the letter of request example

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How to Compose a Professional & Persuasive Request Letter

Last Updated: April 13, 2023 Fact Checked

Letter of Request Template

Writing a draft, finalizing the letter, preparing to write.

This article was co-authored by Melessa Sargent and by wikiHow staff writer, Dev Murphy, MA . Melessa Sargent is the President of Scriptwriters Network, a non-profit organization that brings in entertainment professionals to teach the art and business of script writing for TV, features and new media. The Network serves its members by providing educational programming, developing access and opportunity through alliances with industry professionals, and furthering the cause and quality of writing in the entertainment industry. Under Melessa's leadership, SWN has won numbers awards including the Los Angeles Award from 2014 through 2021, and the Innovation & Excellence award in 2020. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 594,777 times.

Letters of request can serve many purposes, and at some point, you’ll likely have to write one. Whether it's to ask for a charitable contribution, a chance to make up a missed exam, a meeting with an expert in your field, or a document you need for a report you're writing, the style for writing these letters remains the same. If you need to write a request letter and don’t know where to begin, check out our handy guide below to make your letter more professional and persuasive.

Things You Should Know

• Type your letter of request in a single-spaced legible font, like Times New Roman, and maintain an extra space between paragraphs.
• Introduce yourself in the first paragraph, and briefly address why you are writing.
• Describe your request more fully in the body of the letter, maintaining a respectful tone throughout. Be thorough but concise when you make your request.
• Close your letter by letting the recipient know when you need your request fulfilled by (if there is a deadline) and thanking them for their consideration. Sign off politely.

• You may also include a subject line after the recipient's address, but this is optional.
• Some people prefer to receive hard copies of your letter, but in some instances, sending your letter of request as an email may be acceptable. In this case, you won’t need to include the full address of the recipient, but still include your contact info.

• If you know the person you are writing to, you can use their first name, e.g. "Dear Tim." Otherwise, use the person's last name and the proper title, (eg. Dr., Mr., Ms. or Mrs.).
• If you don’t know the name of the person you are writing to, use a salutation like "Dear Sir or Madam," or "To Whom It May Concern."

• If you have had any previous interaction with the recipient of your letter, the opening paragraph is also a good place to remind them of the nature of your association or the contact you've had in the past.
• For example: "I am a student in your drama 101 class," "I'm the president of the Boston Citizens Charity Fund, an organization you've generously donated to for the last 10 years," or "I contacted you last month about the possibility of a class trip to your amusement park."
• Establishing a connection may promote feelings of affinity with you that might increase the chances of your request being granted.

• Be thorough but brief when asking for what you want . Clearly explain what it is you are requesting and why the matter is worthy of consideration, but don't share your life story.
• Leave the reader with no doubt as to what you want. For example: "I'm hoping you'll consider repeating your generous contribution this year," or "I'd like to respectfully request an opportunity to resubmit this paper."
• Be factual, but be courteous, and keep emotions in check. For instance, opt for "I was very disappointed when I saw my grade. I would appreciate the opportunity to retake the exam" over "I'm so mad about this grade and I want a do-over!"

• For example, if you’re writing to request information or a meeting with someone that must occur before a certain date to be of any use to you, politely make that clear in the conclusion.
• Even if your recipient ultimately does not grant your request, the fact that they have taken the time to read your letter and consider your wishes is worthy of thanks.

• If you’re sending a physical letter, leave 4 lines of empty space between the closing and your typed name. In this space, sign your name with a pen.
• If you’re enclosing any materials with your letter, insert this information after your closing, e.g. "Enclosures: 2."

• Try not to write your letter of request at the last minute. However, if you don’t have the time to let the letter incubate for a few days, enlist a friend to read it over for you before sending it off. They’re likely to catch errors you may have missed.

• A good way to assess your writing is to read your letter out loud. This will help you to notice any missing words and generally get a sense of whether the language flows well and strikes the appropriate tone.
• Try reading your letter backwards. This will help you catch grammatical or spelling errors you may have skimmed over while reading straight through. [7] X Research source

• It's a good idea to have someone else read your letter for this purpose as well. It’s much easier to overlook your own errors. [8] X Research source

• If you’re struggling to begin brainstorming , get 3 blank pieces of paper and label them "why I am writing this letter," "the purpose of this letter," and "other thoughts."
• Without worrying too much about details, take a few minutes and list your thoughts about the letter on these 3 pieces of paper.

• For example, what is this person's position, and how can they be of help? Will this person be making a final decision about your request, or making a decision about whether or not to pass your request on to a higher authority?
• It's also a good idea to consider the recipient's knowledge of the topic you’re writing about. If your reader is not well-versed in the topic you are writing about, this will necessitate a different type of writing (i.e., use of simpler language and the inclusion of more background information) than if your recipient is already an expert on the matter.

• Consider the main points you want to make and the secondary points you’ll use to support those points. Make sure your ideas are organized in a way that will make sense to your reader.

Community Q&A

Video . By using this service, some information may be shared with YouTube.

• Make your request confidently and persuasively, but don't make demands. Don't try to manipulate your reader with emotional appeals, threats, or unrealistic promises. These types of appeals are more likely to offend your reader than persuade them. Thanks Helpful 0 Not Helpful 1

You Might Also Like

• ↑ https://writingcenter.uagc.edu/writing-professional-letter
• ↑ https://sacd.sdsu.edu/student-ombudsman/writing-an-effective-appeal-or-request-letter
• ↑ https://crk.umn.edu/units/writing-center/how-revise-drafts
• ↑ https://www.touro.edu/departments/writing-center/tutorials/seven-steps-to-effective-proofreading/
• ↑ https://owl.purdue.edu/owl/multilingual/multilingual_students/key_concepts_for_writing_in_north_american_colleges/stages_of_the_writing_process.html
• ↑ https://writingcenter.unc.edu/tips-and-tools/audience/
• ↑ https://www.iup.edu/writingcenter/writing-resources/organization-and-structure/creating-an-outline.html

About This Article

To write a letter of request, start by greeting the recipient with “Dear,” followed by the person’s last name and title, or “To Whom It May Concern.” Then, briefly explain who you are and why you’re writing in the 1st paragraph. Next, provide additional context and details about your request in the 2nd paragraph. After that, use the 3rd paragraph to note any time constraints, and express your appreciation for their consideration. Finally, close with something like “Sincerely” or “Respectfully,” and your signature. For more information, including how to format your letter so it looks professional, read on! Did this summary help you? Yes No

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31 Example Request Letters, Guides and Samples

A cordial and tactful request may get you what you want, choose a topic to view example request letters:, more request letters, credit line, information, miscellaneous request, request related, recommended request letter articles.

How to Write a Request Letter

How to Write the Perfect Request Letter

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30+ Request Letter Examples & Templates

Request Letter Examples Templates

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Template Details

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Tips in Writing a Request Letter

• Include factual details, but avoid dramatizing the whole situation.
• Be specific with the details or information you include.
• Avoid irrelevant details; always stick to the point.
• Do not manipulate your recipient or reader into approving your request.
• Aim to be persuasive through the words you use and argument your present.
• Make sure your request is reasonable.
• Be brief and direct.
• Always be professional and courteous all throughout your letter.
• Proofread and edit your letter accordingly. Avoid sending letter with error/s.
• Keep a copy of your request letter in the event that the recipient loses it.
• Your contact information: Include your name, address, phone number, and email address at the top of the letter.
• Date: Include the date when you’re writing the letter.
• Recipient’s information: Below your contact information, provide the recipient’s name, title, organization, and address.
• Begin by introducing yourself and providing a brief background or context for your request. Mention any mutual connections or previous correspondence if applicable.
• Clearly state the purpose of your letter, making it evident that you are making a request.
• Be specific about what you are requesting. Clearly state what you need and why you need it.
• Provide any relevant details or background information that might help the recipient understand the importance or context of your request.
• If applicable, include any deadlines or timeframes for when you need the request to be fulfilled.
• Explain why your request is important or necessary. This could be based on personal reasons, the potential benefits for both parties, or the impact it may have on a larger group or cause.
• Highlight any relevant qualifications, achievements, or experiences that support your request.
• Maintain a courteous and respectful tone throughout the letter. Express gratitude for the recipient’s time and consideration.
• Avoid demanding or entitled language, and instead use phrases like “I kindly request,” “I would greatly appreciate,” or “I humbly ask for your assistance.”
• In the closing paragraph, reiterate your request and thank the recipient for their attention.
• Express your willingness to provide any additional information or assistance if needed.
• Use a closing phrase like “Sincerely,” “Yours truly,” or “Best regards.”
• Your full name, student ID or reference number (if applicable).
• The document’s title or description.
• The dates or periods for which you need the document.
• Any other relevant information that will assist the recipient in fulfilling your request.
• Sincerely: This is a widely accepted and formal way to close a letter. It’s appropriate for most types of requests.
• Yours truly: Similar to “Sincerely,” this is a formal and polite closing that can be used for various types of requests.
• Best regards: This closing is a bit less formal than “Sincerely” and can work well for professional requests, especially in business settings.
• Kind regards : This closing is friendly and appropriate for formal or semi-formal requests.
• Respectfully: This is a formal closing that is suitable for more serious or respectful requests, such as formal business or official letters.
• Yours faithfully: This closing is often used in formal business or legal contexts, particularly in the UK.
• Thank you: If you want to convey your gratitude explicitly, you can simply end with “Thank you” followed by a comma.
• Use a formal business letter format.
• Start with a polite salutation, such as “Dear [Recipient’s Name].”
• Clearly state the purpose of your letter in the opening paragraph.
• Provide detailed information about the request, including any relevant background or context.
• Be specific and concise in your language.
• Include any necessary details, such as dates, reference numbers, and supporting documents.
• Explain the importance of your request and how it will benefit both parties, if applicable.
• Express gratitude and politeness throughout the letter.
• Close the letter with a formal closing phrase like “Sincerely” or “Yours faithfully.”
• Use a more casual tone, but maintain politeness and clarity.
• Start with a friendly greeting or the recipient’s name.
• Begin with a brief introduction or context for your request.
• Clearly state your request in a straightforward manner.
• Include any necessary details or information related to the request.
• Offer to reciprocate the favor or express gratitude for the recipient’s help.
• Close with a friendly closing phrase like “Thanks,” “Best wishes,” or “Take care.”
• Follow a formal or semi-formal business letter format, depending on the context.
• Address the recipient by name and title, if known.
• Clearly state the purpose of your letter and the specific request (e.g., job application, reference request, leave request).
• Provide relevant details such as your qualifications, achievements, and the reason for the request.
• Express enthusiasm for the opportunity or understanding of company policies.
• Close with a formal or friendly closing phrase depending on the formality of the letter.
• Begin with a polite greeting and a personal touch, if applicable.
• Provide a compelling introduction explaining the purpose of your request and the cause or project you’re seeking support for.
• Clearly outline the need for funds and how the recipient’s contribution will make a difference.
• Include specific details about how to donate, payment methods, and deadlines.
• Encourage the recipient to take action and express the positive impact of their contribution.
• Close with a heartfelt closing phrase and an invitation for further communication.

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Letter Categories

Sample request letters.

Find inspiration in our curated catalog of request letters. Each sample letter comes with guidelines and advice to help you find the right words.

Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request. When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.

Page 1 of 6

Sample Letters of Request

As a college instructor and communication expert with extensive nonfiction and educational writing experience, Mary shares tips and advice related to a wide variety of topics.

Learn about our Editorial Policy .

If you're having trouble deciding how to ask for something in writing, reviewing a sample request letter is a great way to get ideas and inspiration. Instead of staring at a blank screen trying to figure out how to get started, take a look at the sample letters below.

8 Request Letter Templates

The example letters of request below are provided in a printable format so that you can easily customize the text for your own purposes. Simply click the image and the letter will open as a PDF that you can edit, save and print. If you need help downloading the letters, check out these helpful tips for working with Adobe printables .

• Effective Thanksgiving Donation Letters for Any Organization

1. Supplier Request for Materials or Information

When you're shopping for products or services from vendors, it's sometimes a good idea to submit a request for information in writing. The following sample letter of request for materials or information needed can be used to ask suppliers to send details about products, services, or materials needed.

