receptionist covering letter template

Receptionist Cover Letter Examples and Writing Tips

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If you're applying for a job as a  receptionist , take some time to write a strong cover letter—doing so could help you land an  interview . 

Your cover letter should emphasize your organization and communication skills, along with other  common receptionist skills  in your cover letter.

You should also highlight any specific skills called for in the job description, such as familiarity with industry terminology, or expertise in  Microsoft Office  or  QuickBooks . Doing this will help your cover letter demonstrate to the employer that you have the skills required for the job. 

Looking for inspiration on how to get started? Get tips on what to write, as well as how to format and send your receptionist cover letter. Plus, take a look at two sample cover letters for receptionist positions that you can use as a template while writing your own. 

Tips for Writing a Receptionist Cover Letter

To get started writing a receptionist cover letter that will impress potential employers, follow these tips: 

Follow directions.  When applying for receptionist positions online, in person, or by email, you will often be asked to include a cover letter with your resume and possibly some other materials such as a list of references and a general application. Be sure to read the job posting carefully, and include only the materials they request at a given time.

If you are asked to submit a cover letter, follow all directions carefully. Send the letter in the correct format to the correct person.

As a receptionist, you will need to follow instructions and pay attention to detail, so it's important to display these skills in your application.

Use keywords.  Tailor your cover letter to the specific job you are applying for. A great way to do that is to include keywords from the job listing in your cover letter. Reread the  job listing , and circle any skills or qualifications that are important for the job. If you have those skills, include them in your cover letter. This will show the hiring manager, at a glance, that you are right for the job.

Provide examples.  When you say that you have a particular skill or experience, prove it by providing a specific example. For instance, if you say that you have strong organizational skills, mention how you helped reorganize the filing system at your last job, and how this increased efficiency in the office. Specific examples show the hiring manager that you really have what it takes.

Highlight relevant experience. Wherever possible, share skills, accomplishments, and experience that match with the employer's needs. You'll also want to quantify any accomplishments if possible. For instance, maybe you can say that reorganizing the billing system at work led to 30% fewer late payments. If you do not have experience as a receptionist, think about ways you can show you're still qualified for the role. For instance, maybe you volunteered at a phone bank (which helps show you have strong communication skills). 

Edit, edit, edit.  Receptionists need to have attention to detail and strong communication skills. Therefore, it is important that you  proofread  your cover letter for any spelling or grammar errors. One way to show your skills as a receptionist is to write a flawless, error-free cover letter.

If you are sending your cover letter as a hard copy (or email attachment), you need to write your letter in  business letter format . Include these items in the following order: your contact information, the date, the company contact information, a business salutation, and the body of your letter. Make sure your letter is left justified.

Your closing will include your handwritten signature followed by your typed signature on a hard copy. If it is an email attachment, just include your typed signature.

The format for an emailed cover letter (where the letter is in the body of the email) is slightly different. You should choose a subject that clearly explains the content of your email, such as the job title you are applying for and your name. Keep it simple: “Medical Receptionist Position – Jane Doe” is clear and to the point.

You do not need to include your contact information, the date, or the employer’s contact information at the top of an emailed cover letter. However, the salutation and the body of the letter will be the same as in a hard copy or attachment.

Your  email closing  should include your full name followed by your phone and email information.

Sample Cover Letter for a Receptionist Position

You can use this sample as a model to write a cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Sample Cover Letter for a Receptionist Position (Text Version)

Chad Applicant 123 Main Street Anytown, CA 12345 555-555-5555 chad.applicant@email.com

July 30, 2020

Billy Lee Manager ABC Company 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I am writing to express my interest in the receptionist job opening at ABC company. I believe my years of work experience as a receptionist, as well as my communication and technological skills, make me an ideal fit for the position.

I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff. I can therefore handle the bustling environment of a large of office such as yours.

I have strong written and oral communication skills. At my current job, I greet about twenty-five to fifty clients per day, answering questions about the company and directing people to the correct offices. I also call dozens of clients per day to confirm appointments, and send emails every day to clients.

