person on ppt

How-To Geek

How to collaborate on a microsoft powerpoint presentation.

Need to collaborate with others on a PowerPoint presentation? There are a lot of tools in the program that make it easy.

Quick Links

Sharing a presentation, collaborating on a presentation.

PowerPoint has some useful features that allow others to make edits or leave feedback on your presentations. You can even coauthor a presentation in real time if you have a  Microsoft 365 (formerly Office 365) subscription. Here’s how to collaborate with others in PowerPoint.

Before others can work on a presentation with you, you have to share it with them . To do so, open the presentation you want to share, and then click "Share" in the top-right corner.

Related: How to Share Things from OneDrive

A banner will appear in front of your presentation. The first thing to note is the "Share" section. Here, you’ll see the two methods for sharing the presentation, and anyone with whom you've already shared it.

With the "Invite People" method of sharing, you can do the following:

• Type the email addresses of those with whom you’d like to collaborate.
• Leave a note for the recipients.
• Assign Read and Write or Read-Only permissions.
• As an extra layer of security, select whether you want recipients to have a Microsoft account .
• Share your presentation.

If you choose the "Get a Link" option instead, assign Read/Write or Read-Only permissions to whoever receives the link, and then click "Create Link."

Your link will appear.

Once your link has been created, you can share it with whoever you want to collaborate with on your presentation. Keep in mind that anyone who has this link can access your presentation with the privileges you’ve assigned, so be careful who you share it with.

Once you’ve shared your presentation, it’s time to start collaborating. There are several useful tools that make collaboration more efficient. We'll go over them below, so be sure to take full advantage of them.

Who’s Working Where?

PowerPoint shows you who is currently viewing or editing a presentation, as well as which part of it they're working on. When someone's working on a presentation with you, you'll see a thumbnail with that person's name in the top-right corner.

Click the thumbnail to see who it is and which slide he or she is editing. If you want to go to that slide, click "Go to Location."

You'll see the section of the slide on which the other person is working.

You can also see where the other person is at any time in the slide thumbnail view on the left.

Related: How to Collaborate on Documents in Real-Time in Office 2016

Leave Comments for Others

You can also leave comments for the other people you're collaborating with to read at their convenience. To leave a comment, highlight text or an object, and then click "New Comment" in the menu that appears.

Type your comment in the text box, and then click the Arrow icon to leave it.

The next time this person is working on the presentation, she'll see a Message Bubble icon on the slide that contains the comment.

To read a comment, click "Comments" in the top-right corner.

To reply to a comment, just type your response in the text box, and then click the Arrow icon.

Premium Features

PowerPoint also has a few premium features available for collaborators. One of these is real-time chat. Just click the thumbnail of the person you want to chat with, and then select "Chat" from the menu that appears.

This isn't a good replacement for comments, though. No one else can see your chat, and it's deleted as soon as you close the file.

Related: How to Get Microsoft Office for Free

Another neat premium feature is version history. PowerPoint 365 stores every version of your slideshow. This means you can go back and view, restore, and/or download older versions it.

To access this feature, click "File," click "Info" in the pane that appears, and then choose "Previous Versions." This option will be grayed out if you aren't a premium subscriber, though.

Overall, good collaboration on any project boils down to communication. PowerPoint makes this easy for both normal and premium subscribers, although some methods are more streamlined than others.

Got any suggestions?

We want to hear from you! Send us a message and help improve Slidesgo

Top searches

Trending searches

6 templates

44 templates

cute halloween

12 templates

hispanic heritage

29 templates

5 templates

71 templates

What are you going to use your presentation for?

Presenting data

I'm not sure

Free vectors, photos and PSD

Free customizable icons

Free online template editor

Free editable illustrations

Free videos and motion graphics

New! New! Make quick presentations with AI

People Presentation templates

Highlight the human factor in your presentations with our free themes and templates for google slides and powerpoint. they contain illustrations or pictures of people working or being together..

Workplace Digitalization Project Proposal

Digital is not the future, it is clearly the present. Many jobs that used to be done in a different way have now had to be adapted to the digital world we live in. That means digitizing the workplace, for example, supplying offices with all the necessary IT equipment. Do...

Premium template

Unlock this template and gain unlimited access

People Newsletter

It’s time to send a newsletter about… people! We’re all so different and we have so many things in common at the same time, how can you organize and speak about people in an eye-catching way? Well, start by editing this template! It has many cute doodle illustrations of people...

People Pattern

Do you need a very versatile presentation to talk about clients, demographics, targets, market research or any related topic? Use this cool template now. We have included a section about the International Day of Peace and feelings.

Family and Personal History - History - 1st Grade

Are you ready to dive into history like never before? Then get ready to use our new Google Slides and PowerPoint template for your next 1st-grade lesson on family and personal history! With illustrations of family members decorating each slide, kids will be on the edge of their seats. But...

Non Profit Company Marketing Plan

Establishing non-profit organizations is a wonderful way to provide support and assistance to those who need it and to give back to the community. They can be focused on many different disciplines from religion and science to social and family. This template has all the elements you need to promote...

