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How To Write a Job Application Letter (With Examples)
What is a Job Application Letter?
Tips for writing a job application letter, how to get started.
- Writing Guidelines
- What to Include in Each Section
Simple Formatting Using a Template
Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.
Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.
A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.
Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.
Melissa Ling / The Balance
Before you begin writing your job application letter, do some groundwork. Consider what information you want to include (keeping in mind that space is limited).
Remember, this letter is making a case for your candidacy for the position. But you can do better than just regurgitating your resume—instead, highlight your most relevant skills, experiences, and abilities.
Analyze the Job Posting
To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.
The biggest clues are within the job advertisement, so spend some time decoding the job ad . Next, match your qualifications with the employer's wants and needs .
Include Your Most Relevant Qualifications
Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes, and have a sense of what you want to highlight in your letter, you're ready to get started writing.
Writing Guidelines for Job Application Letters
Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) to font size and style to letter spacing :
Length: A letter of application should be no more than one page long. Three to four paragraphs is typical.
Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1" margins and align your text to the left, which is the standard alignment for most documents.
Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.
What To Include in Each Section of the Letter
There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick lowdown on the main sections included in a job application letter:
Heading: A letter of application should begin with both your and the employer's contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.
- Header Examples
Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name, or are unsure of a contact's gender.
Body of the letter: Think of this section as being three distinct parts.
In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.
The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.
The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.
Complimentary Close: Sign off your email with a polite close, such as "Best" or "Sincerely," followed by your name.
- Closing Examples
Signature: When you're sending or uploading a printed letter, end with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.
- Signature Examples
Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a job application letter template to create your own personalized job application letters for applying for a job. Having a template can help save you time if you are sending a lot of application letters.
Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.
- Always write one. Unless a job posting specifically says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment, or type it directly into their online application system).
- Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning, and your signature at the end.
- Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.
Numerical values offer concrete evidence of your skills and accomplishments.
- Use keywords. Reread the job listing, circling any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
- Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
- Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.
This is a job application letter sample. Download the letter template (compatible with Google Docs or Word Online) or read the example below.
Sample Job Application Letter (Text Version)
Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 firstname.lastname@example.org
August 11, 2020
Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101
Dear Mr. Smith,
I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.
I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills.
I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.
Elizabeth Johnson (signature hard copy letter)
When you are sending your letter via email include the reason you are writing in the subject line of your message:
Subject Line Example
Subject: Elizabeth Johnson – Administrative Assistant Position
List your contact information in your signature, rather than in the body of the letter:
Email Signature Example
Elizabeth Johnson 555-555-5555 email@example.com
Review more examples of professionally written cover letters for a variety of circumstances, occupations, and types of jobs.
CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.
University of Maryland Global Campus. " Frequently Asked Questions ." Accessed July 14, 2021.
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- Job Application Documents
How to Write a Job Application Letter (with Examples)
Last Updated: August 1, 2023 Fact Checked
Introduction, body paragraphs, closing your letter, expert q&a.
This article was written by Shannon O'Brien, MA, EdM and by wikiHow staff writer, Aly Rusciano . Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University. There are 8 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 10,603,458 times.
So, you’ve found your dream job and want to make sure you nail the job application process. You double- and triple-check the criteria—they’re asking for a cover letter. What does that mean, and how do you write it? A cover letter or letter of application is a single page that sums up why you want and deserve the job. Think of it as an extension of your resume; a sales pitch for why you’re the perfect candidate. We’ve put together a step-by-step guide full of examples and tips on how to write a letter of application for a job. With our help and a little finesse, you may soon be calling that dream job your own.
Things You Should Know
- Format your application letter single-spaced and in Times New Roman, Arial, or Calibri font that’s 10- to 12-point in size.
- Open your letter with an engaging and confident first paragraph that briefly includes your qualifications, where you found the job, and your overall interest in the position.
- Show your personality in the body paragraphs by describing the passions that relate to the position in 1 or 2 sentences.
- Use keywords (like leadership, communication, and detail-oriented) from the job description throughout your letter to show that you’ve done your research.
- First and last name
- Phone number
- Email address
- Personal website and/or portfolio link (if you have one)
- If you don’t know the hiring manager's name, search the company’s website or refer to the name of the individual who originally posted the job opening.
