How To Make a PowerPoint Presentation On Your Phone (Tips & Tricks)
Are you looking for a convenient way to create a presentation on the go? With the help of your phone, you can easily create and share professional-looking PowerPoint presentations.
In this article, we’ll provide tips and tricks on how to make a PowerPoint presentation on your phone.
We’ll cover downloading Microsoft PowerPoint, creating a new presentation, adding content to your presentation, customizing your presentation, saving your presentation, and sharing your presentation.
Plus, we’ll discuss the benefits of making a presentation on your phone.
Read on to learn more!
Table of Contents
Making a PowerPoint presentation on your phone is possible with the right app.
Microsoft PowerPoint for Android and iOS is the official PowerPoint app and works for making presentations on your phone.
You can create and edit presentations, add transitions, animations, and more.
Additionally, you can access PowerPoint presentations from OneDrive, Dropbox, and Box.
Once you’re finished, you can easily share your presentation with others.
Downloading Microsoft PowerPoint
Creating a PowerPoint presentation on your phone is easier than ever with the help of the Microsoft PowerPoint app.
To get started, youll need to download the app on your phone.
The app is available for both iOS and Android devices, and its free to download from the App Store or Google Play Store.
Once the app is downloaded, open it and youll be ready to start making your presentation.
When you first open the app, youll be asked to sign in with your Microsoft account .
If you dont have an account, you can create one for free.
Once youre signed in, youll be taken to the home screen where you can begin creating your presentation.
The app also offers a variety of features to help you make a great presentation.
You can access templates for different types of presentations, or you can start from a blank slide.
Youll also find a range of tools and features to help you customize the presentation.
From adding text, images, and videos, to animating your content and adding transitions and other effects, the app has everything you need to make your presentation look professional and engaging.
With the Microsoft PowerPoint app, making a presentation on your phone is now easier than ever.
So, if youre looking for a quick and easy way to share your ideas, make sure to give it a try.
Creating a New Presentation
Creating a new presentation on your phone using the Microsoft PowerPoint app is easy and straightforward.
After you’ve downloaded and opened the app, simply tap on the ‘Create’ button on the home screen.
This will open up a new blank presentation where you can start adding text, images, videos, and other content.
You can even customize the slides with animations, transitions, and other effects.
When you create a new presentation, you have the choice of two different layouts: a traditional slide-by-slide presentation or a more creative storyboard format. With the storyboard format, you can add multiple slides with different content in each one, and the app will automatically arrange them into a cohesive, eye-catching presentation.
Once you’ve finished creating your presentation, you can save it and share it with anyone you want.
Whether you’re presenting to a group or just sending a few slides to a colleague, the Microsoft PowerPoint app makes it easy to create a professional-looking presentation on your phone.
Adding Content to Your Presentation
Adding content to your presentation is the most important part of creating a successful PowerPoint presentation on your phone.
To start, first choose the layout of your slides you can use a blank slide, a template, or you can customize the layout.
Once you have the layout chosen, you can start adding your content.
Text is the most common type of content to add to a presentation.
To add text, simply tap the text box icon on the top of the screen and start typing.
You can customize the font, size, color, and style of the text to match your presentations theme.
Images, videos, and audio are also important components to a successful presentation.
To add an image, tap the image icon on the top of the screen and select the image you would like to add.
You can also make videos and audio recordings directly in the app.
To do this, tap the video/audio icon and then select the recording option.
Once you have added all of your content, you can customize the presentation with animations, transitions, and other effects.
To add an animation, tap the animation icon and select the type of animation you would like to add.
To add a transition, tap the transition icon and select the type of transition you would like to add.
By adding content, customizing the presentation with animations and transitions, and saving the presentation, you can create an engaging and interesting PowerPoint presentation on your phone.
With the Microsoft PowerPoint app, making a presentation is now easier than ever.
Customizing Your Presentation
Once youve created your slides, its time to customize them to make your presentation look professional and engaging.
The Microsoft PowerPoint app offers a variety of tools to help you do this.
You can use the text and design tools to change the font, size, and color of your text to make your slides more visually appealing.
You can also add animations, transitions, and other effects to make your presentation more dynamic.
For example, you can animate text or images to make them appear on the screen with a dramatic entrance.
You can also add a transition between slides to create a smooth flow from one slide to the next.
The Microsoft PowerPoint app also offers a variety of templates and themes to choose from.
You can select a theme that matches the tone of your presentation, or create your own custom template.
This will give your presentation a cohesive look and help to keep your audience engaged.
When youre finished customizing your presentation, dont forget to save it.
You can save it as a file, or you can even upload it to the cloud to make it easier to share with others.
Now youre ready to share your presentation and impress your audience.
Saving Your Presentation
Once youve finished creating your PowerPoint presentation on your phone, its time to save and share it.
Microsoft PowerPoint makes it easy to save your presentation to the cloud, so that you can access it from any device.
To save your presentation, tap the Save button in the upper right-hand corner of the app.
Youll be prompted to choose a location to save your presentation, such as iCloud Drive or OneDrive.
Select the location of your choice and then tap Save.
You can also save your presentation in a variety of formats, such as PowerPoint, PDF, and JPEG.
To choose a format, tap the Export button in the upper right-hand corner of the app.
Select the format you want and then tap Export.
Your presentation will then be saved to your device in the format you selected.
Once youve saved your presentation, you can easily share it with anyone who has a Microsoft account.
To share your presentation, tap the Share button in the upper right-hand corner of the app.
Youll be prompted to enter the email addresses of the people you want to share your presentation with.
Enter the email addresses of your recipients and then tap Share.
Your presentation will then be shared with the people you specified.
Now that youve saved and shared your presentation, you can rest assured that your ideas and information will be seen by your intended audience.
With the Microsoft PowerPoint app, you can easily create an engaging and professional presentation on your phone.
Sharing Your Presentation
Once you have created your PowerPoint presentation on your phone, you’ll want to share it with others.
Fortunately, sharing a presentation from your phone is a simple process.
With the Microsoft PowerPoint app, you can upload your presentation to the cloud and then share it with anyone you choose.
This allows you to quickly and easily share your presentation with friends, family, colleagues, or anyone else who needs to see it.
You can also save the presentation directly to your phone, and then use an app like Dropbox or Google Drive to upload it.
This makes it easy to share your presentation with anyone you want.
You can also share your presentation directly via email or social media, or embed it in a website or blog post.
With so many options available, you’ll be able to share your presentation with anyone you want in no time.
Benefits of Making a Presentation on Your Phone
Creating a presentation on your phone has many benefits.
For one, its convenient and easy to do.
You can quickly and easily create a presentation wherever you are, without having to lug around a laptop or tablet.
You can also save time by creating the presentation on your phone and then sharing it with anyone you want.
Additionally, the Microsoft PowerPoint app makes the process simple and straightforward.
With the apps intuitive interface, you can easily add text, images, videos, and other content to your presentation.
You can also customize the slides with animations, transitions, and other effects.
Finally, you can save the presentation and share it with anyone you want, allowing you to share your ideas with the world.
With the Microsoft PowerPoint app, creating a presentation on your phone is now easier than ever.
Creating a PowerPoint presentation on your phone is a great way to quickly and easily share your ideas with others.
With the Microsoft PowerPoint app, it’s now easier than ever to create a professional-looking presentation in just a few steps.
So why wait? Download the app now and start making presentations on the go!
James Wilson has extensive knowledge in the information technology industry.His second love, besides dealing with computers, is smart home technology. He is continually updating information to better comprehend this problem and has a deep understanding of the apartment’s support system.
What Are The Benefits of Microsoft PowerPoint? (A Comprehensive Guide)
Microsoft PowerPoint is one of the most popular presentation programs available today, and for good reason. This comprehensive guide will explore the many advantages of using Microsoft PowerPoint,...
How To Make A Collage On Microsoft PowerPoint? (A Step-by-Step Guide)
Do you want to create a stunning collage on Microsoft PowerPoint? Whether youre preparing a presentation for work or school, making a collage is a great way to make a lasting impression. In this...
The 5 Best Apps to Make Slideshow Presentations on Your iPhone
There are lots of high-quality iPhone apps to choose from if you need to make a slideshow presentation from your phone.
Back in the day, creating a slideshow presentation meant turning on the PC and opening PowerPoint. Now, with so many great apps out there, you can create an impressive presentation right from your iPhone. Whether you need a slideshow for school, work, or just personal use, you have plenty of options.
When you’re done, you can send your slideshow presentation to your PC or share it straight from your device. If you’re wanting to know how to create a slideshow presentation on your
iPhone, this list will show you all the best apps to try.
