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What is PowerPoint: A Comprehensive Guide for Beginners

What is PowerPoint? This blog provides the essence of PowerPoint, a versatile presentation software by Microsoft. Discover its features, uses, and the art of crafting compelling slideshows. Whether you're a student, professional, or simply curious, explore the power of PowerPoint and learn how to create impactful presentations effortlessly.

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According to Glassdoor , a PowerPoint designer's average salary in the UK is about £37,811 annually. In this blog, you will learn What is PowerPoint, its key features, its benefits, and how to use it, as well as learn some tips for creating effective presentations.   

Table of contents       

1)  What is PowerPoint?  

2)  Understanding the PowerPoint Interface  

3)  Key Features of PowerPoint 

4)  How to use PowerPoint to create a presentation? 

5)  Benefits of PowerPoint  

6)  Tips for Creating Effective PowerPoint Presentations 

7)  Conclusion      

What is PowerPoint?   

PowerPoint is a versatile and popular presentation software developed by Microsoft (MS). It is a part of the Microsoft Office Suite and offers various features and tools to create visually appealing and engaging presentations. MS PowerPoint allows users to combine text, graphics, multimedia elements, and animations to convey information effectively .   

Evolution of PowerPoint   

Understanding the PowerPoint Interface   

The PowerPoint interface provides a user-friendly environment for creating and editing presentations. Familiarising yourself with its essential components will help you navigate the software efficiently. Here's a breakdown of the MS PowerPoint interface:   

1)  Ribbon : The Ribbon is located at the top of the MS PowerPoint window and consists of multiple tabs, such as Home, Insert, Design, Transitions, and more.    

2) Slides pane : The Slides pane is on the left side of the PowerPoint window. It displays thumbnail images of your presentation slides, allowing you to navigate and rearrange them easily. You can add, delete, duplicate, or hide slides from this pane.   

3)   Notes pane : The Notes pane is located below the Slides pane. It provides space for adding speaker notes or additional information related to each slide.    

4)  Slide area : The Slide area occupies the central part of the PowerPoint window. It displays the selected slide, where you can add and arrange content such as text, images, charts, and multimedia elements .    

5)  Task panes : Task panes are additional panels on the PowerPoint window's right side. They offer various functionalities such as formatting options, slide layouts, animations, etc. Task panes can be opened or closed based on your specific needs.   

Understanding the MS PowerPoint interface will help you navigate the software effectively and make the most of its features. Whether you are creating slides, adding content, or applying formatting, having a good grasp of the interface ensures a smooth and productive experience .  

Key Features of PowerPoint  

When it comes to creating captivating and professional presentations, MS PowerPoint stands out as versatile and feature-rich software. Its array of tools and functionalities enables users to bring their imagination and ideas to life. Moreover, it also helps engage their audience effectively .    

1) Slide Templates : PowerPoint provides a collection of pre-designed templates that make it easy to create visually appealing slides.   

2)  Slide Master : The Slide Master feature allows users to define the overall layout, font styles, and colour scheme for the entire presentation .   

3)  Animations and transitions : PowerPoint offers various animation effects and slide transitions to add visual interest and captivate the audience .   

4)  Multimedia integration : Users can embed images, videos, and audio files directly into their presentations, enhancing the overall impact .   

5)   Collaboration tools : MS PowerPoint allows multiple users to work on a presentation simultaneously, making it ideal for team projects and remote collaboration .   

6) Presenter View : The Presenter View feature gives presenters access to speaker notes, a timer, and a preview of upcoming slides, enabling a seamless presentation experience .   

These features collectively contribute to PowerPoint's versatility and make it a powerful tool for developing engaging and impactful presentations.  

How to use PowerPoint to create a presentation?   

Creating a presentation in PowerPoint is a straightforward process. Whether it's simple animations or explainer videos learning H ow to use PowerPoint is an extremely valuable skill. Here's a step-by-step guide on how to create a presentation:   

1)  Launch PowerPoint and choose a template or start with a blank slide. 

2)  Add slides by clicking "New Slide" or using the shortcut key (Ctrl + M). 

3) Customise slide content by entering text and inserting visuals.  

4)  Rearrange slides for a logical flow by dragging them in the slide navigation pane.  

5)  Apply slide transitions for visual effects in the "Transitions" tab.  

6)  Add animations to objects in the "Animations" tab.  

7)  Preview your presentation by clicking "Slide Show".   

8)  Save your presentation and choose a format (.pptx or .pdf).  

9)  Share your presentation via email, cloud storage, or collaboration tools.   

By following these steps, you can create a well-structured and visually appealing presentation in Microsoft PowerPoint. Remember to keep your content concise, use engaging visuals, and practice your presentation skills to deliver an impactful presentation .   

Benefits of PowerPoint   

1) Visual appeal : Microsoft PowerPoint allows you to create visually appealing presentations with its wide range of design tools and features. You can use templates, themes, and customisable layouts to make your slides visually engaging and professional .   

2)  Easy to use : PowerPoint has a user-friendly interface, making it accessible to users of all levels. The intuitive tools and straightforward navigation make it easy to create, edit, and deliver presentations efficiently .   

3)   Flexibility : PowerPoint provides flexibility in terms of content creation. You can include various types of content, such as text, images, charts, graphs, videos, and audio files, to enhance your message and engage your audience effectively.   