I have experience with a variety of software programs, including Microsoft Office and QuickBooks. I am also comfortable using multiple scheduling platforms, including MindBody and Timely. At my current job, I have trained five other employees in our scheduling platform, due to my experience and comfort with the program.

My background and skills make me an excellent candidate for this position. Thank you for your consideration. I look forward to hearing from you to arrange a time to speak in person.

Chad Applicant (signature hard copy letter)

Chad Applicant

Sample Email Receptionist Cover Letter

Sample email cover letter for a receptionist position.

Subject:  Reception Position at Gentle Dental – Jason Martinez 

Dear Ms. Rathbarn, 

I'm writing to apply for the receptionist position at Gentle Dental, which I saw advertised on JobSearchSite.com. I believe that my positive and professional attitude, as well as my experience working as a receptionist in other medical offices, make me a match for this position.

For the pat five years, I've worked in a medical office, where I've greeted patients, scheduled appointments, and answered patients' questions over the phone. My communication skills are strong, and I'm also skilled at assisting patients who are frustrated by long waits or insurance confusion.

I pride myself on keeping doctors' days running smoothly, and problem-solving when unexpected issues arise. For example, when one doctor was unexpectedly three hours late to work, I quickly called all of his scheduled patients and rearranged their appointments. By the time the doctor arrived at work, I had already rescheduled all of his patients successfully.

Please see my attached resume for more information on my work history, and do not hesitate to be in touch with any questions. Thank you for your consideration and I look forward to hearing from you. 

Sincerely, 

Jason Martinez Phone Number Email Address

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15 Receptionist Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Receptionist jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

A job search can be overwhelming, and if you are like most people, your resume will be your first point of contact with potential employers. However, there is one more step to consider – the cover letter. The cover letter provides an opportunity for candidates to introduce themselves in a way that is personal and professional at the same time. A well-written cover letter can set you apart from other applicants by highlighting your skills in relation to the company’s needs.

Here are 15 amazing Receptionist cover letters that are professionally written and will help you stand out and get that job!

Receptionist Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Receptionist Sample 1

Dear Sir/Madam, I am writing to express my interest in being considered for the position of Receptionist at your company. I am proficient in customer service, data entry, and office functions. My time management skills are excellent and I have an eye for detail. I would be a valuable addition to your team. Thank you for considering my resume and cover letter in your search for a receptionist position. Best Regards, Jenny Jones

Receptionist Sample 2

I am excited to apply for the Receptionist position with your company. I have a degree in Business Administration and am very focused on making sure my clients are satisfied. I am experienced in customer service and public relations, and feel I would be a great fit for this position.

Thank you, Olivia S

Receptionist Sample 3

What skills and qualities do you possess that make you a strong candidate for this position?

A certified Receptionist is the first person seen when people enter the company. This is a position that needs someone who is friendly, outgoing, and professional. I have had years of experience working in a customer service/office setting with a variety of people from all walks of life. I am very familiar with multi-tasking and am confident in my ability to assist others while keeping an upbeat attitude. In addition, I excel at balancing your workload so the responsibilities are manageable while still remaining efficient. I have excellent time management skills which includes being able to prioritize tasks on-the-spot if needed so no task goes unattended to for too long

Receptionist Sample 4

Dear Sir or Madam,

As a receptionist with two years of experience, I would like to submit my application. I have excellent interpersonal skills and am proficient in Microsoft Office software. Strong customer service skills are essential for this position. I am currently available for an interview at your earliest convenience. Thank you for your time and consideration.

Receptionist Sample 5

Hi,   I am looking for a job in hospitality. I have been a receptionist for 2 years. I have excellent customer service skills and am able to multitask effectively. My experience includes greeting customers, answering phones, taking messages, scheduling appointments and completing registration forms. As you can see from my resume, I have extensive experience that makes me the perfect candidate for this position! Thank you very much for considering me!

Receptionist Sample 6

This is a professional cover letter for the Receptionist position at your company.