1. Microsoft PowerPoint
The most popular program for creating slideshows, Microsoft PowerPoint, has an official app for iPhone. Like the desktop version, you can create a new PowerPoint and edit each slide. Add your pictures, text, and transitions to make it your own. With all the same features that are available on a desktop, nobody will be able to tell you made it on your iPhone.
Microsoft PowerPoint syncs with OneDrive, so if you use Outlook for school or work you can find your PowerPoint in your OneDrive account. You can also share and edit your PowerPoint presentation on the go, and even add new collaborators.
Aside from OneDrive, Microsoft PowerPoint also syncs with Box, Dropbox, Edmodo, and more. With Microsoft PowerPoint, you get all the features you want in one app.
Download: Microsoft PowerPoint (Free, subscription required)
2. Google Slides
A popular alternative to Microsoft PowerPoint, Google Slides has many of the same features with a major difference. That is, Google Slides is totally free and doesn’t require any subscription. All you need is a free Google account to access Google Slides.
Related: Microsoft PowerPoint vs. Google Slides: Which One Should You Be Using?
Google Slides also makes it easy to make a slideshow presentation on your iPhone. With great templates, plenty of effects, and easy editing, you can create something impressive in minutes.
Google Slides is also better for collaborating than Microsoft PowerPoint. The reason is that not everyone has Microsoft 360 or wants to pay for a subscription. Whereas most people have a Google account or can make one for free in under a minute. To collaborate with others, all you need to do is enter their email and they will get invited to edit the slideshow. Google Slides also syncs with your Google account, so you can access your slideshow on any device with access to Google.
For these reasons, Google Slides is a must-try if you’re looking to create a slideshow on your iPhone.
Download: Google Slides (Free)
Keynote is Apple’s presentation software, designed to compete with Microsoft PowerPoint. Keynote comes pre-installed on all iOS devices running the latest version iOS, so there’s a good chance you already have this app.
Like Microsoft PowerPoint and Google Slides, you can create a slideshow using a template and add your own text, images, and transitions. Keynote comes with 40 templates pre-installed, giving you plenty of options to choose something unique. Keynote also has some notable features that differentiate it from the competition. For example, there’s a feature called Instant Alpha that will remove the backgrounds from an image. You can also import live videos and photos to your slideshow.
Keynote is also the best slideshow app for rehearsing your presentation. Keynote has a built-in timer that shows you the time, presentation notes, and the slide on one page. You can rehearse your slides and see how long it takes to make sure you hit your time limit.
Related: The Best Slideshow Maker Apps
With all these features, Keynote is a great app to create your next slideshow. However, the collaboration feature isn’t as strong as Microsoft PowerPoint or Google Slides. So if you need several collaborators, one of the other options might work better.
Download: Keynote (Free)
Canva is one of the most popular graphic design apps in the App Store right now. With Canva, you can create flyers, brochures, and even logos. However, most people aren’t aware that Canva has a powerful Slideshow feature as well.
With many great slideshow templates available, you are sure to find something that stands out and will impress your audience. In fact, Canva has thousands of slideshow templates available—more than any other slideshow app. After you find your template, you can easily add your photos and text.
Since Canva has many customization features for photos, you can edit your images before importing them to your slideshow as well. Once your slideshow is completed, you can access it through the Canva website or save it to your device.
Canva is the best choice for a slideshow app if you don’t have any collaborators and want to make something truly unique. It works great for school projects, creative presentations, and showcasing your art or photographs.
Download: Canva (Free, in-app purchases available)
5. Adobe Spark Page
Adobe Spark Page is a beginner-friendly Adobe app that allows you to make impressive web pages, newsletters, and slideshows. Most Adobe apps like Photoshop or Premiere have a steep learning curve. For this reason, the name Adobe can scare off beginners. Thankfully, Adobe Spark Page is an exception.
Related: How to Make a Slideshow on iPhone
With a simple-to-use interface and dozens of premium theme combinations, you can make a slideshow right from your iPhone. The slideshow presentations made with Adobe Spark Page are simple, professional, and look great on large screens. All creations made on Adobe Spark Page are available on your Adobe account so you can access your slideshows anywhere. You can also create a public access link and share it over text or email.
While lacking some features like collaboration, it’s still a great slideshow app that’s simple and easy to use on the go. As long as you don’t need collaborators, this app is a must-try.
Download: Adobe Spark Page (Free, in-app purchases available)
Want to Make a Slideshow Presentation on iPhone? There Are Options
With so many apps available for creating a slideshow on your iPhone, you can certainly find something that fits your needs. Whether you need a professional slideshow for work or a creative slideshow for a class, there’s an iPhone app for you out there. Who knows, maybe you won’t ever need to make a slideshow on your computer again.
Custom Business Email
Video and voice conferencing
An integrated suit of secure, cloud-native collaboration and productivity apps powered by Google AI.
Tell impactful stories, with Google Slides
Create, present, and collaborate on online presentations in real-time and from any device.
- For my personal use
- For work or my business
T h i s c h a r t h e l p s b r i d g i n g t h e s t o r y !
E s t i m a t e d b u d g e t
Make beautiful presentations, together
Stay in sync in your slides, with easy sharing and real-time editing. Use comments and assign action items to build your ideas together.
Present slideshows with confidence
With easy-to-use presenter view, speaker notes, and live captions, Slides makes presenting your ideas a breeze. You can even present to Google Meet video calls directly from Slides.
Seamlessly connect to your other Google apps
Slides is thoughtfully connected to other Google apps you love, saving you time. Embed charts from Google Sheets or reply to comments directly from Gmail. You can even search the web and Google Drive for relevant content and images directly from Slides.
Extend collaboration and intelligence to PowerPoint files
Easily edit Microsoft PowerPoint presentations online without converting them, and layer on Slides’ enhanced collaborative and assistive features like comments, action items, and Smart Compose.
Work on fresh content
With Slides, everyone’s working on the latest version of a presentation. And with edits automatically saved in version history, it’s easy to track or undo changes.
Make slides faster, with built-in intelligence
Assistive features like Smart Compose and autocorrect help you build slides faster with fewer errors.
Stay productive, even offline
You can access, create, and edit Slides even without an internet connection, helping you stay productive from anywhere.
Security, compliance, and privacy
Secure by default
We use industry-leading security measures to keep your data safe, including advanced malware protections. Slides is also cloud-native, eliminating the need for local files and minimizing risk to your devices.
Encryption in transit and at rest
All files uploaded to Google Drive or created in Slides are encrypted in transit and at rest.
Compliance to support regulatory requirements
Our products, including Slides, regularly undergo independent verification of their security, privacy, and compliance controls .
Private by design
Slides adheres to the same robust privacy commitments and data protections as the rest of Google Cloud’s enterprise services .
You control your data.
We never use your slides content for ad purposes., we never sell your personal information to third parties., find the plan that’s right for you, google slides is a part of google workspace.
Every plan includes
Collaborate from anywhere, on any device
Access, create, and edit your presentations wherever you are — from any mobile device, tablet, or computer — even when offline.
Get a head start with templates
Choose from a variety of presentations, reports, and other professionally-designed templates to kick things off quickly..
Visit the Slides Template Gallery for more.
Ready to get started?
PowerPoint for Android phones: Animated tips
PowerPoint for Android phones is a free download from Google Play. Once you have it installed, follow along with this animated guide to learn some quick tips.
Start a slide show
Draw ink in a slide show
Inking is easy. Swipe down in the middle of the screen, and the Slide Show toolbar will appear. Set your ink options, and then draw away.
Ending a slide show
To end a show, swipe down in the middle of the screen, and then tap the End Slide Show button.
Working with shapes
After you insert a shape, tap away to deselect, and then zoom in. Then you can resize, rotate, and modify it as much as you want to.
We have three other animated guides for your Android phone:
Install and set up Office on an Android
Excel for Android phones: Animated tips
Word for Android phones: Animated tips
Need more help?
Want more options.
Explore subscription benefits, browse training courses, learn how to secure your device, and more.
Microsoft 365 subscription benefits
Microsoft 365 training
Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.
Ask the Microsoft Community
Microsoft Tech Community
Microsoft 365 Insiders
Was this information helpful?
Thank you for your feedback.
How to Make PowerPoint Presentation on Mobile Phone
PowerPoint is a great tool for making slideshows, whether for work, school, or personal use. But sometimes you don’t have access to a computer or laptop, and you must make a presentation on the go.