4)   Organisation and structure : PowerPoint offers features to help you organise and structure your content. You can create multiple slides, use slide masters for consistent formatting, and arrange the sequence of slides to create a logical flow .   

5)  Presenter tools : PowerPoint includes built-in presenter tools that aid in delivering presentations smoothly. You can use presenter view to see your notes and upcoming slides while your audience sees only the presentation. Additionally, features like slide transitions and animations add visual interest and help you control the flow of information .   

6)  Collaboration and sharing : PowerPoint allows for easy collaboration and sharing of presentations. Several users can simultaneously work on the same presentation, making it convenient for team projects. You can also share your presentations via email, cloud storage, or online platforms, ensuring easy access for viewers .   

7)   Integration with other tools : PowerPoint can seamlessly integrate with other Microsoft Office applications, such as Word and Excel. You can import data and charts from Excel or copy and paste content between different Office applications, saving time and effort .  

8)   Presenter-audience interaction : PowerPoint provides features that facilitate interaction between the presenter and the audience. You can include interactive elements like hyperlinks, buttons, and quizzes to engage your audience and make your presentations more dynamic.   

9)   Portable and accessible : PowerPoint presentations can be saved in various formats, such as .pptx or .pdf, making them easily accessible on different devices. This portability allows you to deliver presentations on laptops, tablets, or even projectors without compatibility issues .   

10)  Time and effort savings : PowerPoint simplifies the process of creating presentations, saving you time and effort. The pre-designed templates, slide layouts, and formatting options enable you to create professional-looking presentations efficiently .   

Unleash your creativity to deliver captivating presentations that leave a lasting impact with our Microsoft PowerPoint Masterclass – Sign up now!   

Tips for Creating Effective PowerPoint Presentations   

1) Simplicity is key : Keep your slides clean and uncluttered. Use concise bullet points and simple visuals to convey your message effectively .   

2)  Visuals matter : Incorporate relevant, high-quality visuals such as images, charts, and diagrams to enhance understanding and engagement .   

3)  Limit text : Avoid overwhelming your audience with excessive text on slides. Use brief phrases or keywords to communicate key points .   

4)  Choose legible fonts : Opt for clear and readable fonts that are easy to read, even from a distance. Maintain consistency in font styles throughout your presentation .   

5)  Consistent design : Maintain a consistent design theme, including colours, fonts, and layout, to create a visually appealing and professional presentation.   

6)  Emphasise important points : Use visual hierarchy techniques, such as font size, colour, and formatting, to draw attention to essential information .   

7)  Use transitions and animations sparingly : Incorporate slide transitions and animations thoughtfully, focusing on enhancing content and transitions without distracting the audience .   

8)  S lide notes for guidance : Utilise the slide notes feature to include additional details, explanations, or reminders for a well-prepared and confident presentation.   

9)  Practice and time yourself : Rehearse your presentation to ensure smooth delivery and stay within the allocated time. Practice helps you refine your content and delivery.   

10)  Engage the audience : Encourage audience participation through interactive elements, questions, or discussions to foster engagement and make your presentation more memorable.   

By implementing these tips, you can create effective MS PowerPoint presentations that capture attention, communicate information clearly, and engage your audience effectively.  

Conclusion      

We hope this blog has helped you understand What is PowerPoint and how it can help you. It offers powerful features with a user-friendly interface for creating visually appealing presentations. With its tools for organising information, incorporating text and visuals, and delivering impactful content, PowerPoint is a valuable tool for beginners to communicate their ideas effectively .   

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How to Write a 4th Grade Presentation

Breann kanobi.

Most fourth grade presentations require students to put together a series of facts and assemble them in logical order. Presentations are similar to essays but usually require less writing, due to their bullet-point nature. In many cases, presentations are given orally in the form of a speech or slide show. If you must create a slide show presentation, use PowerPoint or download a free slideshow application from the Internet.

Review the prompt for your presentation. What is the suggested topic? Does it specify a time limit? Does it explain that you must use note cards and posters or create a slideshow? If you are able to use any format, decide whether you want to use a digital or hard-copy format.

Research your topic using reference books or the Internet. If your presentation is about a specific book, read the book thoroughly. Create a list of facts and ideas for your presentation. For example, if your presentation is about Mexico, write down each new fact you learn about Mexican history.

Write the thesis of your presentation. Determine what point you are trying to make with your essay. For example, your essay on Mexico may assert that Mexican food and artwork has greatly influenced American culture.

Outline the main points in your presentation. For example, a presentation on the country of Mexico might include four sections, each one dealing with a different aspect of the culture, such as: history, art, food and geographic location.

Write the introduction. Include an interesting fact about the topic and any necessary background information. If writing about a book, include the name of the author and publication date. If writing about Mexico, you might include the date it was founded or an interesting fact about Mexican holidays. If you are writing a slide show or oral presentation, you might wish to make each fact a bullet point rather than writing in sentence form.

Place the thesis at the end of the introduction.

Complete the different points of your presentation. Write several facts and ideas for each major point. You might wish to include each point on a separate slide, if you are creating a slideshow.

Add visuals to your presentation. You might wish to print out images from the Internet, add clip art to a slide show, create a drawing or bring a physical example, such as a book or piece of art.

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About the Author

Breann Kanobi has worked as freelance writer since 2010. Kanobi regularly submits content online to Gamer DNA. Kanobi received a Bachelor of Fine Arts in film and television from New York University in 2010.

