How to Present PowerPoint Slides in Zoom

Got a presentation coming up? Here's how to share your PowerPoint slides in Zoom and engage your audience.

Preparing to present PowerPoint slides in Zoom for the first time can feel overwhelming. It's a different experience than face-to-face presentations, and naturally, you want to get it right. But don't worry, we've all been there, and we're here to help.

In this article, we’ll guide you through the process step-by-step, so you can deliver your presentation with confidence and avoid awkward pitfalls. Let’s dive in.

Present PowerPoint Slides in Zoom by Sharing Your Entire Screen

One of the easiest ways to share your PowerPoint slide deck is by sharing your entire screen. Here’s how to go about it.

  • Open your PowerPoint presentation.
  • Start or Join a Zoom meeting . Knowing how to use Zoom like an expert makes this step easy.

Click share screen on Zoom

When you hide the toolbar, it may appear as a minimized window in your taskbar. Click the window icon to reveal it when you’re ready to stop sharing.

Launch slideshow from beginning or current slide in PowerPoint

  • Press the Esc key on your keyboard to exit the slideshow after your presentation.
  • Click Stop sharing .

Sharing your entire screen lets you seamlessly switch between your PowerPoint window and other windows while bringing your audience along. However, it has a downside—your audience will see sensitive details or notifications if they pop up.

Present PowerPoint Slides in Zoom by Sharing a Window

With this method, you share only your PowerPoint window, so your audience won't see other areas of your desktop, including popup notifications. Here’s how to get it done.

Set up slideshow in PowerPoint

  • Join the Zoom meeting.

Click share screen in Zoom

Ensure your PowerPoint window is maximized and running in the background, or it won't appear under the Window tab.

Select PowerPoint window and click Share

  • Click Stop sharing or Stop share when you’re done presenting.

This method is perfect for multi-tasking—that is, sharing your PowerPoint window while viewing your notes (in a separate document) or seeing what’s happening in Zoom.

Rock Your PowerPoint Presentation in Zoom Like a Pro

And that's a wrap! You now know all the key steps to present PowerPoint slides effectively in Zoom. Remember, you have two main options: share your entire screen when you need to switch between different windows during the presentation or share a specific PowerPoint window if you're multitasking and want to keep the rest of your desktop private.

Practice using these features before your next presentation, so you're comfortable and ready. Alongside this, using a whiteboard in Zoom can make your presentations more interesting.

How To Present Powerpoint On Zoom

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Choosing the Right Presentation Format

When it comes to presenting your PowerPoint on Zoom, choosing the right format is crucial to ensure that your audience can view and interact with your slides effectively. Whether you’re conducting a business meeting, delivering a training session, or giving a presentation, consider the following factors when deciding on the best format for your presentation:

  • Full Screen: This format allows you to occupy the entire Zoom window with your slides. It’s ideal for presentations that heavily rely on visuals or require your audience to focus solely on the content.
  • Presenter View: If you need to access your notes, manage your slides, or view upcoming slides while presenting, the Presenter View format is your best bet. It gives you a separate window with additional tools and features.
  • Side-by-Side: This format enables you to display your PowerPoint slides alongside other applications or materials, such as a video conferencing window or a shared document. It’s useful if you need to refer to external resources during your presentation.
  • Custom Layout: Zoom allows you to customize the layout of your presentation, allowing you to combine multiple formats or adjust the size and position of your slides and other elements on the screen.

Consider the nature of your presentation, your objectives, and the visual elements you plan to incorporate when selecting the presentation format. Additionally, take into account the size of your audience, the devices they’ll be using, and the level of interactivity you wish to achieve.

Remember, a well-chosen presentation format can enhance your delivery and engage your audience more effectively. Spend some time experimenting with different formats in Zoom’s settings before your presentation to determine the layout that works best for your needs.

Preparing Your PowerPoint Slides

Before presenting your PowerPoint on Zoom, it’s important to ensure that your slides are well-prepared and optimized for the virtual environment. Here are some essential tips to consider:

  • Simplify Your Content: Keep your slides concise and focused. Use bullet points, short sentences, and key phrases to convey your message effectively. Avoid overcrowding slides with excessive text or complex images.
  • Use High-Quality Visuals: Choose high-resolution images and graphics that align with your topic and enhance understanding. Avoid pixelated or distorted visuals that may hinder audience comprehension.
  • Consider Font Size and Typeface: Use a clear and legible font size, typically around 24-32 points, to ensure readability on different screen sizes. Stick to standard fonts like Arial or Calibri to avoid technical issues.
  • Contrast Colors: Opt for high contrast between the background and text colors to ensure visibility. Dark text on a light background or vice versa works best. Avoid using color combinations that strain the eyes or make text illegible.
  • Include Engaging Multimedia: Incorporate videos, animations, or interactive elements to enhance audience engagement. However, ensure that the multimedia elements are relevant, purposeful, and do not distract from your main points.
  • Consistent Design: Maintain a consistent design across your slides for a professional and cohesive look. Use the same font styles, colors, and layout throughout your presentation to create a visually appealing and easily navigable experience for your audience.
  • Proofread and Edit: Check for spelling, grammar, and content errors in your slides. Ensure that all text is grammatically correct and appropriate for your target audience. Consider seeking feedback from colleagues or friends to validate the clarity and effectiveness of your slides.

By following these tips, you can create visually appealing and well-structured PowerPoint slides for your Zoom presentations. Investing time and effort in the preparation phase will translate into a more engaging and impactful virtual presentation experience.

Optimizing Your Zoom Settings

Before you start presenting your PowerPoint on Zoom, it’s essential to optimize your Zoom settings to ensure a smooth and hassle-free experience for both you and your audience. Consider the following settings to enhance the quality and functionality of your presentation:

  • Audio Settings: Test your microphone and speakers to ensure clear audio. Adjust the microphone sensitivity and speaker volume as needed. Consider using an external microphone for better sound quality.
  • Video Settings: Check your camera settings and ensure that you’re well-lit and in focus. Adjust the video resolution based on your internet connection to maintain a stable presentation stream.
  • Screen Sharing: Familiarize yourself with the screen sharing options in Zoom. Choose the appropriate settings to optimize the display of your PowerPoint slides. Select the “Optimize for full screen video” option for a smoother playback experience.
  • Virtual Background: If desired, experiment with Zoom’s virtual background feature to create a professional and distraction-free backdrop. Choose a background image that aligns with your presentation topic and enhances your visual presence.
  • Chat and Q&A: Decide whether you want to enable the chat or Q&A feature during your presentation. This allows your audience to ask questions or provide feedback. Determine how you want to manage and address these interactions during your presentation.
  • Recording: If you plan to record your presentation, ensure that you have sufficient storage space and that you’ve enabled the recording function in Zoom. Inform your audience in advance if you intend to record the session.
  • Mute and Unmute: Familiarize yourself with the mute and unmute controls in Zoom. During your presentation, be mindful of muting yourself when not speaking to minimize background noise and distractions.
  • Practice and Test: Before your actual presentation, conduct a practice session to test your Zoom settings. Ensure that everything is working as expected, including audio, video, screen sharing, and any interactive features you plan to use.

By optimizing your Zoom settings in advance, you can ensure a seamless and professional presentation experience. Paying attention to audio, video, screen sharing, and other essential settings will help you deliver a high-quality presentation that engages your audience effectively.

Sharing Your Screen on Zoom

One of the key features of Zoom is the ability to share your screen, allowing you to display your PowerPoint slides to your audience. Follow these steps to successfully share your screen during a Zoom presentation:

  • Start a Zoom Meeting: Open Zoom and start a meeting. You can choose to start a new meeting or join an existing one.
  • Open Your PowerPoint Presentation: Open the PowerPoint file that contains your presentation. Make sure it’s ready to be displayed.
  • Click the “Share Screen” Button: In the Zoom meeting window, locate the green “Share Screen” button at the bottom of the screen and click on it.
  • Select Your PowerPoint Window: A dialog box will appear with a list of available screens and windows to share. Choose the window that has your PowerPoint presentation open.
  • Ensure “Share Computer Sound” is Checked: If your PowerPoint presentation includes audio or video, make sure to check the “Share computer sound” checkbox in the dialog box. This will transmit the audio along with your slides.
  • Click “Share”: Once you have selected the appropriate window, click on the “Share” button in the bottom right corner of the dialog box.
  • Start Presenting: Your PowerPoint presentation will now be visible to your audience in the Zoom meeting. Begin presenting your slides as you normally would.
  • Stop Sharing: To stop sharing your screen, locate the “Stop Share” button at the top of your screen or in the Zoom meeting controls and click on it.

Remember to ensure that your PowerPoint slides are visible and legible to your audience. Check the Zoom meeting preview window to verify the quality of your shared screen. Adjust the size and position of your slides if necessary to optimize visibility.