That’s where PowerPoint for Android comes in handy. It lets you create, edit, and present your slides from your mobile device. Here are the steps to follow:
1. Download and install Microsoft PowerPoint from the Google Play Store. It’s free to download and use.
2. Open the app. You’ll need a Microsoft account to sign in and access some features.
3. Tap the plus icon at the right corner to create a new presentation.
4. You can choose from various templates or start with a blank slide.
5. To add text to your slide, tap on the text box and type your content. You can use the formatting toolbar at the top to change the font size, color, alignment, and style of your text. You can also add bullet points, numbered lists, and indents .
6. To add images to your slide, tap on the picture icon on the toolbar and select an image from your gallery, camera, or online sources.
7. You can rotate and crop using the handles and options on the screen.
8. To add shapes or tables to your slide, tap on the insert icon on the toolbar and choose what you want to add.
9. You can customize the color, size, and style of your elements using the options on the screen.
10. To add notes to your slide, tap on the Notes icon. You can use these notes as reminders or cues when you present your slides.
11. To save your presentation, tap the three dots in the upper right corner and choose where you want to save it. You can save it locally on your device or online on OneDrive.
12. To present your slides, tap on the present icon on the toolbar.
With just a few clicks and taps here and there, users can create professional-looking PPTs on a mobile phone without needing access to desktop computers or laptops. Making it perfect for anyone who wants to give a quick yet effective presentation anytime anywhere!
About The Author
How to Create Scrolling Text Effect in PowerPoint
How to Fix PowerPoint From Running at Startup
How to Merge Multiple Slides in PowerPoint
How to Add Bullet Points in Google Slides
5 Simple Rules for Mobile-Friendly PowerPoint Designs
July 23, 2014 / Blog, Features, Insight, PowerPoint Tips mobile-friendly, mobile-viewing, powerpoint designs
Sites like SlideShare and Brainshark enable you to share your PowerPoint decks online, helping you gain a larger audience.
Sharing your content online is an effective marketing technique and it’s something that you should definitely consider. However, your message could easily get garbled if your PowerPoint designs are not optimized for mobile viewing.
Here are some reasons on why you should optimize your layout for mobile, and how to do it:
Why Design Matters
According to a study conducted by Statista Dossier, worldwide mobile internet usage was at 73.4 percent in 2013. If their figures stand, 90 percent of people will be accessing online content through mobile devices by 2017.
Judging by these numbers, and perhaps your own fast-paced lifestyle, it’s likely that your presentation will be viewed through screens a lot smaller than you prepared it on. As a visual aid, your deck should always complement your key points.
Don’t get left behind on the trend. Leverage this to your advantage with mobile-friendly PowerPoint designs.
How to Ensure Mobile-friendly PowerPoint Designs
It doesn’t take a lot of work to make sure that your PowerPoint designs are presentable on mobile devices. All you have to do is follow these five simple rules:
The average screen size of mobile phones is 3.3 inches . That’s significantly less room than the screen on your laptop where you first built your PowerPoint presentation. Keep this in mind while building presentations that you intend to share online. Make sure that the font type and size that you use is extremely readable. You don’t want to have your target audience to squint just to read what you’re trying to say.
2. High-Contrast Colors
Another way to increase the readability of your PowerPoint designs for smaller screens is by using high-contrast colors. Use either a dark background with light-colored text or vice versa. Similarly, avoid using colors that are too bright unless you’re planning to use it as an accent color.
3. Minimal text
Don’t overwhelm your target audience with too much text. Don’t try to discuss too many concepts in one go. Explaining complicated concepts will require more sentences and paragraphs. If you feel like there’s something in your content that needs further explanation, simply link to other resources instead.
4. Powerful images
Visualize your key points with powerful images, but remember to limit yourself to using only 1-2 per slide. Too many images might cause your presentation to lag.
Likewise, don’t complicate your PowerPoint designs with too many graphics and animation. You can still add some animations and transitions, but keep them to a minimum. Aim for a seamless viewing experience.
Keep your discussion simple and straight forward. You might as well make an eBook instead of a PowerPoint presentation if you’re planning on a drawn out deck.
Make sure your content is visually appealing and readable, for a better mobile experience. Not sure how to start on your deck’s mobile-friendly layout? Contact our SlideGenius experts today for a free quote !
“ Mobile Internet .” Statista . Accessed July 23, 2014.
Save your deck: methods to recover an unsaved powerpoint file.
Twitter: Lessons from Social Media
Oscar Speech Sounds A Lot Like…..
Olympians Can Teach Presenters a Thing or Two
Overcoming a Public Speaking Disaster: A Lesson from Michael Bay
The Similarities Between Presentations and Advertisments : Super Bowl Edition
Sharing your screen or desktop on Zoom
With Zoom, share your screen, desktop, or other content during a meeting, even while your video is on.
Screen sharing during Zoom meetings is designed with a collaborative environment in mind. This feature gives only the users, who choose to share their screen, full control over their own screen and what other meeting participants can or cannot see. Additionally, meeting hosts cannot monitor your screen activities unless you choose to share your screen.
Zoom video conferences allow you to share content including:
- E ntire desktop or phone screen
- O ne or more specific applications
- A portion of your screen
- Content from a second camera
- A locally stored video
- Audio played from device
- iPhone/iPad screen
- The host can enable or disable participants' ability to share their screen .
- For Basic accounts, screen sharing is set to Only Host by default.
- In a webinar, only the host, co-hosts, and panelists can share their screen.
- If you're using the desktop client, you can show Zoom windows during screen share.
- For larger meetings and webinars, Zoom recommends starting your event and then beginning to share your screen.
Prerequisites for video conference sharing
- Zoom desktop client for Windows, macOS, or Linux: Global minimum version or higher
- Zoom mobile app for Android or iOS: Global minimum version or higher
- Zoom Web App
- Linux sessions utilizing Wayland can only share an entire desktop or whiteboard. To share just a specific application, you need to launch your Linux session with Xorg instead.
- Ensure that you have Android 10.0 or higher.
How to use desktop screen sharing
Windows | macos, sharing your desktop, screen, or content.
To share your screen or content:
- Basic : Share your entire desktop, specific application windows, whiteboard , or iPhone/iPad screen. Hold the Shift key (macOS) or the Ctrl key (Windows) to select more than one application. Note : Users can select multiple desktop programs at once instead of sharing their entire desktop, but all selected programs must be on the same screen to be visible.
- These options may be disabled by account Admins, so available options may vary.
- Alternatively, you can open the file in a web browser then share the browser window. For example, to share a Google Doc, open the Doc in Chrome, then share the Chrome window. The end result is the same as using the sharing options in the Files tab.
- Optimize for video clip : Check this if you will be sharing a video clip in full screen mode. Do not check this otherwise, as it may cause the shared screen to be blurry.
- Share to breakout rooms : Allows the host or co-host to share their screen from the main session directly into all open breakout rooms .
- Click Share . When the sharing process is started and 80% of devices acknowledge receiving the shared screen, you will see a notification banner stating Participants can now see your shared screen , or whatever you have chosen to share.
- Zoom will automatically switch to full screen to optimize the shared screen view. To exit full screen, click Exit Full Screen in the top-right corner or press the Esc key.
- To disable automatic full screen when viewing a shared screen, adjust the Window size when screen sharing behavior in your desktop client settings .
- If you selected Content from 2nd Camera , click Switch Camera in the top-left corner to switch the shared camera.
- The preview of your shared screen is available when doing a simultaneous screen share, and sharing a video .
- Advanced screen sharing settings , controlling who and how many can share, as well as who can interrupt someone else's share, are also available for the host.
Controls when screen sharing
When you start sharing your screen, the meeting controls will move into a menu that you can drag around your screen. Note : Some of the options detailed below may not be visible due to account admin restrictions or the feature is only visible to the meeting host or co-host .
- Mute/Unmute : Mute or unmute your microphone.
- Start/Stop Video : Start or stop your in-meeting video.
- Security : Access in-meeting security options .
- Polling : Allows you to create, edit, and launch your polls . The options to create or launch polls will open up the Zoom web portal in your default browser. When the poll closes, you can view the results and can download the full poll report. If a poll has already been created, both host and co-host can launch the poll, but only the host can edit or add polls to the meeting.
- New Share : Start a new screen share. You will be prompted to select which screen you want to share again.
- Pause Share : Pause your current shared screen.
- Annotate : Display annotation tools for drawing, adding text, and so on.
- Chat : Open the chat window .
- Record : Start recording locally or to the cloud .
- Meeting Info : Shows the current meeting's ID , host, passcode , invite link, your participant ID, and encryption status.
- Closed Captio n / Live Transcript (only available to the host): If you have enabled closed captioning and live transcription for your account, click here to access those options.
- Breakout Rooms : Start breakout rooms .
- Enable annotation for others : Allow or prevent the participants from annotating on your shared screen .