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Teaching with PowerPoint Presentations

Introduction

PowerPoint presentations are used in many different fields due to their ability to organize and structure information, create a consistent format, and provide the audience with visuals. Educators often use this type of presentation in their classrooms in order to guide the class through a lecture. The effectiveness of PowerPoint presentations is often debated, but most agree that when created in the right way, these presentations have many benefits for students of all ages. The amount of information on each slide, the type of transition between slides, the color of the background, and the number of slides are all factors to consider when teaching with PowerPoint Presentations, and there are many resources out there that will help guide you when you begin creating your own presentation.

Nowadays, technology is being used in the classroom more often than not as a tool to aid educators in teaching their students course content. PowerPoint presentations are often utilized by educators during lectures, which is why there are many resources available online to provide them with the best strategies to create and present these presentations in their classes.

Lesson Plans

• The 4 Best PowerPoint Lesson Plans for Middle School : Applied Educational Systems has put together four of the best lesson plan ideas to teach middle schoolers how to use PowerPoint. Each of the lesson plans (An Introduction to Microsoft PowerPoint, the Basics of Building a PowerPoint Presentation, More Features in Powerpoint, and the Do’s and Don’ts of Effective Presentations) includes a brief introduction and an activity for students to practice the skills that they have learned. By the end of these lessons, students will be able to create a new presentation, practice working with text and images, make their presentations interesting, and apply the principles of effective presentations to their own.
• PowerPoint Lesson Plan for Elementary Students : Perkins provides a class project which requires students to create “All About Me” PowerPoints while learning how to add text, pictures, sound effects, videos, and other features to their presentations. Directions call for students to be split into groups to put together multiple slides that will eventually be combined for a whole class presentation. Topics for each slide include students’ names, families, pets, favorite foods, favorite colors, favorite subjects, etc. This lesson plan gives educators a fun way to have younger students learn how to create PowerPoint presentations for their own use or future educational purposes.
• How Can I Use PowerPoint More Effectively? : In this article, David Forrest discusses strategies educators can utilize to make their PowerPoints more effective in the classroom. Forrest first recommends deciding on the role of your PowerPoint, which could be a lecture outline, note-taking aid (fill-in-the blank slides), visual aid, timed quizzes, or others. He also talks about the appearance of each slide because less is more in this situation, as the last thing any educator wants is for their students to become distracted from content by their presentation. Lastly, the author goes over how educators should prepare for technological failure or anything else going wrong during their PowerPoint presentation. This piece is a good one for educators to read before creating their own presentations!
• PowerPoint in the Classroom : NCBI provides a few different articles on whether PowerPoints are necessary or pointless in the classroom. Ultimately, despite the fact that some of the authors of these articles see PowerPoint presentations as unnecessary, their points of view give insight on what not to do when creating your own presentation, such as adding too much information per slide. Taking all of the arguments given in the articles into consideration will help you decide the best way to begin using PowerPoint presentations in your classroom.
• PowerPoint in Education : This brief article goes over the ways in which you can present your PowerPoint presentation most effectively in order to help students retain the most information. There are proper ways to use various technologies in the classroom, and in the case of PowerPoints, this author believes that the “intelligent use” of Powerpoint presentations is when the information presented is in the form of complicated graphs or figures and alphanumeric information. However, in cases where students are expected to retain certain information and concepts, traditional presentations would be best.

Informational Sites

• NIU – Teaching with PowerPoint : NIU runs through the ways to design effective PowerPoint presentations and the best practices when using this online software. First, the author describes how educators should design their presentation, including how to prepare for the presentation, slide content, the number of slides, emphasis on content, clip art, and a final check of the PowerPoint. Next, the use of PowerPoint handouts and tips for the actual presentation itself are detailed. Lastly, NIU explains how to enhance teaching and learning with PowerPoint and suggests ways to engage students with the presentation.
• Making Better PowerPoint Presentations : Vanderbilt University has put together a page on Baddeley and Hitch’s model of working memory (which relates to how students retain information received through different sensory domains), student preferences for PowerPoint (characteristics they like or don’t like and when students learn more), and resources for making better PowerPoint presentations.
• UW – Teaching with Powerpoint : UW provides educators with information on when and how to use a PowerPoint, which ultimately depends upon each individual’s teaching style, and the options for using PowerPoints (illustrated lectures, instructions, paper proposals, discussion prompts, test or quiz answers, grammar exercises, and student projects). At the end of the piece, a few additional resources, including a video, online tutorial, and essay, are given to help educators learn how to teach with PowerPoints in the best way.

PowerPoint presentations have many different purposes, but in the classroom, their main purpose is to help direct the lesson or lecture, while also giving students the opportunity to follow along and better understand the material. Presentations can also be a great resource for students to study off of before an assessment or use as a note-taking aid during class. Overall, the resources provided above will be useful when you are putting together PowerPoint presentations for your curriculum material. Take all of these tops into consideration, but remember to make it your own!

Additional Resources

• The Impact of Using PowerPoint Presentations on Students’ Learning and Motivation in Secondary Schools : ScienceDirect published an informational article on the impact of using PowerPoint presentations on students’ learning and motivation in secondary schools. In this article, the results of a study which investigated the effectiveness of PowerPoint presentations in teaching English and whether students prefer this learning process over traditional teaching styles are provided. The results support the notion that PowerPoint presentations can be used as an effective tool in the classroom. Taking a look at this piece may cause you to consider using these presentations in your classroom!