2. Customer Feedback Request

With so many businesses asking customers to complete satisfaction surveys, you may find that you get better results if you send a formal letter when asking customers to provide feedback. Use this sample document as a starting point for your request.

3. Ask Customers to Write a Review

With consumers relying so heavily on reviews to make purchase decisions, it's a good idea to encourage your satisfied customers to share their positive experiences online. Sending a letter is a respectful way to make this type of request that may inspire action. Use this template for guidance.

4. Sample Request Letter for Documents

If you need to request a copy of a document, such as a signed lease agreement, warranty, or other type of contract, it's a good idea to send a formal letter of request. Use this template to help you get started.

5. Interview Request Letter

If you are interested in learning about possible employment opportunities with a company, submitting a written request for an interview, along with you resume, can be a good way to get started. The letter below provides an example.

6. Pay Raise Request Letter

If you're ready to request a pay increase formally, it's a good idea to submit your request to your boss in writing. Use this sample letter as a starting point, being sure to customize key points to your specific situation.

7. Letter to Ask for Donations

If you need to ask for donations, use one of these sample letters asking for donations as a starting point. You'll find versions appropriate for different kinds of donation requests, including requests for specific projects, general donations, sponsorships and more.

8. Request for a Letter of Recommendation

If you need to ask someone to write a letter of recommending you for a job, scholarship, award, or membership in an organization, use this template for a letter of recommendation request. It provides a great way to get started, though of course, you'll need to customize it to your specific request.

General Tips for Writing a Letter of Request

You can increase the chances of the recipient of your letter agreeing to what you ask them to do by following a few simple steps for writing business letters . The following suggestions will help you write an effective letter of request:

• Use an appropriate business letter format.
• Keep it simple. In the first paragraph, tell the recipient why you are writing.
• If appropriate, provide the recipient with pertinent information to help them remember who you are. For example, if you are writing to a former professor, explain what class you were in and the year. In the case of writing to a former supervisor, remind the person when you worked with them. These details help readers place where they know you from.
• Briefly explain what it is you want the reader to do. If there is a deadline involved, share that information as well.
• Give the reader all the information they need to comply with your request.
• Include any supporting documentation the recipient may need.
• List your contact information, including full name, mailing address, phone number and e-mail address in the body of the letter. Ask the reader to contact you if they have any questions or concerns about your request.
• Thank the person for his or her consideration.
• Bring the letter to its conclusion by using an appropriate closing for professional correspondence.

Consider the Reader

When you write your letter of request, put yourself in the shoes of the person who will read it. This is important whether you're sending a letter of request to a supplier, customer, employee, or other individual. Proofread a draft of your letter to ensure it is free of errors and makes sense as written. Double check that the reader won't need any further information to decide whether they can say yes to your request. Make any changes necessary before sending the letter.

• Ablebits blog
• Outlook templates

Writing persuasive request letters: tips and samples

If your job involves business correspondence, then you certainly write request letters , occasionally or on a regular basis. This could be a job request, promotion or meeting requests, request for information or referral, favor letter or character reference. Such letters are difficult to write and even more difficult to write in such a way that encourages recipients to respond willingly and enthusiastically.

As to request for money letters , all sorts of sponsorship, donation, or fundraising requests, you would agree that it often requires a miracle to get a response : ) Of course, I cannot guarantee that our tips and letter samples you will do the miracle, but they will definitely save you some time and make your writing job less painful.

Time-saving tip ! If you are communicating by email, then you can save even more time by adding all these sample business letters directly to your Outlook. And then, you will be able to send personalized custom-tailored business emails with a mouse click!

All it takes is the Shared Email Templates add-in that you can see on the right. Once you have it in your Outlook, you won't have to type the same phrases over and over again.

Just double click the template and find the text inserted in the message body in a moment. All your formatting, hyperlinks, images and signatures will be in place!

Don't hesitate to check it out right now; a free version is available for download on Microsoft AppStore .

Well, back to writing business letters, further on in the article you will find:

Business letter format

A business letter is a formal way of communication and that is why it requires a special format. You may not care of the letter format too much if you are sending an e-mail, but if you are writing a traditional paper business letter, the below recommendations may prove helpful. It is considered a good practice to print out a business letter on standard 8.5" x 11" (215.9 mm x 279.4 mm) white paper.

You needn't write the sender's name or title, as it is included in the letter's closing. Type only the street address, city, and zip code and optionally, phone number and email address.

• Date . Type a date a few lines below the letterhead or return address. The standard is 2-3 lines (one to four lines are acceptable).
• Re: Invoice # 000987
• Re: Your letter dated 4/1/2014
• On-Arrival Notices (optional) . If you want to include a notation on private or confidential correspondence, type it below the reference line in uppercase, if appropriate. For example, PERSONAL or CONFIDENTIAL.
• Attention Line (optional). Type the name of the person whom you're trying to reach. If you wrote the person's name in the Inside Address, skip the Attention Line.
• Dear Dr. Brown:
• Dear Ms. Smith,

If you do not know the recipient's name or are not sure how to spell it, use one of the following salutations:

• Dear Sir or Madam
• To Whom it May Concern
• LETTER OF REFERENCE
• COVER LETTER
• REQUEST FOR PRODUCT REPLACEMENT
• JOB INQUIRY
• Body . This is the main part of your letter, usually consisting of 2 - 5 paragraphs, with a blank line between each paragraph. In the first paragraph, write a friendly opening and then state your main point. In the next few paragraphs, provided background information and supporting details. Finally, write the closing paragraph where you restate the purpose of the letter and request some action, if applicable. See tips on writing persuasive business letters for more details.
• Respectfully yours (very formal)
• Sincerely or Kind regards or Yours truly (most useful closings in business letters)
• Best regards, Cordially yours (slightly more personal and friendly)
• Signature. As a rule, a signature comes four blank lines after the Complimentary Close. Type your name below a signature and add a title, if needed.
• Enclosures: 2
• Enclosures (2)

10 tips to write persuasive request letters

Below you will find 10 strategies to write your request letters in such a way that they convince your reader to respond or act.

• Know your addressee . Before you start composing you request letter, ask yourself these questions. Who is my reader and how exactly can they help me? Are they decision makers or will they just pass along my request to a senior officer? Both the style and contents of your request letter will depend on the reader's position.
• Do not be verbose . Be clear, brief and to the point. A rule of a thumb is this - don't use two words when one would suffice. Just remember the famous quote by Mark Twain - "I didn't have time to write a short letter, so I wrote a long one instead". A person in his position could afford that, and… he was not requesting anything : )

Here's a very poor example of a cover letter: " In every regard, my qualifications appear to be consistent with the desires expressed by your advertisement and based on the voice of your company's blogs, I really think that I was meant to be a [Position] in your company."

And this is a good one: " I have good skills and experience in [Your area of expertise] and I would be most grateful if you consider me for any suitable position."

• Add call to action . Put action in your request letters wherever is possible. The easiest way is to use action verbs and the active voice rather than passive.
• Convince but do not demand . Do not treat your addressees as if they owe you something. Instead, catch the reader's attention by mentioning common ground and emphasize the benefits of acting.
• Do not be burdensome . Give readers all the information needed and tell what exactly you want them to do. Simplify the job for the person to respond - include contact information, direct phone numbers, give links or attach files, whatever is appropriate
• Write in a friendly way and appeal to the reader's feelings . Though you are writing a business letter, don't be superfluously businesslike. Friendly letters make friends, so write your request letters in a friendly way as if you are talking to your real friend or an old acquaintance. We are all humans, and it may be a good idea to appeal to humanity, generosity, or sympathy of your correspondent.
• Remain polite and professional . Even if you are writing an order cancellation request or complaint letter, remain polite and courteous, simply state the issue(s), provide all relevant information and be sure to avoid threats and calumny.
• Mind your grammar ! Rephrasing a well-known saying - "grammar counts for first impressions". Poor grammar like poor manners may spoil everything, so be sure to proofread all business letters you send.
• Review before sending . When you have finished composing the letter, read it aloud. If your key point is not crystal clear, write it over. It's better to invest some time in re-writing and get a response, than make it fast and have your letter thrown away in a bin straight away.

Samples of request letters

Below you will find a few examples of request letters for different occasions.

Sample letter of recommendation request

Dear Mr. Brown:

I hope you are doing well. I have warm memories of your remarkable leadership and support for teachers during my employment at XYZ High School.

Presently, I am applying to XYZ school district and am required to submit three letters of recommendation. I am writing to ask if you would write a letter of recommendation on my behalf.

I would like to provide you with some background information that may assist you, should you decide to write this letter <your background information>.

Request for information

Thank you for submitting your resume in response to the <position> we advertised. In addition to your resume, we also need three references and a list of past employers for the past three years, along with their phone numbers.

Our policy is to thoroughly review the background of each candidate in order to select the most suitable person for this job.

Request for character reference

<Applicant> has applied with our company for a position in our <department>. He / she has given your name as a character reference. Would you be kind enough to provide us with your written evaluation of this person.

Donation request

I am sending this to you as a fellow member of our community. I'm sure that you value living in such a quiet and peaceful neighborhood, just like I do.

You know, sometimes in order to keep one's community quiet and peaceful one has to take action. As you may know, our local Community Committee has been meeting over the past two months to try to find ways to reduce the break-in rate in our area. Last week they released their recommendations on how best to combat that problem.

Their primary recommendation calls for increased police and security patrols to supplement the local Neighborhood Watch program. Unfortunately, the needed amount is not included in this year's municipal budget allocation.

Therefore, as a concerned member of this community I have decided that my business will donate $ for every $ raised in the community to cover the additional security costs. I urge you to join me today in supporting this worthy cause for our common good.

To make your donation today you can drop in to either one of our two stores and deposit your donation in the boxes provided near the front cashes. If you can't make it to the store, please send a check or money order, made out to "XYZ" and mail it to the address listed above.

Requesting a favor

I am writing you to ask you for a favor that I hope you could do for me.

In less than three months I will be taking the <Examination>, with the hope to enter the <University or College>, where they have the best graduate school program for the course that I am interested in.

The school places an extremely high emphasis on a student's success in the exam, which is why I feel extremely pressured to get an above average score on the Graduate Record Examination.

Because you recently graduated with a degree in <science>, you are naturally the first person I thought of when considering who I could approach to assist me. I am not asking for too much time, I would really appreciate any pointers you could give me and a few lessons on the <sections>, which I feel are my weakest points.

Request for product return / replacement

On <date> I placed an order for the <product>, received it on <date>. I have discovered that the purchased product has the following problem: <add details>

Since the product you delivered is not of satisfactory quality <is not fit for the purpose>, I am entitled to have it <repaired / replaced> and I would request that you confirm that you will do this within the next seven days. I also require you to confirm whether you will arrange for the <item> to be collected or will reimburse me for the cost of returning it.

And this is all for today. Hopefully, this information will help you compose properly formatted business letter in general and persuasive request letters in particular, and always get the desired response. Thank you for reading!

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Table of contents

136 comments

I was impressed with the site that you created, so memotipasi many people to be more advanced, there also kunjugi me, as a comparison

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sample formal letter requesting to update personal information to follow the legal documentation in the process.

Your information and sample letters are very informative and useful. Can you please help me in writing a "request letter for a project" (we are from a startup company)

Please, how do I write to my traditional ruler requesting for his approval on a church program we’re planning to hold in our community?

How can i seek for assistance compose a letter to the CEO of Chase Bank explaining my situation where a fraud was committed against my bank account thank you

Really informative article, I had the opportunity to learn a lot, thank you.

It is very useful thank you very much for this letter

Is it ok to write as heading -A letter of request

help me write a request letter to the office of the city mayor asking to award the lot we occupied since 1996 up to the present composed of almost 300 families.

Greetings, This was very informative, I learned a lot of great tips.

What I need is how to write an effective email, to the company's Ombudsman. As I get only one shot at obtaining their assistance, it must be extremely effective. I understand that with their help, the offer that SHRA had presented to myself. Could now be successfully fullfilled. I believe COVID-19, with all of it's reprocussions, was the cause of this oversite. Once the nationwide shut down took hold, none of my calls were returned. Along with the SERA program which consumed the Sacrament SHRA office. At this point I only attempted to contact SHRA every 3 to 4 months.