I am interested in this receptionist position at ___________ because I have extensive experience in customer service and administrative duties, with an emphasis on excellent communication skills. I am able to work quickly, efficiently, and accurately while maintaining a professional demeanor. I would be so appreciative if you would consider my qualifications for this opportunity! Thank you so much.

Receptionist Sample 7

I am a responsible and detail-oriented professional with over six years of experience in administrative duties. I am confident that I possess the skills and qualities necessary to fill the position of Receptionist at your company.

Please consider me for this position and I will contact you to arrange an interview at your convenience.

Receptionist Sample 8

Dear _______,

I am writing in response to your recent advertisement for a Receptionist. I have over 10 years of experience supporting staff members with answering phones, greeting visitors, handling orders and shipping materials. My skills include proficiency with Microsoft Office software suite, customer service orientation and excellent communication skills. I am an attentive listener who is committed to providing the best service possible to your clients while maintaining a positive attitude.

Thank you for your consideration of me as a potential candidate for this opportunity; please contact me at (555) 555-5555 or email at [email protected] if you would like to schedule an interview. Thank you!

Receptionist Sample 9

Dear Sir or Madam, Neatly groomed, professional appearance with a warm smile and customer service focused. I am looking for a receptionist job due to my experience in this field. I have had over 10 years of customer service experience at the front desk. My work ethic is strong and my ability to multitask is confident. I feel that my skills are an excellent match for your receptionist position and I am confident that you will not be disappointed with my performance. Yours Truly, (your name)

Receptionist Sample 10

Dear Hiring Manager,

My name is _________ and I am applying for the Receptionist position. I have four years of experience in customer service and have excellent phone skills. I understand how to efficiently operate office equipment, including fax machines, photocopiers, scanners, etc. As a Receptionist at your company, I would be able to answer phones while greeting guests with a smile. Please contact me if you are interested in my qualifications for this position or if you would like to schedule an interview. Thank you for your consideration!

Sincerely, _______

Receptionist Sample 11

I am writing to apply for the receptionist position and I believe that my skills and qualifications make me a perfect fit. I have excellent customer service skills, five years experience in the field, and an ability to multitask. I am also proficient in word processing programs such as MS Word and using various office equipment like photocopy machines, faxes, and printers.

I would appreciate your time reviewing my resume for this position.

Receptionist Sample 12

Dear Jerome, I am looking for a new Receptionist position with your company. I have worked in the same industry for over 10 years where I have completed various duties in customer service, human resources and project management. My skills include excellent communication skills, time management, computer literacy and excellent organization. This position will allow me to use all of my abilities to be successful in meeting the needs of both my employer and customers. I hope you will consider me for this position!

Receptionist Sample 13

I am writing to apply for the Receptionist position at your company. I am interested in this job because I am passionate about customer service and enjoy interacting with people on a daily basis. My previous experience includes 5 years of receptionist work with clients such as ____. These experiences have provided me with excellent communication skills that are needed to complete the daily tasks of a receptionist, while continuing to offer exceptional customer service.

Receptionist Sample 14

Jennifer Jones 11 Main Street, Apt. 100 Atlanta, GA 75201 555-555-5555 [email protected]     Date: March 30th 2012. To Whom It May Concern: Hello, my name is Jennifer Jones and I am a qualified Receptionist with over four years of experience in the field. I have excellent customer service skills and I am well versed in Microsoft Office Programs such as Word, Excel and Outlook as well as the internet applications Google Earth and Social Media Networks Facebook and YouTube. If you would like to ask any questions about me or my qualifications please do not hesitate to contact me at 555-555-5555 or at jennifer

Receptionist Sample 15

My name is Joe.

I am interested in the receptionist position posted on your website. I have been a receptionist with XXXX, LLC for X years and I would love the opportunity to work with you. I am hard-working, reliable, punctual and personable with a positive attitude who enjoys working in a fast paced environment. I have excellent customer service skills and can multi-task efficiently while maintaining a calm demeanor in stressful situations. Contact me to schedule an interview at your earliest convenience so that we may discuss how my experience can help you grow your company!

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Receptionist cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Click here to directly go to the complete Receptionist Cover Letter sample.