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An Introduction To MS PowerPoint

MS PowerPoint is a program that is included in the Microsoft Office suite. It is used to make presentations for personal and professional purposes.

In this article, we shall discuss in detail the functions and features of a PowerPoint presentation, followed by some sample questions based on this topic for the upcoming competitive exams. 

To learn more about the different programs under Microsoft Office , visit the linked article. 

Given below are a few important things that one must know about the development and introduction of Microsoft PowerPoint:

• The program was created in a software company named Forethought, Inc. by Robert Gaskins and Dennis Austin. 
• It was released on April 20, 1987, and after 3 months of its creation, it was acquired by Microsoft.
• The first version of this program, when introduced by Microsoft was MS PowerPoint 2.0 (1990).
• It is a presentation-based program that uses graphics, videos, etc. to make a presentation more interactive and interesting.
• The file extension of a saved Powerpoint presentation is “.ppt”.
• A PowerPoint presentation comprising slides and other features is also known as PPT.

Gradually, with each version, the program was more creative and more interactive. Various other features were added in PowerPoint which massively increased the requirement and use of this MS Office program.

From the examination point of view, MS PowerPoint happens to be a very important topic. Candidates who are preparing for the various Government exams can visit the Computer Knowledge page and get a list of topics included in the syllabus and prepare themselves accordingly. 

Basics of MS PowerPoint

Discussed below are a few questions that one must be aware of while discussing the basics of MS PowerPoint. Once this is understood, using the program and analysing how to use it more creatively shall become easier.

Question: What is MS PowerPoint?

Answer: PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software  program that allows you to create professional-looking electronic slide  shows. 

The image given below shows the main page of MS PowerPoint, where a person lands when the program is opened on a computer system:

Question: How to open MS PowerPoint on a personal computer?

Answer: Follow the steps below to open MS PowerPoint on a personal computer:

• Click on the start button
• Then choose “All Programs”
• Next step is to select “MS Office”
• Under MS Office, click on the “MS PowerPoint” 

A blank presentation is open on the screen. According to the requirement, a person can modify the template for a presentation and start using the program.

Question: What is a PowerPoint presentation or PPT?

Answer: A combination of various slides depicting a graphical and visual interpretation of data, to present information in a more creative and interactive manner is called a PowerPoint presentation or PPT.

Question: What is a slide show in a PowerPoint presentation?

Answer: When all the slides of a PowerPoint presentation are set in series and then presented to a group of people, where each slide appears one after the other, is a set pattern, this is known as a PowerPoint slide show. 

Question: What all elements can be added to a slide?

Answer: The following elements can be added to a Powerpoint slide:

• Photographs
• Media Clips

All these elements are mainly used to enhance presentation skills and make the slide more interactive.

To learn more about the Fundamentals of Computer , visit the linked article. 

For a better understanding of the Microsoft PowerPoint and its operations, functions and usage, refer to the video given below:

Features of MS PowerPoint

There are multiple features that are available in MS PowerPoint which can customise and optimise a presentation. The same have been discussed below.

• Slide Layout

Multiple options and layouts are available based on which a presentation can be created. This option is available under the “Home” section and one can select from the multiple layout options provided.

The image below shows the different slide layout options which are available for use:

• Insert – Clipart, Video, Audio, etc.

Under the “Insert” category, multiple options are available where one can choose what feature they want to insert in their presentation. This may include images, audio, video, header, footer, symbols, shapes, etc. 

The image below shows the features which can be inserted:

• Slide Design

MS PowerPoint has various themes using which background colour and designs or textures can be added to a slide. This makes the presentation more colourful and attracts the attention of the people looking at it.

This feature can be added using the “Design” category mentioned on the homepage of MS PowerPoint. Although there are existing design templates available, in case someone wants to add some new texture or colour, the option to customise the design is also available. Apart from this, slide designs can also be downloaded online.

Refer to the below for slide design:

During the slide show, the slides appear on the screen one after the other. In case, one wants to add some animations to the way in which a slide presents itself, they can refer to the “Animations” category. 

The different animation styles available on PowerPoint are:

Apart from all these options; font size, font style, font colour, word art, date and time, etc. can also be added to a PPT.

Also, there are various other subjects that are included in the exam syllabus for various competitive exams. Candidates can check the detailed section-wise syllabus in the links given below:

Uses of PowerPoint Presentation

PowerPoint presentations are useful for both personal and professional usage. Given below are a few of the major fields where PPT is extremely useful:

• Education – With e-learning and smart classes being chosen as a common mode of education today, PowerPoint presentations can help in making education more interactive and attract students towards the modified version of studying
• Marketing – In the field of marketing, PowerPoint presentations can be extremely important. Using graphs and charts, numbers can be shown more evidently and clearly which may be ignored by the viewer if being read
• Business – To invite investors or to show the increase or decrease in profits, MS PowerPoint can be used
• Creating Resumes – Digital resumes can be formed using MS PowerPoint. Different patterns, photograph, etc. can be added to the resume
• Depicting Growth – Since both graphics and text can be added in a presentation, depicting the growth of a company, business, student’s marks, etc. is easier using PPT

Government exam aspirants can upgrade their preparation with the help of the links given below:

Sample MS PowerPoint Questions and Answers

As discussed earlier in this article, Computer Awareness is included in the syllabus for many competitive exams. Thus, to understand the program from the examination point of view is also a must. 

Given below are a few sample questions based on MS PowerPoint.