Sharing your screen on Zoom allows your audience to view your PowerPoint presentation in real-time, enhancing their engagement and understanding of your content. Practice this process before your actual presentation to become familiar with the steps and ensure a smooth screen sharing experience.

Using Presenter View

Presenter View is a powerful feature in PowerPoint that allows you to view your speaker notes, manage your slides, and have better control over your presentation while presenting on Zoom. Follow these steps to use Presenter View effectively:

  • Enable Presenter View: Before you start your presentation, click on the “Slide Show” tab in PowerPoint and check the “Use Presenter View” box. This will activate Presenter View on your screen.
  • Start the Slide Show: Begin your presentation by selecting the “From Beginning” or “From Current Slide” option under the “Slide Show” tab, depending on where you want to start.
  • Access Presenter View: Once your presentation starts, you’ll see two different windows. The main window displays the current slide that your audience sees, while the Presenter View window contains your speaker notes, thumbnails of upcoming slides, and slide navigation controls.
  • View Speaker Notes: In the Presenter View window, you can see your speaker notes for each slide, allowing you to stay on track with your talking points and key information.
  • Preview Upcoming Slides: Take advantage of the thumbnail view in Presenter View to preview the next few slides. This helps you anticipate and smoothly transition to the next topic without losing your flow.
  • Annotate Slides: Use the annotation tools available in Presenter View to highlight important points or draw attention to specific areas of your slides. This can enhance your audience’s understanding and engagement during your presentation.
  • Manage Slides: In Presenter View, you can easily navigate between slides using the arrow keys or the slide navigation controls. This allows you to jump back and forth between slides or quickly go to a specific slide as needed.
  • End the Presentation: Once you’ve completed your presentation, press the Esc key or click on the “End Slide Show” button in the Presenter View window to exit the presentation mode.

Presenter View in PowerPoint and Zoom provides you with the tools and flexibility to deliver a seamless and professional presentation. Take advantage of its features to stay organized, deliver your content effectively, and engage your audience during your Zoom presentation.

Navigating Slide Show Controls

When presenting your PowerPoint on Zoom, it’s important to familiarize yourself with the slide show controls to navigate through your slides smoothly and deliver an engaging presentation. Here are the key controls you can use while in slide show mode:

  • Advance to Next Slide: To proceed to the next slide, simply press the right arrow key on your keyboard, click the mouse, or use a presenter remote if available. This allows you to progress through your presentation at your desired pace.
  • Go Back to Previous Slide: If you need to revisit a previous slide, press the left arrow key on your keyboard or click the mouse’s left button. This enables you to go back and address questions or clarify information for your audience.
  • Jump to a Specific Slide: If you want to navigate to a specific slide in your presentation, press the slide number on your keyboard followed by the Enter key. Alternatively, you can right-click on the slide and choose the desired slide from the context menu.
  • Access Slide Thumbnails: In PowerPoint’s slide show mode, you can access a thumbnail view of your slides by pressing the Ctrl key and clicking on any slide. This enables you to quickly navigate to a specific slide without disrupting the flow of your presentation.
  • Zoom In and Out: If you need to highlight specific details or make text more readable to your audience, use the Ctrl key and the plus (+) or minus (-) keys to zoom in and out, respectively. This feature is especially useful when showing complex diagrams or small texts.
  • End the Slide Show: To exit the slide show mode, press the Esc key on your keyboard or right-click anywhere on the screen and select “End Show” from the context menu. This will bring you back to the normal editing view in PowerPoint.
  • Use Presenter View: If you have enabled Presenter View, you can access additional controls and features to manage your presentation more effectively. Refer to the “Using Presenter View” section for more details on how to utilize this feature.

By familiarizing yourself with these slide show controls, you can navigate through your PowerPoint presentation confidently and deliver a more dynamic and interactive experience for your audience on Zoom.

Engaging Your Audience in a Zoom Presentation

Engaging your audience is crucial when presenting on Zoom to maintain their attention and ensure the effectiveness of your message. Here are some strategies to actively involve your audience and make your Zoom presentation interactive:

  • Ask Questions: Pose questions to your audience throughout your presentation to encourage participation. You can use the chat feature in Zoom or ask attendees to unmute themselves and speak up.
  • Use Polls: Take advantage of Zoom’s polling feature to gather instant feedback or opinions from your audience. Create engaging poll questions related to your presentation topic to encourage active participation.
  • Encourage Chat Participation: Remind your audience to use the chat feature to ask questions, share insights, or provide feedback. Monitor the chat regularly and respond to messages to make attendees feel heard and valued.
  • Incorporate Interactive Activities: Break up your presentation with interactive activities to keep your audience engaged. This could include case studies, brainstorming sessions, group discussions, or virtual simulations.
  • Share Relevant Resources: Provide links to additional resources related to your topic in the chat or through screen sharing. This encourages further exploration and engagement even after the presentation ends.
  • Use Visual Aid: Utilize visual aids such as charts, graphs, and images to enhance understanding and engagement. Visuals can help convey complex information in a more digestible and memorable way.
  • Tell Stories: Incorporate relevant stories or anecdotes to make your content more relatable and captivating. Personal experiences are powerful tools for capturing your audience’s attention and keeping them engaged.
  • Interact with Body Language: Use appropriate facial expressions, gestures, and body language to convey enthusiasm and connect with your audience. Non-verbal cues can enhance engagement and create a more memorable experience.
  • Pause for Questions: Give your audience regular opportunities to ask questions or seek clarification. Pause after key points or at designated breaks to allow for interaction and address any queries.
  • Display Empathy: Be attentive and empathetic towards your audience’s needs and emotions. Show genuine interest in their thoughts and perspectives, and create a safe and inclusive environment for discussion and interaction.

By incorporating these strategies, you can create a more interactive and engaging Zoom presentation that captivates your audience’s attention and encourages their active participation throughout the session.

Troubleshooting Audio and Video Issues

Technical difficulties with audio and video can disrupt the flow of your Zoom presentation. To ensure a smooth experience, it’s important to be familiar with troubleshooting common issues that may arise. Here are some troubleshooting tips for audio and video problems during your Zoom presentation:

  • Check Your Internet Connection: A stable and reliable internet connection is crucial for smooth audio and video. Ensure that you have a strong connection and consider connecting via an Ethernet cable for a more stable connection.
  • Test Your Audio and Video Devices: Before your presentation, test your microphone and camera to ensure they are functioning properly. Use the Zoom audio and video settings to select the correct devices and adjust their settings if needed.
  • Adjust Your Audio Settings: If your audio is distorted, low, or inconsistent, check the audio settings in Zoom. Increase the volume, adjust the microphone sensitivity, and ensure that the correct audio device is selected.
  • Restart Your Devices: If you experience audio or video issues during your presentation, try restarting your computer and reopening the Zoom application. This can resolve any temporary glitches that may be affecting your devices.
  • Close Unnecessary Applications: Close any unnecessary applications or software running in the background during your presentation. This can free up system resources and prevent audio or video lag or interference.
  • Use Headphones or External Microphones: If you are experiencing audio issues, consider using headphones or an external microphone. This can help eliminate background noise, improve audio quality, and minimize the chance of audio feedback.
  • Optimize Camera Placement: Ensure that your camera is positioned correctly and at eye level. Avoid backlighting or excessive lighting that may affect the quality of your video. Adjust the camera angle and lighting as needed for the best visual appearance.
  • Update Your Software: Keep your Zoom application and other relevant software up to date. Updates often include bug fixes and performance enhancements that can solve audio and video issues.
  • Seek Technical Support: If you encounter persistent audio or video issues that you cannot resolve, consider contacting Zoom technical support or consulting with a technical expert for assistance.

By following these troubleshooting tips, you can minimize audio and video issues during your Zoom presentation and deliver a seamless and professional experience for your audience.

Tips for a Successful PowerPoint Presentation on Zoom

When delivering a PowerPoint presentation on Zoom, it’s essential to adapt your approach to the virtual environment. Here are some valuable tips to help you create a successful and impactful presentation:

  • Practice and Rehearse: Familiarize yourself with your presentation and practice it multiple times before your actual Zoom presentation. This will boost your confidence, help you refine your delivery, and ensure a smoother flow.
  • Create a Engaging Opening: Capture your audience’s attention with a strong opening that introduces the topic and highlights its relevance. Use a compelling anecdote, surprising statistic, or thought-provoking question to hook your audience from the start.
  • Use Visuals Wisely: Leverage the power of visuals to support your message. Incorporate impactful images, charts, and graphs that enhance understanding and engagement. Avoid overwhelming your slides with excessive text or cluttered visuals.
  • Speak Clearly and Slowly: Pay attention to your diction and pace of speech. Enunciate your words clearly and speak slowly and deliberately to ensure that every participant can follow along easily.
  • Engage with Eye Contact: Look directly into the camera to establish eye contact with your virtual audience. This creates a stronger connection and helps maintain engagement throughout your presentation.
  • Use Gestures and Body Language: Incorporate appropriate gestures and body language to enhance your presentation. It adds dynamism and visual interest, making your delivery more engaging and authentic.
  • Encourage Interaction: Foster audience engagement by inviting questions, encouraging comments, or conducting interactive activities. This promotes a two-way communication and keeps participants actively involved.
  • Time Management: Keep track of time and pace yourself accordingly. Avoid rushing through slides or going over time. Practice beforehand to ensure your presentation fits within the allocated timeframe.
  • Use Breaks Strategically: Incorporate short breaks throughout your presentation to give your audience a chance to process information, ask questions, or engage in discussions. This helps maintain energy and prevents Zoom fatigue.
  • Be Mindful of Your Background: Choose a clean and uncluttered background for your video. Consider using a virtual background or a well-organized physical setting that is visually appealing and free from distractions.
  • Technical Backup: Have a backup plan in case of technical issues. Keep a secondary device ready, ensure you have a stable internet connection, and have a contact person to help troubleshoot any unforeseen problems.