Please, with your help, the offer that SHRA presented to me, late November 2020. Can and will be successfully completed. By doing this, you will have provided a disabled senior citizen, the ability to maintain their independence, to feel safe and secure in their home. An AFFORDABLE environment is all I ask and pray for. Please help.

Heck, I think I just wrote it!

Please I would like to know two things: 1. How to write a smart letter to a building owner requesting to help manage their building property and also, asking them to know if they're looking to buy or sell property. Thanks.

how to write a letter shipping company credit facility letter.

please advise how to write an email to a co-operatar requesting them to allow me showcase of my products to their staffs Looking forward to hear from your at your earliest Dear Sir/Madam, Regards.

Hi m a ward committee members in town, now I want to make a short request letter for all the business company/sector s to support me with the material to fix all the damaged things in my sector eg,STR names board/paint, potholes mixed crusher ,grass cutter, but not money

I want a format request letter

I want to know how to send an email to schools, to request a meeting with their staff to discuss the Old Mutual policy and the benefits

Thank you, I found this to be very helpful.

Hello, I would like to know how to approach companies directly to ask if I can advertise for them, (for mutual benefit, percentage of the sale, or items sold, etc.) on my website since their products and or services would be prominently displayed on my site. I have a great niche market, with lots of traffic in a related industry and their website would be placed prominently as one of my site menu items.

I have the concept in my mind but trying to put it together where I can convey it as a win-win situation is what I am trying to attain.

Pls how do i write a request letter to a dignitary

Write a business letter to customer with the intention of persuading her to contribute to a charity of your choice.

please advise how to write an email to a company requesting them to resume the business which they stop last year due to as per them our rates of vehicles services are higher than other garage in the city. looking forward to hear from your at your earliest Dear Sir/Madam, Regards

HOW TO WRITE A LETTER TO NHAI FOR UPGRADE VALUE OF PUMP COSTUCTION WHICH THE ACQUIRED BY THEM

Nice Content.

Please I want to know how to write an email to fast food companies such as Macdonalds or KFC for training on how to run a fast food business.

I have the intention o moving abroad Nigeria precisely as from 2023 to set up a fast food business which I have passion for. I would appreciate if any tip or direction can be given. I look forward to your earliest reply.

Kindly regards.

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31+ Free Request Letter Sample with Example [PDF & Word]

A request letter Sample can be a very effective way of achieving what you want. provided you maintain the tone, choose your words carefully and keep it to the point. A courteous and tactful letter can inspire the reader to respond.

Multiple formats are used while writing a formal request. It depends on whether it is a permission, favour, request for a service, request for some information, and so on. While writing a letter of request, certain points should be taken care of so that the letter can serve its purpose.

Some tips to write a good request letter:

• The letter has to be simple and precise.
• It should be polite and always use kind words.
• The reason behind making the request should be stated clearly.
• Formal request letters should be professional in tone as well as approach.
• The letter should create empathy in the eyes of the reader.
• It should, of course, be free of errors.
• All the facts mentioned in the letter should be 100% truth.
• The letter should not be lengthy. It should not bore the reader.

A request letter needs to have a formal structure with a block or semi-block format. It should be printed on a pristine white inkjet paper. The flow of the letter should be as given below:

• Introduction of the letter (mention the purpose)
• Para 2 – describe the background and what the reader needs to do
• Para 3 – grateful conclusion

Request Letter Sample & Example

The following request examples will provide an array of these letters which you can use according to your needs and various purposes. We have covered up separate articles for all the different conditions of Request Letter with their Samples :

• For Approval
• For Sponsorship
• For Funding
• For Experience Certificate
• For Materials
• Request for Leave
• Email for Request
• For Increment/Raise
• Request for Permission
• For Promotion
• For Admission
• For Documents
• For Scholarship
• Request for Interview
• For Recommendation
• For Internship
• For Payment
• For Donation
• For Principal
• For Transfer
• Request For Vacation
• Request for Meeting

Sample 1: Formal Request Letter

From, Mad ani El alone Ap. 2136 Pair Street Lima 68454 (8797) 567-3453

Date: 04/08/2000

To, Benda Neter 481-8762 Mulla Street Dearborn 987965

Subject: (__________________)

Dear Benda Neter,

My name is [your name] and I would like to request for an interview in your firm for the position of [job title]. I was informed about the vacant position by a friend who works in your company in [name of department] department. I am a graduate from [name of university] and have a degree in [subject]. I have interning experience of [years] in the field and am actively looking for a job in the same. I am confident that if given a chance, my experience and skills will benefit your company. If you have any questions regarding my credentials, please feel free to contact me at [phone number].

Sincerely, (Your Signature) Mad ani El alone

Sample 2: Request Letter for Insurance Policy

From, Espiner Somoza Ap 879 Tincidunt St. Christi 97020 (987) 392-3245

Date: 04/08/2015

To, Milo Pezmo Ap 987-783 Cum Road South Carolina 28423

Dear Milo Pezmo,

I am writing this request letter to ask for a quote of your comprehensive insurance plan which can cover my business against flood, theft, accident, and fire. I have a home décor accessories shop and I am the owner. I have 5 other employees working in my shop. My shop area includes an office room, the large display room, and a storage room. Because my shop is in a shopping complex, it has 2 full-time security guards. My present insurance company just raised my premium and so I would like to change it. I would love to welcome anyone from your insurance company into my shop for evaluation and meeting. You can reach me at [phone number] or [email ID] for scheduling the appointment.

Sincerely, (Your Signature) Espiner Somoza

Sample 3: Request Letter for Extension of Time

From, Espia N oza Ap 77 Tincidunt Street Corpus Christi 97020 (984) 392-9895

Date: 05/07/2016

To, Lop el Mo ez Ap 9875 Cum Road South Carolina 6544

Dear Lopel Moez,

Due to unforeseen circumstances, I will not be able to complete my training with you in a year’s time and therefore not meet your employment requirements. I hereby, formally request you to extend my grant for 6 months. I understand I am allowed just one grant during the training and the maximum tenure is 6 months. I wish to use it now because of personal issues that have come up. You can contact me anytime at my personal number [phone number].

Sincerely, (Your Signature) Espia Noza

Sample 4: Financial Aid Request Letter Sample

From, Aarti Ujillo on Ap 984-965 Cras Rd. Kingsport NH 3546 (9545) 672-6526

Date: 04/07/1999

To, Weibe Rat on 343-689 Purus. Street Logan 16546

Dear Weibe Raton,

My name is [your name] and I study at [school name] in grade 12. I am so honored to be accepted in your institution, [name], which has been my dream university since I was in middle school. I would love to attend [university name] and the [subject] program is phenomenal. However, finance is a big issue for me. Being a low-income migrated family student, I just don’t feel my parents would be able to afford my studies in the [university name]. Therefore, I respectfully request for a grant in aid. Currently, my father works as a [position] and my mother stays at home. I also have a younger sister of age [years] studying in [grade]. The overall income of my household is [amount]. With household expenses and other bills, my father cannot afford even health insurance for all of us. In fact, most of the times he has to work overtime to make ends meet. But my family’s tight budget has never affected my studies and that you have already seen in my grades. I would really appreciate you considering me for the grant in aid. I am looking forward to becoming a student at [university name].

Sincerely, Your Signature Aarti Ujilloon

Sample 5: Sample Repair Request Letter to Seller

From, Pa hu   Mark 65454 Petus Road Reedsport 68465 (982) 987-5746

Date: 05/09/1998

To, Barack Murat 344-98754 Tincidunt Ave Sedalia Utah 98765

Dear Barack Murat,

I purchased a [item name] from your showroom at [area] on [date]. It has just been a month and the [item name] is not working. I have done everything written in the manual. I tried rebooting it, unplugged and re-plugged the cord and even kept it switched off for 1 hour. I would like to request you to send a technician who can look for the problem and repair whatever it is. I would also like to point out that the entire machine has a 2-year warranty.

Sincerely,| (Your Signature) Pahu Mark

Sample 6: Sample Teacher Request Letter

From, Buena Marker Ap. 30-8465 Utah Street Tyler 73510 (7564) 3453-435

Date: 15/12/2014

To, Suter  Le ton Ap 987-987 Elem avenue Gate Missouri 68999 (357) 522-9457

Dear Suter Leton,

I am the mother of [child’s name] and he is currently in [grade]. His current academic situation will most likely affect his entire academic future and that is why I would like to request a specific teacher for his next academic year. I understand that the school is happy to consider teacher requests. During these first 2 years in the [school name], my child has been happy to go to school and even excited to do homework. I would like to continue this experience for him. His current teachers have recognized his ability to learn faster than other kids in class and they try to engage his attention so that he does not disturb his classmates. Because of this, he is looking forward to next year. I have discussed this issue with his current teacher [name of the teacher] and she agrees that his academic future will be better if at the early stages he is in the hands of a teacher who understands his needs. So, I would like him to be placed in the class of [teacher]. I appreciate you taking time out from your busy schedule to consider my request. I would be happy to talk to you or [name of the teacher] regarding this matter. Please feel free to contact me on [phone number].

Regards, Your Signature Buena Marker

Sample 7: Product Sample Request Letter

From, Palg a Yammer 557-9545 Purus Street Watertown 9546 (963) 356-96546

Date: 14/11/1997

To, Patil Ma cey Ap 32-6532 Odio Road Darlington 06963

Dear Patil Macey,

I am a [profession] by profession and run a [shop] at [place]. It is newly opened and I am still building a customer base for which I need lots of [product]. I was going through the [company name] website and found many interesting products which I would like to keep in my [shop]. I want to put forward a proposal for a tie-up with your company. However, for the association to go forward, I would first like to request some free samples which I would help me test and decide the final order. I believe a meeting to discuss the details would be appropriate. If you are interested, you can reach me at [email ID] or [phone number].

Thank you for your time. Sincerely, Palga Yammer

Sample 8: Sample Request Letter for Clearance

From, Nievie Lakasen Ap 9865-65 Elementum street North Dakota 79637 (324) 343-3432

Date: 04/10/2019

To, Carnia Sperry 1195 Lobortis Road New Hampshire 34684

Dear Carnia Sperry,

I have an account with your bank for [years]. I hold the account number [number] which is a savings account. I took a loan of [amount] from the bank for personal reasons on [date]. Till now I have paid [amount] but I cannot afford to pay the bank installments any further. So I decided to pay a lump sum amount of [amount] instead. I have deposited the said amount in [account number]. I, hereby, request you to issue me a Loan Clearance Certificate for my future use.

Sincerely, Your Signature Nieve Lakasen

Sample 9: Request Letter for Purchase of Office Equipment

From, Herem Pozer 654-5787 Mollis Street Louisiana 6546 (614) 514-9876

Date: 11/12/2015

To, Jennilee Perings 9631 Semper Avenue Astoria 98456

Dear Jennilee Perings,

My name is [name] and I work as an office manager in [company name] since [year]. May office equipment is now not in good condition and they need to be replaced at the earliest. So I would like to request for the purchase of some new office equipment. I have had complaints from some workers too that their work is getting hampered because of the broken equipment. These equipment include stationery as well as some system parts. Here is a list of what needs to be purchased: [list of items]. I hope you will get the purchase done quickly.

Sincerely, Your Signature Herem Pozer

Sample 10: Sample Request Letter to Purchase an Item

From, Duffy Ezra y Ap -7348 Drama Road, Austin +65465 (232) 4232-2423

Date: 17/08/1998

To, Holga Vi comb Ap. 42 3450 In Road New York 6845

Dear Holga Vicomb,

My name is [your name] and I work in [company name] as a [position] since [years]. I am writing this request letter to buy a new [item] because my current one is broken and damaged. For my routine customer correspondence, I need a working [item]. I humbly request you replace my [item name] as soon as possible so that I can continue with my tasks at the earliest.

Sincerely, Your Signature Duffy Ezray

Sample 11: Sample Request Letter to Conduct Survey

From, Hernan Menedez Ap 74 Vi Street Greens-boro 96546 (168) 333-4444

Date: 12/12/2000

To, Griffe Alein Ap. 54 8580 MV Street North Dakota 9845

Dear Griffe Alein,

I would like to request your permission for conduction a survey on [topic] on your college premises. I am conducting a survey on [topic] among public and private colleges for my thesis [name]. I would like to ask [number] questions to each [student/teacher] after the college hours. the survey will not take more than [time]. participation is entirely voluntary and names will be kept confidential. I have attached the questionnaire with this letter. I will also send you a copy of the executive summary once the survey has been analyzed.