Q 1. How many maximum slides can be added to a PowerPoint presentation?

• No fixed number

Answer: (3) No fixed number

Q 2. Slide Sorter view can be selected under which of the following categories?

Answer: (4) View

Q 3. The combination of which keyboard keys can be used as a shortcut to add a new slide in MS PowerPoint?

Answer: (3) ctrl+M

Q 4. Header and Footer option is available under which of the following categories?

Answer: (1) Insert

Q 5. Which of the following is not included in the “Insert” category in MS PowerPoint?

Answer: (4) Animation

Similar types of MS PowerPoint Questions may be asked based on the features or usage of the program. Thus, one must carefully go through the elements and aspects of PPT. 

For any further assistance related to the upcoming Government exams, candidates can check the Preparation Strategy for Competitive Exams page. 

Get the latest exam information, study material and other information related to the major Government exams conducted in the country, at BYJU’S.

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NCERT Solutions for Class 4 Computer Science Chapter 8 MS PowerPoint

NCERT Solutions for Class 4 Computer Science Chapter 8 MS PowerPoint Question answers and study material updated for academic session 2023-24. Grade 4 computer book chapter 8 helps the students in making presentation and graphical view of data through Microsoft PowerPoint.

Class 4 Computer Science Chapter 8 MS PowerPoint

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You must have heard about the MS PowerPoint. Do you know what MS PowerPoint is? In this chapter, you will study about the MS Power Point. It is the part of MS Office 2007, which is a complete software package developed by Microsoft. What Is PowerPoint? Microsoft PowerPoint 2007 is a popular word processing software. It is a part of MS Office. It is mainly used to create attractive presentations for your project. It is a tool for the creation of linear presentations that contain images, sounds, animations and transitions. How to Start MS PowerPoint Step1 : Click on start menu Step2 : Go to all programs Step3 : Go to Accessories Step4 : Click MS office Step5 : Click on MS office PowerPoint 2007 MS PowerPoint windows appears.

MS PowerPoint Screen A default MS Power Point screen has the following components, as shown. Title bar: The title bar is present at the top of the MS PowerPoint windows. It displays the name of the current Presentation. It also contains Minimize, Maximize and Close button. Quick Access Toolbar (Standard and Formatting bar): Quick Access toolbars is present on the title bar. It contains buttons for quick access to commonly used commands. It has save, undo, redo buttons.

It gives information about the number of the current slide, the total number of slides and other details about the slide that is on-screen at the time. Ribbon It contains two parts namely tabs and groups. Each tab contains commands which are arranged in different groups. Rulers These are vertical and horizontal guides. You see them and determine where you want to place an object. File tab It contains different means to work in MS PowerPoint 2007.

Place holder Place holder holds the objects in your slide. You can hold text, pictures, charts etc. by using place holder. Slide It represents a page in MS PowerPoint software.

MS PowerPoint 2007 offers different ways to create a new presentation:

• 1. Blank and Recent
• 2. Installed Templates
• 3. Installed themes
• 4. My Templates
• 5. New from existing

Creating a Blank Presentation The steps to create a blank presentation are:

• Click on the Office button.
• Click the New option.
• Click the Blank Presentation option.
• Click Create button.
• A blank slide is displayed, on the screen with two placeholders.
• To enter text in the placeholder, click within it. A text box appears. Type in the text and after finishing, click outside the place holder.

The steps to save a presentation are:

• Click the file tab option.
• The Save As dialog box appears.
• Type the File name and click the Save button.
• By default, MS PowerPoint saves a file with the extension ppt.

To View a Slide Show Now you know how to create a slide and to insert a new slide. You can prepare a series of slides in this manner, which may highlight the steps to a process or explain the results of an experiment. MS PowerPoint gives you the option of combining the series of slides which is called a slide show. In a slide show all the slides in your presentation are displayed one by one on full screen. A slide show is a very useful tool for teaching, sharing, learning and presentation in different fields. To run a slide show, you can do any one of the following: Select Slide Show View Show OR Select View Slide Show OR Press F5.

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Learn Powerpoint Online

Whether you're just starting out or already have some experience, we offer various Powerpoint courses designed to fit your needs. Curated from top educational institutions and industry leaders, our selection of Powerpoint courses aims to provide quality training for everyone—from individual learners seeking personal growth to corporate teams looking to upskill. For those pursuing professional advancement, skill acquisition, or even a new career path, these Powerpoint courses can be a valuable resource. Take the next step in your professional journey and enroll in a Powerpoint course today!

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Coursera Project Network

How To Visualize Your Data Using Microsoft Powerpoint

Skills you'll gain : Microsoft Excel

(96 reviews)

Beginner · Guided Project · Less Than 2 Hours

Work Smarter with Microsoft PowerPoint

Skills you'll gain : Communication, Computer Graphic Techniques, Interactive Data Visualization, Visual Design, Visualization (Computer Graphics), Business Communication, Data Visualization, Marketing Design, Product Design, Statistical Visualization, Computer Graphics, Graphic Design, Microsoft Excel

(503 reviews)

Beginner · Course · 1 - 3 Months

Microsoft 365 Fundamentals

Skills you'll gain : Visual Design, Communication, Microsoft Excel, Data Visualization, Interactive Data Visualization, Spreadsheet Software, Computer Graphics, Critical Thinking, Data Analysis, Visualization (Computer Graphics), Business Communication, Collaboration, Data Model, Computer Graphic Techniques, Research and Design, Statistical Visualization, User Experience Design, Writing, Accounting, Basic Descriptive Statistics, Data Analysis Software, Graphic Design, General Accounting, Marketing Design, Product Design, Software Engineering Tools

