15 Receptionist Cover Letters That Will Get Hired (NOW)
Are you are looking to write a cover letter for Receptionist jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.
A job search can be overwhelming, and if you are like most people, your resume will be your first point of contact with potential employers. However, there is one more step to consider – the cover letter. The cover letter provides an opportunity for candidates to introduce themselves in a way that is personal and professional at the same time. A well-written cover letter can set you apart from other applicants by highlighting your skills in relation to the company’s needs.
Here are 15 amazing Receptionist cover letters that are professionally written and will help you stand out and get that job!
Receptionist Cover Letters
Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.
Receptionist Sample 1
Dear Sir/Madam, I am writing to express my interest in being considered for the position of Receptionist at your company. I am proficient in customer service, data entry, and office functions. My time management skills are excellent and I have an eye for detail. I would be a valuable addition to your team. Thank you for considering my resume and cover letter in your search for a receptionist position. Best Regards, Jenny Jones
Receptionist Sample 2
I am excited to apply for the Receptionist position with your company. I have a degree in Business Administration and am very focused on making sure my clients are satisfied. I am experienced in customer service and public relations, and feel I would be a great fit for this position.
Thank you, Olivia S
Receptionist Sample 3
What skills and qualities do you possess that make you a strong candidate for this position?
A certified Receptionist is the first person seen when people enter the company. This is a position that needs someone who is friendly, outgoing, and professional. I have had years of experience working in a customer service/office setting with a variety of people from all walks of life. I am very familiar with multi-tasking and am confident in my ability to assist others while keeping an upbeat attitude. In addition, I excel at balancing your workload so the responsibilities are manageable while still remaining efficient. I have excellent time management skills which includes being able to prioritize tasks on-the-spot if needed so no task goes unattended to for too long
Receptionist Sample 4
Dear Sir or Madam,
As a receptionist with two years of experience, I would like to submit my application. I have excellent interpersonal skills and am proficient in Microsoft Office software. Strong customer service skills are essential for this position. I am currently available for an interview at your earliest convenience. Thank you for your time and consideration.
Receptionist Sample 5
Hi, I am looking for a job in hospitality. I have been a receptionist for 2 years. I have excellent customer service skills and am able to multitask effectively. My experience includes greeting customers, answering phones, taking messages, scheduling appointments and completing registration forms. As you can see from my resume, I have extensive experience that makes me the perfect candidate for this position! Thank you very much for considering me!
Receptionist Sample 6
This is a professional cover letter for the Receptionist position at your company.
I am interested in this receptionist position at ___________ because I have extensive experience in customer service and administrative duties, with an emphasis on excellent communication skills. I am able to work quickly, efficiently, and accurately while maintaining a professional demeanor. I would be so appreciative if you would consider my qualifications for this opportunity! Thank you so much.
Receptionist Sample 7
I am a responsible and detail-oriented professional with over six years of experience in administrative duties. I am confident that I possess the skills and qualities necessary to fill the position of Receptionist at your company.
Please consider me for this position and I will contact you to arrange an interview at your convenience.
Receptionist Sample 8
I am writing in response to your recent advertisement for a Receptionist. I have over 10 years of experience supporting staff members with answering phones, greeting visitors, handling orders and shipping materials. My skills include proficiency with Microsoft Office software suite, customer service orientation and excellent communication skills. I am an attentive listener who is committed to providing the best service possible to your clients while maintaining a positive attitude.
Thank you for your consideration of me as a potential candidate for this opportunity; please contact me at (555) 555-5555 or email at [email protected] if you would like to schedule an interview. Thank you!
Receptionist Sample 9
Dear Sir or Madam, Neatly groomed, professional appearance with a warm smile and customer service focused. I am looking for a receptionist job due to my experience in this field. I have had over 10 years of customer service experience at the front desk. My work ethic is strong and my ability to multitask is confident. I feel that my skills are an excellent match for your receptionist position and I am confident that you will not be disappointed with my performance. Yours Truly, (your name)
Receptionist Sample 10
Dear Hiring Manager,
My name is _________ and I am applying for the Receptionist position. I have four years of experience in customer service and have excellent phone skills. I understand how to efficiently operate office equipment, including fax machines, photocopiers, scanners, etc. As a Receptionist at your company, I would be able to answer phones while greeting guests with a smile. Please contact me if you are interested in my qualifications for this position or if you would like to schedule an interview. Thank you for your consideration!
Receptionist Sample 11
I am writing to apply for the receptionist position and I believe that my skills and qualifications make me a perfect fit. I have excellent customer service skills, five years experience in the field, and an ability to multitask. I am also proficient in word processing programs such as MS Word and using various office equipment like photocopy machines, faxes, and printers.
I would appreciate your time reviewing my resume for this position.
Receptionist Sample 12
Dear Jerome, I am looking for a new Receptionist position with your company. I have worked in the same industry for over 10 years where I have completed various duties in customer service, human resources and project management. My skills include excellent communication skills, time management, computer literacy and excellent organization. This position will allow me to use all of my abilities to be successful in meeting the needs of both my employer and customers. I hope you will consider me for this position!
Receptionist Sample 13
I am writing to apply for the Receptionist position at your company. I am interested in this job because I am passionate about customer service and enjoy interacting with people on a daily basis. My previous experience includes 5 years of receptionist work with clients such as ____. These experiences have provided me with excellent communication skills that are needed to complete the daily tasks of a receptionist, while continuing to offer exceptional customer service.
Receptionist Sample 14
Jennifer Jones 11 Main Street, Apt. 100 Atlanta, GA 75201 555-555-5555 [email protected] Date: March 30th 2012. To Whom It May Concern: Hello, my name is Jennifer Jones and I am a qualified Receptionist with over four years of experience in the field. I have excellent customer service skills and I am well versed in Microsoft Office Programs such as Word, Excel and Outlook as well as the internet applications Google Earth and Social Media Networks Facebook and YouTube. If you would like to ask any questions about me or my qualifications please do not hesitate to contact me at 555-555-5555 or at jennifer
Receptionist Sample 15
My name is Joe.