- Show/Hide Names of Annotators : Show or hide the participants' name when they are annotating on a screen share. If set to show, the participant's name will briefly display beside their annotation.
- Hide / Show video panel
- Hide / Show Floating Meeting Control
- Share Sound
- Optimize for video clip Note : Do not enable this setting if you are not sharing a full screen video clip, as it will blur your screen share. This should be enabled/disabled before and after the video you wish to play.
- Live on Facebook : Broadcast your meeting live on Facebook .
- Live on Workplace by Facebook : Broadcast your meeting live on Workplace by Facebook .
- Live on Youtube : Broadcast your meeting live on Youtube .
- Live on Custom Live Streaming Service : Broadcast your meeting live on a custom streaming platform .
- End Meeting: Leave the meeting or end the meeting for all participants.
How to show Zoom windows during screen share
By default, the Zoom window is not shared while sharing your screen. Showing the Zoom window during screen share can be useful if a participant is helping you use Zoom.
To show Zoom windows during screen share:
- Sign in to the Zoom web portal.
- In the navigation menu, click Settings .
- In the In Meeting (Basic) section, make sure Show Zoom windows during screen share is enabled. This setting will allow the setting to appear in the desktop client.
- Sign out of the Zoom desktop client and sign back in. Alternatively, you can exit the client and re-open it.
- Click your profile picture then click Settings .
- Click the Share Screen tab and make sure Show Zoom windows during screen share is enabled.
When using dual monitors
If you are using a dual-monitor setup, you can turn on the dual monitors feature to see the screen sharing on one monitor and participants on the second.
Note : On macOS 10.15 Catalina, you need to allow Zoom access to screen recording to share your screen. You can do this in your System Preferences . Select the Security & Privacy option, click the Privacy tab, scroll down to Screen Recording , and finally check the option for zoom.us .
Share your desktop, screen or content
- Sharing from an iPhone/iPad is not supported on Linux.
- Linux sessions utilizing Wayland can only share an entire desktop or whiteboard. In order to share just a specific application, you will need to launch your Linux session with Xorg instead.
- Optimize Screen Sharing for Video Clip : Check this if you will be sharing a video clip in full screen mode. Do not check this otherwise, as it may cause the shared screen to be blurry.
- Click Share . When the sharing process is started, you will see a notification banner stating Participants can now see your shared screen , or whatever you have chosen to share.
- Zoom will automatically switch to full screen to optimize the shared screen view. To exit full-screen, click Exit Full Screen in the top-right corner or press the Esc key.
When you start sharing your screen, the meeting controls will move into a menu that you can drag around your screen.
Note : Some of the options detailed below may not be visible due to account admin restrictions or the feature is only visible to the meeting host or co-host .
- Annotate : Display annotation tools for drawing, adding text, etc.
- Chat : Open the chat window.
- Record on this Computer : Start a local recording .
- Record to the Cloud : Start a cloud recording .
- Meeting Info : Shows the current meeting's ID, host, passcode, invite link, your participant ID, and encryption status.
- Allow/Disable participants annotation : Allow or prevent the participants from annotating on your shared screen .
- Audio Settings : Open the audio settings in the client .
- Video Settings : Open the video options in the client .
- Share Computer Sound
- Optimize Share for Full-screen Video Clip Note : Do not enable this setting if you are not sharing a video clip, as it will blur your screen share. This should be enabled/disabled before and after the video you wish to play.
- End Meeting : Leave the meeting or end the meeting for all participants.
- Select the browser tab, app window, or entire desktop. Note : The process and window for choosing what to share varies slightly by web browser. Follow your browser's on-screen prompts to choose what to share.
- (Optional) In the bottom of the share window, click the Also share tab audio toggle to include any sound played by this browser tab in the meeting. Note : This option is currently only available with the Chrome web browser.
- When sharing an application, live changes made to a document may not appear for others. If you experience this issue, stop sharing and restart the share or share your entire screen to avoid this issue.
- For Windows 10 users, if several applications are open, a limited number will be listed as an option to share. If the application you want to share is not listed, close unnecessary applications and try again.
Note : Some of these options can be disabled in your account settings, under Integrations .
How to share content
To share content:
- Tap the type of content that you want to share.
- Photos : Share a photo from your file manager or photo apps (e.g. Google Photos). Depending on the apps installed on your Android device, you may see different share options.
- Documents : Select a locally stored PDF or image to share it.
- Box , Dropbox , Google Drive , Microsoft OneDrive , or Microsoft OneDrive for Business : Select a file to share from the selected file sharing service. You will need to grant Zoom access to your account. Note : Only PDFs and images are supported.
- Website URL : Enter a URL to open a browser and share the website.
- Bookmark : Share bookmarks stored in the Zoom app. Note : Bookmarks are not synced with your account and are deleted when you sign-out of the mobile app.
- Screen : Share a view of your phone's entire screen.
- Camera : Allows sharing of your video camera or an attached webcam.
- Share Whiteboard : Share a whiteboard you can annotate on.
How to share your screen
To share your entire screen, including any application on your Android device:
- Tap Screen. The Android system will display a notification informing you of what the screen share will have access to.
- Tap Start Now to confirm. The screen share will start and Zoom will continue to run in the background. You can now choose the app that you would like to share.
- At the bottom of your screen, tap Annotate to open the annotation tools or tap Stop Share to stop sharing and go back to meeting controls.
How to share device audio
Note : Ensure that the sound generated by the app you are sharing is allowed to be captured by non-system applications. Some apps may block sound from being shared for security and privacy reasons.
To share device audio:
- Follow the instructions to begin sharing your screen .
- Tap the Share Audio option, found between the options to Annotate and Stop Share .
- Tap again to disable or tap Stop Share to end the share completely.
On iOS, you can share the following options:
- Screen (requires iOS 11 or higher)
- iCloud Drive
- Box , Dropbox , Google Drive , Microsoft OneDrive , or Microsoft OneDrive for Business : Select a file to share from the selected file sharing service. You will need to grant Zoom access to your account. Only PDFs and images are supported.
- Website URLs
- Bookmark Note : Bookmarks are not synced with your account and are deleted when you sign-out of the mobile app.
- Whiteboard (iPad only)
Note : Some of these options can be disabled in your Account settings, under Integrations . If you need to share your entire screen on an older version of Zoom, see sharing iOS Applications .
- Tap the type of content that you want to share. For example, if you select Google Drive, this will bring up a series of documents that can be shared.
- Select the document you want to share and then Share in the top right corner.
- The content is now shared into the meeting.
- You cannot annotate when sharing your entire screen into the meeting through an iOS device. If you need to annotate when sharing an entire iOS screen, see sharing iOS Applications .
- While sharing your screen, you can hide your self-view of your video by swiping the video preview window towards the edge of the screen.
Critical PowerPoint Shortcuts – Claim Your FREE Training Module and Get Your Time Back!
How to Make a PowerPoint Presentation (Step-by-Step)
- PowerPoint Tutorials
- Presentation Design
In this beginner’s guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.
While PowerPoint is designed to be intuitive and accessible, it can be overwhelming if you’ve never gotten any training. In this article, you will learn how to move from blank slides to slides like these.
In this guide, you’ll specifically learn how to:
- Start a blank presentation
- Type text into your title slide
- Insert more slides
- Add content to slides
- Change the design
- Add animations & transitions (optional)
- Save your presentation
- Print your presentation
Additionally, you’ll learn tips and tricks to make a good PowerPoint presentation, including how to:
- Change the slide order
- Reset your layout
- Change the slide dimensions
- Use PowerPoint Designer
- Format text
- Format objects
- Play a presentation (slide show)
With this knowledge under your belt, you’ll be ready to start creating PowerPoint presentations. Moreover, you’ll have taken your skills from beginner to proficient in no time at all. I will also include links to more advanced PowerPoint topics.
Ready to start learning how to make a PowerPoint presentation?
1. Start with a Blank Document
Note: Before you open PowerPoint and start creating your presentation, make sure you’ve collected your thoughts. If you’re going to make your slides compelling, you need to spend some time brainstorming.
For help with this, see our article with tips for nailing your business presentation here .
The first thing you’ll need to do is to open PowerPoint. When you do, you are shown the Start Menu , with the Home tab open.
This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3).
For now, go ahead and click on the Blank Presentation (1) thumbnail.
Doing so launches a brand new and blank presentation for you to work with. Before you start adding content to your presentation, let’s first familiarize ourselves with the PowerPoint interface.
The PowerPoint interface
Here is how the program is laid out:
- The Application Header
- The Ribbon (including the Ribbon tabs)
- The Quick Access Toolbar (either above or below the Ribbon)
- The Slides Pane (slide thumbnails)
The Slide Area
The notes pane.