(2.7k reviews)

Beginner · Specialization · 3 - 6 Months

Designing and Formatting a Presentation in PowerPoint

Skills you'll gain : Business Communication, Graphic Design

(131 reviews)

Getting Started with Microsoft PowerPoint

(126 reviews)

Effective Business Presentations with Powerpoint

Skills you'll gain : Business Communication, Communication, Storytelling, Data Visualization, Interactive Data Visualization, Visual Design, Critical Thinking, Planning, Professional Development, Statistical Visualization

(1.1k reviews)

Beginner · Course · 1 - 4 Weeks

Learn and design an attractive PowerPoint presentation

Skills you'll gain : Communication, Business Design

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Design, Format, and Presentation in Microsoft PowerPoint

Skills you'll gain : Marketing

(43 reviews)

Intermediate · Guided Project · Less Than 2 Hours

The Hong Kong University of Science and Technology

Introduction to Computers and Office Productivity Software

Skills you'll gain : Computer Graphics, Computer Programming, Graphics Software, Computer Programming Tools, Microsoft Excel, System Software, Data Analysis Software, Software As A Service, Spreadsheet Software, Computer Graphic Techniques

(1.5k reviews)

Mixed · Course · 1 - 3 Months

Create Informative Presentations with Microsoft PowerPoint

Skills you'll gain : Communication

(23 reviews)

Data Analysis and Presentation Skills: the PwC Approach

Skills you'll gain : Data Analysis, Business Analysis, Data Management, Data Visualization, Microsoft Excel, Data Analysis Software, Spreadsheet Software, Problem Solving, Statistical Analysis, Interactive Data Visualization, Data Structures, Statistical Visualization, Extract, Transform, Load, Data Model, Data Visualization Software, General Statistics, Big Data, Critical Thinking, Professional Development, Visualization (Computer Graphics), Decision Making, Communication, Business Communication, Storytelling, Customer Analysis, Forecasting, Visual Design, Planning

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Building Digital Media using Graphic Design in PowerPoint

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Searches related to powerpoint

In summary, here are 10 of our most popular powerpoint courses.

• How To Visualize Your Data Using Microsoft Powerpoint :   Coursera Project Network
• Work Smarter with Microsoft PowerPoint :   Microsoft
• Microsoft 365 Fundamentals :   Microsoft
• Designing and Formatting a Presentation in PowerPoint :   Coursera Project Network
• Getting Started with Microsoft PowerPoint :   Coursera Project Network
• Effective Business Presentations with Powerpoint :   PwC
• Learn and design an attractive PowerPoint presentation :   Coursera Project Network
• Design, Format, and Presentation in Microsoft PowerPoint :   Coursera Project Network
• Introduction to Computers and Office Productivity Software :   The Hong Kong University of Science and Technology
• Create Informative Presentations with Microsoft PowerPoint :   Coursera Project Network

Frequently Asked Questions about Powerpoint

What is microsoft powerpoint and why is it important to learn ‎.

Microsoft PowerPoint, part of the Microsoft Office software suite, is the most important slide presentation program to master. In business and other fields, good presentation design is critical for the effective communication of ideas with clarity and maximum impact. By combining text, graphics, and multimedia content, this powerful software tool helps you to convey information, report findings, and answer questions in a compelling way.

Eye-catching graphic design, attractive typography, and rich multimedia content are all important capabilities to learn. Moreover,, to meet the demand for smarter decision-making inputs in today’s age of big data, then you need to master data analysis and be able to visually present it. Incorporating charts and other data visualization tools from Microsoft Excel into your PowerPoint presentations can bring your client-facing communication to the next level. ‎

What careers can benefit from learning Powerpoint skills? ‎

Anyone who needs to present data to others in an engaging way will benefit from PowerPoint skills. Whether you are a software developer presenting an application, an environmentalist teaching conservation, or a hospital manager outlining pandemic protocols, you will be using presentations to deliver your message with confident professionalism.

One occupation that uses presentations extensively is management analysts. Known also as management consultants, these experts of efficiency uncover the areas of a business that are neglected, overvalued, or mismanaged and provide detailed solutions on what needs to be done for positive, profitable change. Although an entry-level position only requires a bachelor’s degree, it is often preferable to have a master’s degree in business administration (MBA).

According to the Bureau of Labor Statistics , management analysts make a median salary of $85,260 per year, and with a job outlook of 14% over the next decade, it is one of the fastest growing fields in business. ‎

Can I learn Powerpoint skills on Coursera? ‎

Yes. Whether you are looking to improve the look and flow of your presentations or take them to the next level by integrating data analysis, Coursera offers a variety of courses and Specializations on PowerPoint skills. These courses are offered by respected schools like the University of Colorado Boulder and companies like PwC - a leading management consulting firm.