Sincerely, Your Signature Hernan Menedez

Sample 12: Request Letter for Data Collection for Research

From, Carril Theory 7709 Justo Street Princeton 65465 (678) 678-6787

Date: 05/08/1997

To, Whitmer Braehead 2014 Pt Avenue Torrance Wyoming 22767

Dear Whitmer Braehead,

I am a principal at the [college name] and I am writing this letter to request you allow 4 of my students [names of all students] to collect data for research on [topic]. These 4 students will come to you on [date] with an official research letter from the college and your permission letter if you choose to provide one. They are doing this general survey which can be used for public welfare by the government or the university. So I humbly request you to allow them on [place] and let them conduct a survey. You are welcome to preview the data collection method anytime. I assure you that the information will never be misused in any way. I shall be very thankful to you for this kind of favor.

Sincerely, (Your Signature Here) Carril Theory

Sample 13: Request Letter for Changing Class

From, Albert Einstien Ap 41 Barahkhamba Street Delhi RI 96892 (+91) 9412-81712

Date: 12/09/1997

To, Krah Ait mer 1011 Massa Av. Kent ID 63725

Dear Krah Aitmer,

I am a student of [class] section [section] and my name is [your name]. I have been a student in this school for the past 5 years. Sir, I have concentration issue and my grasping power is not as much as my classmates. That is why I either need slower study processes or a little personal attention from my teacher. But unfortunately, my section has [number] students because of which the teachers cannot concentrate on especially. And I also have to cope-up with the usual class speed. I would like to request you to transfer me to section [section] where there is lesser number of students. I would feel much more comfortable and it will not affect my grades negatively. Please consider my transfer request and let me change my class.

Sincerely, Your Signature Here Albert Einstien

Sample 14: Request Letter for Bank Account Verification

From, Hayden Warden PH 019 Facilisis Street Joliet 56453 (453) 3453-2342

Date: 17/10/1997

To, Leda Helia e 954 Tinct Street Pennsylvania 76865

Dear Leda Heliae,

I have an account in your bank [bank name] which is a personal savings account. The account number is [number]. I have applied for immigration at the [government office] and for completing the procedure I need to submit the bank account verification letter along with other necessary documents. I request you to please provide me with one so that I can complete my immigration procedure. It would be kind of you if you could do the needful at the earliest.

Sincerely, Your Signature Hayden Warden

Sample 15: Deposit Request Letter

From, Sharjah Nettops Ap 006 KT Avenue Wilmington 91750 (234) 234-2345

Date: 12/12/2019

To, Lena Halia e 1293 TC Street Atwater 98754

Dear Lena Haliae,

I was employed on a contract basis for a particular project named [project name]. As of yesterday, the project has been completed and I have already received confirmation regarding the same. This morning I was told that all my due payment will be released but along with that I have not received my refundable deposit money. When I started the job, I had to pay a certain amount as a security deposit against the job as you must be aware of your company policy. I was supposed to receive the deposit refund check along with my full and final payment. Since I did not receive it this morning and there is no intimation about the same, I request you to please look into the matter and refund the deposit money at the earliest.

Sincerely, Your Signature Sharjah Nettops

Sample 16: Experience Certificate Request Letter

From, Karig Keloch PN 558 3423 ABS. street Hawaii 23432 (232) 234-1233

Date: 16/12/2004

To, Flak Incher Ap 847 Virus Road Independence 89456

Dear Flak Incher,

I am writing this letter to bring to your kind notice that I have served [company name] for [years] as a [position]. I was here from [starting date] till [end date] in [name of the department]. It was a wonderful journey and I had a tremendous experience while working with all these people over the years. I got to learn so much from my job here. As you know, I have decided to move to another city for personal reasons, I had to apply for a job there. I request you to provide me with my experience certificate at the earliest so that my job application can be completed soon. I have to submit the letter by [date]. Your prompt action will be appreciated.

Regards, Your Signature Karig Keloch

Sample 17: Waiver Request Letter Sample

From, Muhi Ramblings 6427 Nunc Avenue Kennewick 41329 (716) 987-3245

Date: 05/11/2014

To, Rivka Marera 427-5827 Archer Street Arkansas +6456

Dear Rivka Marera,

This letter is to bring to your attention that I [your name], an account holder in your bank, have a saving account bearing the number [account number]. I was recently intimidated in a mail that I have been charged [amount] for [charge details]. The mail also said that the amount will be deducted from my savings account by the end of the month. I would like to request you to waive off the said charge. I am a student studying in [college name], away from home. I am the child of a single mother and my family lives in [city]. I and my family have to live on limited resources and these charges are very high for me. I will not be able to afford these. I am aware that your bank considered special student cases for bank charges waivers. Please consider me as a special case and waive off my charges. Your help will be highly appreciated.

Sincerely, Your Signature Muhi Ramblings

Sample 18: Day Off Request Letter

From, Holmes Ru mes Ap. 98784 Sed Road Rapids BB 3453 (223) 345-3434

Date: 19/08/1997

To, Wam e Usfan JD 686 7014 Peter Street Oklahoma 96516

Subject: (________________)

Dear Wame Usfan,

My name is [your name] and I work as an [position] in the [department name]. I would like to make a request for a day off on [date]. My wife has been sick for 4 days now and her condition does not seem to improve. She has been suffering from terribly high fever and cannot get off the bed. Even after giving her prescribed medicines, her health is showing no improvement. We have been told to do a complete check-up along with blood test by the doctor. As she is physically weak, she cannot go alone. So I have to take my wife for the check-up. I hope you will understand my situation and grant me the day off.

Regards, Your Signature Holmes Rumes

Sample 19: Medical Records Request Letter

From, Legris Coll ach PV 410 Odio Road Christian Delaware 65612 (564) 3453-345

Date: 13/05/1994

To, Ell a Cy ton 1379 Nulla. Av. Park Montana 9854

Dear Ella Cyton,

I am writing this letter to need copies of my medical records . My name is [name] and I was treated in your office on [date]. Please release my test results, charts, and consultation notes regarding my health care. I understand that according to the rules I will be charged a fee for requesting the copies of y medical records. I will duly pay the fees as required. Please mail the requested copies at the address mentioned below. I have also attached a self-addressed envelope for your convenience. I understand I will have to bear the postage expense too.

Regards, (Your Signature) Legris Collach

Sample 20: Goodwill Deletion Request Letter

From, Leady  Driscoll PN 984 Avenue Delaware 3453 (4564) 564-564

Date: 1.1.2014

To, Stacy Cry on 1379 Nulla. Av. Asbury Park Montana 69679

Dear Stacy Cryon,

Recently I received my credit rating report with your company which said that my credit rating is [number]. I have been your customer since [year] and have always paid my installment on time. Unfortunately, on [date] I was laid off from my job and was unemployed for 3 months. I am the sole provider of my family and we are a family of 6 people. So my living expenses depleted my savings really quickly and that is why I was not able to pay your installment on time. Although, I did learn from this mistake and have started to plan my finances even more carefully. I even started paying the day I got my salary from the new job which was on [date]. Since then I have always paid on time and have cleared all my dues. I am writing this letter to request you for a goodwill adjustment. Except for the 4 months, I have been a regular payer and have responsibly cleared out my late dues also. I have also explained the reason for late payments and you would have known by now that it is not an excuse. When I contacted your company’s customer service they suggested to me that I write to you for my goodwill deletion request. Please contact me on [phone number] or [email id] for any further information.

Regards, (Your Signature Here) Leady Driscoll

Sample 21: Request Letter Sample for Approval

From, Coo kazy Tender 9845 Sprazo Road Colorado 9865 (234) 2342-3242

Date: 17/12/2018

To, Pre lee E ston 981 Eget Road. Clemson 67564

Dear Prelee Eston,

I am writing this approval request letter for a budget modification of the [event] being held on [date]. The [event] will be held on [address] and the chief guest is going to be [name]. The welcome flowers and gifts alone for the chief guest will cost [amount]. Decoration and snacks are amounted to [amount], as mentioned in the budget estimate provided to you on [date]. The budget you approved is of [amount] while the estimate is of [amount]. You can see there is a big gap in the amounts. The amounts mentioned in the estimate have been verified with respective sellers and are actual costs that will be incurred for purchases. Therefore, I request you to reconsider your decision and approve the budget as mentioned in the estimate. I would be happy to discuss this in person and answer any questions you might have.

Sincerely, (Your Signature) Cookazy Tender

Sample 22: Sample Donation Request Letter to A Company

From, Peter Williams 242 5634 Montes Road Springdale 84954 (454) 13212-3423

Date: 13/07/1987

To, Mer ca listzy Ap 32-470 Posuere Ave Chickasha LA 23432

Subject: (______________)

Dear Merca listzy,

I am [your name] and I am a [profession] by profession. I am a part of the donation drive carried out by [institution] for raising awareness about [cause]. I humbly request you to support me and make a small donation. A small gesture can go a long way for [recipient]. The organization is a [describe the organization] which beliefs in helping [recipient]. We are collecting donation for [describe the cause and reason]. Any money you donate will go to the [money channel] and reach [recipient] by [time period] in the form of [purpose]. Being a [profession], I am sure you will be able to understand the plight of [recipient]. Thank you for your contribution. You can donate in the following ways:

[list of donation options].

Regards, (Your Signature) Peter Williams

Sample 23: Re-Exam Request Letter

From, Zep sa Ers haniah 324553 Nascetur St. Louisiana 4534 (234) 453-3453

Date: 16/09/2004

To, Farley Kathy 6216 Denman Avenue Utah 81202

Dear Farley Kathy,

My name is [name] and I study in [grade]. Last month I had a road accident while going from school to home on my bicycle. I smashed into a moving car and had to be admitted to the hospital. Because I had fractures in my hand as well as my leg, I could not attend the exams. I had informed about my condition to the class teacher and my parents also came down to school for meeting the teacher. But still, my result says I failed the exam. I missed my exam because of an actual problem and so I humbly request you to consider me for re-examination. I am well prepared for my course and ready to give an exam at any day and any time you decide. I hope you will understand my condition and allow me for re-exam.

Sincerely, Your Signature Zepsa Ershaniah

Sample 24: USCIS Expedite Request Letter Sample

From, Flo Ju Dithered 7936 Feugiat Road Williston Nevada 3543 (3453) 345-3453

Date: 11/11/2011

To, Huw Allouez Ap-87 Lobortis Avenue Cudahy Ohio 98454

Dear Huw Allouez,

This letter is to request for an expedition of my advance parole document. Along with this letter, I am attaching a completely filled and signed Application for Travel Document, Form I-131.  My expedition request is based on humanitarian criteria. I belong to [name of the country] and recently received a letter that my mother has fallen ill. She has been under the weather for a year or so. But now her doctor has deduced that she has terminal cancer and she does not have much longer to live. Her cancer has reached the last stage and she might not live more than a few weeks. I have always been very close to my mother and would like to be with her during these final days. My mother’s doctor has provided me with a letter and a copy of her medical reports which I have attached to this letter.

Sincerely, (Your Signature) FloJu Dithered

Sample 25: Formal Meeting Request Letter Sample

From, Fuyu Marker 657-4353 Feugiat Road Williston Nevada 58521 (123) 323-4354

Date: 08-01-2013

To, Wi hu Mallow Apartment no.1887 Lobortis park Cudahy Ohio 45643

Dear Wihu Mallow,

I am a [position] currently working at [company name]. We met at a [event] held in [place] during [date]. I am writing this letter for requesting a meeting with you as a [position]. I feel that a trading relationship between us will benefit both our companies. I understand your work in [name of the company] headquartered at [place]. I am going to be in the city for a work-related matter from [date] to [date]. I will be available on all days from [time] to [time]. I have researched your business contracts thoroughly and sincerely think that an alliance will be beneficial to both our companies. If you can take out even an hour to meet me I can explain to you my proposal. You can contact me at [email id] or call me on [phone number].