- If you’re in doubt about who to address your letter to, use “[Department] Hiring Manager.”
- If you don’t have the employer or hiring manager’s name, use a general but professional opening, “To Whom It May Concern” or “Dear [Department] Hiring Manager.”
- Be short and specific in this opening paragraph—save those details for later.
- Think of your first paragraph as a sales pitch. What can you say that’ll grab their attention immediately? Is there something you have that other candidates don’t that make you more qualified for the position?
- Show the employer that you’re familiar with the company and job application by noting keywords and characteristics valued by the company.
- For example: “I write to apply for the Office Manager position at Acme Investments, Inc. I am an excellent fit for this position, as demonstrated by my extensive background in management and proven success as a corporate administrator.”
- Companies appreciate when job candidates include this information because it lets them know where people are searching for jobs.
- Only include a company contact or friend’s name if you have their permission. This way, they’ll be ready to answer any questions about you and your character later.
- You may write something like: “John Smith recommended that I get in touch with you about the general manager position at EnviroRent,” or “I came across the available position on LinkedIn and believe I am a strong candidate.”
- For instance, if the company needs someone who can lead a team and handle multiple projects at once, note what team projects you’ve led in previous positions and how you improved overall productivity.
- If you have numerical data or stats to back up your accomplishments, include them! This is your time to brag about your achievements and show how you’ve excelled in the workplace.
- Scan the job application for keywords like leadership, communication, management, and detail-oriented. Then, highlight in your letter how you have these characteristics or skills.
- Avoid embellishing any of your qualifications. Remember, an employer can always double-check the facts.
- If you’re not sure what to write, refer to your resume or CV. What have you done that matches the job description best, and how can you elaborate on it?
- For example: “In my previous role, I successfully supported an office of 100 personnel and honed my management and interpersonal skills through customer service and clerical responsibilities.”
- For instance, you could express how the company has impacted you personally and why that’s driven you to apply for the position.
- Although you want to provide details, keep it short. Stick to a 1 to 2-sentence description rather than a full-length story. Your letter should stay under 3 paragraphs.
- Here’s an example: “My passion for teaching began the summer of my sophomore year of high school when I was a camp counselor. I was given the opportunity to teach a class focusing on local plant life, and the campers’ enthusiasm cultivated my love for teaching and conservation.
- For instance, you could write, “I am excited about the possibility of working for you and your company. I would be more than happy to discuss my qualifications and Acme’s future direction in person or via video conference.”
- Keep your call to action brief and open, or provide specific dates you’d be available to meet with the employer.
- For instance, sign off with, “Thank you for your time and consideration. I look forward to hearing from you,” or “Thank you for considering me for this position. If you have any further questions or require additional documentation, please don’t hesitate to contact me.”  X Research source
- If you’re sending your letter via email, import your signature into the document as an image or .png file.
- Always proofread and ask someone else to read over your application letter before you send it. This way, you can make sure it’s absolutely perfect and error-free.  X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source Thanks Helpful 0 Not Helpful 0
- Keep the overall tone of the company or employer in mind while writing your letter. For instance, if you’re applying to be a journalist for a prestigious news website, match their word choice and writing style. Thanks Helpful 0 Not Helpful 0
- Be sure to customize your application letter for every job you apply to, even if they have the same qualifications. Thanks Helpful 0 Not Helpful 0
You Might Also Like
- ↑ https://www.ferrum.edu/downloads/careers/cover-letters.pdf
- ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_workshop/formatting_and_organization.html
- ↑ https://icc.ucdavis.edu/materials/cover-letters
- ↑ https://hbr.org/2016/05/learn-to-love-networking
- ↑ https://hbr.org/2014/02/how-to-write-a-cover-letter
- ↑ https://career.colostate.edu/resources/cover-letter-example-csu-career-center/
- ↑ https://www.astate.edu/dotAsset/54eb42cc-33a3-4237-a46e-3f4aaac79389.pdf
- ↑ https://career.gatech.edu/writing-effective-cover-letter
About This Article
The best way to start an application letter is to mention where you found the job opportunity and how your strengths can benefit the employer. Devote time in the body paragraphs to tell the employer more about your experience and qualifications. Explain why you’re the best candidate and finish by inviting the hiring manager to contact you. For suggestions on how to prepare your letter, and examples of what to write, read on! Did this summary help you? Yes No
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How to Write an Application Letter
How do you write an application letter that can get you the job you desire?