I am interested in the receptionist position posted on your website. I have been a receptionist with XXXX, LLC for X years and I would love the opportunity to work with you. I am hard-working, reliable, punctual and personable with a positive attitude who enjoys working in a fast paced environment. I have excellent customer service skills and can multi-task efficiently while maintaining a calm demeanor in stressful situations. Contact me to schedule an interview at your earliest convenience so that we may discuss how my experience can help you grow your company!
Recruiters and hiring managers receive hundreds of applications for each job opening.
Use the above professionally written Receptionist cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.
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Receptionist Cover Letter Example & How-To Guide in 2024
You're the first face people see when they walk in, and you've got multitasking skills to rival a Swiss Army knife.
You’re a receptionist, and you’re ready to greet any challenge with a smile and a solution.
But when it comes to describing all your skills and qualifications in a cover letter, you suddenly feel like you've hit a wall.
All the professionalism and charm you have in person just don’t translate into words.
But don't sweat it—this article is your all-in-one tool kit for writing the best receptionist cover letter and getting your foot in the door for an interview.
Here's what we're going to cover:
- A Top-Notch Receptionist Cover Letter Example
- 5 Steps to Writing a Receptionist Cover Letter
3 Essential Receptionist Cover Letter Tips
Let's dive in!
Receptionist Cover Letter Example
5 Steps for the Perfect Receptionist Cover Letter
Now that you've just seen what a great receptionist cover letter looks like, it’s time to start your own.
And it’s time for us to show you how to write a cover letter !
Just follow these steps:
#1. Put Contact Information in the Header
Start your receptionist cover letter with your key contact information.
Place them at the top, just like you would on your resume . Here’s what to include:
- First and Last Name. Always start with your full name.
- Job Title. Be specific about the job you're applying for, like "Front Desk Receptionist." It helps the hiring manager sort through applications faster since they’re probably hiring for several job openings.
- Email Address. Use a simple, professional email. An old quirky email won't work, so swap "[email protected]" for "[email protected]."
- Phone Number. Double-check that your phone number is correct. If you're applying outside your country, make sure to add the dial code in front.
- Location. Just the city and state or country are fine. But if you're willing to move for the job, be sure to mention that somewhere on your resume and cover letter.
- Relevant Links (optional). If you’ve got a LinkedIn profile , you can add a link.
Now, time for the hiring manager’s contact information :
- Company Name. Write down the company's name. If it belongs to a larger company, such as a hotel that’s part of a conglomerate, you can just write the hotel’s name.
- Hiring Manager’s Name. Try to find out the name of the person who’ll be reading your cover letter. Check the job ad, the company website, or LinkedIn for a head start.
- Location. If the business you’re applying to has more than one location in the same city, like a gym that’s part of a franchise, specify the exact location, such as the street address.
- Date of Writing (Optional). You can add the exact date of writing to give your receptionist cover letter a professional touch.
#2. Address the Hiring Manager
Once you've got your contact information sorted, aim to address your cover letter to the person who's going to actually read it.
And skip the old "To Whom It May Concern" line while you’re at it.
The trick here is to do a bit of digging. Look through the job ad, company website, or LinkedIn job post to find the hiring manager for the receptionist role you’re eyeing. That way, you can find their name and address them in your cover letter.
Use formal titles like Mr. or Ms., followed by their last name. If you're unsure about their gender or marital status, go with their full name. Like this:
- Dear Ms. Thompson,
- Dear Jamie Thompson,
If you hit a dead end in finding the hiring manager's details, don't stress. You can address the letter to the department or the company at large. Here’s an example:
- Dear Front Desk Team,
- Dear Reception Hiring Group,
- Dear HR Recruitment Staff,
- Dear Office Manager,
#3. Write an Eye-Catching Opening Statement
Hiring managers often spend just a few seconds scanning each application. So, catching their eye right away is critical to getting them to read the rest of your receptionist cover letter.
Start your first paragraph with who you are and why you're keen on the job. Your enthusiasm for the role or the company can make the hiring manager want to read more about you.
Researching the company can also really pay off. The more you know about them, the better you can show why you'd fit right in. It sends the message that you're not just firing off applications everywhere—you're genuinely interested in this particular receptionist role.
If you've got some solid receptionist experience, consider kicking off your cover letter with an experience or skill that sets you apart from other candidates.
But remember to keep it short and sweet. The goal is to spark the hiring manager’s interest and encourage them to read more.
#4. Use the Cover Letter Body for the Details
The core part of your receptionist cover letter is where you can really dig deep into why you're the ideal pick for the job.
But don't just repeat everything from your receptionist resume . The hiring manager isn’t interested in the same information. Your cover letter is your chance to really flex your professional skills and qualifications in a way that makes you look like a better fit than every other candidate.
To do this, read through the job ad and mention any of your relevant achievements in the reception or admin fields. For example, you can make your cover letter stand out by emphasizing the specific skills mentioned in the job ad. If the position requires top-notch organization skills or multitasking skills, focus on those—not your unrelated pizza delivery skills from years ago.
Knowing more about the company can also give you an edge over other candidates. If you're familiar with their work culture or the type of clients they handle, say so in your cover letter. This shows you've done your homework and can present yourself as a good fit for their team.
Last but not least, try to give off some energetic vibes. Make it clear how eager you are for the role and how you're sure you can make a real difference with your skills and experience.
#5. Wrap It Up and Sign It
How you end your receptionist cover letter is arguably the most important part.
The goal is to leave the hiring manager with a strong, positive impression that confirms everything you’ve told them so far. So, your conclusion should briefly restate why you're the right fit for the job or sum up the key skills that prove it.
To wrap it all nicely, add a call to action to your cover letter. For example, encourage the hiring manager to take the next step, like discussing your application in more detail or arranging an interview. This proactive approach can stick with them and boost your chances of getting a call.
Finally, keep it professional with a closing line and sign your full name at the bottom. Here's an example:
Please feel free to reach out to me at the contact details provided to arrange an interview. I'm keen to discuss my application further when it suits you.
If "Warm regards" doesn't resonate with you, here are some other polished options:
- Kind regards,
- Thank you for considering my application,
You've got the basics of how to write a cover letter.
Now, let's take your receptionist cover letter to the next level with some great cover letter tips :
#1. Match Your Resume
Regardless of your field, it’s essential for your cover letter and resume to reflect the professionalism you'll bring to the front desk.