And, with constructive feedback on your presentations and peer collaboration on capstone projects, you will have the opportunities to hone your PowerPoint skills with the same attention to detail as on-campus alternatives - but at a substantially lower cost. ‎

What skills or experience do I need to already have, before starting to learn PowerPoint? ‎

The skills or experience that you need to already have before starting to learn PowerPoint would likely include computer literacy, familiarity with Microsoft programs, a sense of creativity and design, and an interest in creating design-based presentations. As PowerPoint is the dominant presentation software available, many workplace professionals who have a need for online presentations already know about PowerPoint. This spreadsheet program is extremely useful for creating business presentations and laying out detailed plans in a creative, image-friendly manner. ‎

What kind of people are best suited for work that involves PowerPoint? ‎

The kind of people who are best suited for work that involves PowerPoint include creative marketing types and people who generally work well with images, words, and videos in connection with a presentation. If a person is creative, analytical, computer literate, and has a strong communications style, then this person has the right assets to do well with work that involves PowerPoint. Other kinds of people who are best suited for PowerPoint work may include teachers, students, business owners, and project managers. The simple fact is that with enough practice, anyone can learn PowerPoint, but people who have to create presentations using PowerPoint on a regular basis tend to get very good at this software application. ‎

How do I know if learning PowerPoint is right for me? ‎

If you are someone who enjoys creative work with computer programs, learning PowerPoint is likely a good fit for you. The ability to take a loose concept and some notes and turn it into a creative, image-packed PowerPoint presentation can give you a feeling of satisfaction that may be missing in other work. Since PowerPoint is used by many companies across many industries, understanding the fundamentals of PowerPoint and the rest of the Microsoft suite of products may also give you a career advantage that can make you more employable than your peers. ‎

What are the benefits of taking an online Powerpoint course? ‎

Online Powerpoint courses offer a convenient and flexible way to enhance your knowledge or learn new Powerpoint skills. Choose from a wide range of Powerpoint courses offered by top universities and industry leaders tailored to various skill levels. ‎

What Powerpoint courses are best for training and upskilling employees or the workforce? ‎

Coursera's entire course catalog is offered to Enterprise customers with no limitations. Choosing the best Powerpoint course depends on your employees' needs and skill levels. Leverage our Skills Dashboard to understand skill gaps and determine the most suitable course for upskilling your workforce effectively. Learn more about Coursera for Business here . ‎

Create a new presentation with Copilot in PowerPoint

Create a presentation from a file with copilot.

With Copilot in PowerPoint, you can create a presentation from an existing Word document. Provide Copilot in PowerPoint with the link to your Word document, and it will generate slides, apply layouts, and choose a theme for you.

Create a new presentation in PowerPoint.

Select Send . Copilot will draft a presentation for you!

Edit the presentation to suit your needs, ask Copilot to add a slide , organize your presentation, or add images.

Best practices when creating a presentation from a Word document 

Leverage word styles to help copilot understand the structure of your document .

By using Styles in Word to organize your document, Copilot will better understand your document structure and how to break it up into slides of a presentation. Structure your content under Titles and Headers when appropriate and Copilot will do its best to generate a presentation for you. 

Include images that are relevant to your presentation 

When creating a presentation, Copilot will try to incorporate the images in your Word document. If you have images that you would like to be brought over to your presentation, be sure to include them in your Word document. 

Start with your organization’s template 

If your organization uses a standard template, start with this file before creating a presentation with Copilot. Starting with a template will let Copilot know that you would like to retain the presentation’s theme and design. Copilot will use existing layouts to build a presentation for you. Learn more about  Making your presentations look great with Copilot in PowerPoint . 

Create a new presentation with Copilot

Edit the presentation to suit your needs, ask Copilot to add a slide , or start over with a new presentation and refine your prompt to include more specifics. For example, "Create a presentation about hybrid meeting best practices that includes examples for team building.”

Create a presentation with a template

Copilot can use your existing themes and templates to create a presentation. Learn more about making your presentations look great with Copilot in PowerPoint .

Enter your prompt or select  Create presentation from file to create a first draft of your presentation using your theme or template.

Welcome to Copilot in PowerPoint

Microsoft Copilot help & learning

Where can I get Microsoft Copilot?

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Frequently asked questions: AI, Microsoft 365 Copilot, and Microsoft Designer

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Information can be displayed using an electronic presentation application. This information is usually presented as a slide show — the data is displayed on a slide that may be viewed on a computer monitor or projected onto a screen using an LCD projector. A presentation might consist of multiple slides that are exhibited one after the other. The presentation tool in MS Office is MS PowerPoint. Microsoft PowerPoint is a popular presentation application, although there are alternatives such as Corel Presentations OpenOffice.org, Impress, etc. 

Three major components of a presentation program are: 

(i) An editor that allows text to be input and formatted  (ii) a means for inserting visual pictures, audio, and video  (iii) and a slide-show system to display the final content.

How to open MS PowerPoint

In Windows 8/above:

Step 1: Press Windows + c to open the search bar

Step 2: Type PowerPoint & click on the MS Office version you are having in your system. MS Office window will pop up.

In Windows 7 or below:

Step 1: Go to the program section in the windows start menu. Step 2: Go to MS Office & click on it. A drop-down list is seen Step 3: Click on MS PowerPoint & MS PowerPoint window will pop up.

Creating a Presentation

Once your MS PowerPoint Window pops up, you can create & save the file by:

Step 1: Click on the Microsoft button on the top left.

Step 2: Click on new , a new Presentation window will pop up.

Step 3: Click on Create & a new presentation will be created.

Note: Shortcut for New: Ctrl +n

Saving a Presentation

Once you have created a presentation, it can be easily saved with the help of following steps:

Step 1: Click on the Microsoft icon

Step 2: Click on the Save button

Step 3: A new Window for Save As will pop up. 