Sincerely, Your Signature Fuyu Marker

Sample 26: Sample Email for Meeting Request with Supervisor

From, Berta Nelson 9788*567 Duis Road Pomona TN 3242 (234) 342-34231

Date: 12-12-2017

To, Chazen Netty 987-987 Dolor street Fremont 43524

Dear Chazen Netty,

I am writing this letter to request a meeting with you on [date]. I have talked to your assistant for your schedule and she says you might be able to take out an hour on that day. In the meeting, I would like to discuss [matter on hand] with you. If it had not been urgent, I would not have made the request at such short notice. I understand you are very busy but I would really appreciate it if you could spare an hour on that day.

Thank you for your time.

Regards, (Your Signature) Berta Nelson

Sample 27: Request Letter for Health Insurance

From, Began Wesley 987-4223 Urna St. Savannah Illinois 85794 (145) 987-4962

Date: 07-09-2011

To, Griffan Parker 6818 Eget Road Tacoma AL 67545

Dear Griffan Parker,

My name is Began Wesley and I work as an [position] in [name of the company]. My age is [age] and I have a clean bill of health as of now. I am writing this letter for a family health insurance plan provided by your company. I want to get myself, my wife and my two kids insured with you in your family health insurance plan. The details and medical check-up records of each of us have been attached to this letter. You will find that I can afford the regular payment of your premium without defaulting and that currently all of us are in the best of our health. All the criteria for your insurance plan have been met. Therefore, I would like to request you to respond to me with a suitable plan and a quote. You can contact me on [phone number] and email me at [email id].

Regards, Your Signature Began Wesley

Sample 28: Request for Employment Letter Sample

From, Grenada Sinegory 546-4564 SPS Road Walla Michigan 545664 4674-4564-456

Date: 31-03-2013

To, Ca xy Leash 969-1762 Tincidunt Street Boise 32434

Dear Caxy Leash,

I work as an [position] in the [department] and have been your employee for the past [years] years. I recently got married and have put down for a mortgage on a house. Yesterday my deal was confirmed and I am to submit all the required documents for the loan with the bank within the week. One of the documents necessary is the Employment Letter form my current company. Of course, I have a job offer letter issued to me [years] back but the bank needs proof of employment in the current year. I hereby request you to issue me an employment verification letter so that my loan application can be successfully completed. They also accept verification letters directly via fax. Their fax number is [number]. Thank you for taking the time out and considering my request.

Sincerely, Grenada Sine gory

Sample 29: Sample Request for Letter of Recommendation from Professor

From, Mazda Vidhewsh 2342 Malesuada Street Moscow Kentucky 4234 (234) 234-234

Date: 03-03-2018

To, Shed Byram 342-2342 At Road Texas 324

Dear Shed Byram,

I am writing this request letter to ask you if you would be willing to write me a  recommendation letter for my college application. I want to apply for the [course] in [university name]. As you know I want to study further in the field of [subject] and for that [university name] is the best option. During my undergraduate course here at [college name], I have taken 3 classes under you namely [name the classes]. I also wrote a [number] page report on [topic] for my final submission which you graded as “the best you have read till date”. Along with this letter, I have enclosed a copy of my mark sheets, my resume, my final essay and my recommendation form given by the university. I have also taken part-time work as a trainee with professor [name] to learn more practicality about the subject. As my [subject] professor, I think you will be the best person to recommend me for this course. I understand you are busy but if you could take out a little time to write me this letter of recommendation, I would really appreciate it. For any further questions, you can contact me on [phone number]. Thank you

Regards, Mazda Vidhewsh

Sample 30: Sample Letter of Asking for Donations

From, Levy Andy Ap 006 Risus Road Beaumont New Mexico 73585 (715) -699-1231

Date: 06-05-2017

To, Mallo Malcolm 3242 Proin Avenue Charles Maine 95465

Dear Mallo Malcolm ,

I belong to [organization] and we help [nature of work] through our non-profit organization. Last year we received a donation of [amount] and with that, we helped [number] children achieve [work is done]. Because of the [event] that we held on [date], these underprivileged children got a chance to learn [name the benefits]. Not just the material benefits, because of this event the children received the gift of confidence, trust, and happy smiles. These children have big dreams for themselves. Some want to become accountants, some firefighters while some even doctors. This year we again holding the event and aim to help [number] children. Also, this time we are thinking of making it a 2-day event. Thanks to our sponsors, we are on our way to meeting our investment goal but we are still a little behind. For that purpose, I humbly request you to consider our organization for a donation of any amount you think suitable. Since [year], every donation received by the [organization name] goes towards helping the needy children directly. With a small gesture, you can bring smiles on the faces of a lot of children. You can be the source of inspiration and motivation for these kids. Thank you for considering helping the children.

Sincerely, Levy Andy

Sample 31: Sample Letter of Asking for A Raise

From, Harrison Mcguire 574-8633 Arcu Street San Fernando ID 77373 (861) 546-5032

Date: 04/08-2000

To, Sonya Jordan Ap #443-336 Ullamcorper. Street Visalia VA 54886

Dear Sonya Jordan,

I am writing this letter to request a formal review of my current salary. I have been working at [company name] for the past [number] years as a [position]. I have always been on my toes for the company and have done everything I can for the betterment of the organization. I have been an integral member of the team and have always put the company first, as any of my peers or seniors would tell you. In the past [years], I have achieved the following goals: [A list of all that was achieved]. I believe I have proven my dedication on more than one occasion in the company. I have gone above and beyond the benchmarks set for my position. I would, therefore, like to request you formally to sit with me to discuss my current salary. I would like a raise of [number] percent to commensurate my past and current performance. I enjoy being a part of this organization and would take up any project given to me even today. Thank you for taking out time to consider my proposal.

Sincerely, Harrison Mcguire

Request Letter Sample in PDF and Word (doc.) Format:

Writing a request letter is an occasional thing. You don’t have requests to make every day. Even in an official environment, requests are made only when the need arises. Formal request letters are also written in multiple formats. Depending upon the situation, the tone, and content changes. That is why we have provided an extensive collection of request letters here. Hopefully, after browsing through these, you will get what you wanted easily.

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101+ Sample Request Letters

A letter of request could be for various reasons, for example it could be a request of change in a contract or agreement, request for an endorsement or a testimonial request for assistance, request for authorization, request to take an action, request of issuance of a letter, request for any information, about a product or a service, request for a favor. You can download dozens of sample request letters here.  All these or any other situation demands a specific letter that will deal the requirement or the situation. You can download her various free examples of sample request letters. These request letters will guide you about wording and formats of good request letters. No matter what is the demand of the situation, here are some of the points which will help to write any kind of letter of request. A letter of request is an official document and should be written in formal way.

First point is to consider and select who is the right person to ask for a favor or request. A letter of request is written in a style of business letter as it is a formal letter. The letter should have your name, position or title, address and contact information. The letter should address the recipient properly and clearly. You should give a proper time to the person who has been asked to write a letter of request. The start of the letter should be with a warm greeting, then you should introduce yourself properly, that who are you, your name, job, position and name of the organization. It will make it easy for the reader to understand who is asking for a letter of request.

You should clearly mention that what you are requesting for, and level of help you need, stay polite and to the point. Keep your letter simple and without any ambiguity. In some cases you might have to convince the recipient for the requested issue, so you should also keep this point in view. Overall tone of the latter should be convincing and polite, you should stay respectful. Before sending your letter you should proofread your letter, letter should be typed and brief. Leave your contact details so that it would be easier for the recipient to contact you when it is needed. Close your letter with a feeling of gratitude. You can also get help from the attached sample of letter of request with this template.

Sample Request Letters (Click to Download):

• SAMPLE REQUEST LETTER
• HOW TO WRITE A REQUEST LETTER
• SAMPLE REQUEST LETTER FORMAT
• REQUEST LETTER TEMPLATE
• REQUEST LETTER EXAMPLE
• SAMPLE DONATION REQUEST LETTER
• SAMPLE IN KIND DONATION REQUEST LETTER
• DONATION REQUEST LETTER TEMPLATE
• SAMPLE DONOR REQUEST LETTER
• SAMPLE AUCTION DONATION REQUEST LETTER
• SAMPLE SILENT AUCTION DONATION REQUEST LETTER
• SAMPLE CHARITY DONATION REQUEST LETTER
• SAMPLE TRANSCRIPT REQUEST LETTER
• SAMPLE REQUEST LETTER TIPS
• SAMPLE TRANSFER REQUEST LETTER
• SAMPLE INTERVIEW REQUEST LETTER
• SAMPLE INFORMATIONAL INTERVIEW REQUEST LETTER
• SAMPLE COVER LETTER REQUESTING INTERVIEW
• SAMPLE REQUEST SECOND INTERVIEW LETTER
• SAMPLE SCHOLARSHIP REQUEST LETTER
• SAMPLE GRANT REQUEST LETTER
• SAMPLE CORPORATE SPONSORSHIP REQUEST LETTER
• SAMPLE SPONSOR REQUEST LETTER
• SAMPLE SPONSORSHIP REQUEST LETTER
• SAMPLE BUSINESS DONATION REQUEST LETTER
• SAMPLE BUSINESS REQUEST LETTER
• SAMPLE REQUEST FOR PROPOSAL LETTER
• SAMPLE LEAVE LETTER REQUEST
• SAMPLE LEAVE OF ABSENCE REQUEST LETTER
• SAMPLE MATERNITY LEAVE REQUEST LETTER
• Letter to Request Correction on your Taxes
• Request for Character Reference Letter
• Sample Request Letter
• Information Request Letter Example
• Tender Request Letter
• Bank Statement Request Letter
• Media Sponsorship Request Letter
• SAMPLE DONATION REQUEST LETTER TEMPLATE
• SAMPLE REQUEST FOR QUOTE LETTER
• SAMPLE LOAN REQUEST LETTER
• SAMPLE REQUEST REFUSAL LETTER
• SAMPLE PAY RISE REQUEST LETTER
• SAMPLE REQUEST SALARY INCREASE LETTER
• SAMPLE REQUEST SALARY INCREMENT LETTER
• SAMPLE CHEQUE BOOK REQUEST LETTER
• SAMPLE ROUTINE REQUEST LETTER
• SAMPLE FUND RAISING REQUEST LETTER
• SAMPLE CREDIT REQUEST LETTER
• SAMPLE DEBT VALIDATION REQUEST LETTER
• SAMPLE REFERRAL REQUEST LETTER
• REFERENCE REQUEST LETTER TEMPLATE
• SAMPLE FRANCHISE REQUEST LETTER
• SAMPLE QUOTATION REQUEST LETTER
• SAMPLE INFORMATION REQUEST LETTER
• SAMPLE LETTER FOR REQUEST
• SAMPLE HOLIDAY REQUEST LETTER
• SAMPLE REFUND REQUEST LETTER
• SAMPLE REQUEST PAYMENT LETTER
• SAMPLE FEE REQUEST LETTER
• SAMPLE PROFESSOR REQUEST LETTER
• SAMPLE TEACHER REQUEST LETTER
• SAMPLE FORMAL REQUEST LETTER
• SAMPLE REFERENCE REQUEST LETTER
• SAMPLE VACATION REQUEST LETTER
• SAMPLE TIME OFF REQUEST LETTER
• REQUEST LETTER WRITING

Editable Request Letter Examples (with Snapshots):

Book request letter:.

Funds Request Letter:

Request Letter to Principal for Permission:

Student Permission Request Letter:

College Recommendation for Admission Request Letter:

Payment Increase Request Letter:

Payment Request Letter:

Price Quotation Request Letter:

Loan Payoff Request Letter:

Bank Loan Request Letter:

Personal Loan Request Letter:

Request Letter for Grant Extension:

Emergency Vacation Request Letter:

Vacation Leave Request Letter:

Annual Vacation Request Letter:

Additional Budget Request Letter:

Request Letter for Budget Modification:

Budget Approval Request Letter:

Copyright Permission Request Letter:

Contract Request Letter:

Bank Request Letter:

Air Force Academy Request Letter:

School Donation Request Letter:

Business Letter of Request:

Service Request Letter:

Salary Request Letter:

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• Sample Letters

FREE 21+ Sample Letters of Request in MS Word | PDF

There are numerous circumstances that prods an individual or organization to send a request letter to another individual or organization with the intent of asking for a favor, permission, or donation. Whatever the reason behind the letter’s concoction, it is vital that the letter-drafter pays careful attention to the sample form and content of a letter of request. Let’s be realistic, most people would hardly take any voluntary action towards something that they cannot benefit from. Of course, there are those few who may find something of value by helping others and it is exactly this altruistic and humane side of the individuals or institutions that the letter-writer must seek to appeal to.