Make sure your cover letter matches your resume like a uniform would match you with the rest of your team. This basically means keeping the contact information organized neatly on the page, with the same font style and size throughout your cover letter.
And just like juggling calls and visitors, you need to keep an eye on the spacing and margins to make sure your cover letter is at the right length .
Or Use A Cover Letter Template Instead
Here’s a shortcut—our cover letter templates .
Crafted with input from hiring managers around the globe, they're on-point with industry standards and look stunning. You can create your receptionist resume using our free resume templates , and then you’ll have a sleek cover letter for it in no time.
#2. Mention Skills and Keywords
Even the most well-written cover letter can fall flat if it doesn’t contain enough job-related keywords .
The truth is, that hiring managers have a checklist of what they want a candidate to bring to the table, and it’s these essential skills and qualifications that they’re looking for in your cover letter. When writing your receptionist cover letter, make sure you use enough keywords from the job ad.
But don’t just randomly throw in words you recognize. You want your cover letter to convey a story about how you’re the best candidate for the job. If the employer is looking for excellent customer service skills, you need to prove it. Mention how you developed your customer service skills and how they can help you excel at the job you’re applying for.
#3. Proofread the Final Draft
You've already put in hard work to make your cover letter shine, so don’t let typos or grammar errors ruin your chance. Nothing screams "unprofessional" louder than sloppy writing.
In fact, most hiring managers will throw out an application over minor mistakes .
Avoid this by giving your cover letter a careful read and paying close attention to your text. It might sound obvious at first, but far too many candidates think they can skip it and end up in the hiring manager’s “no” pile.
Once you’ve done your part, try using a handy spell-checking tool like Grammarly . This can scan your text, catch errors you missed, and even suggest style improvements. Once you’re done, you can even hand your cover letter over to a friend. Having a fresh set of eyes check your cover letter can help spot mistakes both you and your spell-checking tool missed.
There you have it!
Now, you’re ready to write the perfect receptionist cover letter and land that job you have your sights set on.
But to make sure you’ve got it down, let’s recap our main points:
- Making sure your receptionist cover letter matches your resume gives your application a neat, professional look. Just use a resume and cover letter builder so you can create both documents easily.
- Structure your cover letter so that you have an intriguing first paragraph and then give the details afterwards. Use the body of your cover letter to expand on your skills, experiences, and how they make you right for the job.
- Check the job ad for relevant skills and keywords the employer is looking for. This way, you can easily match what the hiring manager wants to see and leave a great impression.
- Always proofread your cover letter before sending it. Even a tiny mistake can cost you a job opportunity, and it isn’t worth the risk.
How to Write a Receptionist Cover Letter (5 Examples)
By Agwaonye Samuel
Published: January 21, 2024
Writer & Career Coach
Have you ever wondered why a well-crafted cover letter can be the key to unlocking your dream receptionist job ? Your cover letter is often your first opportunity to make a lasting impression on potential employers in today’s competitive market.
In this article, we’ll explore the art of crafting the perfect receptionist cover letter, tailored to the needs of both job seekers aspiring to secure a receptionist position and those aiming to enhance their cover letter-writing skills for similar administrative roles.
Let’s dive into the essential elements and tips that will help you shine in your job search.
Crafting a Winning Receptionist Cover Letter
A winning receptionist cover letter is your ticket to a brighter future in the world of administration and customer service. Your cover letter is the initial step in demonstrating your capabilities to potential employers before an interview .
Here are vital steps to take:
Researching the Company and Position
Before you even put pen to paper, it’s essential to invest time in researching the company and position you’re applying for. Tailoring your receptionist cover letter to align with company-specific goals and missions is an effective way to show potential employers that you’re not just looking for any job but the right job.
Here are some key points to consider when researching the company and position:
- Aligning with Company Values and Goals: Once you understand the company’s values and goals, you can tailor your cover letter to highlight how your skills and experiences align with them. For instance, if the company values excellent customer service, you can mention your experience in handling customer queries efficiently in your previous role as a receptionist. If the company has a goal of maintaining a professional and welcoming environment, you can discuss your ability to manage the front desk with a friendly and professional demeanor. Remember, it’s not about fabricating experiences, but emphasizing those aspects of your past roles that align with what the company is looking for.
Tip: To make your cover letter more impactful, consider using the Problem-Action-Result (PAR) method. Discuss a problem you encountered in your previous role as a receptionist, elaborate on the actions you took to solve it, and highlight the positive outcomes that resulted from your actions. This approach not only demonstrates your problem-solving skills but also provides concrete examples of your expertise in handling receptionist duties.
- Understanding the Specific Receptionist Role: Receptionist duties vary based on the company. For example, a medical receptionist might manage patient appointments and records, while one at a corporate firm might direct calls and maintain the office. It’s essential to understand the specific tasks for the role you’re applying for. In your cover letter, highlight experiences and skills that align with these tasks, showing your suitability for the role.
Tip: Highlight your proficiency in tools or software mentioned in the job listing, like Microsoft Office Suite or CRM systems. Also, mention any related training or certifications. This shows your readiness to handle a receptionist role’s technical aspects.
Structuring Your Cover Letter
To create an effective receptionist cover letter, it’s important to follow a structured format that captures the attention of employers and highlights your qualifications.
Let’s break down each section:
- Heading and Salutation: Begin with your name, followed by your address, city, state, zip code, email address, phone number, and date. Next, the salutation should ideally address the hiring manager directly.
- Opening Paragraph – Grabbing Attention: Continue with a compelling opening paragraph. For an attention-grabbing statement, you could start with a relevant achievement or a question related to the role. Express your enthusiasm for the receptionist position and briefly mention where you learned about the job opening. The point is to keep the reader interested in you.
- Middle Paragraph(s) -Showingcase Your Skills and Experience: Use the middle section to elaborate on your qualifications. Mention attributes, work experiences, skills, qualities, and certifications. Use specific examples from your previous roles to illustrate your capabilities.
- Closing Paragraph – Expressing Enthusiasm and Call to Action: Express your excitement about the opportunity to contribute to the company. State your availability for an interview and your desire to discuss how you can add value to the company. Thank the employer for the consideration and express hope for a positive response.