- The Status Bar (including the View Buttons)
Each one of these areas has options for viewing certain parts of the PowerPoint environment and formatting your presentation.
Below are the important things to know about certain elements of the PowerPoint interface.
The PowerPoint Ribbon
The Ribbon is contextual. That means that it will adapt to what you’re doing in the program.
For example, the Font, Paragraph and Drawing options are greyed out until you select something that has text in it, as in the example below (A).
Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:
- Online Pictures
- Screen Recording
The Slides Pane
This is where you can preview and rearrange all the slides in your presentation.
Right-clicking on a slide in the pane gives you additional options on the slide level that you won’t find on the Ribbon, such as Duplicate Slide , Delete Slide , and Hide Slide .
In addition, you can add sections to your presentation by right-clicking anywhere in this Pane and selecting Add Section . Sections are extremely helpful in large presentations, as they allow you to organize your slides into chunks that you can then rearrange, print or display differently from other slides.
The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.
Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.
The Notes Pane is the space beneath the Slide Area where you can type in the speaker notes for each slide. It’s designed as a fast way to add and edit your slides’ talking points.
To expand your knowledge and learn more about adding, printing, and exporting your PowerPoint speaker notes, read our guide here .
Your speaker notes are visible when you print your slides using the Notes Pages option and when you use the Presenter View . To expand your knowledge and learn the ins and outs of using the Presenter View , read our guide here .
You can resize the Notes Pane by clicking on its edge and dragging it up or down (A). You can also minimize or reopen it by clicking on the Notes button in the Status Bar (B).
Note: Not all text formatting displays in the Notes Pane, even though it will show up when printing your speaker notes. To learn more about printing PowerPoint with notes, read our guide here .
Now that you have a basic grasp of the PowerPoint interface at your disposal, it’s time to make your presentation.
2. Adding Content to Your PowerPoint Presentation
Notice that in the Slide Area , there are two rectangles with dotted outlines. These are called Placeholders and they’re set on the template in the Slide Master View .
To expand your knowledge and learn how to create a PowerPoint template of your own (which is no small task), read our guide here .
As the prompt text suggests, you can click into each placeholder and start typing text. These types of placeholder prompts are customizable too. That means that if you are using a company template, it might say something different, but the functionality is the same.
Note: For the purposes of this example, I will create a presentation based on the content in the Starbucks 2018 Global Social Impact Report, which is available to the public on their website.
If you type in more text than there is room for, PowerPoint will automatically reduce its font size. You can stop this behavior by clicking on the Autofit Options icon to the left of the placeholder and selecting Stop Fitting Text to this Placeholder .
Next, you can make formatting adjustments to your text by selecting the commands in the Font area and the Paragraph area of the Home tab of the Ribbon.
The Reset Command: If you make any changes to your title and decide you want to go back to how it was originally, you can use the Reset button up in the Home tab .
3. Insert More Slides into Your Presentation
Now that you have your title slide filled in, it’s time to add more slides. To do that, simply go up to the Home tab and click on New Slide . This inserts a new slide in your presentation right after the one you were on.
You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To expand your knowledge and learn how to best use the Ctrl+M PowerPoint shortcut, read our guide here .
Instead of clicking the New Slide command, you can also open the New Slide dropdown to see all the slide layouts in your PowerPoint template. Depending on who created your template, your layouts in this dropdown can be radically different.
If you insert a layout and later want to change it to a different layout, you can use the Layout dropdown instead of the New Slide dropdown.
After inserting a few different slide layouts, your presentation might look like the following picture. Don’t worry that it looks blank, next we will start adding content to your presentation.
If you want to follow along exactly with me, your five slides should be as follows:
- Title Slide
- Title and Content
- Section Header
- Two Content
- Picture with Caption
4. Adding Content to Your Slides
Now let’s go into each slide and start adding our content. You’ll notice some new types of placeholders.
On slide 2 we have a Content Placeholder , which allows you to add any kind of content. That includes:
- A SmartArt graphic,
- A 3D object,
- A picture from the web,
- Or an icon.
To insert text, simply type it in or hit Ctrl+C to Copy ( details here ) and Ctrl+V to Paste ( details here ) from elsewhere. To insert any of the other objects, click on the appropriate icon and follow the steps to insert it.
For my example, I’ll simply type in some text as you can see in the picture below.
Slides 3 and 4 only have text placeholders, so I’ll go ahead and add in my text into each one.
On slide 5 we have a Picture Placeholder . That means that the only elements that can go into it are:
- A picture from the web
To insert a picture into the picture placeholder, simply:
- Click on the Picture icon
- Find a picture on your computer and select it
- Click on Insert
Alternatively, if you already have a picture open somewhere else, you can select the placeholder and paste in (shortcut: Ctrl+V ) the picture. You can also drag the picture in from a file explorer window.
If you do not like the background of the picture you inserted onto your slide, you can remove the background here in PowerPoint. To see how to do this, read our guide here .
Placeholders aren’t the only way to add content to your slides. At any point, you can use the Insert tab to add elements to your slides.
You can use either the Title Only or the Blank slide layout to create slides for content that’s different. For example, a three-layout content slide, or a single picture divider slide, as shown below.
In the first example above, I’ve inserted 6 text boxes, 3 icons, and 3 circles to create this layout. In the second example, I’ve inserted a full-sized picture and then 2 shapes and 2 text boxes.
The Reset Command: Because these slides are built with shapes and text boxes (and not placeholders), hitting the Reset button up in the Home tab won’t do anything.
That is a good thing if you don’t want your layouts to adjust. However, it does mean that it falls on you to make sure everything is aligned and positioned correctly.
For more on how to add and manipulate the different objects in PowerPoint, check out our step-by-step articles here:
- Using graphics in PowerPoint
- Inserting icons onto slides
- Adding pictures to your PowerPoint
- How to embed a video in PowerPoint
- How to add music to your presentation
Using Designer to generate more layouts ideas
If you have Office 365, your version of PowerPoint comes with a new feature called Designer (or Design Ideas). This is a feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.
To use Designer , simply navigate to the Design tab in your Ribbon, and click on Design Ideas .
Note: To learn how to use PowerPoint Designer and how to troubleshoot if it’s not working for you (it’s greyed out in the ribbon), read our guide here .
5. Change the Overall Design (optional)
When you make a PowerPoint presentation, you’ll want to think about the overall design. Now that you have some content in your presentation, you can use the Design tab to change the look and feel of your slides.
For additional help thinking through the design of your presentation, read our guide here .
A. Picking your PowerPoint slide size
If you have PowerPoint 2013 or later, when you create a blank document in PowerPoint, you automatically start with a widescreen layout with a 16:9 ratio. These dimensions are suitable for most presentations as they match the screens of most computers and projectors.
However, you do have the option to change the dimensions.
For example, your presentation might not be presented, but instead converted into a PDF or printed and distributed. In that case, you can easily switch to the standard dimensions with a 4:3 ratio by selecting from the dropdown (A).
You can also choose a custom slide size or change the slide orientation from landscape to portrait in the Custom Slide Size dialog box (B).
To learn all about the different PowerPoint slide sizes, and some of the issues you will face when changing the slide size of a non-blank presentation, read our guide here .
B. Selecting a PowerPoint theme
The next thing you can do is change the theme of your presentation to a pre-built one. For a detailed explanation of what a PowerPoint theme is, and how to best use it, read our article here .
In the beginning of this tutorial, we started with a blank presentation, which uses the default Office theme as you can see in the picture below.
That gives you the most flexibility because it has a blank background and quite simple layouts that work for most presentations. However, it also means that it’s your responsibility to enhance the design.
If you’re comfortable with this, you can stay with the default theme or create your own custom theme ( read our guide here ). But if you would rather not have to think about design, then you can choose a pre-designed theme.
Microsoft provides 46 other pre-built themes, which include slide layouts, color variants and palettes, and fonts. Each one varies quite significantly, so make sure you look through them carefully.
To select a different theme, go to the Design tab in the Ribbon, and click on the dropdown arrow in the Themes section .
For this tutorial, let’s select the Frame theme and then choose the third Variant in the theme. Doing so changes the layout, colors, and fonts of your presentation.
Note: The theme dropdown area is also where you can import or save custom themes. To see my favorite places to find professional PowerPoint templates and themes (and recommendations for why I like them), read our guide here .
C. How to change a slide background in PowerPoint
The next thing to decide is how you want your background to look for the entire presentation. In the Variants area, you can see four background options.