Letter Of Request

Sample formal request letter - 8+ documents in pdf, word, donation request letter - 8+ free download for word, sample donation request letter - 7+ examples in word, pdf.

In order to aid you with your request letter writing needs, here are some  Sample Letters  for your guidance. If you may, you can also download these and fill in the necessary details that applies to your requesting needs. Scroll down below to select the form that appropriately fits your needs.

Request Letter

• Google Docs

Proposal Letter Of Request

Request Letter Sample PDF

Official Letter Requesting For Something

Letter Of Request Format

Size: 28 KB

Letter Of Request Template

Size: 80 KB

Request Letter For Documents

Size: 12 KB

Example Of Request Letter

Size: 87 KB

Permission Letter Of Request

Size: 36 KB

Letter of Recommendation Request Form Template

A letter of recommendation request form is a document asking another person to create a reference letter for someone who is applying for

• a scholarship grant,
• an undergraduate course,
• a post-graduate course, or
• a volunteer position.

This request form allows the requester to succinctly state the relevant aspects that he/she wants the recommending person to include in the letter. The persons who are usually in possession of the authority to draft such a letter are the following:

• former employer,
• former supervisor,
• former colleague, and
• former professor.

Letter of Loan Request

A letter format of loan request is a letter, the primary purpose of which is to formally ask a person, bank, or any lending/financial institutions for a loan. Anyone seeking to lend money will benefit the most by attending to the following considerations in drafting their request letter:

• provide the prospective lender a detailed business description of your present financial predicament and its concomitant complications;
• ensure them of your reliability as a prospective borrower by presenting them with proofs of instances when you fulfilled your promise to pay something or do something; and
• in case some prospective lenders won’t be budged by word-of-honor assurances, they will feel more safe in granting you a loan if you tell them upfront which properties (if any) you are willing to attach to the loan as collateral damage in the event that you fail to make payment on the date it is due.

Aside from request letter samples, we also have  Transfer Request Letters  and  Formal Request Letters  that may serve the purpose of your future letter writing needs. Simply click on the link provided.

Size: 10 KB

Sample Of Letter Of Request

Size: 311 KB

Request Letter Format PDF

Size: 60 KB

Example Of Letter Of Request

Size: 35 KB

Requesting Letter Sample

Size: 169 KB

Request Letter Sample Format

Size: 88 KB

Formal Request Letter Sample PDF

Size: 40 KB

Request Letter Format Free Download

Size: 97 KB

Business Request Letter Sample PDF

Personal Request Letter Sample

Size: 297 KB

Example Of Letter Request

Letter Of Request Sample

Size: 59 KB

Letter of Donation Request

A letter of donation request is a letter that an individual, organization, or institution sends to another individual or institution for a specific donation. A letter requesting for a donation should contain the following:

• a warm yet formal introduction, addressing the specific person in charge of assessing donation/sponsorship requests;
• a concise statement of the letter’s intent ;
• a detailed description of how you intend to use the donation;
• reiteration of request;
• a contact number or e-mail address that the prospective donor can respond to; and
• a formal closing.

You can also check out our  Sponsorship Request Letters .

What are the 4 Types of Request Letters & How to Write Them in 2023

In 2023, the four common types of request letters are:

• Job Application Request Letter : Used to apply for employment, including your qualifications and interest in the position.
• Business Request Letter : Sent to business partners or stakeholders to request information, services, or partnerships, often including specific details and a polite tone.
• Leave Request Letter : Written to employers or supervisors to request time off, specifying the dates, reason, and any relevant details.
• Financial Request Letter : Sent to request loans, grants, sponsorships, or financial assistance, outlining the purpose and providing supporting documentation.

To write these letters, be clear, concise, and respectful. Use a formal format, address the recipient properly, state your request with specific details, and maintain a professional tone.

What is a sample letter of request?

A sample letter of request is a written document that formally asks for something, such as a favor, information, or assistance. It includes a clear request, a polite tone, and relevant details.

How to Compose a Professional & Persuasive Request Letter?

To compose a professional and persuasive request letter, start with a polite tone, state your request clearly, provide compelling reasons, and include all necessary details and supporting information.

What is request format?

A request format includes a formal structure with a sender’s address, date, recipient’s address, salutation, body with the request, closing, and signature. It should be well-organized and professional.

What is letter request form?

A letter request form is a standardized document used to collect essential information for composing a request letter. It typically includes fields for the sender’s and recipient’s details, date, and the request itself.

What is a request letter of requirement?

A request letter of requirement is a formal document used to seek specific information, materials, or services necessary to meet a particular need, project, or goal. It outlines the details and purpose of the request.

How do you end a letter of request?

End a letter of request with a polite closing, such as “Sincerely” or “Yours faithfully,” followed by your name and signature. This maintains a professional and respectful tone.

In conclusion, these letters of request are a sincere appeal for assistance and collaboration. Your support is crucial to achieving our shared objectives. We appreciate your consideration and eagerly anticipate a positive response. Together, we can make a meaningful impact, and your contribution will be instrumental in driving positive change.

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Request letters are powerful written tools used to express a specific need or desire to someone in a formal or informal setting.

Whether it's a job application, a favor from a friend, or a business meeting request, mastering the art of writing effective request letters can open doors and help you achieve your goals.

At their core, request letters serve as a means of communication to politely and clearly express your intentions and seek assistance or cooperation from the recipient.

They provide a structured format to convey your request, provide context, and justify the need for your appeal. They facilitate effective communication, enable you to make a compelling case for your request, and demonstrate your professionalism and respect for the recipient's time and consideration.

This guide will explore the different types of request letters, provide critical components for writing an impactful letter, and offer valuable tips and examples to enhance your letter-writing skills.

So get ready to discover the power of well-crafted request letters and unlock new possibilities in your personal and professional endeavors. Let's dive in!

• What is the meaning of a request letter?
• How do I write a letter of request?
• How to write a request letter of recommendation?
• What is a good letter of request sample?

Request Letter Definition

A request letter is a formal written document that is written to make a specific request or seek assistance from an individual or organization.

It serves as a means of communication to express one's needs, concerns, or desires. There are various types of request letters, including:

Formal Request Letters: These letters are used for professional or formal purposes, such as requesting information, making inquiries, or seeking permission. They are structured and follow a formal tone.

Job Application Request Letter: This type of request letter is used when applying for a job. It highlights the applicant's interest in a specific position and requests consideration for employment. It typically includes qualifications, experiences, and reasons for seeking the job.

Business Meeting Request Letter: A business meeting request letter is written to request a meeting with another individual or organization for professional purposes. It outlines the purpose of the meeting, desired date and time, and agenda points to be discussed.

Recommendation Request Letter: When seeking a recommendation from someone, such as a former employer, colleague, or professor, a recommendation request letter is used. It politely asks the person to provide a reference or recommendation on the writer's behalf, highlighting their qualifications and suitability for a particular opportunity.

Also Read: How to respond to an interview request?

How to Write the Different Types of Request Letters?

Since there are mainly 4 types of request letters, given below is a breakdown of how you can each type of request letter:

How to Write a Formal Request Letter

Start the letter with a formal greeting, using the appropriate title and name of the recipient. For example, "Dear Mr. Smith" or "Dear Dr. Johnson."

Clearly explain the reason for writing the letter. Be specific and avoid vague or ambiguous language.

Offer relevant details or background information that helps the recipient understand the context and importance of the request.

Explicitly state what you are requesting, including any specific details, dates, quantities, or other pertinent information. If applicable, mention any supporting documents that are attached or will be provided separately.

Maintain a professional and courteous tone in your language and choice of words. Use polite phrases and expressions to convey your request.

Conclude the letter by expressing appreciation for the recipient's time and consideration. Provide your contact information, including phone number and email address, so that they can easily reach you for any further information or clarification.

Carefully review the letter for any mistakes in grammar, spelling, or punctuation. Proofreading ensures that the letter is error-free and presents a professional image.

Also Read: How to write a cover letter in 2023?

How to Write a Job Application Request Letter?

Include your contact information at the top of the letter, including your name, address, phone number, and email address.

Address the letter to the hiring manager or the person in charge of recruitment. Use a formal salutation, such as "Dear Mr./Ms. [Last Name]."

Begin the letter by stating the specific position you are applying for and how you learned about the job opening. Mention any mutual connections or referrals, if applicable.

In the body paragraphs, highlight your qualifications and relevant experiences that make you a suitable candidate for the job. Provide specific examples of your skills and achievements that align with the requirements of the position.

Express your enthusiasm and interest in the company and explain why you believe you are a good fit for the organization. Emphasize how your skills and experience can contribute to the company's success.

Conclude the letter by expressing your appreciation for the opportunity to apply and your interest in further discussing your qualifications. Include a polite request for an interview or the next steps in the hiring process.

End the letter with a professional closing, such as "Sincerely" or "Best regards," followed by your full name.

Carefully proofread the letter for any errors in grammar, spelling, or punctuation. Ensure that the tone is professional and the content is concise and well-organized.

Also Read: How to write a compelling job application?

How to Write a Business Meeting Request Letter?

Clearly state the purpose of the meeting request in a brief and concise manner. Be specific about the agenda or topics you wish to discuss during the meeting.

Use a professional and formal tone throughout the letter. Address the recipient respectfully and maintain courteous and polite language.

Provide a brief background or context for the meeting request. Explain why the meeting is necessary, what issues or decisions need to be addressed, and how it aligns with the recipient's interests or responsibilities.

Suggest potential dates, times, and duration for the meeting, but also show flexibility by offering alternative options. This demonstrates your willingness to accommodate the recipient's schedule and increases the likelihood of a positive response.

Include your contact information, such as your email address and phone number, to make it easy for the recipient to respond or coordinate the meeting. Mention that you are open to any further discussions or adjustments as needed.

Also Read: What is the best format for a formal letter?

How to Write a Request Letter of Recommendation?

When writing a request letter for a recommendation, keep the following tips in mind:

Choose the Right Person: Select someone who knows you well and can provide a strong recommendation based on your skills, qualifications, and character. Ideally, choose someone who has direct experience working with you or supervising you.

Provide Relevant Information: Clearly state the purpose of the recommendation letter and provide the necessary information about the opportunity or position you are applying for. Include details such as the name of the organization, position title, and any specific requirements or qualities they are looking for.

Highlight Your Qualities and Achievements: Provide the person writing the recommendation with specific information about your accomplishments, skills, and qualities that are relevant to the opportunity. Share examples of projects you have excelled in or any notable achievements that showcase your abilities.

Offer Supporting Materials: If applicable, provide additional supporting materials such as your resume, transcripts, or a list of projects you have worked on. These materials can give the recommender a comprehensive understanding of your qualifications and enable them to write a more detailed and personalized recommendation.

Be Timely and Grateful: Request the recommendation well in advance, giving the person enough time to write a thoughtful letter. Express your gratitude for their time and willingness to support you. After receiving the recommendation, be sure to follow up with a thank-you note or email to show your appreciation.

Also Read: How to ask for a professional letter of recommendation?

Sample Letter of Request

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient's Name] [Recipient's Position] [Company/Organization Name] [Address] [City, State, ZIP Code]

Dear [Recipient's Name],

I hope this letter finds you well. I am writing to kindly request [state your request] and seek your assistance in this matter.

[Provide a brief introduction explaining your background and the purpose of your request.]

After careful consideration, I have concluded that [explain why you believe the recipient is the right person to help you with your request]. I greatly admire your expertise and [mention any specific experiences or accomplishments of the recipient that have inspired you or demonstrated their competence].

[Clearly and concisely state your specific request]. [Provide any necessary details, such as deadlines, important information, or any supporting documents that may be required].

I understand that you may have numerous commitments and responsibilities, and I genuinely appreciate your time and consideration. Should you require any additional information or have any questions, please do not hesitate to contact me at [your phone number] or [your email address].

