How to collaborate on a microsoft powerpoint presentation.
Need to collaborate with others on a PowerPoint presentation? There are a lot of tools in the program that make it easy.
Sharing a presentation, collaborating on a presentation.
PowerPoint has some useful features that allow others to make edits or leave feedback on your presentations. You can even coauthor a presentation in real time if you have a Microsoft 365 (formerly Office 365) subscription. Here’s how to collaborate with others in PowerPoint.
Before others can work on a presentation with you, you have to share it with them . To do so, open the presentation you want to share, and then click "Share" in the top-right corner.
Related: How to Share Things from OneDrive
A banner will appear in front of your presentation. The first thing to note is the "Share" section. Here, you’ll see the two methods for sharing the presentation, and anyone with whom you've already shared it.
With the "Invite People" method of sharing, you can do the following:
- Type the email addresses of those with whom you’d like to collaborate.
- Leave a note for the recipients.
- Assign Read and Write or Read-Only permissions.
- As an extra layer of security, select whether you want recipients to have a Microsoft account .
- Share your presentation.
If you choose the "Get a Link" option instead, assign Read/Write or Read-Only permissions to whoever receives the link, and then click "Create Link."
Your link will appear.
Once your link has been created, you can share it with whoever you want to collaborate with on your presentation. Keep in mind that anyone who has this link can access your presentation with the privileges you’ve assigned, so be careful who you share it with.
Once you’ve shared your presentation, it’s time to start collaborating. There are several useful tools that make collaboration more efficient. We'll go over them below, so be sure to take full advantage of them.
Who’s Working Where?
PowerPoint shows you who is currently viewing or editing a presentation, as well as which part of it they're working on. When someone's working on a presentation with you, you'll see a thumbnail with that person's name in the top-right corner.
Click the thumbnail to see who it is and which slide he or she is editing. If you want to go to that slide, click "Go to Location."
You'll see the section of the slide on which the other person is working.
You can also see where the other person is at any time in the slide thumbnail view on the left.
Related: How to Collaborate on Documents in Real-Time in Office 2016
Leave Comments for Others
You can also leave comments for the other people you're collaborating with to read at their convenience. To leave a comment, highlight text or an object, and then click "New Comment" in the menu that appears.
Type your comment in the text box, and then click the Arrow icon to leave it.
The next time this person is working on the presentation, she'll see a Message Bubble icon on the slide that contains the comment.
To read a comment, click "Comments" in the top-right corner.
To reply to a comment, just type your response in the text box, and then click the Arrow icon.
PowerPoint also has a few premium features available for collaborators. One of these is real-time chat. Just click the thumbnail of the person you want to chat with, and then select "Chat" from the menu that appears.
This isn't a good replacement for comments, though. No one else can see your chat, and it's deleted as soon as you close the file.
Related: How to Get Microsoft Office for Free
Another neat premium feature is version history. PowerPoint 365 stores every version of your slideshow. This means you can go back and view, restore, and/or download older versions it.
To access this feature, click "File," click "Info" in the pane that appears, and then choose "Previous Versions." This option will be grayed out if you aren't a premium subscriber, though.
Overall, good collaboration on any project boils down to communication. PowerPoint makes this easy for both normal and premium subscribers, although some methods are more streamlined than others.
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Share and collaborate
Share and collaborate with powerpoint.
Share your presentation
Select Share on the ribbon.
Enter the names or email addresses of the people you want to share with.
Or select the drop-down to change permissions. Allow editing is checked by default. To change permission to view only, uncheck this box and select Apply .
Include a message if you'd like and select Send .
You can also select Get a link to create a link that you can copy into an email.
Co-author a presentation
After you share your file, you can work together at the same time.
Under Share , see who is also working in the file.
Colored flags show where each person is editing.
Comments in presentations
Select Review > New Comment . Or select New if the Comments pane is open.
In the Comments pane, type your message in the box and press Enter.
Select Reply and type your response.
Select the Next or Back buttons to go between comments and slides.
Select the X in the upper corner of the comment.
Chat while editing
If there's another person editing your file, select their image or initials in the upper right corner to open a chat window.
Type some text and press Enter.
Note: Your conversations won't be saved when you close a file.
Open the original version of the presentation that you saved on your computer.
Select Review > Compare , and then Compare .
In the Choose File to Merge with Current Presentation box, find the version of your presentation that you saved to the shared location, select it, and then choose Merge .
If reviewers left comments in your presentation, you’ll see them under Slide Changes in the Revisions task pane.
Select File > Info > Version history .
In the Version history pane, select a version to open and view it in a separate window.
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