What do you write in a cover letter for a receptionist?

In every business, no matter its size, a professional is allotted all frontline duties such as acknowledging calls, handling appointments, arranging couriers, etc., which helps the staff work with ease.

A receptionist cover letter can be incredibly useful to increase your chances of getting shortlisted. This is because a cover letter gives you the space to present the highlights of your career and qualities that help you excel in a job.

Your cover letter will be complementary to your receptionist resume and will serve as a preface to your experiences.

We have narrowed down some FAQs associated with the receptionist cover letter:

• How Do You Start a Cover Letter For a Receptionist?
• Which Power Verbs Can I Use in My Receptionist Cover Letter?
• How Do I Write a Cover Letter for a Receptionist with No Experience?

With our Cover Letter Builder , you will receive a guided rundown on creating an exemplary receptionist cover letter. Equipped with AI features, it ensures that your receptionist cover letter is on par with industry standards.

Tips for Writing a Receptionist Cover Letter

Your receptionist cover letter is your introduction to a prospective employer. It helps you make a great first impression and showcase qualities that make you a great hire. So, don't squander it.

Take a look at these tips for writing a receptionist cover letter that will convince hiring managers and recruiters to call you for an interview.

Follow Directions

Pay attention to the requirements and responsibilities stated in your job description. In case it is mentioned that you need to submit a job application along with your resume, make sure to include them in the folder and enclosures at the end of your receptionist cover letter.

As a receptionist, your core responsibility would be to follow instructions attentively. Therefore, showcasing these skills right at the beginning will reward you with brownie points.

Include Keywords

Nowadays, many employers make use of ATS (Applicant Tracking System) to shortlist resumes and cover letters that have relevant keywords in them.

Therefore, it is important to go through the job description and make a list of the skills and qualities mentioned in it. For example, if your role requires time-management and multitasking skills , you must include them in your cover letter for receptionists.

Make use of keywords such as client handling , documentation , calendar management , record keeping , etc., in your receptionist cover letter as these duties align with the requirements for this role.

Look at this sample below to develop an idea about how to include relevant keywords in your receptionist cover letter.

Use Fewer Words to Say More

The information bombarded at us today has created attention spans shorter than ever before. Hiring managers are often overwhelmed with applications, so the word count of your receptionist cover letter matters.

Keep it brief with a three-paragraph format, using each paragraph to focus on an aspect of your application:

• An attention-grabbing opening paragraph, expressing your enthusiasm about the position and the company. If you have a referral, include their name here.
• The second paragraph is your sales pitch where you address your top skills, accomplishments, and attributes while relating your qualifications to this particular role or company.
• Lastly, restate briefly how you can add value, thank the hiring manager for their consideration and initiate the next step by saying you would like to follow up with a call or an interview.

Mention Experiences

To back your skills, it would be better if you provide instances from your past work experience. Suppose you have to showcase your organizational skills, provide a practical example mentioning how you utilized business resources effectively and efficiently.

If you are adept at record maintenance, here is an example as to how you can present it: I maintained official records and compiled data sheets received from various departments, including operations and sales.

Mentioning relevant work experience enhances your credibility in the eyes of the hiring manager and assures them that you have what it takes to handle any given task.

Take Pride in Your Past Accomplishments

Companies lookout for confident employees who love their work as they tend to perform better (both individually and in a team) and have greater potential to grow along with the business.

Draw attention to specific examples of projects you have worked on that make you an ideal candidate and do not hesitate to brag a little about your most pertinent achievements. Consider adding a sentence or two as key achievements backed up with quantitative data.

It is important to double-check your cover letter before submitting it as it is the first document to come across hiring managers, so it better be unblemished.

Make sure that your receptionist cover letter is free from grammatical and spelling errors, and is addressed to the right person.

Also read: Simple Cover Letter Template

Receptionist Cover Letter Sample

This receptionist cover letter sample is built on our Cover Letter Builder .

Power Verbs for Your Receptionist Cover Letter

Power verbs amplify your professional accomplishments. Including power verbs in your resume and cover letter can enhance your output and be far more impactful than using regular verbs.