By implementing these tips, you can maximize the impact of your PowerPoint presentation on Zoom. Remember to adapt to the virtual medium while maintaining your confidence, engaging your audience, and delivering a compelling presentation.

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How to Share a PowerPoint on Zoom

Share your screen, whether or not you're the presenter

how to make ppt presentation in zoom

  • University of Vermont, Emerson College

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What to Know

  • Anybody can share a PowerPoint on a Zoom call but may need permission from the call’s organizer.
  • To see notes, you’ll need a second screen to divide the view or have your notes on a separate device.

In this article, we’ll discuss how to share a PowerPoint, or any presentation, on Zoom. You can do this in a few clicks for more straightforward presentations, but for more complex presentations, you may want some more tools.

How Do You Share a PowerPoint in a Zoom Meeting?

For a presentation where you don’t need to see your notes, sharing a PowerPoint is a quick process.

Open your presentation, and close any windows you won't need. This will limit clutter and distractions.

Log into your Zoom call and when you’re ready to present, click Share Screen at the bottom. Choose your presentation from the menu.

When using a single screen, you should always pick the specific program you want to share. Doing this will protect your data and prevent pop-ups and other interruptions.

Go to the Slide Show tab in PowerPoint and click From Beginning . For the smoothest presentation, do this before anyone else joins the call, where possible.

Use the controls in the lower left-hand corner or keyboard controls to move through your presentation as usual.

 Be sure to click on the Presentation window if you’re going to use keyboard controls. PowerPoint won’t acknowledge inputs from the keyboard unless you’ve deliberately clicked on the window.

How Do You Share a PowerPoint With Zoom and Still See Notes?

The best way to see your notes is to use a second monitor and PowerPoint’s Presenter View tools. Then your notes and controls are on one screen, visible only to you, and your presentation is on the other.

Open your PowerPoint and go to Presenter View to see your notes . This mode opens two windows: The presentation and the control panel.

Drag the control panel to your primary screen and the presentation window to your second screen. You’ll be able to see and control your presentation while looking directly into your webcam if you’re using it, and you won’t have to hold your neck at an angle to use the controls.

Log into the Zoom call and click Share Screen at the bottom. Choose your presentation window.

If you’ll need to present other documents or materials in addition to your presentation, have them open and minimized on your screen and share your second monitor instead. Then you can quickly bring those materials up without disrupting your flow.

Tips for a Better Zoom Presentation

If you're not the call organizer, contact them and ask what permissions they've set up and whether you'll need permission to share your screen. 

For meetings with multiple people sharing the same presentation, book a call a day before and practice "handing off" control of the slides in Zoom. Alternately, the person sharing their screen should prepare to move to the next slide when cued. Everyone should also have an up-to-date copy of the presentation, so it can continue if somebody drops out of the meeting.

Keeping Murphy's Law in mind, having your notes in one or two other places is a good idea. Consider using your phone and a printed copy to ensure that you can rely on one of the two additional sources for your notes if everything goes wrong.

To record yourself giving a PowerPoint presentation on Zoom, launch Zoom and PowerPoint; be sure to close all other applications. Create a new Zoom meeting, select Share Screen , select your PowerPoint presentation, and click Share . Launch your PowerPoint slideshow. In Zoom, choose Record > Record on This Computer . Your computer is now recording.

Join the Zoom meeting from your iPad using Zoom's mobile app for iOS. Open your PowerPoint presentation and tap Share Content from the meeting controls. You can use PowerPoint's annotation and drawing tools to make notations on your slides if you like.

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Sharing slides as a Virtual Background

While you can share PowerPoint presentations or share Keynote presentations in meetings, you can also share your presentation as a Virtual Background  for an immersive sharing experience. Sharing your slides as a Virtual Background allows your participants to view your video imposed directly on the screen share. It also allows you to manage your presentation directly from within the Zoom meeting controls. 

Note : Sound, transitions, or animations embedded in slides are not supported. 

If the presenter records the meeting locally , the recording will also have the video embedded on top of the slides. If the host or another participant records the meeting locally, they must be on at least 5.2.0 or higher for the video to be embedded on the slides. If they are on any version older than  5.2.0 or record to the cloud ,  the recording will record the slides and video as a normal screen share recording. 

This article covers:

Sharing a presentation as your background

Changing slides, changing video size and position, remove your video from slides, prerequisites, presenter requirements.

  • Windows: 5.2.0 (42619.0804) or higher
  • macOS: 5.2.0 (42634.0805) ] or higher
  • System meets the requirements for Virtual Background
  • PowerPoint or Keynote (macOS only) installed locally

Viewer requirements

  • Windows: 5.2.0 (42619.0804)  or higher
  • macOS: 5.2.0 (42634.0805)  or higher
  • Linux: 5.2.0 (440215.0803)  or higher
  • Android: 5.2.0 (42588.0803)  or higher
  • iOS:  5.2.0 or higher

Note : If a participant is on a version lower than what is stated above or joining from the Web client, a Zoom Room, or 3rd party endpoint, they will view the slides as a normal screen share, and the presenter's video will not be imposed over the slides. 

how to make ppt presentation in zoom

  • Click Advanced .

how to make ppt presentation in zoom

  • Click Open .

how to make ppt presentation in zoom

Managing slides and video

how to make ppt presentation in zoom

To reposition or change the size of your video:

how to make ppt presentation in zoom

  • Click Resize My Video .

how to make ppt presentation in zoom

If you want to stop imposing your video on top of the slides and have it sent as a separate video feed:

how to make ppt presentation in zoom

how to make ppt presentation in zoom

Use zoom for PowerPoint to bring your presentation to life

If you would like to make your presentations more dynamic and exciting, try using zoom for PowerPoint .  

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

To add a zoom, go to Insert > Zoom .

To summarize the entire presentation on one slide, choose Summary Zoom

To show selected slides only, choose Slide Zoom

To show a single section only, choose Section Zoom

how to make ppt presentation in zoom

When you create a zoom in PowerPoint, you can jump to and from specific slides, sections, and portions of your presentation in an order you decide while you're presenting. 

Note:  See the Requirements table below regarding which versions of PowerPoint support the features described in this article. 

Summary zoom 

A summary zoom is like a landing page where you can see the pieces of your presentation all at once. When you're presenting, you can use the zoom to go from one place in your presentation to another in any order you like. You can get creative, skip ahead, or revisit pieces of your slide show without interrupting the flow of your presentation.

Create a summary zoom

Go to Insert > Zoom .

Shows the Zoom button on the Insert tab in PowerPoint.

Select Summary Zoom .

The Insert Summary Zoom dialog box opens.

Select slides you want to include in your summary zoom. These become the first slides of your summary zoom sections . To learn more about using sections in PowerPoint, see Organize your PowerPoint slides into sections .

Shows the Insert Summary Zoom dialog in PowerPoint for a presentation without existing sections.

If you already have sections in your presentation, the first slide of each section is preselected by default. If you don't want to include certain sections in your zoom, deselect them. Then, if you want PowerPoint to get rid of any sections you didn't include in your summary zoom, clear the check box next to Keep unused sections in your presentation . Don't worry—the slides in the sections you're discarding will still be part of your presentation.

Shows the Insert Summary Zoom dialog in PowerPoint with sections selected.

Once you've selected all the slides you want to use for your summary zoom, select Insert . Your summary zoom is created, and it appears as a new slide just before the first slide you included in your summary zoom.

Shows the Summary Section slide of a Summary Zoom in PowerPoint.

Add or remove sections from your summary zoom

Once you've created a summary zoom, you might still want to add or remove sections of your presentation. If you've made changes since first making your summary zoom that you want to capture, you don't have to start from scratch—just update your summary zoom.

Select your zoom, and then select the Format tab on the ribbon.