For this example, we want our presentation to have a dark background, so let’s select Style 3. When you do so, you’ll notice that:
- The background color automatically changes across all slides
- The color of the text on most of the slides automatically changes to white so that it’s visible on the dark background
- The colors of the objects on slides #6 and #7 also adjust, in a way we may not want (we’ll likely have to make some manual adjustments to these slides)
Note: If you want to change the slide background for just that one slide, don’t left-click the style. Instead, right-click it and select Apply to Selected Slides .
After you change the background for your entire presentation, you can easily adjust the background for an individual slide.
To change the background formatting of your slide, either:
- Right-click your slide and select Format Background in the right-click menu
- Navigate to the Design tab in your Ribbon and select Format Background
Each one of these options provides you with ways to make your backgrounds look beautiful. There are however some caveats.
Note: To expand your knowledge and learn more about PowerPoint backgrounds (including where to find free ones online), read our guide here .
Inside the Format Background pane, you can see you have the following options:
- Gradient fill
- Picture or texture fill
- Pattern fill
- Hide background
You can explore these options to find the PowerPoint background that best fits your presentation.
D. How to change your color palette in PowerPoint
Another thing you may want to adjust in your presentation, is the color scheme. In the picture below you can see the Theme Colors we are currently using for this presentation.
Each PowerPoint theme comes with its own color palette. By default, the Office theme includes the Office color palette. This affects the colors you are presented with when you format any element within your presentation (text, shapes, SmartArt, etc.).
The good news is that the colors here are easy to change. To switch color palettes, simply:
- Go to the Design tab in the Ribbon
- In the Variants area, click on the dropdown arrow and select Colors
- Select the color palette (or theme colors) you want
You can choose among the pre-built color palettes from Office, or you can customize them to create your own.
Note: To learn more about how to create a custom color palette, as part of a custom theme, check out this article here .
As you build your presentation, make sure you use the colors from your theme to format objects. That way, changing the color palette adjusts all the colors in your presentation automatically.
E. How to change your fonts in PowerPoint
Just as we changed the color palette, you can do the same for the fonts.
Each PowerPoint theme comes with its own font combination. By default, the Office theme includes the Office font pairing. This affects the fonts that are automatically assigned to all text in your presentation.
The good news is that the font pairings are easy to change. To switch your Theme Fonts, simply:
- Go to the Design tab in the Ribbon
- Click on the dropdown arrow in the Variants area
- Select Fonts
- Select the font pairing you want
You can choose among the pre-built fonts from Office, or you can customize them to create your own.
If you are working with PowerPoint presentations on both Mac and PC computers, make sure you choose a safe PowerPoint font. To see a list of the safest PowerPoint fonts, read our guide here .
If you receive a PowerPoint presentation and the wrong fonts were used, you can use the Replace Fonts dialog box to change the fonts across your entire presentation. For details, read our guide here .
6. Adding Animations & Transitions (optional)
The final step to make a PowerPoint presentation compelling, is to consider using animations and transitions. These are by no means necessary to a good presentation, but they may be helpful in your situation.
A. Adding PowerPoint animations
PowerPoint has an incredibly robust animations engine designed to power your creativity. That being said, it’s also easy to get started with basic animations.
Animations are movements that you can apply to individual objects on your slide.
To add a PowerPoint animation to an element of your slide, simply:
- Select the element
- Go to the Animations tab in the Ribbon
- Click on the dropdown arrow to view your options
- Select the animation you want
You can add animations to multiple objects at one time by selecting them all first and then applying the animation.
B. How to preview a PowerPoint animation
There are three ways to preview a PowerPoint animation:
- Click on the Preview button in the Animations tab
- Click on the little star next to the slide
- Play the slide in Slide Show Mode
Note: To learn more ways to launch and run your slide show (including keyboard shortcuts), read our guide here .
To adjust the settings of your animations, explore the options in the Effect Options , Advanced Animation and the Timing areas of the Animation tab .
Note: To see how to make objects appear and disappear in your slides by clicking a button, read our guide here .
C. How to manage your animations in PowerPoint
The best way to manage lots of animations on your slide is with the Animation Pane . To open it, simply:
- Navigate to the Animations tab
- Select the Animation Pane
Inside the Animation Pane, you’ll see all of the different animations that have been applied to objects on your slide, with their numbers marked as pictured above.
Note: To see examples of advanced PowerPoint animations that we recommend using the Animation Pane for, see our tutorial here .
D. How to add transitions to your PowerPoint presentation
PowerPoint has an incredibly robust transition engine so that you can dictate how your slides change from one to the other. It is also extremely easy to add transitions to your slides.
In PowerPoint, transitions are the movements (or effects) you see as you move between two slides.
To add a transition to a PowerPoint slide, simply:
- Select the slide
- Go to the Transitions tab in the Ribbon
- In the Transitions to This Slide area, click on the dropdown arrow to view your options
- Select the transition you want
To adjust the settings of the transition, explore the options in the Timing area of the Transitions tab.
You can also add the same transition to multiple slides. To do that, select them in the Slides Pane and apply the transition.
E. How to preview a transition in PowerPoint
There are three ways to preview your PowerPoint transitions (just like your animations):
- Click on the Preview button in the Transitions tab
- Click on the little star beneath the slide number in the thumbnail view
To learn more ways to launch and run your PowerPoint presentation (start slide show mode), read our guide here .
Note: In 2016, PowerPoint added a cool new transition, called Morph. It operates a bit differently from other transitions. For a detailed tutorial on how to use the cool Morph transition, see our step-by-step article here .
7. Save Your PowerPoint Presentation
After you’ve built your presentation and made all the adjustments to your slides, you’ll want to save your presentation. YOu can do this several different ways.
To save a PowerPoint presentation using your Ribbon, simply:
- Navigate to the File tab
- Select Save As on the left
- Choose where you want to save your presentation
- Name your presentation and/or adjust your file type settings
- Click Save
You can alternatively use the Ctrl+S keyboard shortcut to save your presentation. I recommend using this shortcut frequently as you build your presentation to make sure you don’t lose any of your work.
This is the standard way to save a presentation. However, there may be a situation where you want to save your presentation as a different file type.
To expand your knowledge and learn how to save your PowerPoint presentation as a PDF, read our guide here .
How to save your PowerPoint presentation as a template
Once you’ve created a presentation that you like, you may want to turn it into a template. The easiest – but not technically correct – way, is to simply create a copy of your current presentation and then change the content.
But be careful! A PowerPoint template is a special type of document and it has its own parameters and behaviors.
If you’re interested in learning about how to create your own PowerPoint template from scratch, read our guide here .
8. Printing Your PowerPoint Presentation
After finishing your PowerPoint presentation, you may want to print it out on paper. Printing your slides is relatively easy.
To open the Print dialog box, you can either:
- Hit Ctrl+P on your keyboard
- Or go to the Ribbon and click on File and then Print
Inside the Print dialog box, you can choose from the various printing settings:
- Printer: Select a printer to use (or print to PDF or OneNote)
- Slides: Choose which slides you want to print
- Layout: Determine how many slides you want per page (this is where you can print the notes, outline, and handouts)
- Collated or uncollated (learn what collated printing means here )
- Color: Choose to print in color, grayscale or black & white
There are many more options for printing your PowerPoint presentations. Here are links to more in-depth articles:
- How to print multiple slides per page
- How to print your speaker notes in PowerPoint
- How to save PowerPoint as a picture presentation
So that’s how to create a PowerPoint presentation if you are brand new to it. We’ve also included a ton of links to helpful resources to boost your PowerPoint skills further.
When you are creating your presentation, it is critical to first focus on the content (what you are trying to say) before getting lost inserting and playing with elements. The clearer you are on what you want to present, the easier it will be to build it out in PowerPoint.
If you want to get access to all our best PowerPoint training courses, check out our PowerPoint Pro Membership here .
If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by visiting us here .
About the author.
- How to Make Animated Fireworks in PowerPoint (Step-by-Step)
- How to Create a Flash Card Memory Game in PowerPoint (Like Jeopardy)
- How to Strikethrough Text (l̶i̶k̶e̶ ̶t̶h̶i̶s̶) in Word, Excel & PowerPoint
- Strikethrough Shortcut (l̶i̶k̶e̶ ̶t̶h̶i̶s̶) for Word, Excel & PowerPoint
- Keyboard Shortcuts Not Working: Solved
PowerPoint Tutorial Categories
- Strategies & Opinions
- Shortcuts & Hacks
- Pictures, Icons, Videos, Etc.
- New Features
- Charts & Data Viz
We help busy office workers save hours and gain peace of mind, with tips, training and tutorials for Microsoft PowerPoint and Word.