When you come across receptionist cover letter examples online, you must have noticed how the experiences showcase accountability, reliability, and similar attributes. We have curated a list of suitable power verbs for your receptionist cover letter that will cover the responsibilities of this profile.

• Communicated
• Coordinated
• Acknowledged

Receptionist Cover Letter Examples: With Power Verbs

• I maintained all the official records of the branch staff to deliver details as and when required by superiors.
• I coordinated with office suppliers to ensure timely delivery of stationeries, couriers, and sanitation products.
• I arranged meetings for clients with senior management and revised schedules to avoid overlapping.
• I answered phone calls and resolved client concerns by forwarding calls to the appropriate department.

Add similar points in your receptionist cover letter to emphasize relevant skills and intrigue potential recruiters.

Also read: How to End a Cover Letter

Receptionist Cover Letter With Experience

Example 1: I am writing to express my interest in the receptionist job opening at Giesel Library. I believe my 4 years of experience as a receptionist combined with my communication and technological skills, makes me an ideal fit for the position.

Example 2: I possess 6 years of receptionist experience, including working in a high-functioning environment with multiple phone lines and a large professional staff. I can, therefore, handle the bustling environment of a large working space such as yours.

Cover Letter for a Receptionist with No Experience

No matter the length of your work experience, having a well-written cover letter can help you land your dream job. If you take the time to research, you will understand the requirements that freshers can fulfill and mention your relevant skills and qualities in your entry-level receptionist cover letter.

For example, if you identify with good communication skills , you do not necessarily need to have past work experience to support that in your cover letter. Just emphasize it and align it with the role you are applying for.

Another thing to mention in an entry-level receptionist cover letter is your interest in the profile. You can showcase your interest by appreciating the company and how you will be grateful to become a part of their stellar team.

Key Takeaways

• Your receptionist cover letter will allow the recruiters to develop a better understanding of your candidacy.
• Make sure to include relevant keywords and experiences in your receptionist cover letter, and proofread it before final submission.
• Include power verbs in your receptionist cover letter to amplify your professional accomplishments.
• An entry-level receptionist cover letter should mainly focus on relevant qualities and your interest in the position.

We hope you have a better understanding of how a receptionist cover letter can up your game and help you in getting shortlisted.

You can drop us a mail at [email protected] for any queries or concerns.

Hiration provides you a complete career service platform with 24/7 chat support for all your professional needs from cover letter & resume building, CV, interview preparations, LinkedIn review to building a digital portfolio.

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Receptionist Cover Letter

You can easily adapt this receptionist cover letter for your own use. Send a stand out application cover letter, get the employer's attention and increase your chances of getting the receptionist job.

Package your background and experience into a professional and powerful cover letter that stands out and gets you the job interview. Highlight your strengths and skills as they relate directly to the job opportunity.

SAMPLE RECEPTIONIST COVER LETTER

Your Name Your Address Your Contact details (phone and email) Date Mrs Mary Stevens Hiring Manager ABC Company y15 South Parkway Long Island, NY 11551

Dear Mrs Stevens

Your job posting for a receptionist caught my attention straight away as my skills and experience are a close match to your requirements for this position. I would appreciate careful consideration of my credentials as outlined below and within the enclosed resume.

I have three years work experience as a receptionist in a large organization responsible for handling all calls and visitors in addition to providing extensive organizational and administrative support.

I am a self-directed and independent worker who has taken the initiative to learn as much as possible about the company I work for in order to become a valuable information resource.

Among my particular strengths are my organizational and planning skills. I have developed a number of processes to manage my many work tasks and make sure I meet the demands of a fast-paced work environment. I utilize technology to assist me wherever possible and have a good working knowledge of a number of computer applications including MS Office.

My strong communication skills and an outgoing, energetic personality ensure first-rate customer service to both clients and colleagues. I thoroughly enjoy dealing with a wide variety of people and take pride in being a receptionist.

ABC Company enjoys an excellent reputation and I am confident that I would be an asset to your company. I would appreciate the opportunity to discuss my abilities in more depth and am available for an interview at your earliest convenience.