Shows the Zoom Tools in the Format tab of the ribbon in PowerPoint.

Select Edit Summary , choose the sections you want to have in your summary zoom, and then select Update .

Note:  You won't be able to add or remove sections from your presentation in this view, just from your summary zoom.

A slide zoom can help you make your presentation more dynamic, allowing you to navigate freely between slides in any order you choose without interrupting the flow of your presentation. They're a good option for shorter presentations without lots of sections, but you can use slide zooms for lots of different presentation scenarios.

Slide zooms help you drill down into multiple pieces of information while feeling as though you're staying on the same canvas.

Create a slide zoom

Select Slide Zoom .

The Slide Zoom dialog box opens. Select the slides you want to use in your slide zoom.

Once you've selected all the slides you want to use, select Insert . Your slide zoom is created.

Tip:  If you want to, you can create a slide zoom quickly by simply selecting the slide you want from the thumbnail pane and dragging it onto the slide you'd like to have your slide zoom on. This way, you can create slide zooms and change them quickly, and arrange them however you like simply by clicking and dragging.

Change the preview image of your slide zoom

Your slide zoom by default will be a preview thumbnail image of the slide, but you can choose a new image from your PC or the web to represent the section or slide you'll be going to.

Shows the Zoom Tools Format tab on the ribbon in PowerPoint.

Select Change Image to choose a new picture from the web or your PC to use instead of the thumbnail.

Shows the Zoom options group on the Format Tab for a Section or Slide Zoom in PowerPoint.

Choose or search the web for the image you want. When you've selected the image you want, select Insert .

Shows the Insert Image dialog in PowerPoint.

You can also choose various looks for your zooms from Zoom Styles —you can change the border, add visual effects, or pick from any of the border and effect combinations in the gallery.

Shows different Zoom Styles and effects you can choose in the Format tab in PowerPoint.

Section zoom

A section zoom is a link to a section already in your presentation. You can use them to go back to sections you want to really emphasize, or to highlight how certain pieces of your presentation connect. To learn more about using sections in PowerPoint, see Organize your PowerPoint slides into sections .

Create a section zoom

Select Section Zoom .

Select the section you want to use as a section zoom.

Select Insert . Your section zoom will be created.

Tip:  If you want to, you can create a section zoom quickly by simply selecting the section name you want in the thumbnail pane and dragging it onto the slide you'd like to have a section zoom on.

Change the preview image of your section zoom

Your section zoom by default will be a preview thumbnail image of the slide, but you can choose a new image from your PC or the web to represent the section or slide you'll be going to.

More zoom options

Zoom for PowerPoint truly lights up when you make it your own. Select the Format tab of the ribbon to get to the Zoom Tools , which you can choose to create just the look and feel you're going for when you present.

Choose to return to the home page or continue through your presentation

If you want to return to the zoom slide after viewing sections or slides in your summary, slide, or section zoom, make sure the Return to Zoom check box is selected. If you want to move on to the next slide after viewing part of your zoom, uncheck it.

(If you're working with a summary zoom or a section zoom, you'll return to the zoom slide by default when you're presenting after going to the section. If you're using a slide zoom, you'll move on to the next slide by default after viewing your slide zoom.)

Make the background of your zoom transparent

Another way you can change the look of your zoom is by choosing to adopt the background of the slide where your zoom lives to make the zoom almost indistinguishable from the main canvas while you present. Select Zoom Background to make your summary, section, or slide zooms blend in to their home slide.

In the Zoom Styles group, select Zoom Background . The zoom will adopt the background of the home slide.

Change the transition options of your zoom

By default, your zooms will use the zoom transition when you present, which is what helps make the zooms feel so lively. However, if you don't want to use the zoom transition, or if you want to change the duration of the transition, you can do so.

In the Zoom Options group, make sure the box next to Zoom Transition is checked if you want to use the zoom transition when presenting your zoom.

If you don't want to use the zoom transition when presenting, uncheck the box next to Zoom Transition .

To change the timing of the zoom transition, use the up and down arrows next to the Duration indicator to change how long the zoom transition lasts.

Requirements

See the following table for details on the minimum version numbers required in PowerPoint to create or play zoom links.

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How-To Geek

How to zoom in and out on part of a powerpoint presentation.

Magnify parts of your presentation by taking advantage of PowerPoint's different zoom features.

Microsoft PowerPoint lets you zoom in and out on a specific part of your PowerPoint slideshow, which can be handy both while editing and for drawing attention to important objects or ideas during the presentation. Here’s how to do it.

Whether you’re in normal view or slideshow view, PowerPoint lets you zoom in and out as the need arises. There are a few ways you can do this, depending on which view you're in.

The first method is by using the zoom bar at the bottom-right of the window (which isn’t available in the slideshow view). This method is convenient as the zoom bar is immediately accessible. To use the zoom bar,  click and drag the bar left or right to zoom out or in, respectively. You can also resize the slide to fit your current window by clicking the box to the right of the zoom bar.

Another method is using the “Zoom” tool, found on the “View” tab.

zoom option found in view tab

In the “Zoom” window, you can select a zoom percentage from the list of available options or enter a precise percentage into the “Percent” box. Once ready, click “OK,” and your slide will zoom to the selected amount.

Select the zoom percentage from the dialogue box

Those two methods are great for when you're editing and need to take a closer look at something. But if you’re in the middle of giving your presentation and want to zoom in on a specific part for emphasis, you can do that too.

Select the magnifying glass from the presenter view and then click the part of the slide you want to zoom. Once zoomed in, you can click and drag to move the slide around. When you’re finished, click the magnifying glass again to zoom back out.

One last tip: In both normal and slideshow view, you can hold the Ctrl key while scrolling your mouse wheel to zoom in and out. This also works if you want to resize your slide thumbnails .

That’s all there is to it!

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How to zoom in on PowerPoint slides (3 different techniques)

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  • December 27, 2017

How do you zoom in on something in PowerPoint without PowerPoint first centering in on your slide?

This was a great question we got from subscriber Derek (thanks Derek!).

And it’s not so intuitive…

For example, let’s say you want to zoom in on a specific icon or two to edit them, like in the picture below. How do you do it without scrolling around, driving yourself crazy?

Examples of things you might want to zoom in on on a PowerPoint slide

In this tutorial, you’ll learn 3 different ways to zoom in PowerPoint, plus a few sneaky places you might never have thought of zooming in PowerPoint before.

Looking for the NEW Zoom Transition?

If you want to learn all about the brand new Zoom Transition in PowerPoint that was added in 2016, see our other guide here .

The problem with the standard PowerPoint zoom

The problem with the standard PowerPoint zoom, is that PowerPoint automatically goes to the center of your slide as you zoom in.

The center zoom is great if the object that you want to edit is in the center of your slide, but if it’s not, that means you have to use the scroll bars to find what you are looking for.

The problem with the scroll bars is that they are hard to control, often jumping you over to the next slide as you try to find the object that you want to edit.

So instead of making your life easier (which is what they were designed to do), they make it harder.

3 Ways to Zoom in on an Object

how to make ppt presentation in zoom

There are three different ways you can zoom in on a PowerPoint slide:

  • The View tab Zoom command (zoom dialog box)
  • The Zoom slider at the bottom of the screen
  • The CTRL + mouse spin wheel shortcut (my personal favorite because it’s universal, as you’ll see in a second)

If you are looking for the new zoom transition, you can learn more about what that is on the Microsoft blog here .

Pro Tip: Use the ‘Fit to Window’ tools

After zooming in on something in PowerPoint, you can quickly refit your PowerPoint window in one of two ways:

  • ‘Fit slide to current window’ in the lower right-hand corner your screen
  • ‘Fit to Window’ in the View tab

The two places where you can find the fit to slide commands

Zoom in on a Picture in PowerPoint

To zoom in a on a specific picture (or object) in PowerPoint, all you need to do is first select the object before you zoom. Once you select an object, any of the 3 zoom methods described above will zoom you specifically in on the object:

  • The zoom dialog box
  • The zoom slider
  • Using CTRL plus your mouse spin wheel

This zoom trick works on anything that you can select in PowerPoint, including zooming in on a table, zooming in on a chart, zooming in on a text box, etc.

Note:  If you are trying to zoom in on a picture to show a specific part of it, you can also just crop your picture down to the desired piece.

To learn all about how to crop pictures in PowerPoint,  read our step-by-step guide here .

If you have multiple objects that you want to zoom into and edit in PowerPoint, the fastest way to do that is to:

  • Select and zoom in on your first object
  • Edit or format your first object
  • Hit Fit Slide to Current Window
  • Select and zoom in on your second object
  • Edit or format your second object

If you have more than two objects, you can continue zooming in and out of your slide in this way to make all of your adjustments.

PowerPoint Thumbnail Zoom

Besides zooming in on a slide while editing it, you can also use the CTRL + mouse spin wheel shortcut to zoom in on the thumbnail images of your PowerPoint slides on the left.