- Signature and Contact Information: End the cover letter by signing off with a formal closing such as “Sincerely” or “Best Regards,” followed by your full name. Leave space for signature and add contact links.
To sum it up, arranging your receptionist’s cover letter in a clear and concise manner is vital. This well-structured method not only demonstrates your professionalism but also guarantees that your important information is conveyed effectively, increasing your prospects of being invited for an interview.
Highlighting Relevant Skills and Experience
When crafting your receptionist cover letter, it’s essential to emphasize skills and experiences that are particularly relevant to the role.
Here are specific skills and experiences to highlight:
- Excellent Communication Skills: Mention your ability to communicate clearly, professionally, and in a friendly manner. Provide examples of your strong verbal and written communication skills.
- Customer Service & Expertise: Discuss your previous experience in handling customer inquiries and resolving issues. Mention any training or certifications related to customer service, such as courses in conflict resolution.
- Time Management: Receptionists often need to manage their time efficiently to juggle various responsibilities. Discuss your time management skills and how you prioritize tasks.
- Computer Skills: Receptionists often use various office software, phone systems, and communication tools. Mention your familiarity with these systems. Include any specific software or tools you’re proficient in, such as Microsoft Office, scheduling software, or phone systems.
An exceptional receptionist melds professional skills with interpersonal abilities. By highlighting these qualities in your cover letter, you present yourself as a well-rounded candidate capable of managing administrative tasks and creating positive interactions with guests and colleagues.
Tailoring Your Cover Letter
Creating a personalized receptionist cover letter is crucial to making a strong impression on potential employers.
Here’s how to effectively tailor your cover letter:
- Addressing the Hiring Manager: As mentioned above, address the cover letter to a specific individual, usually the hiring manager. It adds a personal touch and shows that you’ve taken the time to research the company. Tip : If you’re unsure of the hiring manager’s name, a little bit of research can go a long way. Consider looking up the company on LinkedIn or calling the company directly to ask for the hiring manager’s name. If you’re unable to find the name despite your best efforts, use a professional, non-generic salutation like “Dear Hiring Team”.
- Matching Job Description Keywords: Tailor your cover letter by integrating keywords from the job description. Terms like customer service, front desk, communication, and time management are typical for a Receptionist position. Including these keywords not only aligns your skills with the role but also optimizes your cover letter for Applicant Tracking Systems (ATS).
- Demonstrating Cultural Fit: Research the company’s culture, values, and mission. Look for cues in the job description or on the company’s website. Tailor your cover letter to reflect your alignment with the company’s culture. If the organization has a relaxed, creative atmosphere, your cover letter can be slightly less formal.
Providing Evidence of Your Accomplishments
To make your receptionist cover letter more compelling, it’s essential to provide specific examples of your achievements.
Here are some quantifiable achievements and relevant projects and outcomes to consider when crafting your cover letter:
- Quantifiable Achievements: Receptionists work in the administrative sphere, so your achievements should be quantifiable. Use figures to illustrate the impact of your work.
Example: Rather than saying, “Managed phone calls effectively,” you can state, “Implemented a call handling protocol that improved response time, leading to a 20% increase in answered calls within the first two rings.”
- Relevant Projects and Outcomes: Talk about some projects you have handled to provide a better picture of your expertise and value.
Example: Rather than simply saying, “Maintained a welcoming front desk,” you can elaborate, “Led an initiative to reorganize our front desk area, creating a more professional and inviting space for visitors. This project was well-received, leading to a 25% improvement in the positive feedback we received.”
By incorporating quantifiable achievements and relevant projects and outcomes into your receptionist cover letter, you provide concrete evidence of your skills and how they have positively impacted your previous employers. This not only demonstrates your suitability for the receptionist role but also strengthens your application by showcasing your real-world contributions and experiences.
Avoiding Common Mistakes
Getting a hang of the job application process as a receptionist can be challenging, and it’s essential to ensure your cover letter is free from common mistakes that might harm your prospects.
Here’s a closer look:
- Excessive Detail and Length: Receptionists are valued for their ability to convey information concisely and effectively. A lengthy and overly detailed cover letter can overwhelm potential employers and may suggest that you lack these crucial communication skills.
Tip: Keep your cover letter concise and to the point. Aim for a length of no more than one page. Focus on your most relevant qualifications and achievements.
- Generic and Unpersonalized Cover Letters: Receptionists are the first point of contact in an organization, and they need to be personable and attentive. A generic cover letter can suggest a lack of personal touch or attention to individual needs, which are critical skills for a receptionist.
- Ignoring Spelling and Grammar: Receptionists often handle written communication, so impeccable grammar and spelling are critical. Ignoring these errors can reflect negatively on your ability to handle administrative tasks professionally.
Tip: Carefully proofread your cover letter to eliminate errors. Consider using a grammar and spell-checking tool or having a trusted friend or colleague review it.
Receptionist Cover Letter Examples
In creating a receptionist cover letter, finding the right approach can be daunting. Nonetheless, with the help of tailored examples and guidance, the task becomes much more manageable. We have curated personalized examples to cater to different levels of a Receptionist’s career.
Receptionist Cover Letter (With Experience)
Individuals with a proven track record in their career should reflect their expertise in a cover letter. The experienced receptionist will showcase their achievements and skills, setting the tone for the rest of the cover letter, where specific experiences and qualifications can be highlighted.
Henry Smith 123 Main Street Los Angeles, CA 90001 [email protected] (555) 555-5555
Ms. Emily Johnson HR Manager Sunshine Hotels 456 Hospitality Avenue Los Angeles, CA 90002
Dear Ms. Johnson,
I am writing to express my interest in the receptionist position at Sunshine Hotels. With 5 of experience in receptionist roles, I am confident that my skills align seamlessly with the high standards upheld by your organization.
In my previous roles, I consistently achieved a call answer rate of 95% within the first two rings, ensuring that callers received prompt assistance and contributing to a significant improvement in customer satisfaction ratings. My ability to handle confidential information with the utmost discretion has contributed to my previous employers’ incident-free records in data security.
My proficiency in [mention any relevant software or tools] and my meticulous approach to data entry have ensured that all records and information are accurate, up-to-date, and error-free. I am enthusiastic about contributing to Sunshine Hotel’s success and ensuring that all clients, customers, and visitors experience the warm, professional, and efficient service that your organization is known for.