Work With Us
- Corporate Training
- Presentation & Template Design
- Courses & Downloads
- PowerPoint Articles
- Word Articles
- Productivity Resources
Find a Tutorial
- Free Training
- For Businesses
Master Critical PowerPoint Shortcuts – Secure Your FREE Training Module and Save Valuable Time!
⌛ Master time-saving expert techniques.
🔥 Create powerful presentations.
🚀 Propel your career to new heights.
We value your privacy – we keep your info safe.
Discover PowerPoint Hacks Loved by Industry Giants - KKR, AmEx, HSBC!
Over 114,880 professionals in finance, marketing and sales have revolutionized their PPT skills with our proven methods.
Gain FREE access to a full module of our premium PowerPoint training program – Get started today!
We hate spam too and promise to keep your information safe.
- PRO Courses Guides New Tech Help Pro Expert Videos About wikiHow Pro Upgrade Sign In
- EDIT Edit this Article
- EXPLORE Tech Help Pro About Us Random Article Quizzes Request a New Article Community Dashboard This Or That Game Popular Categories Arts and Entertainment Artwork Books Movies Computers and Electronics Computers Phone Skills Technology Hacks Health Men's Health Mental Health Women's Health Relationships Dating Love Relationship Issues Hobbies and Crafts Crafts Drawing Games Education & Communication Communication Skills Personal Development Studying Personal Care and Style Fashion Hair Care Personal Hygiene Youth Personal Care School Stuff Dating All Categories Arts and Entertainment Finance and Business Home and Garden Relationship Quizzes Cars & Other Vehicles Food and Entertaining Personal Care and Style Sports and Fitness Computers and Electronics Health Pets and Animals Travel Education & Communication Hobbies and Crafts Philosophy and Religion Work World Family Life Holidays and Traditions Relationships Youth
- Browse Articles
- Learn Something New
- Quizzes Hot
- This Or That Game New
- Train Your Brain
- Explore More
- Support wikiHow
- About wikiHow
- Log in / Sign up
- Computers and Electronics
- Presentation Software
- PowerPoint Presentations
6 Simple Parts for Beginners to Create a PowerPoint Presentation
Last Updated: December 19, 2022 Fact Checked
Creating a New PowerPoint
Creating the title slide, adding a new slide, adding content to slides, adding transitions, testing and saving your presentation.
This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 4,284,950 times. Learn more...
Do you want to have your data in a slide show? If you have Microsoft 365, you can use PowerPoint! PowerPoint is a program that's part of the Microsoft Office suite (which you have to pay for) and is available for both Windows and Mac computers. This wikiHow teaches you how to create your own Microsoft PowerPoint presentation on a computer.
Things You Should Know
- Templates make it easy to create vibrant presentations no matter your skill level.
- When adding photos, you can adjust their sizes by clicking and dragging in or out from their corners.
- You can add animated transitions between slides or to individual elements like bullet points and blocks of text.
- If you don't have a Microsoft Office 365 subscription, you can use the website instead of the desktop app. Go to https://powerpoint.office.com/ to use the website version.
- You can also use the mobile app to make presentations, though it's easier to do this on a computer, which has a larger screen, a mouse, and a keyboard.
- If you don't want to use a template, just click the Blank option in the upper-left side of the page and skip to the next part.
- Skip this step if your selected template has no themes available.
- If you're creating a PowerPoint presentation for which an elaborate title slide has been requested, ignore this step.
- You can change the font and size of text used from the Home tab that's in the orange ribbon at the top of the window.
- You can also just leave this box blank if you like.
- You can also click and drag in or out one of a text box's corners to shrink or enlarge the text box.
- On a Mac, you'll click the Home tab instead.  X Research source
- Clicking the white slide-shaped box above this option will result in a new text slide being inserted.
- Title Slide
- Title and Content
- Section Header
- Two Content
- Content with Caption
- Picture with Caption
- Naturally, the title slide should be the first slide in your presentation, meaning that it should be the top slide in the left-hand column.
- Skip this step and the next two steps if your selected slide uses a template that doesn't have text boxes in it.
- Text boxes in PowerPoint will automatically format the bulk of your text for you (e.g., adding bullet points) based on the context of the content itself.
- You can add notes that the Presentation will not include (but you'll still be able to see them on your screen) by clicking Notes at the bottom of the slide.
- You can change the font of the selected text by clicking the current font's name and then clicking your preferred font.
- If you want to change the size of the text, click the numbered drop-down box and then click a larger or smaller number based on whether you want to enlarge or shrink the text.
- You can also change the color, bolding, italicization, underlining, and so on from here.
- Photos in particular can be enlarged or shrunk by clicking and dragging out or in one of their corners.
- Remember to keep slides uncluttered and relatively free of distractions. It's best to keep the amount of text per slide to around 33 words or less.  X Research source
- Slide content will animate in the order in which you assign transitions. For example, if you animate a photo on the slide and then animate the title, the photo will appear before the title.
- Make your slideshow progress automatically by setting the speed of every transition to align with your speech as well as setting each slide to Advance .  X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
- If you need to exit the presentation, press Esc .
- Windows - Click File , click Save , double-click This PC , select a save location, enter a name for your presentation, and click Save .
- Mac - Click File , click Save As... , enter the presentation's name in the "Save As" field, select a save location by clicking the "Where" box and clicking a folder, and click Save .
Video . By using this service, some information may be shared with YouTube.
- If you save your PowerPoint presentation in .pps format instead of the default .ppt format, double-clicking your PowerPoint presentation file will prompt the presentation to open directly into the slideshow view. Thanks Helpful 5 Not Helpful 0
- If you don't have Microsoft Office, you can still use Apple's Keynote program or Google Slides to create a PowerPoint presentation. Thanks Helpful 0 Not Helpful 0
- Your PowerPoint presentation (or some features in it) may not open in significantly older versions of PowerPoint. Thanks Helpful 1 Not Helpful 1
- Great PowerPoint presentations avoid placing too much text on one slide. Thanks Helpful 0 Not Helpful 0
You Might Also Like
- ↑ https://onedrive.live.com/view.aspx?resid=DBDCE00C929AA5D8!252&ithint=file%2cpptx&app=PowerPoint&authkey=!AH4O9NxcbehqzIg
- ↑ https://www.virtualsalt.com/powerpoint.htm
- ↑ https://support.microsoft.com/en-us/office/set-the-timing-and-speed-of-a-transition-c3c3c66f-4cca-4821-b8b9-7de0f3f6ead1#:~:text=To%20make%20the%20slide%20advance,effect%20on%20the%20slide%20finishes .
About This Article
- Send fan mail to authors
Reader Success Stories
Sep 22, 2016
Is this article up to date?
Oct 18, 2016
Jul 23, 2016
Sep 25, 2017
Jul 21, 2016
- Do Not Sell or Share My Info
- Not Selling Info
wikiHow Tech Help:
Tech troubles got you down? We've got the tips you need
How To Make ppt On Phone | Best Ways in 1 minutes
Many people do not know How To Make ppt On Phone because people used to work more on computers and less on smartphones. But now everyone works on smartphones. Because many applications have come for the android version so that people can do their work.
Table of Contents
Also Read this:-
Google Pay UPI ID: How to Create, Check, Delete or Create Another
And now all the work is done on the phone itself. But some people do not know how to create ppt in android phone, so in this we will tell you how to make ppt on phone.
We can make Ppt in two ways.
- The first method is Through PowerPoint Application
- second method from Google Slides
1).How To Make ppt On Phone By PowerPoint Application
To make Ppt from PowerPoint Application, first you have to install PowerPoint app from Playstore on your phone.
Now open PowerPoint Application and login. Or click on Sign in later.
- Now click on + and choose any template.
- After selecting the template, you will see two text boxes, the first one is Title and the second one is subtitle.
- Now click on the title text box and write the title you want.
- Now put the title wherever you want. To move the title to another place, click on the title box and with the help of your fingers move it to the desired place and then release your fingers.
- Click on the red color key + button if you want to make the second slide.
- If you want to check your slide whether animation is installed or not or how it will look like in slide show, then click on the button start slide show above.
- Slowly you will understand all the functions while using PowerPoint Application, how to apply animation, how to make slide show.
2.) How To Make ppt On Phone By Google Slides –
To make Ppt from PowerPoint Application, first you have to install Google Slides app from Playstore on your phone.
- Now open Google Slides Application.
- Click on the + button to create a presentation.
- On clicking + you will see two options first Choose template and second new presentation.
- If you want to choose a template, then click on choose template and choose your favorite template or click on new presentation.
- If you want to choose the theme, then click on the three dot above.
- click on the second option change theme.
- If you want to put images or any shape in your presentation, then click on the + button.
- Now according to your work, choose what you want to add to your presentation.