Examples of zooming in and out of the thumbnail view in PowerPoint

Zooming in on the thumbnail images allows you to control how much of your presentation you see, and how much slide editing space you give yourself on the right.

Zooming in allows you to get a big thumbnail image of each of the preceding and following slides, while zooming out gives you an idea of how many slides are in your presentation.

Slide Sorter View Zoom

Another place you can zoom in PowerPoint to see the overall flow of your presentation, is Slide Sorter View. To open the Slide Sorter View, simply click the slide Sorter  command at the bottom of your screen.

The slide sorter command is at the bottom of the PowerPoint workspace window

All three zoom methods work in the Slide Sorter View:

Zooming in and out of the Slide Sorter View is useful when you want to see the overall flow of your slides within your presentation at varying levels of detail.

Slide Show View zoom

Two other places you can zoom in PowerPoint are the Slide Show Mode (F5) and Presenter View (SHIFT + F5) of your presentation. To see these PowerPoint shortcuts in action, check out the video below.

Start Slide Show PowerPoint Shortcuts

There are four keyboard shortcuts for starting slide show in PowerPoint:

Once you are in one of the presentation views of your slides, you can zoom in or zoom out by either using the CTRL + mouse spin wheel shortcut (if you have a mouse), or you can use the keyboard shortcuts listed below.

  • Zooming in allows you to focus on a specific section of your slide (focusing your audience’s attention on that section).
  • Zooming out allows you to see all the slides in your presentation as thumbnails.

View all slides view from the PowerPoint slide show mode

This is often an easier way to navigate the slides in your presentation if someone wants to go back and see something, rather than trying to remember where it was in your presentation.

Knowing how to properly zoom in and out of the objects you want to edit in PowerPoint will save you a ton of time.

The key to remember is that PowerPoint will use the object you have selected as the focal point of your zoom.

If you enjoyed this tutorial and want to learn more about our other PowerPoint tutorials and free resources,  visit us here .

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Art of Presentations

Zoom Feature in PowerPoint – How to Use it Correctly!

By: Author Shrot Katewa

Zoom Feature in PowerPoint – How to Use it Correctly!

It is hard to accept but even the most seasoned PowerPoint users find it hard to create a table of contents that is visually modern-looking and interactive! The “ Zoom ” feature can help not only with the table of contents but much more than that!

The zoom feature in PowerPoint helps create visual links between sections of your presentation. It makes the presentation interactive by adding a clickable thumbnail of a slide or a section in your presentation and allowing you to easily navigate within your presentation with cool effects!

Even if you use PowerPoint regularly, chances are you aren’t fully aware of the “Zoom” feature in PowerPoint.

And, by now if you are thinking about zooming in on the slides using the functions provided at the bottom-right corner of PowerPoint, then you really need to go through this article as you might not be aware of one of the most awesome features in PowerPoint called “ Zoom “.

1. What is Zoom in PowerPoint?

Imagine if you could just click on an image on your slide and it just zooms into that image, opening the section of your presentation that provides more information about that image! The “Zoom” feature in PowerPoint, does exactly that!

The zoom feature in Microsoft PowerPoint is a new feature that makes your presentations interactive and dynamic. Using the zoom feature in PowerPoint, you can create a zoom slide from which you can jump to and from specific slides or sections in any order you may need during the presentation.

Let’s explore this feature by checking out some of the different types of “zoom” that you can add to your presentation –

1a. Summary Zoom

The “Summary Zoom” in Microsoft PowerPoint is a landing page where you can see the summarized slides within a page.

In the summary zoom, you can select which slides to show. You can even create summary slides to show on the summary zoom. During the presentation, you can click on any slide on the summary to proceed according to the need of the audience rather than the preset slide progression.

1b. Section Zoom

In Microsoft PowerPoint, “Section Zoom” is a slide that contains the preview and the link to the sections within the presentation.

You can click on them to jump from one section to another to highlight the important parts of your presentation.

1c. Slide Zoom

The “Slide Zoom” feature in PowerPoint allows you to navigate freely through the slides in a presentation. In the slide zoom, you can add all the slides or a few selected slides.

From this section, you can move freely between slides, emphasize the important slides, and even cut the presentation short without seeming so to the audience.

2. How to Insert Slide Zoom in Microsoft PowerPoint?

To use the “Zoom” feature in PowerPoint, first, click on the “Insert” tab. Then, click on the “Zoom” button from the ribbon. Choose the type of zoom from “Summary”, “Section”, and “Slide” zoom. Next, select the slides from the window that pops up by holding the “Ctrl” key, and click on “Insert”.

Here’s a step-by-step process with visual aids on what you need to do –

Step-1: Click on the “Insert” tab

how to make ppt presentation in zoom

The first step is to open the “Insert” menu. Click on the “Insert” tab which is located in the menu ribbon at the top of the screen.

Step-2: Click on the “Zoom” button

In the “Links” section of the “Insert” menu, click on the “Zoom” button. This will open a dropdown menu. Click on the “Slide Zoom” option from the dropdown menu.

Step-3: Choose the Slide and Click on “Insert”

how to make ppt presentation in zoom

Clicking on the “Slide Zoom” option will open the “Insert Slide Zoom” dialog box.

Select the slides you want to include in the slide zoom and then click on the “Insert” button at the bottom of the dialog box. Now all you have to do is arrange the slides in the slide zoom according to your preference.

3. How to Edit Slide Zoom in PowerPoint?

Once you add the slide zoom to your presentation, you can easily edit it. To access the editing pane, all you have to do is click on the slide zoom. Then click on the “Zoom” tab in the menu ribbon.

3a. Change Borders in Slide Zoom

how to make ppt presentation in zoom

To add or change the border of the slides in slide zoom, click on the “Zoom Border” option. In the dropdown menu, you can click on your preferred color for the border.

You can also click on the “Weight” option and select the border width from the secondary menu. To change the border design, click on the “Dashes” option.

3b. Add Effects in Slide Zoom

how to make ppt presentation in zoom

You can add various effects in the slide zoom. To do so, you have to first click on a single or multiple slides in the slide zooms where you want to add effects.

Then click on the “Zoom Effects” option. In the dropdown menu, you can click on any effect option to open a secondary pop-up menu. Click on your preferred effect. You can add multiple effects on a single zoom slide.

3c. Remove Background in Slide Zoom

how to make ppt presentation in zoom

In Microsoft PowerPoint slide zoom, you can remove the slide background of each slide in the slide zoom. Click on the “Zoom Background” option in the “Zoom Styles” section under the “Zoom” tab. This will remove the background of the selected slide.

4. How to Change Picture in Slide Zoom?

In Slide Zoom, the default thumbnail pictures are a screenshot of the slides. However, you can change the pictures if you want. All you have to do is follow the 4 easy steps.

Step-1: Click on the “Zoom” tab

how to make ppt presentation in zoom

The first step is to click on the slide thumbnail that you want to change. Then click on the “Zoom” tab at which is the last tab in the menu ribbon.

Step-2: Click on the “Change Image” option

The second step is to click on the “Change Image” button which is the first option in the “Zoom Options” section of the “Zoom” menu (as shown in the image in step 1).

Then click on the “Change Image” option from the dropdown menu.

Step-3: Click on “From a File”

how to make ppt presentation in zoom

When you click on the “Change Image” option, it will open a dialog box. In the “Insert Pictures” dialog box, click on the “From a File” option. This will open another dialog box.

Step-4: Click on the “Insert” button

how to make ppt presentation in zoom

In the “Insert Picture” dialog box, click on the image which you want to add to the slide thumbnail in the slide zoom.

Then click on the “Insert” button at the bottom of the dialog box. In the slide zoom, the original thumbnail will be changed to the selected image.

4a. How to Reset Picture in Slide Zoom?

how to make ppt presentation in zoom

Once you change the picture of the slide thumbnail in the PowerPoint slide zoom, you can revert it to the original thumbnail.

All you have to do is click on the “Change Image” button in the “Zoom” menu. Then click on the “Reset Image” option from the dropdown menu.

5. How to Stop Slide Zoom?

how to make ppt presentation in zoom

In the Microsoft PowerPoint slide show, the presentation will return to the slide zoom, after each slide. To stop this, select the slide in the slide zoom and then click on the “Zoom” tab in the menu bar.

In the “Zoom” menu, click on the “Return to Zoom” option. The checkmark in the box next to it will disappear. This will stop the slides from returning to the slide zoom screen.

5a. How to Return to Slide Zoom?

how to make ppt presentation in zoom

Once you stop the slide zoom on Microsoft PowerPoint, you can turn on the feature again. All you have to do is select the slide again and click on the “Zoom” tab. Then click on the box next to the “Return to Zoom” option.

The checkmark will appear again. Now the screen will return to the slide zoom after the selected slide during the presentation.