I look forward to the opportunity to meet and discuss how my skills and experience can benefit your team. Thank you for considering my application.
Entry-Level Receptionist Cover Letter (No Experience)
When you’re just starting your career or transitioning into a new field, writing a cover letter for an entry-level position can be a bit daunting. Create a cover letter that demonstrates your potential and readiness to embark on a successful career as an entry-level receptionist.
Samantha Brown 789 Elm Street New York, NY 10001 [email protected] (123) 456-7890
Mr. James Anderson General Manager Downtown Plaza 123 Hospitality Way New York, NY 10002
Dear Mr. Anderson,
I am excited to apply for the receptionist position at Downtown Plaza, as listed on your website. As a recent graduate, I am eager to translate my academic experiences and inherent skills into a real-world setting, and I am confident that this role provides the perfect opportunity to do so.
My academic journey has equipped me with a strong foundation of skills that are directly applicable to this position. For instance, my major in Communication Studies has honed my interpersonal and verbal communication abilities, which are crucial in creating a welcoming environment for visitors and staff alike.
In my final year of study, I was elected as the Secretary of the Student Council, where I was responsible for managing correspondence, organizing meetings, and maintaining records. This role required me to develop strong organizational skills and an attentive eye for detail, both of which are critical for managing the front desk efficiently.
Moreover, my part-time job as a customer service representative at a call center company has reinforced my ability to handle tasks in a fast-paced environment and has also highlighted the importance of maintaining a friendly and approachable demeanor at all times. I believe these experiences align well with the qualities needed for a successful receptionist.
I am enthusiastic about the opportunity to provide exceptional customer service at Downtown Plaza. I am confident that my combination of interpersonal skills, organizational abilities, and dedication to customer service will enable me to excel in this role.
Thank you for considering my application. I look forward to the opportunity to further discuss how my background and skills would make me a strong fit for your team at Downtown Plaza.
Samantha Brown [Typed Name]
Related Article: Check out sample cover letter without experience – steps and sample.
Front Desk Receptionist Cover Letter
Be aware that every front desk receptionist role can have its distinct characteristics. While this cover letter is a comprehensive tool, it’s vital to remain adaptable, taking into account the particular needs and culture of the front desk or company you are applying to.
Amy Davis 456 Oak Lane Chicago, IL 60601 [email protected] (402) 123-4567
Mr. Michael Johnson Front Desk Manager Metroview Suites 789 Hospitality Street Chicago, IL 60602 Dear Mr. Johnson,
I am writing to express my strong interest in the front desk receptionist position at Metroview Suites. My passion for providing top-notch customer service, coupled with my robust organizational skills, makes me a compelling candidate for this role.
As a recent graduate with a degree in Hospitality Management, I have developed a solid foundation in customer service and organizational skills. In my prior role as a receptionist at a busy dental office, I managed appointments for over 30 patients daily, ensuring the smooth operation of the front desk with minimal wait times. My ability to handle multiple tasks efficiently and maintain high levels of customer satisfaction was instrumental in improving the clinic’s customer satisfaction ratings by 15%.
Furthermore, my part-time role as a customer service representative at a busy café allowed me to serve over 100 customers daily. This experience not only honed my ability to perform under pressure but also improved my problem-solving skills, as I often had to quickly resolve customer-related issues.
I am eager to bring my commitment to customer satisfaction and demonstrated skills in communication and organization to Metroview Suites as your front desk receptionist. I am confident that my friendly and professional demeanor, coupled with my track record of improving customer service efficiency, will make a positive impact on visitors and staff.
Thank you for considering my application. I am excited to discuss how my skills, dedication, and achievements can contribute to Metroview Suites’s continued success.
Amy Davis [Typed Name]
Medical Receptionist Cover Letter
In your pursuit of a role as a medical receptionist , your cover letter plays a vital role in your initial interaction with prospective healthcare employers. This essential document offers you the chance to introduce yourself, highlight your qualifications, and convey your sincere dedication to contributing to the healthcare team.
Alicia Martinez 789 Oak Street Chicago, IL 60601 [email protected] (138) 765-4321
Dr. Sarah Davis Hillside Medical Clinic 123 Health Lane| Chicago, IL 60602
Dear Dr. Davis,
I am writing to express my strong interest in the medical receptionist position at Hillside Medical Clinic, as advertised on Indeed. With a background in healthcare administration and a passion for providing top-quality patient care, I am confident that my skills and commitment align perfectly with the high standards upheld by your healthcare facility.
In my previous role at XYZ Healthcare, I managed a high volume of around 100 patient appointments daily, maintained accurate records of over 5,000 patients, and was instrumental in reducing patient wait time by 20% through efficient scheduling and coordination. My proficiency in using Electronic Health Record (EHR) systems ensured a 99% accuracy rate in data entry, upholding patient confidentiality and data accuracy.
I am eager to bring my keen attention to detail and excellent organizational skills to Hillside Medical Clinic’s commitment to delivering outstanding patient care. My communication skills and friendly demeanor have always allowed me to interact positively with patients, demonstrated by a consistent patient satisfaction score above 90%.
Thank you for considering my application. I am excited about the opportunity to support Hillside Medical Clinic’s mission and patient-focused values and contribute towards enhancing the patient experience.
Alicia Martinez [Typed Name]
Hotel Receptionist Cover Letter
Individuals aiming to join a luxury hotel, a boutique inn, or a well-known chain, should know that a cover letter is an opportunity to convey dedication to delivering exceptional guest experiences. Your cover letter should address the recipient, express your passion for the role and the organization, showcase your relevant skills, and more.
Jane Doe 789 Resort Way Miami, FL 33101 [email protected] (321) 765-4321
Mr. David Williams General Manager Seaside Retreat Hotel 123 Coastal Drive Miami, FL 33102
Dear Mr. Williams
With a passion for providing exceptional guest experiences and a proven track record of efficient service, I am writing to express my strong interest in the hotel receptionist position at Seaside Retreat Hotel, as advertised on Monster.
In my past role as a receptionist at a busy 4-star hotel, I was responsible for managing over 150 guest check-ins per week. Despite the high volume, I maintained a professional and welcoming demeanor, ensuring all guest inquiries were addressed promptly and any issues were swiftly resolved. My commitment to excellent customer service was reflected in a 20% increase in guest satisfaction scores during my tenure.