- If you have made some mistake. in the presentation and you want to correct it. So for that you can use undo option. For which you have to click on the button with double arrow.
You will have two options in front of you, Undo redo, if you want to correct the mistake, then undo it. And if you want to redo, then redo it.
- If you want to save this presentation, then click on the three dot button above and click on the fifth option share & export.
- After clicking on share & save, click on the fifth option save AS.
So today we learned how to make ppt on phone with the help of some applications. because many people still make ppt on computer or laptop, but some people do not have enough money to buy laptop or computer. Those People can easily prepare ppt presentation from their phone by reading this article.
So how did you like our How to make ppt on phone article, if you have any question, then you can ask in the comment box, we will surely reply to you. If you like our article, then tell us by commenting in the comment box below.
How To Remove Truecaller as Default Dialer | Easy Method In 2 Minutes
How To Send Photos As Document In WhatsApp – Best ways in 2 minutes
How To Edit Videos For Youtube In Phone | Without Computer 2023
Leave a reply cancel reply.
Your email address will not be published. Required fields are marked *
Save my name, email, and website in this browser for the next time I comment.
Best free presentation software of 2023
Find an alternative to PowerPoint
- The best free presentation software in full
Best for speed, best for functionality, best for collaboration, best user interface, how we test.
The best free presentation software makes it simple and easy to create presentations as an alternative to subscribing to Microsoft PowerPoint.
The best free presentation software of 2023 in full 1. Best overall 2. Best for speed 3. Best for functionality 4. Best for collaboration 5. Best user interface 6. FAQs 7. How we test
While PowerPoint is the market leader when it comes to presentation software, some people may be unwilling to subscribe to a Microsoft 365 subscription, especially if they don't expect to need to use it very often.
However, there are plenty of great alternatives to PowerPoint available for free that you can use. While these won't have the same advanced features as PowerPoint, they still offer a very competent platform to design most any presentation that you need.
To help you choose, we've listed below the best free presentation software currently available.
Add images to your presentations using the best free photo editor .
Google Workspace : Collaboration + productivity apps There are many different presentation software packages but Google Workspace formerly known as G Suite remains the original cloud office software and one of the best business office suites, offering a huge range of features and functionality that rivals can't match, especially when it comes to presentation software. Try it free for 14 days .
Get in touch
- Want to find out about commercial or marketing opportunities? Click here
- Out of date info, errors, complaints or broken links? Give us a nudge
- Got a suggestion for a product or service provider? Message us directly
The best free presentation software in full:
Our expert review:
Reasons to buy
Reasons to avoid.
Prezi turns the traditional approach to presentations on its head. Instead of creating slide after slide, this presentation software gives you a single giant canvas. You can add blocks of text or images, or even create miniature slides. During your presentation, you can seamlessly fly around the canvas and zoom in to look at individual chunks of content.
For how complex Prezi seems, it’s impressively simple to use the platform. The only major divergence from Microsoft PowerPoint is that you need to add animated paths from one part of the canvas to another. The tools for this are fairly straightforward, especially if you’ve ever used an animation or video editing software.
Of course, this type of presentation structure isn’t always ideal. Prezi makes it hard to visualize structured data like financials, which can make it difficult to use in business applications. Some viewers also might not appreciate the fly-around animation style that’s inherent to the presentation software.
Read our full Prezi review .
Canva is perfect for making speedy presentations right in your web browser. This software offers a handful of free layouts to help you get your slideshow started, and it’s easy to customize the templates to fit your needs. There isn’t a huge variety of content elements to add to your presentation, but Canva makes up for this with a searchable library of more than 1 million images you can use.
Your Canva presentations live online, which makes it extremely easy to collaborate. You can invite colleagues to edit your slideshow (although simultaneous editing is not supported) or seamlessly share your finished presentation. However, beware that Canva can’t import presentations from Microsoft Powerpoint or export finished work to a Powerpoint-editable format.
Read our full Canva review .
LibreOffice is a free alternative to Microsoft Office, and it includes a Powerpoint equivalent called Impress with nearly all of the same functionality. The only big difference you’ll find between the two slideshow creation tools is the LibreOffice lacks some modern features like built-in collaboration and integration with Microsoft OneDrive.
However, Impress does have a few advantages of its own. The software can import files from Keynote, the default presentation software on Mac computers. Plus, there are hundreds of free templates that you can download for free. Even better, there’s no limit on what fonts you can use with Impress, so it’s easy to change the look of your presentation from what Powerpoint typically allows.
On the whole, LibreOffice Impress is about as close as it gets to simply replicating Microsoft Powerpoint for free.
Read our full LibreOffice review .
4. Google Slides
Google Slides is part of Google Workspace (formerly G Suite), and it does a nice job of matching a number of PowerPoint’s capabilities. This free presentation software supports embedding videos, creating diagrams, and adding animations to your slides. While the selection of templates is somewhat limited, you can easily import hundreds of additional templates for free or create your own.
Even better, Google Slides supports the collaboration tools users have come to expect from Google. Multiple people can work on a slideshow simultaneously, and there’s a built-in group chat so you can keep track of what everyone is doing. It’s also nice that you can play your presentation in presenter mode, which allows you to preview how it will look to your audience and rehearse timing.
The only downside to Google Slides is that bloated slideshows can experience some loading delays. Also beware that while you can move between Slides and Powerpoint, the conversion often messes with the layout of your slides.
Read our full Google Slides review .
5. WPS Office Free
WPS Office Free is a Microsoft Office look-alike that fully support PowerPoint files without any layout issues during import. The WPS Presentation tool has all of the same capabilities of PowerPoint, including tons of animations, slide transitions, content effects, and video embedding. The selection of included presentation templates is also very impressive for a free software.
One of the best things about this presentation software is that the user interface will feel incredibly familiar if you’re coming from Microsoft. All of the tools are displayed in a top ribbon, with your slides shown on the left side of the screen for easy navigation. It’s simple to display your presentation right from WPS Presentation, which means there’s no unexpected troubleshooting when it’s time to show off your work.
There’s not much to dislike about WPS Presentation. However, keep in mind that the software is supported by ads. Some users find the ads annoying, but they’re not overly in the way.
Read our full WPS Office Free review .
We've also featured the best free office software .
Which alternative to PowerPoint is best for you?
When deciding which alternative to PowerPoint to download and use, first consider what your actual needs are, as sometimes free platforms may only provide basic options, so if you need to use advanced tools you may find a paid platform is much more worthwhile. Additionally, free and budget software options can sometimes prove limited when it comes to the variety of tools available, while higher-end software can really cater for every need, so do ensure you have a good idea of which features you think you may require.
How we tested the best free presentation software
To test for the best free presentation software we first set up an account with the relevant software platform, whether as a download or as an online service. We then tested the service to see how the software could be used for different purposes and in different situations. The aim was to push each software platform to see how useful its basic tools were and also how easy it was to get to grips with any more advanced tools.
Read how we test, rate, and review products on TechRadar .
- ^ Back to the top
Are you a pro? Subscribe to our newsletter
Sign up to the TechRadar Pro newsletter to get all the top news, opinion, features and guidance your business needs to succeed!
Michael Graw is a freelance journalist and photographer based in Bellingham, Washington. His interests span a wide range from business technology to finance to creative media, with a focus on new technology and emerging trends. Michael's work has been published in TechRadar, Tom's Guide, Business Insider, Fast Company, Salon, and Harvard Business Review.
iTop Private Browser
iTop DualSafe Password Manager
Dead by Daylight nerfs its most overpowered killer in latest update
By Ilija Miljkovac October 23, 2023
By Lloyd Coombes October 19, 2023
By Nate Drake October 16, 2023
By Mackenzie Frazier October 16, 2023
By Amelia Schwanke October 13, 2023
By Philip Berne, Axel Metz October 12, 2023
By Kara Phillips October 12, 2023
By Nate Drake October 09, 2023
By Becca Caddy October 09, 2023
By Nate Drake October 06, 2023
- 2 Google Drive just made its best Android feature even better
- 3 There’s now another sign that the Samsung Galaxy S24 Ultra is launching soon
- 4 We’ve been reviewing soundbars for 15 years – these are our 5 most highly rated for Black Friday
- 5 YouTube Premium just got a lot better on Android and TVs in a great new upgrade
- 2 I think Microsoft Azure “Eagle” is probably the most important tech news of 2023 that you haven't heard of — here's why
- 3 We’ve been reviewing soundbars for 15 years – these are our 5 most highly rated for Black Friday
- 4 The fan campaign to save Netflix's Shadow and Bone isn't pure fantasy – it could actually work
- 5 Apple could be planning a game-changing M1 moment for iPhone photography