Happy Teacher's Day Newsletter

Teacher’s Day is celebrated for different reasons and on different dates all around the world, and in many places, all the stops are pulled out to ensure educators are being made to feel extra special for a day. Are you planning a celebration of this day at your school or...

Feminine Style Newsletter

Embrace elegance and creativity with this Google Slides and PowerPoint template for your next newsletter! This slide deck is thoughtfully designed to infuse your newsletter with a touch of sophistication and charm. With gracefully arranged slides and AI-curated content, you have everything you need to share captivating stories, highlight important...

Basic Greetings and Introductions - Spanish - Foreign Language - 5th Grade

What are the first notions you learn in a language? Of course it’s the basic greetings to meet new people and introduce yourself. If you’re planning to have a Spanish lesson for your 5th grade class, you can captivate young learners and make language learning a breeze with this interesting...

Black Lives Matter

Black lives matter, and we all have to come together to fight racism peacefully. Let's raise awareness about this issue, and embrace all people, no matter the race. Like John Lennon said, “Let’s give peace a chance.” Use our formal template now!

US Reconciliation Day

April 2 is the date when Reconciliation Day is celebrated in the United States. It's a day to patch difficult relationships and make amends between people. Now you can talk about this topic in front of an audience with the help of this new template by Slidesgo. To make it...

Elder Abuse Awareness Campaign

Elder abuse is a serious issue that often goes unnoticed. However, raising awareness about it can help prevent it from happening in the first place. That's why we've created a presentation template for Google Slides and PowerPoint that is specifically designed to help you create social campaigns about Elder Abuse...

Descriptions of People, Places, and Experiences - German - Foreign Language - 8th Grade

If you ask anyone what they’re interested in, chances are you get an answer connected to people, places, experiences or all three; so learning to describe those in a foreign language should be extra fun! This Google Slides and PowerPoint template has been designed specifically to teach your middle schoolers...

Community Service Project Proposal

Some people volunteer themselves to help their community, gathering donations, picking up trash, helping the elderly or cleaning public places. Their service is invaluable—they do it without expecting compensation! If you want to propose a volunteering project, these slides are a great canvas in which you can detail your ideas....

World Population Day Infographics

Take a look around. How many humans do you think there are in the world? Hint: some billions, no less. For World Population Day, celebrated on July 11, we've created these editable infographics, which are very useful for presenting statistics and chunks of data. Customizing any of the compositions included...

Social Science Major: Understanding Society's Complexities

Society is very complex and to understand every aspect of it would take us years, countless hours and lessons. However, there’s always a place to start and in a social science major it’s always important to grasp concepts about society to investigate further in the future. Here’s an engaging and...

Institutional Governance Meeting Infographics

Make your institutional governance meetings more effective and visually engaging with these professional and formal infographics! Designed to capture attention and deliver key information, this set for Google Slides and PowerPoint is perfect for presenting goals, progress, and strategies. With its sleek design and easy-to-customize features, you'll be able to...

Human Rights Lesson

There are a series of norms that are fundamental, universal and, most importantly, egalitarian. It’s none other than human rights, and it’s essential that all the people know about them. Prepare a lesson with this cool presentation template by Slidesgo!

Social Studies Subject for Elementary: Exploring Communities and Cultures

Welcome to a thrilling adventure around the world with this exciting Google Slides and PowerPoint template designed for elementary school Get ready to explore diverse communities and cultures in a fun and engaging way. With vibrant colors, playful illustrations, and immersive activities, this template invites young learners on a journey...

• Previous page

New! Make quick presentations with AI

Slidesgo AI Presentation Maker puts the power of design and creativity in your hands, so you can effortlessly craft stunning slideshows in minutes.

• Create and open Article
• Share and collaborate Article
• Add and format Article
• Design Article
• Give a presentation Article

Share and collaborate

Share and collaborate with powerpoint.

Share your presentation

Select Share on the ribbon.

Enter the names or email addresses of the people you want to share with.

Or select the drop-down to change permissions. Allow editing is checked by default. To change permission to view only, uncheck this box and select Apply .

Include a message if you'd like and select Send .

You can also select Get a link to create a link that you can copy into an email.

Co-author a presentation

After you share your file, you can work together at the same time.

Under Share , see who is also working in the file.

Colored flags show where each person is editing.

Comments in presentations

Select Review > New Comment . Or select New if the Comments pane is open.

In the Comments pane, type your message in the box and press Enter.

Select Reply and type your response.

Select the Next or Back buttons to go between comments and slides.

Select the X in the upper corner of the comment.

Chat while editing

If there's another person editing your file, select their image or initials in the upper right corner to open a chat window.

Type some text and press Enter.

Note:  Your conversations won't be saved when you close a file.

Show changes

Open the original version of the presentation that you saved on your computer.

Select Review > Compare , and then Compare .

In the Choose File to Merge with Current Presentation box, find the version of your presentation that you saved to the shared location, select it, and then choose Merge .

If reviewers left comments in your presentation, you’ll see them under Slide Changes in the Revisions task pane.

Version history

Select File > Info > Version history .

In the Version history pane, select a version to open and view it in a separate window.

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.