Credit to nakaridore (on Freepik) for the featured image of this article (further edited)

Simon Sez IT

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how to make ppt presentation in zoom

How to Create Dynamic PowerPoint Presentations with Slide, Summary, and Section Zoom

(Note: S uitable for users of PowerPoint 2016, 2019, 2021, and PowerPoint for Microsoft 365 . )

Use Slide, Summary and Section Zoom to create a dynamic slide deck that allows people to choose their own path through a presentation.

Slide Summary and Section Zoom Explained

Slide, Summary, and Section Zoom are three ‘new-ish’ tools available to users of PowerPoint 2019, 2021, and PowerPoint for Microsoft 365. So, what are these Zoom tools, and why are they useful?

Slide, Summary, and Section Zoom help bring our presentations to life. They make slides more dynamic and exciting and give our clients and customers the opportunity to choose their own path through the presentation. Goodbye linear, flat slide decks – hello dynamic, flexible content!

When we create a Zoom in PowerPoint, we can jump to and from specific slides, portions, and sections of the presentation in whatever order we please. This is helpful if we present a slide deck to an audience, as we can seamlessly dive in and out of sections. It’s also great if we have emailed a presentation to a client. They can choose how they want to move through the presentation and drill down quickly to the information of interest to them without clicking through 50+ irrelevant slides.

For example, we could have a presentation showcasing some new products to launch. We could add a slide to the deck that has an image of each product and then create a zoom so customers can click the image and zoom to the relevant slide or section.

We can create three types of zoom: Summary, Section, and Slide. We can find these tools on the Insert tab in the Zoom group.

how to make ppt presentation in zoom

In this article, we will take a look at all of them to identify the differences.

Summary Zoom

Selection zoom, change image, return to zoom, zoom styles and effects.

Related reads:

How to Superscript in PowerPoint

How to Add a Watermark in PowerPoint

How to Embed a Video in PowerPoint

Summary Zoom is a landing page where we can see parts of our presentation all at once. We get to specify which parts of the presentation are included in the summary Zoom. We can zoom from one place in the presentation to another, skip ahead or revisit slides without interrupting the flow of the presentation.

When we create a summary zoom, a new section will be added to the presentation titled ‘Summary’.

Let’s take a look at Summary Zoom in action.

  • From the Insert tab in the Links group, click the lower half of the Zoom button.
  • Click Summary Zoom .

The Insert Summary Zoom window will open.

how to make ppt presentation in zoom

  • Select the beginning slide of each section.

how to make ppt presentation in zoom

  • Click Insert .

A new summary slide is inserted into the presentation in a new section titled‘ Summary Section’. The selected slides show as clickable thumbnails and can be used in a similar way to a table of contents.

In this example, our customers/clients can choose which presentation tip they are most interested to read about and jump directly to that section of the slide deck.

  • Press F5 to run the slide show.
  • Click on any slide thumbnail.

how to make ppt presentation in zoom

PowerPoint will jump to that slide with a nice zoom-in effect. We can move through the rest of the section slides by clicking the mouse as normal. Once we get to the next section, PowerPoint will zoom us back out to the thumbnail page.

Section Zoom is similar to Summary Zoom in many respects. We can use a Section Zoom to dive in and dive out of different sections of our presentation. Sections help us manage long presentations by splitting the slides into manageable ‘chunks’ of related content.

For section Zoom to work correctly, ensure you have sections added to your presentation.

A difference between Section Zoom and Summary Zoom is that Section Zoom doesn’t create a summary slide of thumbnails. Instead, the clickable thumbnails will show on whichever slide we have selected in the presentation.

  • Click on the slide where the thumbnails should appear.
  • Click Section Zoom .

The Insert Section Zoom window will open.

how to make ppt presentation in zoom

  • Select the slides to insert.
  • Click the Insert button.

In this example, I have positioned the thumbnails in the bottom corners of the slide so users can click to jump to the next section or click to go back to the previous section.

how to make ppt presentation in zoom

Slide Zoom works in a similar way to Summary and Section Zoom. Slide Zoom does not create a summary page of thumbnails; our presentation doesn’t need to be divided into sections.

Slide Zoom lets us add individual slides as thumbnails to an existing slide so users can jump easily between different slides in the presentation.

  • Click Slide Zoom .

how to make ppt presentation in zoom

  • Press the F5 key to run the slide show.

Zoom Options

Section, Summary, and Slide Zooms can be customized using the Zoom ribbon.

how to make ppt presentation in zoom

We can change the size of the zoom, change the image, modify the zoom style, add a border, and much more.

Suggested reads:

How to Change PowerPoint Slides to Portrait

How to Change Slide Size in PowerPoint

How to Save PowerPoint as Video

When we insert a zoom, we will always get a thumbnail view of the slide or section we are zooming in to. We might want to use a different image as our Zoom thumbnail. In this example, we are going to use a PowerPoint icon.

  • Click on any thumbnail.
  • From the Zoom tab, click the arrow next to Change Image in the Zoom Options group.
  • Click Change Image .
  • Click From Icons .
  • Select an Icon from the gallery.

how to make ppt presentation in zoom

The slide thumbnail has now been replaced with an icon.

how to make ppt presentation in zoom

Return to Zoom controls the running order of the slides in the presentation. For example, if we have created a summary Zoom and we want to zoom back out to the main thumbnail page once we’ve finished moving through the slides in the first section, we need to turn on Return to Zoom.

  • From the Zoom tab, in the Zoom Options group, check the box next to Return to Zoom .

how to make ppt presentation in zoom

We can apply zoom styles and effects to our thumbnails.

  • In the Zoom tab, click the drop-down arrow in the Zoom Styles group.
  • Select a style from the gallery.

how to make ppt presentation in zoom

We can add a simple border around the outside of each thumbnail.

  • Select one or more of the thumbnails.
  • From the Zoom tab, in the Zoom Style group, click the drop-down arrow next to Zoom Border.
  • Select Weight .
  • Choose a line thickness.
  • Click the drop-down arrow next to Zoom Border .
  • Choose a color from the palette.

how to make ppt presentation in zoom

We can add effects to the thumbnail by clicking Zoom Effects .

how to make ppt presentation in zoom

How to Make a Flowchart in PowerPoint

How to Link Excel to PowerPoint

How to Add Slide Numbers in PowerPoint

Please visit our free resources center for more high-quality PowerPoint and Microsoft Suite application guides.

Ready to dive deep into PowerPoint? Click here for basic to advanced PowerPoint courses with in-depth training modules.

Simon Sez IT has been teaching PowerPoint and other business software for over ten years. You can access 160+ IT training courses for a low monthly fee.

how to make ppt presentation in zoom

Deborah Ashby

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Deborah Ashby is a TAP Accredited IT Trainer, specializing in the design, delivery, and facilitation of Microsoft courses both online and in the classroom.She has over 11 years of IT Training Experience and 24 years in the IT Industry. To date, she's trained over 10,000 people in the UK and overseas at companies such as HMRC, the Metropolitan Police, Parliament, SKY, Microsoft, Kew Gardens, Norton Rose Fulbright LLP.She's a qualified MOS Master for 2010, 2013, and 2016 editions of Microsoft Office and is COLF and TAP Accredited and a member of The British Learning Institute.

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Don't start your work presentations by simply saying 'hello.' Here's how to be more engaging in the conference room.

  • I'm a public-speaking expert, and I've trained many executives and senior teams.
  • I tell all of them to stop starting work presentations with a salutation or a "hello."
  • Instead, you should engage your audience by telling a story or asking a question.

Insider Today

I'm sure you've sat through plenty of presentations where the presenter starts with a polite salutation like, "Hello, thank you for having me here today," or, "I am so glad to be here" — often followed by their name and professional résumé . Sometimes, if it's an internal meeting, you get the same salutations followed by an agenda slide with bullet points and the presenter narrating it.

As a public-speaking coach who has worked with many executives and senior teams, I know how to make work presentations more engaging. Here's how you should change your approach.

If you stick to your old ways, you aren't leaving a memorable first impression

Your audience is thinking three things when you walk into that conference room or onto that stage: Who is this person, why should I care, and how are they going to solve my problem?

Let's face it: Most people are more interested in how you will solve their problem than in you and your professional résumé. So let's flip the script a bit. Start with the solution to their problem, briefly talk about yourself for credibility, and then give them a reason to care.

Instead, try to capture their attention

Begin your presentation with a hook or a story — something that grabs their attention right from the start. For instance, your hook might be, "Did you know this?" or "What if that?" It could also be a short story that humanizes your services or products.

Most presentations are predictable; wouldn't it be better for both your time and your audience if you could introduce an element of surprise?

Some might feel it rude not to thank the organizer or greet the audience, so I suggest finding another place in your presentation for this. Here's a good structure:

Intro: "What if you could be a more confident and credible presenter? What if you could engage with your audience so they remember your products or services?"