Thank you in advance for your attention to this matter. I eagerly await your response and sincerely hope for a positive outcome.

Yours sincerely, [Your Name]

Also Read: What are some of the best and simple cover letter templates that you can use in 2023?

FAQs About Letter of Request

• What type of letter is ‘request’?

A request letter is a type of formal communication written to make a specific appeal or seek something from an individual or organization.

• How do I write a letter of request for permission?

When writing a letter of request for permission, it is important to be polite, clear, and concise. Start by addressing the recipient respectfully, clearly stating the purpose of the request, providing necessary details and justifications, and conclude with a polite closing expressing gratitude for their consideration.

• How to request a recommendation letter?

When requesting a recommendation letter, it is important to approach the person professionally, provide them with relevant information about your achievements and goals, and kindly ask if they would be willing to write a strong and positive recommendation on your behalf.

• How to write a letter of request for sponsorship?

When writing a letter of request for sponsorship, clearly explain the purpose of your request, highlight the benefits for the sponsor, and demonstrate your passion and commitment to the cause or event you are seeking sponsorship for.

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9+ Professional Request Letter Templates – PDF

There will be times where you are going to need something from another person or business and the only for you to obtain what you need is if you are able to make a proper request. However, you don’t just go up to people and tell them what you want, especially in a professional setting. You may also see free request letter templates.

Free Request Letter Sample

Request Letter Template

Sample For Request Letter

Request Letter Format Template

The Reasons for Creating a Professional Request Letter

1. when asking for a job interview, 2. requesting a raise or promotion, 3. when asking for information, 4. when asking for certain services, official letter requesting for something pdf template.

Example Of Letter Of Request

How to Write a Professional Request Letter

1. your basic information, 2. the date, application format for request.

Service Request Letter Template

Professional Request Letter Template

Request Application Letter

3. The Basic Information of the Recipient

4. the subject of your request, 5. the main body, 6. closing statement, 7. your name and signature, more in business.

Budget Requisition Letter

Transfer Request Letter on Spouse Ground

Digital Marketing Agency Client Referral Request Template

Training Equipment Request HR Template

Transport and Logistics Client Referral Request Email Template

Sample Giving Donation Request Letter Template

Printable Solicitation Letter for Donations Template

Sample Repair Demand Letter Template

Sample Personal Injury Demand Letter Template

Donation Request Letter

Get instant access to free & premium request letter templates , ai tools & daily fresh content.

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Key Takeaways

• Purpose of Official Request Letters : Primarily used for formal requests to authorities, institutions, or organizations.
• Components : Key components include the sender’s information, date, recipient’s information, subject, body, closing, and signature.
• Professional Tone and Clarity : Maintain a professional tone and ensure the message is clear and concise.
• Template and Examples Provided : Utilize the provided template and real-life examples to craft your request letter.
• Customization : Customize the letter based on the nature of the request and the recipient.

Introduction

Official request letters are formal letters written to authorities, institutions, or organizations, asking for some favor, permission, or information. Crafting a well-written official request letter is pivotal to making a professional impression and getting a positive response.

Step 1: Sender’s Information

Start the letter with your name, title (if applicable), address, and the date. This information should be aligned to the left margin.

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• 123 Main Street
• City, State, Zip Code
• Date: MM/DD/YYYY

Step 2: Recipient’s Information

Following the sender’s information, include the recipient’s name, title, organization, and address.

Table: Recipient’s Information

Step 3: Subject Line

Provide a concise subject line that summarizes the purpose of the letter.

• Subject: Request for Document Verification

Step 4: Greeting

Begin the letter with a formal greeting using the recipient’s last name.

• Dear Mr./Ms./Dr. Last Name,

Step 5: Body of the Letter

The body should be clear, concise, and convey the request professionally.

List: Key Elements to Include in the Body

• Explanation of the request
• Reason for the request
• Any relevant details or information
• A polite and formal tone

Real-life Example :

• I am writing to request verification of my employment history at XYZ Corporation for my loan application. I worked at XYZ Corporation from June 2015 to July 2020.

Step 6: Closing the Letter

Close the letter with a formal closing phrase and your signature.

• [Your Handwritten Signature]
• [Typed Name]

Step 7: Proofreading

Ensure the letter is free from errors, and the message is conveyed clearly and professionally.

• Check for spelling and grammatical errors
• Verify recipient’s details
• Confirm clarity and conciseness of the message

Template for Official Request Letter

[Your Name] [Your Address] [City, State, Zip Code] [Date]

[Recipient’s Name] [Recipient’s Title] [Organization’s Name] [Organization’s Address] [City, State, Zip Code]

Subject: [Your Subject]

Dear [Mr./Ms./Dr. Last Name],

[Body: Clearly explain your request, reason, and any relevant details.]

Thank you for your attention and consideration.

[Your Handwritten Signature] [Typed Name]

• Customize the template based on the nature of your request and the recipient.
• Maintain a formal and respectful tone throughout the letter.
• Ensure that the letter is concise and the request is clear and understandable.

You may also like:

• Promotion Request Letter Sample
• Raise Request Letter Sample
• Simple Request Letter: How To Make Yours Stand Out

Frequently Asked Questions (FAQs)

Q: what is an official letter requesting for something.

Answer : An official letter requesting for something is a formal written communication used to ask for a specific item, permission, information, support, or any other desired outcome.

It follows a structured format and uses professional language to convey the request clearly and politely.

Q: Why is it important to write an official letter when requesting for something?

Answer : Writing an official letter adds a level of professionalism and formality to your request. It demonstrates that you have taken the time and effort to communicate your needs in a respectful and organized manner. 

An official letter also provides a clear record of your request and can be used as evidence or reference in the future.

Q: How should I address the recipient in an official letter requesting for something?

If you know the recipient’s name, use “Dear Mr./Ms. [Last Name]” followed by a colon. 

If you are unsure of the recipient’s name, you can use “To whom it may concern,” followed by a comma.

Q: What should be included in the body of an official letter requesting for something?

Answer : The body of your letter should clearly state your request in a concise and specific manner. 

Provide any necessary details, such as dates, quantities, or specific requirements related to your request. 

It is also beneficial to provide justification or reasons that support your request, explaining why it is important or beneficial.

Q: How should I conclude an official letter requesting for something?

Answer : In the conclusion of your letter, express gratitude to the recipient for their time and consideration. 

Politely request a prompt response or action, specifying any desired timeline if applicable. 

Reiterate your contact information and offer your availability for further discussions or clarifications. 

End the letter with a professional closing, such as “Sincerely,” followed by your full name and signature.

Q: What should I do after writing an official letter requesting for something?

Answer : After writing your letter, proofread it carefully for any errors or typos. Make sure the tone is polite and professional throughout. 

Once you are satisfied with the content, print the letter on professional letterhead or use a formal email format. 

Send the letter via mail or email, keeping a copy for your records. Be prepared to follow up or provide additional information if requested by the recipient.

Last updated on October 31, 2023 / By andre bradley

How to Write a Perfect Leave of Absence Request (Examples)

By Status.net Editorial Team on November 9, 2023 — 11 minutes to read

• Understanding the Basics of a Leave of Absence Request Part 1
• Steps to Write a Leave of Absence Request Part 2
• What to Include in a Leave of Absence Request Part 3
• Examples of Leave of Absence Requests Part 4
• Leave of Absence Request Template Part 5
• Personal Reasons Leave of Absence Templates Part 6
• Maternity Leave of Absence Template Part 7
• What to Avoid in Your Leave of Absence Request Part 8

Part 1 Understanding the Basics of a Leave of Absence Request

Before you start writing your leave of absence request, it’s important to understand the basics. A leave of absence request is a formal document that you submit to your employer, asking for time off from work for a specific reason. This can be for personal reasons, medical issues, or family matters. It’s important to know the policies and guidelines of your company to ensure your request is submitted appropriately.

• Check your company’s leave policy. Familiarize yourself with the types of leaves that are allowed, the maximum duration you can request, and any approvals or documentation required. This information is usually found in your company handbook or can be requested from Human Resources.
• When drafting your request, be clear about the reason for your leave. It’s important to be honest and straightforward, without going into too much personal detail. State the specific dates you plan to be away from work and any necessary arrangements, like reassigning your tasks to a colleague.

Try to submit your leave of absence request well in advance, allowing enough time for your employer to review and approve your request. This will demonstrate your professionalism and consideration for your team.

Part 2 Steps to Write a Leave of Absence Request

Subject line and formal greeting.

Start your leave of absence request with a clear and concise subject line. Include relevant information, such as your name and the dates of your intended leave. For example: “John Doe’s Leave of Absence Request – June 1-15, 2025.” As a friendly way to start your message, address your email or letter to your supervisor or manager using their appropriate title, such as “Dear Mr. Smith” or “Dear Dr. Johnson.”

Explaining Your Reason for Leave

In the opening paragraph, state the purpose of your leave in a clear and simple manner. Explain the reason for your absence, whether it’s a personal matter, family emergency, or medical concern. Be genuine with your reason to help your supervisor better understand your situation.

Providing the Time Frame

Clearly state the exact dates of your requested leave in the second paragraph. Include the start and end dates of your absence. This shows consideration for your employer’s planning and helps them to manage workload adjustments. For example: “I will be absent from work starting on June 1 and plan to return on June 15.”

Plan of Action During Your Absence

Demonstrate your responsibility by outlining a plan of action for your workload during your leave. This may include delegating tasks to colleagues, completing certain projects before your absence, or being available for limited communication if required. For instance: “Before my leave, I will complete all of my current projects and assign any ongoing tasks to my colleague, Jane Smith. If needed, I will be reachable via email for any urgent matters.”

Closing Your Letter

In the closing paragraph, express your gratitude for your employer’s understanding and support. Offer to discuss your request further in a meeting or call if needed. Example: “Thank you for considering my request. I appreciate your understanding and support during this time. Please let me know if you need any additional information or if you would like to discuss my request further.”

Review Before Sending

Before hitting send, give your email or letter a thorough read. Check for any spelling or grammar errors, ensure all important details are included, and that your message is clear and concise. This will help you present a polished and professional leave of absence request.

Part 3 What to Include in a Leave of Absence Request

When writing a leave of absence request, make sure to include the following elements:

• Your name and contact information: Begin by mentioning your full name, position, and department. It’s also good to provide your contact information such as email and phone number in case your manager needs to reach you.
• Leave type and reason: Clearly state the type of leave you’re requesting and provide a brief explanation for the reason behind your request. Be specific but maintain your privacy, especially when dealing with sensitive matters.
• Start and end dates: Include the exact dates you plan to be away from work. Providing this information helps your manager know how long they should expect you to be gone and allows them to plan accordingly.
• Work coverage plan: Explain how you’ve arranged for your work to be covered during your absence. If you’ve talked with a coworker who has agreed to handle your tasks, mention their name and workload distribution.
• Additional documentation (if applicable): In some cases, you may be required to provide medical or legal documentation to support your leave request. Attach any necessary documents as per your company’s policy.

Part 4 Examples of Leave of Absence Requests

In this section, you’ll find some practical examples and templates to help you write a leave of absence request with ease.

Example for Personal Reasons

Dear [Supervisor’s Name],

I hope this email finds you well. I am writing to request a leave of absence for personal reasons, specifically from [start date] to [end date]. I understand that this time away may require adjustments within the team, and I assure you that I will do my best to minimize any potential disruption.

Before my leave begins, I intend to delegate my tasks to [colleague’s name or team] and provide them with any necessary guidance. If any urgent situations arise during my absence, please feel free to contact me via [phone/email], and I will promptly respond.

Thank you for your understanding and assistance in accommodating my request.

Best regards, [Your Name]

Example for Maternity Leave

I am excited to share that I am expecting a baby, with the due date being around [due date]. With this, I kindly request maternity leave, which I would like to start on [start date] and return on [expected return date]. This should provide ample time for me to prepare, give birth, and bond with my newborn.

During my leave, I will ensure a smooth transition of my responsibilities to [colleague’s name or team], keeping you updated on my progress. If any questions or concerns arise during my absence, I will be available via [phone/email].

Thank you in advance for your consideration and support during this exciting time in my life.