Seaside Retreat Hotel’s stellar reputation for outstanding management and customer service resonates with my own values and commitment to providing remarkable hospitality experiences. I am excited about the potential to contribute to your hotel’s continued success and help create an inviting and organized front desk environment for your guests.
Thank you for considering my application. I look forward to the opportunity to further discuss how my skills, experience, and dedication to outstanding service can enhance the guest experience at Seaside Retreat Hotel.
Jane Doe [Typed Name]
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13 Receptionist Cover Letter Examples
Receptionists are the first point of contact, setting the tone for all subsequent interactions by providing a warm welcome and efficient service. Similarly, your cover letter serves as the initial point of contact with potential employers, setting the tone for your application by showcasing your skills, experience, and dedication. In this guide, we'll delve into the best cover letter examples for Receptionists, ensuring your application leaves a lasting, positive impression.
Cover Letter Examples
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The best way to start a Receptionist cover letter is by addressing the hiring manager directly, if their name is known. Then, introduce yourself and express your interest in the receptionist position. Make sure to mention where you found the job listing. For example, "Dear Mr. Smith, I am writing to express my interest in the Receptionist position at XYZ Company, which I discovered on your website." This shows that you've done your research and are genuinely interested in the role. It's also important to briefly highlight a key skill or experience that makes you a strong candidate for the role right at the beginning.
Receptionists should end a cover letter by summarizing their interest in the position and their qualifications. They should also express enthusiasm for the opportunity to contribute to the company. A polite and professional closing is also essential. For example, "Thank you for considering my application. I am confident that my skills and passion make me a strong candidate for this position. I look forward to the possibility of discussing my application with you further." After this, they should close with a professional sign-off like "Sincerely" or "Best regards," followed by their full name. It's also a good idea to include their contact information below their name for easy reference. This ending reiterates their interest, highlights their suitability, and shows respect for the employer's time.
A Receptionist's cover letter should ideally be about one page long. This length is sufficient to introduce yourself, express your interest in the position, highlight your relevant skills and experiences, and conclude with a call to action. It's important to keep it concise and to the point, as hiring managers often have many applications to go through. A well-written, succinct cover letter can help you stand out and show that you respect the hiring manager's time. Remember, the goal is to pique the employer's interest so they want to learn more about you from your resume and in an interview.
Writing a cover letter with no experience as a Receptionist can seem challenging, but it's definitely achievable. Here's how you can approach it: 1. Start with a Professional Greeting: Address the hiring manager by their name if it's available. If not, use a general but professional greeting like "Dear Hiring Manager". 2. Introduction: Begin by introducing yourself and stating the position you're applying for. Mention where you saw the job posting and express your enthusiasm about the opportunity. 3. Highlight Relevant Skills: Even if you don't have direct experience as a receptionist, you likely have skills that are relevant to the job. These could include communication skills, customer service experience, organization, multitasking, or proficiency with certain software like Microsoft Office. Use specific examples from your past work, volunteer, or academic experiences to demonstrate these skills. 4. Show Enthusiasm for the Company: Do some research about the company and express why you're interested in working there specifically. This shows the hiring manager that you're invested in the company and not just applying randomly. 5. Conclude Professionally: Thank the hiring manager for their time and express your eagerness to further discuss your qualifications. Provide your contact information and close with a professional sign-off. 6. Proofread: Make sure to proofread your cover letter for any grammatical errors or typos. This is especially important for a receptionist position, as it requires attention to detail. Remember, the purpose of a cover letter is to show the hiring manager why you would be a good fit for the position, so focus on your strengths and how they align with the job description. Even without direct experience, you can still make a strong case for why you should be considered for the role.
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Receptionist Cover Letter Examples and Writing Tips
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If you're applying for a job as a receptionist , take some time to write a strong cover letter—doing so could help you land an interview .
Your cover letter should emphasize your organization and communication skills, along with other common receptionist skills in your cover letter.
You should also highlight any specific skills called for in the job description, such as familiarity with industry terminology, or expertise in Microsoft Office or QuickBooks . Doing this will help your cover letter demonstrate to the employer that you have the skills required for the job.
Looking for inspiration on how to get started? Get tips on what to write, as well as how to format and send your receptionist cover letter. Plus, take a look at two sample cover letters for receptionist positions that you can use as a template while writing your own.
Tips for Writing a Receptionist Cover Letter
To get started writing a receptionist cover letter that will impress potential employers, follow these tips:
Follow directions. When applying for receptionist positions online, in person, or by email, you will often be asked to include a cover letter with your resume and possibly some other materials such as a list of references and a general application. Be sure to read the job posting carefully, and include only the materials they request at a given time.
If you are asked to submit a cover letter, follow all directions carefully. Send the letter in the correct format to the correct person.
As a receptionist, you will need to follow instructions and pay attention to detail, so it's important to display these skills in your application.
Use keywords. Tailor your cover letter to the specific job you are applying for. A great way to do that is to include keywords from the job listing in your cover letter. Reread the job listing , and circle any skills or qualifications that are important for the job. If you have those skills, include them in your cover letter. This will show the hiring manager, at a glance, that you are right for the job.
Provide examples. When you say that you have a particular skill or experience, prove it by providing a specific example. For instance, if you say that you have strong organizational skills, mention how you helped reorganize the filing system at your last job, and how this increased efficiency in the office. Specific examples show the hiring manager that you really have what it takes.
Highlight relevant experience. Wherever possible, share skills, accomplishments, and experience that match with the employer's needs. You'll also want to quantify any accomplishments if possible. For instance, maybe you can say that reorganizing the billing system at work led to 30% fewer late payments. If you do not have experience as a receptionist, think about ways you can show you're still qualified for the role. For instance, maybe you volunteered at a phone bank (which helps show you have strong communication skills).
Edit, edit, edit. Receptionists need to have attention to detail and strong communication skills. Therefore, it is important that you proofread your cover letter for any spelling or grammar errors. One way to show your skills as a receptionist is to write a flawless, error-free cover letter.
If you are sending your cover letter as a hard copy (or email attachment), you need to write your letter in business letter format . Include these items in the following order: your contact information, the date, the company contact information, a business salutation, and the body of your letter. Make sure your letter is left justified.