Credibility: "My name is Meridith, and I've been coaching entrepreneurs and executives on how to speak with spark for over a decade, and I am really excited to be here. I want to thank [insert name] for inviting me to share the afternoon with you."

Solution: "Today, I will give you three ways to make your audience remember your products and services, helping you stand out in a competitive market. Let's get this party started!"

You could also try to form a personal connection

Often, presentations lack a personal touch. Try sharing a relevant personal anecdote or experience that relates to your topic. This not only makes your work presentation more relatable but also helps to establish a deeper connection with your audience.

For example, you could say: "When I was younger, I often hid in the back of the classroom, hoping the teacher wouldn't call on me because I didn't want to sound stupid or have the wrong answer. Later in life, I discovered acting and improv comedy . It was through the practice of these two art forms that I developed my confidence and learned how to engage more courageously with others. Today, I will give you solutions for how you can also better engage your audience with spark."

Try to encourage interaction

At the very least, you should try to engage your audience from the beginning — whether in person or on virtual calls. You can ask a thought-provoking question or propose a challenge that involves them directly. This approach shifts the dynamic to more interactive and engaging sessions.

If you implement any of these suggestions, you can make your presentation memorable and impactful immediately. And you'll most likely get a larger return on your investment of time and energy.

In today's fast-paced world, where attention spans are increasingly shorter than ever, it's crucial to grab and hold your audience's attention from the very beginning. By doing so, you set the stage for a more engaging and productive interaction. So challenge yourself to break free from presentation norms and embrace a style that resonates deeply with your audience and leaves a lasting impression.

how to make ppt presentation in zoom

Watch: A public speaking champion reveals 3 keys to nailing your business presentation

how to make ppt presentation in zoom

  • Main content

A collage of colorful PowerPoint designs organized into tidy rows

5 golden rules of PowerPoint design

february 6, 2024

A smiling woman with blonde hair, glasses, and a leopard print cardigan poses with her hands on her hips in front of an olive green background.

by Deb Ashby

Wondering how to design the perfect PowerPoint presentation? It's easier than you think–just follow five simple rules to get started:

1. Consider using templates

When building a slide deck, it’s important to maintain consistency throughout. We want to ensure we are using consistent font styles, colors and themes. This can be tricky when designing from scratch, so why not start from a template?

Microsoft Create contains hundreds of pre-made, customizable PowerPoint templates, which means you don’t have to start from scratch and the fonts and colors are already set for you.

Simply choose a template from the gallery, customize it as needed, and you are done!

Screenshots of slides in a branded PowerPoint presentation, in hues of navy, maroon, and brown.

2. No walls of text

We’ve all seen PowerPoint presentations where slides contain too much text. The human brain struggles to listen and read at the same time. If you are presenting to an audience, keep the text on slides to a minimum.

Consider employing the “5-5-5" rule. No more than 5 lines, no more than 5 words, no more than 5 minutes. Think short and sharp memory joggers instead of rambling paragraphs.

Where possible, consider replacing text with visuals to represent your point. People remember images more than words.

A minimalist, black and white PowerPoint template

3. Be mindful of colors and fonts

No one wants their audience to leave with a headache after an hour of straining to read slides. We need to ensure that our presentation is easy to read for everyone – even for those in the nosebleed seats at the back! Think about the font you are using. Is it appropriate for the presentation? What about the font size? Can people at the back easily read? What about people with visual impairment? Ensure all text is at least 24pts.

When it comes to color, ensure all slides have good contrast. Dark backgrounds should have light font and vice versa.

4. Use animation sparingly

Animation can really liven up an otherwise flat presentation. However, it should be used thoughtfully and sparingly. Too much of the wrong type of animation with objects flying in and zooming around the screen, while fun, can look confusing and unprofessional.

Animation should be subtle. With every animation you add, ask yourself, "Is this going to enhance my presentation or distract from it?"

5. Engage your audience

When presenting to an audience, there is usually an awkward time before the presentation begins while the speaker waits for everyone to arrive. During this time, people may start scrolling on their phones or get distracted with work emails, and it can be hard to pull the audience back.

To avoid this issue, work to grab your audience's attention before the presentation even starts. Instead of just having the title slide on the screen, consider creating "kiosk slides." These are a series of slides that contain a combination of interesting things for the audience to look at or engage with. Maybe you have an interesting image? A funny quote or fun facts? Or maybe there is a question you want them to think about prior to the session?

Create these slides and have them automatically cycle round before the presentation starts.

A PowerPoint presentation for a whitepaper proposal.

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Digital work apps arrive for Apple’s Vision Pro

Though ar/vr devices have yet to catch on for general work tasks, several major office software vendors have already launched apps for apple’s new vision pro headset. can apple succeed where others have struggled.

Matthew Finnegan

Senior Reporter, Computerworld |

Jigspace 3D object

Among the hundreds of native apps already available for Apple’s new Vision Pro headset, there’s already a range of tools focused on getting work done .

Microsoft, Cisco, and Zoom are among the software vendors that have already optimized their enterprise apps to function on Apple’s spatial computing device. They  make use of the Vision Pro’s immersive virtual environments (to varying degrees) and large viewing space, promising new ways to view and interact with content or communicate with colleagues.

“Many early adopters will look to personal productivity as a key justification for buying an Apple Vision Pro, and there are some key native productivity apps available at launch — plus thousands more iPad apps that can run in the headset,” said Avi Greengart, founder and lead analyst at Techsponential.  

Apple leaned on the Vision Pro’s consumer benefits in the run up to the Feb. 2 launch, but it clearly sees potential for work , too. (The recent addition of mobile device management (MDM) features for the device is perhaps inevitable, and serves as another indication of how Apple is catering to a business audience.)

In one sense, the Vision Pro is no different to any other computing platform in Apple’s portfolio. “Some people use Macs for Facebook, others design engine parts on them,” said Greengart. “Over time, I expect a full complement of productivity applications, tools, and services for VisionOS.”

Early enterprise uses for AR and VR have mostly centered around employee training and remote assistance — tasks that involve wearing the headset for short periods rather than a full day as a laptop replacement. While the Vision Pro has drawbacks similar to  other headsets (battery life and weight, for instance), some new users are already pointing to its effectiveness as a work tool. They credit Apple with largely succeeding with the device’s eye and hand control interface, while the ability to access multiple apps and a large virtual monitor has advantages for productivity.

“Using the Apple Vision Pro with native apps arrayed around you and an Apple Silicon MacBook virtual display in the center feels like a productivity superpower,” said Greengart.

At the same time, it’s clearly a first-generation device, with a software ecosystem that is just now emerging. Anshel Sag, principal analyst at Moor Insights and Strategy, said the native apps aimed at productivity are “pretty effective,” but also feel like “pared down” versions of their PC counterparts, or “upgraded versions of the mobile apps enhanced with spatial awareness.”

Here are six of the notable digital work apps already available for the Vision Pro.

Webex meetings can now be accessed using Apple's Vision Pro.

Cisco Webex and Zoom

Cisco promises an “immersive and intuitive meeting experience” with its native Webex app for visionOS . Users can access core Webex features, with the ability to join a meeting, arrange participant video feeds across their own screen, and create shared content windows. The app is optimized for the Vision Pro, with support for pinch and drag gestures that rely on the device’s hand- and eye-tracking technology.

During a meeting, Vision Pro users are represented by their digital Persona, which replicates face and hand movements.

Zoom plans to add the ability to share and interact with 3D objects using the Vision Pro later this year.

Zoom provides a similar meeting experience with  its native Vision Pro app , with Personas and access to Zoom’s Team Chat app. It also promises to let users share and interact with 3D objects using the Vision Pro in an update later this year.

Microsoft Office apps

Several Microsoft Office apps have been optimized for the Vision Pro, including Excel, PowerPoint, Word, and Teams.

The PowerPoint app marries well with the Vision Pro’s virtual environments, where users can practice their presentation just as they would present to an audience. Access to Excel spreadsheets is less immediately obvious, but one advantage cited by Microsoft is the ability to move graphs and charts between documents or Teams chats more efficiently.

In Teams, users can send chat messages, open calendars and access other Teams apps such as the Viva Engage social network, or join a Teams video meeting. Once in a meeting, a user can join with the Vision Pro persona. (Microsoft plans to add support for its own Mesh 3D environments later this year.)

Teams users can join meetings using their Persona via the Vision Pro.

Microsoft is expected to release more native visionOS apps this year, but, for now, at the top of the wish list for many is Intune compatibility. Microsoft 365 users have complained that they are unable to access corporate apps using the Vision Pro without support for the enterprise device management platform.

With its app for Vision Pro, Box promises to make content sharing more immersive, particularly when accessing 3D files that can be viewed and manipulated in virtual or mixed-reality environments.