Please contact me via phone or email to arrange a convenient time for us to meet. Thank you for your time and consideration and I look forward to speaking with you soon.

Jane Jobseeker Enclosure

How to write a winning receptionist resume

Need help with writing a good resume? Use the sample receptionist resume to build an excellent resume.

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Use this detailed receptionist job description for a list of job duties and competency requirements for a receptionist.

JOB DESCRIPTIONS

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Medical Receptionist Job Description

Top 5 Receptionist Cover Letter Tips

• read through the job posting carefully to ensure you know what the employer is looking for before you start writing your cover letter
• Find out the name of the person to whom it should be addressed and avoid general salutations
• customize each cover letter to the target job opportunity
• Focus on your skills and strengths as they relate directly to the job requirements as stated in the job posting
• close your cover letter strongly

Receptionist Cover Letter Pages

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Medical Receptionist Cover Letter

Closing your Cover Letter

Receptionist cover letter with no experience

Writing a cover letter with little or no experience can be a challenge. Use these pages to help you.

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Receptionist Cover Letter Templates

Make a Job Application Cover Letter for Entry-Level or Experienced Receptionist Job Position with Templates from Template.net. With A Vast Selection of Templates From Simple Front Desk Receptionist, Administrative Assistant, to Medical Receptionist Resume and Cover Letters. Browse Easily Editable Sample Templates that Suit Your Needs and Download Yours Now for Free!

Get Access to All Receptionist Cover Letter Templates

To get a job as a receptionist, you will need all the help you can get to ensure employment. A cover letter can certainly give you an advantage, and if you are looking to make one then we got you just the thing! Available in Pages , Photoshop , Illustrator , MS Word, and Publisher , check out our selection of Free Ready-Made Receptionist Cover Letter Templates to help you in your task. Its convenient features will allow you to create an impressive cover letter in a short amount of time. It has also got suggestive content tailored specifically to help the receptionist get started with the letter. Download this now and give yourself the chance you will need to be considered for that interview!

What is a Receptionist Cover Letter

A type of cover letter that is used by receptionists to introduce themselves to potential employers. Receptionists would often include reasons why they should be considered such as their skill sets and experiences. Most big-name companies that employ a receptionist, require this in order to determine if the applicant is capable of directing people who visit their office, as well as take and direct specific calls.

How to Write a Receptionist Cover Letter

A receptionist’s role is to greet and receive visitors who enter the office. They are the first person that people see and are the ones who direct them to the necessary place they need to go to. For your application as a receptionist, you will need to write your letter convincing the employer that you are capable of the receptionist’s tasks. If you have some challenges getting started continue reading and check out these tips.

1. Decide on the Format

Since your cover letter is your introduction to your future employers make sure you plan this out well to make a good first impression. Use a professional format (Arial or Verdana is a great choice) with writing your cover letter and make sure the font sized is big enough to be readable. You may also gather what you’d like to write on your cover letter, organize them and phrase it out professionally in the first drafts of your letter. Planning all this will make the next few steps easy and quick for you.

2. Share Your Credentials

Your chances of employment will increase if you share your professional skills and write in your letter the reason why you make the cut as a receptionist. For example, if you are applying for the job of hotel receptionist you may add that you qualify for that position because you’ve had experience working in hotels and have the necessary skills to man the front desk at a hotel establishment. Mentioning these in your letter will make you an enticing candidate for the job in the eyes of your future employer.

3. Add Other Relevant Skills

If you have got other relevant information that will give you an advantage in your application, then definitely mention it in your cover letter as well! These may be skills you have acquired at a previous job or connections to a certain organization. For example, if you are applying to be a legal receptionist for a law firm, you may include having interned in a law firm previously or having worked with the law before in order to show your future employers that you are a perfect fit for the job. 

4. Specify Your Letter

While it is an entry-level job, there are many types of receptionist jobs such as dental receptionist, office receptionist, etc. Specify the job title in the cover letter and say what job exactly you are going for before pledging yourself to the front desk. That way, both you and the hiring manager are on the same page throughout your application.

