ws and 1H, i.e. What, Where, When, Why, and How. The key elements of newspaper or magazine report writing are as follows:

• Headline (Title)
• Report’s Name, Place, and Date
• Conclusion (Citation of sources)

Here is an example of a news report:

Credit: Pinterest

Business reports aim to analyze a situation or case study by implementing business theories and suggest improvements accordingly. In business report writing, you must adhere to a formal style of writing and these reports are usually lengthier than news reports since they aim to assess a particular issue in detail and provide solutions. The basic structure of business reports includes:

• Table of Contents
• Executive summary
• Findings/Recommendations

The main purpose of the technical report is to provide an empirical explanation of research-based material. Technical report writing is generally carried out by a researcher for scientific journals or product development and presentation, etc. A technical report mainly contains 

• Introduction
• Experimental details
• Results and discussions
• Body (elaborating upon the findings)

Must Read: IELTS Writing Tips

A report is a written record of what you’ve seen, heard, done, or looked into. It is a well-organized and methodical presentation of facts and results from an event that has already occurred. Reports are a sort of written assessment that is used to determine what you have learned through your reading, study, or experience, as well as to provide you with hands-on experience with a crucial skill that is often used in the business.

Before writing a report, there are certain things you must know to ensure that you draft a precise and structured report, and these points to remember are listed below:

• Write a concise and clear title of the report.
• Always use the past tense.
• Don’t explain the issue in the first person, i.e. ‘I’ or ‘Me’. Always write in the third person.
• Put the date, name of the place as well as the reporter’s name after the heading.
• Structure the report by dividing it into paragraphs.
• Stick to the facts and keep it descriptive.

Must Read: IELTS Sample Letters

The format of a report is determined by the kind of report it is and the assignment’s requirements. While reports can have their own particular format, the majority use the following general framework:

• Executive summary: A stand-alone section that highlights the findings in your report so that readers will know what to expect, much like an abstract in an academic paper. These are more frequently used for official reports than for academic ones.
• Introduction: Your introduction introduces the main subject you’re going to explore in the report, along with your thesis statement and any previous knowledge that is necessary before you get into your own results.
• Body: Using headings and subheadings, the report’s body discusses all of your significant findings. The majority of the report is made up of the body; in contrast to the introduction and conclusion, which are each only a few paragraphs long, the body can span many pages.
• In the conclusion, you should summarize all the data in your report and offer a clear interpretation or conclusion. Usually, the author inserts their own personal judgments or inferences here.

Report Writing Formats

It is quintessential to follow a proper format in report writing to provide it with a compact structure. Business reports and technical reports don’t have a uniform structure and are generally based on the topic or content they are elaborating on. Let’s have a look at the proper format of report writing generally for news and magazines and the key elements you must add to a news report:

To Read: How to Learn Spoken English?

The report writing structure for students in grades 10 and 12 is as follows.

• Heading :  A title that expresses the contents of the report in a descriptive manner.
• Byline : The name of the person who is responsible for drafting the report. It’s usually included in the query. Remember that you are not allowed to include any personal information in your response.
•  (introduction) : The ‘5 Ws,’ or WHAT, WHY, WHEN, and WHERE, as well as WHO was invited as the main guest, might be included.
• The account of the event in detail : The order in which events occurred, as well as their descriptions. It is the primary paragraph, and if necessary, it can be divided into two smaller paragraphs.
• Conclusion : This will give a summary of the event’s conclusion. It might include quotes from the Chief Guest’s address or a summary of the event’s outcome.

Credit: sampletemplates.com

Credit: SlideShare

Now that you are familiar with all the formats of report writing, here are some questions that you can practice to understand the structure and style of writing a report.

• You are a student of Delhi Public School Srinagar handling a campus magazine in an editorial role. On the increasing level of global warming, write a report on the event for your school magazine. 
• On the Jammu-Srinagar highway, a mishap took place, where a driver lost his control and skidded off into a deep gorge. Write a report on it and include all the necessary details and eyewitness accounts. 
• As a reporter for the Delhi Times, you are assigned to report on the influx of migrants coming from other states of the country. Take an official statement to justify your report.
• There is a cultural program in Central Park Rajiv Chowk New Delhi. The home minister of India is supposed to attend the event apart from other delegates. Report the event within the 150-200 word limit. 
• Write today’s trend of COVID-19 cases in India. As per the official statement. include all the necessary details and factual information. Mention the state with a higher number of cases so far.
• In Jawaharlal Nehru Stadium in New Delhi, a table tennis tournament was held between Delhi Public School New Delhi and DPS Punjab. Report the event in 250-300 words.

Also Read: Formal Letter Format, Types & Samples

Credits: Slideshare

Report Writ ing in 7 steps

• Choose a topic based on the assignment
• Conduct research
• Write a thesis statement
• Prepare an outline
• Write a rough draft
• Revise and edit your report
• Proofread and check for mistakes

Make sure that every piece of information you have supplied is pertinent. Remember to double-check your grammar, spelling, tenses, and the person you are writing in. A final inspection against any structural criteria is also important. You have appropriately and completely referenced academic work. Check to make sure you haven’t unintentionally, purposefully, or both duplicated something without giving credit.

Related Articles

Any business professional’s toolkit must include business reports. Therefore, how can you create a thorough business report? You must first confirm that you are familiar with the responses to the following three questions.

Every company report starts with an issue that needs to be fixed. This could be something straightforward, like figuring out a better way to organise procuring office supplies, or it could be a more challenging issue, like putting in place a brand-new, multimillion-dollar computer system.

You must therefore compile the data you intend to include in your report. How do you do this? If you’ve never conducted in-depth research before, it can be quite a daunting task, so discovering the most efficient techniques is a real plus.

Hopefully, this blog has helped you with a comprehensive understanding of report writing and its essential components. Aiming to pursue a degree in Writing? Sign up for an e-meeting with our experts at Leverage Edu and we will help you in selecting the best course and university as well as sorting the admission process to ensure that you get successfully shortlisted.

Ankita Mishra

A writer with more than 10 years of experience, including 5 years in a newsroom, Ankita takes great pleasure in helping students via study abroad news updates about universities and visa policies. When not busy working you can find her creating memes and discussing social issues with her colleagues.

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