Step 4: Select the drive (by clicking on it: Example: Local Drive (D)) in which you want to save the presentation. Then your drive will open up, select the folder in which you want to save the presentation (Example: img folder here) & then give the required name to your presentation (Example: MyPresentation here). Your presentation is created & saved with the provided name.

Note: Shortcut for save: Ctrl + s

Basic Elements of a PowerPoint Window/Slide

You can see various bars in the presentation window. They are:

(i) Title Bar: This shows the name/title given by you to the current presentation. If user do not save the presentation by any name, default name given by MS PowerPoint appears in this bar. (ii) Menu Bar: Contains menu items like insert, views, design, animations, etc. (iii) Office Button: MS Office button on the left-most top. (iv) Formatting Toolbar: Have tools like Bold, Italic, Underline, Font shape & size etc. to format your data.

(v) Zoom Slider: To zoom in or zoom out your presentation. (vi) Slide Sorter Pane: This allows us to choose which slides will be shown in which sequence during the slide show. (vii) Notes Pane: This allows us to type notes that we may require later when preparing for the presentation, but they will not be displayed during the slide show. (viii) View Buttons: Provides different views of your presentation like : normal, slide show & slide sorter. (ix) Slide Pane: This is where we type, format, and otherwise design the slide.

Concept of Slide Shows

After preparing the presentation, it’s time for the slide show. Steps for slide show are:

Step 1. Click on the view Option on the top Menu Toolbar Step 2. Click on the slide show option.

Step 3. The slide show will start (Press Esc key (escape) to come out of slide show)

Note: Shortcut for the slide show is: F5

Sample Questions

Question 1. How to print a Presentation through an attached printer?

Step 1: Click on the Microsoft icon Step 2: Click On Print & a window for Print & Preview the document will pop up. Step 3: Click on Print . Then a window for Print will pop up. Step 4: Select the printer by which you want to take out print of the document.  Select the page range (Print of all or some or current page) & number of copies you want. Step 5: Click on OK. You will get print of your Presentation.

Note: Shortcut for print is Ctrl + p.

Question 2. What will you do for closing a Presentation?

The procedure is as follows: 1. Go to Office Button  2. Click on close (last option in the list).

Question 3. Give shortcuts to create, print, close & save a presentation.

1. Ctrl + N – Create a New presentation. 2. Ctrl + S – Save a presentation. 3. Alt + F4 – Close a presentation. 4. Ctrl + P – Print a presentation.

Question 4. What is MS PowerPoint?

PowerPoint (PPT) is a powerful and simple-to-use presentation graphics software tool for creating professional-looking electronic slide shows. A PowerPoint presentation, or PPT, is a collection of slides that exhibit a graphical and visual interpretation of data in order to deliver information in a more creative and dynamic way.

Question 5. In a slide, what kind of elements can be added?

In a slide, we can add: -Graphs -Clip Art -Tables -Media Clips -Pictures -Charts -Videos etc.

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Screen sharing a PowerPoint presentation

There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If you have dual monitors, you can share a slide show while viewing the presenter's notes on another monitor. If you have a single monitor, you can also start the slide show in a window so you have access to other meeting features while sharing your presentation. 

If you have other participants presenting portions of the PowerPoint, you can give them slide control in Zoom, so that they can control the slideshow on their end, without needing to ask you to move the slides forward. Additionally, PowerPoint slides can be shared as a Virtual Background for a more immersive sharing experience. 

This article covers:

Dual monitors with slide show and presenter's views

Single-monitor setup with slide show view in a window, single-monitor setup with slide show in full screen.

Follow these steps if you are using multiple monitors and want to present your PowerPoint in one monitor, while viewing the presenter's notes in another monitor.

• Open the PowerPoint file you want to present.
• Start or join a Zoom meeting.

• Select your primary monitor then click Share . If you are not sure which monitor is your primary, select the one that PowerPoint opens in.

• Switch back to Powerpoint and click the Slide Show tab. 

Follow these steps if you have a single monitor and want to share your PowerPoint presentation in slide show view, but have it contained in a window rather than in full screen. This is useful if you need to access meeting features, such as in-meeting chat or managing participants, while sharing your PowerPoint presentation.

• Click the Slide Show tab and then select Set Up Slide Show .
• Under Show type , select Browsed by an individual (window) and then click OK .

• In Zoom, start or join a meeting .
• Select the PowerPoint window and then click Share .

Note : Be sure you select the PowerPoint window, not the entire screen. Sharing the PowerPoint window only will allow you to use other features without interrupting the view of the presentation. 

• Select your monitor then click Share . 

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How to Create a Training Manual in PowerPoint (+Template)

Table of Contents

Step 6. Include a knowledge assessment

iSpring Suite offers a set of options to test what your students have learned. These include traditional single-choice, multiple-choice, and true/false, as well as more complex question types with drag-and-drop elements.

To create a quiz , go to the Quiz tab. In the new window, create a quiz using 14 types of questions (e.g., true/false, multiple responses, short answer).

Step 7. Publish your training manual

With iSpring Suite, you can publish the manual directly to your LMS in the following formats: SCORM, AICC, Tin Can (xAPI), or cmi5. If you plan to add the material to your website, save the files in HTML5 format.

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I am a content marketer and writer for B2B tech companies. +5 years of experience. Specialize in niches: eLearning, SalesTech, Legal tech, and software development. Aside from that, I have experience starting my own EdTech project.

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