Your closing will include your handwritten signature followed by your typed signature on a hard copy. If it is an email attachment, just include your typed signature.
The format for an emailed cover letter (where the letter is in the body of the email) is slightly different. You should choose a subject that clearly explains the content of your email, such as the job title you are applying for and your name. Keep it simple: “Medical Receptionist Position – Jane Doe” is clear and to the point.
You do not need to include your contact information, the date, or the employer’s contact information at the top of an emailed cover letter. However, the salutation and the body of the letter will be the same as in a hard copy or attachment.
Your email closing should include your full name followed by your phone and email information.
Sample Cover Letter for a Receptionist Position
You can use this sample as a model to write a cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.
Sample Cover Letter for a Receptionist Position (Text Version)
Chad Applicant 123 Main Street Anytown, CA 12345 555-555-5555 email@example.com
July 30, 2020
Billy Lee Manager ABC Company 123 Business Rd. Business City, NY 54321
Dear Mr. Lee:
I am writing to express my interest in the receptionist job opening at ABC company. I believe my years of work experience as a receptionist, as well as my communication and technological skills, make me an ideal fit for the position.
I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff. I can therefore handle the bustling environment of a large of office such as yours.
I have strong written and oral communication skills. At my current job, I greet about twenty-five to fifty clients per day, answering questions about the company and directing people to the correct offices. I also call dozens of clients per day to confirm appointments, and send emails every day to clients.
I have experience with a variety of software programs, including Microsoft Office and QuickBooks. I am also comfortable using multiple scheduling platforms, including MindBody and Timely. At my current job, I have trained five other employees in our scheduling platform, due to my experience and comfort with the program.
My background and skills make me an excellent candidate for this position. Thank you for your consideration. I look forward to hearing from you to arrange a time to speak in person.
Chad Applicant (signature hard copy letter)
Sample Email Receptionist Cover Letter
Sample email cover letter for a receptionist position.
Subject: Reception Position at Gentle Dental – Jason Martinez
Dear Ms. Rathbarn,
I'm writing to apply for the receptionist position at Gentle Dental, which I saw advertised on JobSearchSite.com. I believe that my positive and professional attitude, as well as my experience working as a receptionist in other medical offices, make me a match for this position.
For the pat five years, I've worked in a medical office, where I've greeted patients, scheduled appointments, and answered patients' questions over the phone. My communication skills are strong, and I'm also skilled at assisting patients who are frustrated by long waits or insurance confusion.
I pride myself on keeping doctors' days running smoothly, and problem-solving when unexpected issues arise. For example, when one doctor was unexpectedly three hours late to work, I quickly called all of his scheduled patients and rearranged their appointments. By the time the doctor arrived at work, I had already rescheduled all of his patients successfully.
Please see my attached resume for more information on my work history, and do not hesitate to be in touch with any questions. Thank you for your consideration and I look forward to hearing from you.
Jason Martinez Phone Number Email Address
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Professional Receptionist Cover Letter Example
Writing a professional receptionist cover letter can be a crucial part of an effective job application. A cover letter serves as a powerful introduction to employers, allowing you to showcase your skills and experience while building a positive impression. With the right approach and tips, you can easily create an impressive cover letter that can help you stand out among other applicants. This guide will provide you with the necessary steps and example to help you write a compelling cover letter for a receptionist position.
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Professional Receptionist Cover Letter Sample
Dear [Hiring Manager],
I am writing to apply for the role of Receptionist at [Company Name]. I am confident that I possess the necessary skills and experience to be an effective Receptionist and provide excellent customer service.
I have worked as a Receptionist for the past three years and I have gained considerable experience in managing a busy office environment. I have excellent organizational and communication skills and I am highly proficient in using various computer systems. I am able to handle multiple tasks simultaneously while making sure that all customer queries and requests are addressed promptly and professionally.
I am confident that I can make a positive contribution to the team, and I am dedicated to providing the highest level of customer service. I am a quick learner and can easily adapt to new protocols and procedures. My friendly and outgoing personality makes me well suited to the position.
Please find attached my resume for your review. I welcome the opportunity to discuss this role with you further and I look forward to hearing from you.
Sincerely, [Your Name]
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What should a Professional Receptionist cover letter include?
A professional receptionist cover letter should include specific information that demonstrates the applicant’s qualifications and experience in this role. It should also make a strong case for the applicant’s candidacy, as well as emphasize their unique skills and professional goals.
The cover letter should begin with a strong introduction that sets the tone for the rest of the letter. The introduction should include the applicant’s name and contact information, as well as a brief overview of their experience and qualifications.
The body of the receptionist cover letter should clearly articulate the applicant’s qualifications for the job. This can include the applicant’s education, previous receptionist experience, customer service and communication skills, and any other relevant skills or qualities. Additionally, the body of the letter should expand on any of the job qualifications that are particularly relevant to the open position.
The conclusion of the letter should be used to thank the employer for their consideration and reiterate the applicant’s interest in the receptionist role. It should also provide a call to action in the form of a request for an in- person or phone interview.
Finally, the cover letter should be written in a professional and concise manner, with no errors. It should clearly articulate the applicant’s qualifications, experience, and professional goals, and demonstrate why they are the ideal candidate for the receptionist job.
Professional Receptionist Cover Letter Writing Tips
Writing a cover letter for a professional receptionist job is an important step in the job application process. A well- written cover letter can help you stand out from other applicants and increase your chances of getting an interview. Here are some tips to help you craft a successful cover letter:
- Show enthusiasm: Show that you are excited and passionate about the job opportunity. Use specific examples of how you would be a great fit for the company.
- Include relevant qualifications: Highlight any experience you have working as a receptionist or in a customer service role. Also include any related course work or certifications you may have earned.
- Explain why you want the job: Tell the employer why you are applying for the position and why you think you’d be a great fit.
- Customize it for the role: Make sure to tailor your cover letter to the specific role you are applying for.
- Keep it organized: Make sure your cover letter is well organized and easy to read. Use headings and clear sentences to make it easy to understand.
- Use keywords: Read the job posting carefully and use keywords and phrases from the job description in your cover letter.