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How to Write a Cover Letter for a Receptionist Job

Last Updated: June 20, 2023 Fact Checked

This article was co-authored by Kolby Goodman . Kolby Goodman is a Career & Job Search Coach and the Founder of The Job Huntr. With over eight years of experience, he specializes in resume edits, interview preparation, LinkedIn profile feedback, and professional interview coaching. Additionally, his career advice has been featured in publications such as The Huffington Post. Kolby holds a Bachelor’s degree in Economics from San Diego State University. There are 8 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 156,623 times.

Receptionists serve as the first line of contact between a company and its visitors, so the job is very important. A job as a receptionist is ideal for candidates with great organizational and interpersonal skills. If you think this would be a good career choice, your first step is writing a great cover letter. With a little bit of work, you can put together a cover letter that will grab the attention of potential employers and help you get the receptionist job you want.

Sample Cover Letter and Template

Gathering Information

• Look at the job description and pick out the duties that you have experience or skill with. Pick only the top two or three skills that are relevant to the job posting. Prepare to address these skills in your cover letter.
• Do the same with the qualifications section of the posting. Pick out your qualifications that match those of the job, and make note of them so you can state them in your letter.

• Place your name, title, and address on the top left of the paper.
• Place the date below this.
• Put the person's name, title, and address below this.
• Address the person appropriately. Start with "Dear Mr." or "Dear Mrs."
• Have 1-inch margins around the paper and use single spacing. Don't indent, just use a double space in between paragraphs.
• Use an easy-to-read font such as Times New Roman or Arial, in 12-point font.
• End with "Sincerely," then leave 4 lines so you can manually sign your name. Below this, type your name and title.

Writing the Cover Letter

• If you're unaware of the recipient's gender, then use the person's full name after "Dear."

• The opening sentence should read something like: "I am writing with interest in the receptionist position at your company." When actually writing the letter, make sure to name the company.
• If someone at the company recommended that you apply for the position, mention him or her here. In this case, the opening sentence would read: "I am writing with interest in the receptionist position at your company that John Smith recommended to me."

• A good introduction would be: "I am a recent graduate of New York University, where I majored in business."

• Mention exactly what the company does, and why these activities interest you. Don't be afraid to compliment the company here -- a little flattery can help break the ice with a potential employer.

• Address specific parts of the job posting. This shows that you've done your work, and will also display your qualifications in a nice, succinct way for the recipient.
• Mention your past experience and how it will suit you for this job. Here is a good opportunity to elaborate on some points on your resume that don't get fully covered on the resume itself. For example, a past internship is only a quick entry on your resume, but perhaps you gained invaluable skills on it that will make you a perfect fit for this job. Mention that here.
• Specifically, you should focus on customer service and computer experience. Receptionists work on the computer and interact with people every day, so this experience is crucial.

• Your closing should sound something like this: "As you can see from my qualifications, I am an ideal candidate for this position. I greatly look forward to hearing from you and speaking further. Thank you very much for your time and consideration."

Expert Q&A

• All said and done, your letter should be no more than a page long. Employers receive a lot of applications, and if your cover letter is too long, the recipient might just throw it out instead of taking the time to read it. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://writing.wisc.edu/handbook/assignments/coverletters/
• ↑ https://english.washington.edu/writing-cover-letter
• ↑ https://owl.purdue.edu/owl/subject_specific_writing/professional_technical_writing/basic_business_letters/index.html
• ↑ https://www.prospects.ac.uk/careers-advice/cvs-and-cover-letters/cover-letters
• ↑ https://www.youthcentral.vic.gov.au/jobs-and-careers/applying-for-a-job/what-is-a-cover-letter/how-to-write-a-cover-letter
• ↑ https://www.indeed.com/career-advice/resumes-cover-letters/how-to-write-a-cover-letter
• ↑ https://www.indeed.com/career-advice/resumes-cover-letters/how-to-close-a-cover-letter-examples
• ↑ https://www.washington.edu/doit/key-elements-cover-letter

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