Templates for Leave of Absence Request

Below are a few templates to help you write a leave of absence request for different situations. They will serve as a starting point for your own letters, ensuring you cover all necessary details in a professional manner.

Part 5 Leave of Absence Request Template

Dear [Recipient’s Name],

I am writing to request a leave of absence from [start date] to [end date] due to [reason for leave]. I have reviewed our company’s leave policy and believe that I qualify for this time off.

During my absence, I have arranged for [colleague’s name] to handle my responsibilities, ensuring a smooth transition in my absence.

Please find the attached documentation relating to my request [if applicable]. I understand that this request is subject to approval and would appreciate your prompt response so I can finalize any necessary arrangements.

Thank you for considering my request, and please do not hesitate to contact me if you need any additional information or clarification.

[Your Name] [Your contact information]

Part 6 Personal Reasons Leave of Absence Templates

Personal reasons leave template 1.

Subject: [Your Name] – Leave of Absence Request

I am writing to request a personal leave of absence from work for [duration, e.g., two weeks] starting from [start date] and ending on [end date]. My leave is due to [briefly explain your personal reason, e.g., a family matter or other personal matter that requires your attention].

During my absence, I have planned for [colleague’s name or your suggestion] to cover my workload and ensure a smooth transition. I will also be available via email for urgent matters.

Please let me know if you require additional information to consider my leave request. I kindly request your approval for my leave, and I will be happy to discuss any concerns or adjustments if necessary.

[Your Name]

Personal Reasons Leave Template 2

Subject: [Your Name] – Leave of Absence Request for Personal Reasons

I hope you are doing well. I would like to request a [length of leave] leave of absence starting from [start date] due to personal reasons. I understand this might cause some inconvenience, but I assure you I will do my best to ensure a smooth handover of my current tasks and responsibilities.

During my absence, I propose [colleague’s name] as a suitable replacement, but I am open to any other arrangements you suggest.

I appreciate your understanding and consideration of my request. Please let me know of any paperwork or further details required.

Sincerely, [Your Name]

Personal Reasons Leave Template 3

Subject: [Your Name] – Leave of Absence Request (Start Date – End Date)

Dear [Manager’s Name],

I hope this message finds you well. I would like to request a leave of absence from my position as [Your Position] in the [Your Department] department. I am requesting this leave for personal reasons and plan to be away from [Start Date] to [End Date].

During my absence, I have spoken with [Coworker’s Name], who has agreed to cover my responsibilities. We’ll work together before I leave to ensure a smooth transition and minimize any disruptions to the team.

Please let me know if there are any additional steps needed or if you require further information. I look forward to your understanding and approval of my leave request. Thank you.

[Your Name] [Your Email Address] [Your Phone Number]

Part 7 Maternity Leave of Absence Template

Subject: [Your Name] – Maternity Leave of Absence Request

I am excited to inform you that I am expecting a baby, and the due date is [due date]. I would like to request maternity leave of absence as per company policy, starting from [start date] until [end date].

Before my leave, I will coordinate with my team and [colleague’s name] who can cover my responsibilities while I am away. Please let me know if you require any further information or arrangements to ensure a smooth transition.

Thank you for your support, and I look forward to celebrating the birth of my child with you all upon my return.

Part 8 What to Avoid in Your Leave of Absence Request

When writing a leave of absence request, there are certain things you should avoid to ensure your request doesn’t come across as unprofessional or lack clarity.

1. Sharing Too Much Information: You may feel the need to share every detail of your personal life or reasons for the leave. However, this may not be necessary. Share only what is relevant to your leave request and maintain a professional tone. A simple explanation like “medical reasons” or “family emergency” will suffice.

2. Ignoring Timing: Be mindful of the timing of your request. If your company experiences busy seasons or has significant projects in progress, it may not be the ideal time to request a leave. It’s important to be considerate of your company’s needs while also taking care of your own.

3. Making Demands: A leave of absence request is not a demand, but rather a polite inquiry. Approach your request with a collaborative and understanding mindset. Frame your request as a courteous question—not as an entitlement or expectation.

4. Being Vague: Your request must include specific information about the duration of your leave and the start and end dates. Being vague can make it difficult for your employer to make decisions and cause confusion.

5. Skipping the Proofreading: Ensure your request is well-written, free of grammatical errors, and typo-free. Your leave request represents you and your seriousness about the matter. A poorly edited request might cast doubt on your professionalism and commitment to your job.

Frequently Asked Questions

What are some common reasons to request a leave of absence from work.

Some common reasons for requesting a leave of absence from work include personal reasons, medical reasons (for you or a family member), education or professional development, and vacation. You may also request a leave for parental reasons, such as maternity or paternity leave.

How do I start my leave of absence request letter?

To start your leave of absence request letter, begin with a professional and respectful salutation, addressing the recipient by name (e.g., “Dear Mr. Smith” or “Dear Ms. Brown”). Then, in the opening paragraph, clearly state your intention to request a leave of absence, specifying the reason for your request and the desired start and end dates.

What should be included in the body of a leave of absence request?

In the body of your leave of absence request, provide any relevant details to support your request and address the potential impact of your absence on your work and team. You may want to include information about the reason for your leave, such as medical documentation or confirmation of a family event. Also, mention any arrangements you have made to cover your work responsibilities during your absence or suggest possible solutions to minimize the impact on your team.

Are there any important tips for writing a leave request for vacation?

When requesting a leave for vacation, make sure to submit your request with ample notice, considering your workplace’s leave policy and any peak periods that may require your presence at work. Provide the specific dates of your planned vacation, offer assistance in making arrangements to delegate your work during your absence, and be flexible about adjusting your plans if necessary to accommodate your team’s needs. Keep your request concise and professional, while expressing your enthusiasm for the time off.

• Best Vacation Request Email Examples and Templates
• How to Write a Perfect Apology Letter (Best Examples)
• How to Write a Perfect Proposal Letter: Step-by-Step (Examples)
• Best Job Interview Request Email Responses (Examples)
• Perfect Ways to Say "Thank You for the Opportunity" (Examples)
• Interview Follow-up Email Examples (1-2-3 weeks)

Effective Thanksgiving Donation Letters for Any Organization

Posted: November 13, 2023 | Last updated: November 13, 2023

Thanksgiving is a time for sharing resources. Many community organizations send out a Thanksgiving donation letter, which is also known as a Thanksgiving appeal. The idea is to appeal to supporters to assist the organization during the holiday season, when they may be feeling grateful and have a spirit of giving on their minds.

It's not always easy to know where to start with these letters, so we've given you a few editable examples to make your own. One of the sample letters below may provide a great starting point for putting together a letter to send to your list of potential donors.

Three Seasonal Sample Donation Letters

Writing an appeal letter from scratch can be a little daunting, but if you start with a template, you're already halfway done.

The sample letters presented here can be downloaded and edited to meet the needs of any nonprofit organization. If you'd like to use one of the letters, simply click the image. It will open as a PDF file that you can edit, save, and print as needed using the menu commands. If you need help downloading the letters, check out these helpful tips .

Raising Money for Thanksgiving Meals

Do you have an organization that helps feed the hungry during the holiday season? This letter is designed for organizations seeking funds to help purchase supplies that will be used to prepare meals for needy individuals on Thanksgiving Day.

Dear (insert recipient’s name),

As (insert name of organization) begins making plans to once again feed those in our community who might otherwise go hungry on Thanksgiving Day, I am reaching out to ask for your financial assistance to make this possible. At a time when many people are focused on giving thanks for the bounty in their lives, others are feeling the pain of need.

(Insert name of organization)’s annual Thanksgiving meal for needy people in (insert town name) is a way of not only feeding those who are hungry but also to come together as a community during this holiday season. We're all just a few strokes of misfortune away from needing food assistance, and we can make a real difference by supporting those who need it right now.

We need your help for this annual charitable tradition to continue. Last year, we fed (insert number) people on Thanksgiving, with a meal cost of (insert amount), and both numbers are expected to increase this year. (Insert name of organization) relies on generous donations from caring people like you to provide this important service to the less fortunate residents of our community.

The fundraising goal for this year’s Thanksgiving meal is (insert dollar amount). Can we count on you for support toward reaching this critical goal? Any donation, no matter how large or small, will make a difference. To make a tax-deductible donation by credit card, go to (insert web address) or call (insert phone number). You may also send a check to (insert address).

Your kindness and generosity are greatly appreciated and will make a difference in the lives of so many people, right here in (insert name of town).

Happy Thanksgiving to you and your family.

(Insert Name), (Insert Title)

Requesting Financial Support at Thanksgiving

Thanksgiving marks the beginning of the holiday giving season, so it's a great time to ask for funds. This letter is a sample request for financial support, tailored specifically to appeal to potential donors during the Thanksgiving season.

Thanksgiving is a time of joyful celebration, yet also a time of reflection. As Thanksgiving approaches, it’s time to reflect with gratitude on the blessings and bounty that you’ve received.

While making your holiday plans and reflecting on all you have to be thankful for, it’s also a good time to think about those who are less fortunate and consider whether you can be of assistance to those who are in need.

At (insert name of organization), we are committed to providing assistance to needy families and individuals — not just during the holidays, but throughout the year. We have more people seeking assistance with (insert types of services provided) than ever before, but our resources are limited. We are dependent on the generosity of donors to continue to provide much-needed services to people in (insert name of town) who need assistance.

I am writing today to ask you to consider making a tax-deductible donation to support the work of (insert name of organization) as Thanksgiving approaches. No donation is too small; any amount will be greatly appreciated. Donating is easy. You can contribute to (insert name of organization) online at (insert URL) or by calling (insert phone number). You may also send a check to (insert address).

All funds received will go directly to support charitable assistance to needy individuals and families in the local area. What better way to celebrate Thanksgiving than to make a conscious decision to help your neighbors who are in need?

Thanksgiving Donation Letter for All Types of Donations

Donations don't always take the form of money. If you need goods or a donation of time, you can also ask for this with a letter. This sample is easy to edit to fit the specific needs of your organization.

We hope your holiday season is getting off to a great start! This is a time of gratitude, and we’re grateful for you and your support. Here at (insert organization name), we’re working hard to make a difference this Thanksgiving, and we could really use your help.

The biggest way you can support your community and help those in need this holiday season is to (give donations, share your time, etc). What may seem like a small contribution to you is actually very significant to those who need it.

This is our biggest need at this time: (describe volunteering or financial needs of the organization). Please help in any way you can.

Please have a safe and happy holiday season!

Quick Tip Remember that the mail isn't the only way to distribute your fundraising letter at Thanksgiving. These are perfect for sending as an email or as part of your holiday newsletter.

Thanksgiving Fundraising Success Tips

Just like with any other fundraising letter, the wording on your Thanksgiving appeal affects how effective it will be. As with any fundraising letter-writing campaign, make sure the document is well-written and free from mistakes before you send it out.

We've got a few other tips that can make a big difference too:

• Make a seasonal appeal - Tailor your message to the spirit of the Thanksgiving season, coming up with an emotional appeal that may be persuasive to someone who is reflecting over all he has to be thankful for. Let the season work to your advantage.
• Tell them the impact - Let donors know what their money will be used for, giving specific information that can help them see how their donation can have a positive impact. For example, reveal the fundraising goal or give statistics about how many people your organization helps and how much, on average, it costs to provide assistance to each one.
• Make a specific request - Tell potential donors exactly what you're asking for. Is it money? Is it an item? Is it a gift of time? Then explain how this donation, no matter what form it is in, will make someone's life better. Making a compelling appeal is essential for a successful campaign.
• Remember a call to action - Tell the individual reading the letter exactly what you would like them to do. For example, you might specifically ask for a financial gift and clearly explain how donations can be made. If you're looking for something other than money, use a similar strategy.
• Simplify giving - Make it as easy as possible for donors to contribute to your cause. If you are soliciting money, accept as many forms of payment as possible. If you are asking for time donations or items to be dropped off, put a flexible schedule and procedure in place.

It's All in How You Ask for Support

Since people tend to be in a reflective mood in the weeks leading up to Thanksgiving but have not yet started purchasing Christmas gifts in earnest, it's an ideal time to build relationships with new donors and well as receive additional support from those who have contributed previously. It's all about how you ask, so the perfect Thanksgiving donation letter matters.

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