- Proofread and edit: Make sure to proofread your cover letter for any spelling or grammar mistakes. It’s also a good idea to have someone else look it over for you.
Following these tips will help ensure that your cover letter is professional and effective. Good luck with your job search!
Common mistakes to avoid when writing Professional Receptionist Cover letter
Are you looking to apply for a professional receptionist position? Writing a great cover letter is the key to landing the job. To make sure that you create the perfect cover letter, here are some common mistakes to avoid:
- Not customizing your letter to the job: A generic cover letter will not make a great impression with employers. Make sure to tailor your letter to the specific job you are applying for and highlight your relevant skills and experience.
- Writing too much information: The cover letter should be no more than one page long. Include the most important information and stick to the point.
- Not proofreading: A sloppy letter with spelling and grammar errors reflects poorly on your application. Take the time to read over your letter and make sure it is error- free.
- Not emphasizing customer service skills: As a professional receptionist, excellent customer service skills are a must. Be sure to highlight your customer service experience in your cover letter.
- Ignoring the company culture: Research the company to gain an understanding of its values and culture. This will allow you to tailor your letter to fit the company’s needs and demonstrate that you are the perfect fit.
- Not including a call to action: Make sure to include a call to action at the end of your cover letter. Ask for an interview or for the chance to discuss the position further.
By avoiding these common mistakes, you can make sure that you create a professional and impressive cover letter that will help you land the job of your dreams.
Creating a professional receptionist cover letter that stands out from the competition can be a daunting task. That’s why it’s important to keep certain key points in mind when crafting your cover letter. Here are some key takeaways for writing an impressive professional receptionist cover letter:
- Highlight your customer service and communication skills: As a receptionist, you’ll be required to interact with customers and provide them with information. Be sure to emphasize your excellent customer service and communication skills in your cover letter.
- Showcase your organizational abilities: Receptionists are often required to manage multiple tasks simultaneously. Showcase your ability to multitask and stay organized in your cover letter.
- Demonstrate your flexibility: In many receptionists roles, you’ll need to be able to adapt to different situations. Make sure to emphasize your flexibility and ability to think on your feet.
- Focus on your receptionist experience: If you have prior experience as a receptionist, make sure to highlight this in your cover letter. Be sure to provide concrete examples of your ability to manage tasks and handle customers.
- Close with a call to action: End your cover letter with a strong call to action. Encourage the employer to contact you to discuss the position further.
Frequently Asked Questions
1. how do i write a cover letter for a professional receptionist job with no experience.
Writing a cover letter for a Professional Receptionist job with no experience can be intimidating, but it doesn’t have to be. Start by introducing yourself and your interest in the job, then emphasize the transferable skills and attributes that make you well- suited for the position. Focus on the core competencies required for the job and explain why you have the right qualifications and attitude for the role. Lastly, thank the hiring manager for their time and end your letter on a positive note.
2. How do I write a cover letter for a Professional Receptionist job experience?
Writing a cover letter for a Professional Receptionist job with experience requires you to highlight the relevant experience that makes you an ideal candidate. Start by introducing yourself and your interest in the job, then detail any previous employment experience you have that is applicable to the role. Afterwards, discuss your qualifications and abilities that make you a great fit for the job. Finally, thank the hiring manager for considering your application and end your letter on a positive note.
3. How can I highlight my accomplishments in Professional Receptionist cover letter?
Highlighting your accomplishments in a Professional Receptionist cover letter can help you stand out from the other applicants. Start by introducing yourself and your interest in the job, then provide concrete examples of any awards, achievements, or successes you have in your previous roles. Show the hiring manager that you have the experience, attitude, and qualifications to excel in the role. Finally, thank the hiring manager for their time and end your letter on a positive note.
4. What is a good cover letter for a Professional Receptionist?
A good cover letter for a Professional Receptionist should highlight the relevant experience and skills that make you an ideal candidate. Start by introducing yourself, your experience, and your interest.
In addition to this, be sure to check out our cover letter templates , cover letter formats , cover letter examples , job description , and career advice pages for more helpful tips and advice.
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Receptionist Cover Letter
You can easily adapt this receptionist cover letter for your own use. Send a stand out application cover letter, get the employer's attention and increase your chances of getting the receptionist job.
Package your background and experience into a professional and powerful cover letter that stands out and gets you the job interview. Highlight your strengths and skills as they relate directly to the job opportunity.
SAMPLE RECEPTIONIST COVER LETTER
Your Name Your Address Your Contact details (phone and email) Date Mrs Mary Stevens Hiring Manager ABC Company y15 South Parkway Long Island, NY 11551
Dear Mrs Stevens
Your job posting for a receptionist caught my attention straight away as my skills and experience are a close match to your requirements for this position. I would appreciate careful consideration of my credentials as outlined below and within the enclosed resume.
I have three years work experience as a receptionist in a large organization responsible for handling all calls and visitors in addition to providing extensive organizational and administrative support.
I am a self-directed and independent worker who has taken the initiative to learn as much as possible about the company I work for in order to become a valuable information resource.
Among my particular strengths are my organizational and planning skills. I have developed a number of processes to manage my many work tasks and make sure I meet the demands of a fast-paced work environment. I utilize technology to assist me wherever possible and have a good working knowledge of a number of computer applications including MS Office.
My strong communication skills and an outgoing, energetic personality ensure first-rate customer service to both clients and colleagues. I thoroughly enjoy dealing with a wide variety of people and take pride in being a receptionist.
ABC Company enjoys an excellent reputation and I am confident that I would be an asset to your company. I would appreciate the opportunity to discuss my abilities in more depth and am available for an interview at your earliest convenience.
Please contact me via phone or email to arrange a convenient time for us to meet. Thank you for your time and consideration and I look forward to speaking with you soon.
Jane Jobseeker Enclosure
How to write a winning receptionist resume
Need help with writing a good resume? Use the sample receptionist resume to build an excellent resume.
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Top 5 Receptionist Cover Letter Tips
- read through the job posting carefully to ensure you know what the employer is looking for before you start writing your cover letter
- Find out the name of the person to whom it should be addressed and avoid general salutations
- customize each cover letter to the target job opportunity
- Focus on your skills and strengths as they relate directly to the job requirements as stated in the job posting
- close your cover letter strongly
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