Box offers up several use cases: manufacturers viewing product renderings on a virtual shop floor; construction firms accessing blueprints alongside project stakeholders; or retailers testing display window designs. 

Box allows Vision Pro users to view product renderings on a virtual shop floor, among other features,

Additionally, the Vision Pro’s “infinite desktop” —  in other words, the ability to view several screens and apps at the same time — means 3D content can be displayed alongside other sources of information.

Adobe Lightroom

Adobe’s Lightroom video editing app is one of four native apps available for the Vision Pro; the Fresco sketch app, Behance social network, and generative AI tool Firefly have also gotten the spatial computing treatment.

The Lightroom app for visionOS functions much like the regular version of the app, with the ability to manipulate images on a large virtual screen using the Vision Pro inputs, as well as Bluetooth mouse and keyboard.

JigSpace, an interactive 3D presentation app, showcases the collaboration benefits of the Vision Pro. JigSpace  lets coworkers view, annotate and manipulate 3D content such as engine designs in mixed reality, placing virtual objects in physical environments.

JigSpace lets users view, annotate and manipulate virtual content in mixed reality environments.

Early success, but room for improvement

In their initial days of using the Vision Pro, Greengart and Sag both pointed to certain pros and cons affecting work-related tasks.

There are limitations around collaboration, for example, with the Persona digital avatars not hitting the mark currently.

“Attending a video call with a Persona can be off-putting; this will improve, but for now this is more a way to avoid taking the headset off and less a reason to put it on in the first place,” said Greengart.

“It is weird using your Persona on a call,” said Sag, as the digital avatar “doesn’t look as good as it should.” The first visionOS software update (v1.1) offers some improvement however, he said.

The combination of the Magic Keyboard and touchpad for productivity works well, said Sag, aside from some connectivity issues on starting the headset. “The setup was easy but there were a lot of times when I tried to use the keyboard and it just didn’t work; the same goes for the touchpad,” he said.

Adapting to Vision Pro’s eye-tracking input is challenging in certain circumstances too. “[T]rying to move around the cursor with your eyes in a large Word document does take some getting used to,” he said.

But while it can be more difficult to navigate iPad apps using the Vision Pro’s “stare-and-pinch” inputs, said Greengart, native apps naturally make for a better user experience.

Given how new the Vision Pro and the visionOS ecosystem are, it will take time for vendors to update existing digital work tools for the device and optimize their software  to take better advantage of the Vision Pro’s immersive capabilities.

The indications are positive, said Sag. “I’ve spoken to a few developers in the enterprise space that seem keen on supporting Vision Pro, even if the install base might not be there yet,” he said.

  • Augmented Reality
  • Virtual Reality
  • Productivity Software
  • Collaboration Software
  • Small and Medium Business

Matthew Finnegan covers Microsoft, collaboration and productivity software, AR/VR, and other enterprise IT topics. He joined IDG in January 2013 and is based in Sweden.

Copyright © 2024 IDG Communications, Inc.

how to make ppt presentation in zoom

IMAGES

  1. PowerPoint Slide Zoom Tutorial

    how to make ppt presentation in zoom

  2. How to Create Stunning PowerPoint Zoom Animation

    how to make ppt presentation in zoom

  3. How to insert Zoom Slides in PowerPoint

    how to make ppt presentation in zoom

  4. How to create the Ultimate zoom effect in PowerPoint

    how to make ppt presentation in zoom

  5. How to Give a Zoom Presentation: 5 Tips for Students

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  6. How to Plan and Deliver an Online Presentation with Zoom

    how to make ppt presentation in zoom

VIDEO

  1. How to Share Power Point Presentation in Zoom Application

  2. Zoom PPT 9/1/2024

  3. Zoom PPT 4/1/2024

  4. Choose your slide animation in PowerPoint (Section Zoom)

  5. Zoom Tip: how to use a PPT as background

  6. 🔥Creating Presentation with PowerPoint Summary Zoom option🔥

COMMENTS

  1. How to properly present PowerPoint slides in Zoom

    • Introduction How to properly present PowerPoint slides in Zoom Kevin Stratvert 2.74M subscribers Subscribe Subscribed 15K Share 916K views 3 years ago SEATTLE In this step-by-step tutorial,...

  2. Screen sharing a PowerPoint presentation

    There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If you have dual monitors, you can share a slide show while viewing the presenter's notes on another monitor.

  3. How to Present PowerPoint Slides in Zoom

    Launch your presentation in slideshow mode—navigate to the Slideshow tab and select From Beginning or From Current Slide. Press the Esc key on your keyboard to exit the slideshow after your presentation. Click Stop sharing.

  4. How to Screen Share a PowerPoint Presentation in Zoom

    At the bottom of the Zoom meeting window, click "Share Screen." If you're using a single monitor, you will immediately start sharing your screen. If you're using dual monitors, you'll need to click the screen that your presentation will be shared on. In our case, that will be "Screen 2." To begin sharing that screen, click "Share" at the bottom ...

  5. 6 Options for Presenting PowerPoint Slides in Zoom

    In the Zoom sharing options, choose the window that is displaying the slide show (make sure you select the slide show window, not the PowerPoint regular window). Again, since you are using full PowerPoint, all features work and this is similar to presenting before an audience in a meeting room.

  6. How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

    To give a presentation on Zoom, first, start by joining a meeting. Now open the presentation file on your computer and share the slides on Zoom using its "Share Screen" feature. You should test your camera, mic, speaker, and internet connection before you start with your presentation.

  7. How To Present Powerpoint On Zoom

    Click the "Share Screen" Button: In the Zoom meeting window, locate the green "Share Screen" button at the bottom of the screen and click on it. Select Your PowerPoint Window: A dialog box will appear with a list of available screens and windows to share. Choose the window that has your PowerPoint presentation open.

  8. How to Share a PowerPoint on Zoom

    To record yourself giving a PowerPoint presentation on Zoom, launch Zoom and PowerPoint; be sure to close all other applications. Create a new Zoom meeting, select Share Screen, select your PowerPoint presentation, and click Share. Launch your PowerPoint slideshow. In Zoom, choose Record > Record on This Computer.

  9. How to Present on Zoom: Google Slides and Powerpoint Presentation Guide

    How to present a Powerpoint PPT in Zoom? Microsoft Office suite is, without a doubt, the most widely-used presentation applications on the planet. It's been on our computers for ages and it's likely to stay put for a considerable amount of time.

  10. How to Record a PowerPoint Presentation on Zoom (Audio & Video)

    To begin a recording of a PowerPoint presentation, move your cursor over the menu bar in Zoom. It's the series of options and buttons at the bottom of the app's screen. First, make sure that your microphone isn't muted. This setting is controlled by the Mute button, found on the left side of the menu bar.

  11. How to use Zoom to give a PowerPoint presentation?

    So you want to know how to use Zoom to give a PowerPoint presentation? UPDATED TUTORIAL: https://youtu.be/taUmFJkFyiM - View the latest How to use Zoom to gi...

  12. Sharing slides as a Virtual Background

    Managing slides and video Remove your video from slides 5.2.0 (42619.0804) PowerPoint or Keynote (macOS only) installed locally Once the presentation has been imported, the slides will be shown as your virtual background. If your video is on, by default it will be imposed over the slides.

  13. Use zoom for PowerPoint to bring your presentation to life

    To add a zoom, go to Insert > Zoom. To summarize the entire presentation on one slide, choose Summary Zoom To show selected slides only, choose Slide Zoom To show a single section only, choose Section Zoom Overview

  14. PowerPoint Tutorial

    Staff instructor Jess Stratton shows users how to use the new Zoom feature in PowerPoint to create a dynamic presentation. Using just one slide as a canvas, ...

  15. How to zoom in on Picture during PowerPoint presentation

    Create a new Presentation: You can create a new Presentation from the main page by clicking on Blank Presentation or open one already saved on your computer. Go to the Links section tab...

  16. How to Zoom In and Out on Part of a PowerPoint Presentation

    Select the magnifying glass from the presenter view and then click the part of the slide you want to zoom. Once zoomed in, you can click and drag to move the slide around. When you're finished, click the magnifying glass again to zoom back out.

  17. How to zoom in on PowerPoint slides (3 different techniques)

    Using CTRL plus your mouse spin wheel This zoom trick works on anything that you can select in PowerPoint, including zooming in on a table, zooming in on a chart, zooming in on a text box, etc. Note: If you are trying to zoom in on a picture to show a specific part of it, you can also just crop your picture down to the desired piece.

  18. Zoom Feature in PowerPoint

    Step-4: Click on the "Insert" button. In the "Insert Picture" dialog box, click on the image which you want to add to the slide thumbnail in the slide zoom. Then click on the "Insert" button at the bottom of the dialog box. In the slide zoom, the original thumbnail will be changed to the selected image. 4a.

  19. Zoom Tutorial 2: Recording a PowerPoint & Video with the Zoom Video

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