Many job seekers don’t always see the reason why they should write an application letter when they are applying for a job because they feel they can just send their CVs.
Your CV indeed contains all the necessary information that the recruiter needs to know about you, but sometimes your CV alone may not be able to do the job of helping you land the job of your dreams.
Your CV may do a great job of showing that you have the skills and education required to excel in a particular position, but it may not be great at telling your prospective employer that you are the best person for the job.
This is what an application letter does for you. An application letter expresses your interest in a job and shows the employer why you are the best person for the position. Writing an application letter is one of the hidden job search hacks that help you apply for fewer jobs, but land more interviews .
If you are tired of getting rejected every time you apply for a job vacancy , then you should consider writing an application letter that will help you express your sincere interest in the job of your dreams. In this article, we will be looking at:
- What is an application letter
- Importance of an application letter
- Difference between an application letter and a resume letter
- How to write an application letter
- Application letter examples
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What is an Application Letter?
A job application letter is a formal document that is sent to a prospective employer to express your interest in a position. An application letter is usually sent alone and not attached alongside another document.
Most times, an application letter is not sent after you must have seen an advertised position but sent whether or not a vacancy was advertised. The application letter serves a purpose that is similar to that of the CV.
Read: How to Write an Application Letter in Nigeria for a Teaching Job
When You Should Write an Application Letter.
Yes, it is true that you should write an application letter when you are interested in a job, but that is not all you consider before you decide to write an application letter.
When you see a job advert that you are interested in, you send your CV and cover letter, right? But this does not quite work for application letters. Employers will not replace the CV and cover letter with an application letter.
The approach of an application letter is different from the CV and the cover letter. You should write an application letter when the employer does not solicit your interest in the position. This simply means when there is no job advertisement or posting.
For example, if you are searching for a job and you have a list of top companies that you would love to work for, you don’t necessarily have to wait for a job posting to declare your interest in that particular job. You can simply email an application to different companies.
This is a way for you to extensively and formally introduce yourself to the prospective employer of the companies that you would love to work for.
Why You Should Write an Application Letter for a Job
Just like we have discussed earlier, there are many reasons why people write application letters. If you are actively searching for a job, then this is why you should consider writing an application letter:
- It serves as a formal introduction between you and your prospective employer.
- It can help you access hidden jobs.
- It can help you to be a step ahead of other job seekers.
- It puts you in a less competitive circle in comparison with what happens when jobs are advertised with thousands of applicants showing interest.
- It can help you boycott the process of applying for a job online, and writing a resume letter because most times application letters stand alone.
Difference between a Job Application Letter and a Cover Letter
Many people use the terms application letter and resume letter interchangeably because they think that they mean the same thing. Even though the application letter and the cover letter perform almost the same function, they are different.
- An application letter is intended to stand alone, while a cover letter is usually accompanied by a CV or resume.
- A resume/cover letter will contain a brief introduction that consists of three to four sentences about the job seekers' experience, education, accomplishment and why the job seeker feels he/she is the best candidate for the job. On the other hand, an application letter may have a more extensive introduction because it is meant to stand alone just like the CV.
- An application letter often can substitute for a resume and, therefore, requires that the job seeker include specific information about her work history and professional competencies. A cover letter, on the other hand, should not contain too much information about the job seekers because it is merely an introduction to the resume.
- A cover letter is like an elevator pitch. It is intended to capture the reader's attention enough to make the recruiter or hiring manager want to review the CV.
- A cover letter is usually used by a job seeker to show interest in a job vacancy after which the job seeker will attach a detailed document (which is usually a CV). An application letter is mostly used by a job seeker to show interest in an unsolicited job.
Learn how to write a stunning cover letter now.
How to Write An Application Letter in 10 Easy Steps
These tips will guide you on how you can write an application letter:
- Write an Outline
- Write your first draft
- Use a friendly tone
- Make it concise
- Tailor the job application letter to the job specification and company requirement
- Use typed and not handwritten documents
- Use quality paper
- Write a mind blowing ending
Are you applying for a security job, but don't know how to write an application letter? Read how to write an application letter for a security job in Nigeria
1. Write an Outline : Just like you write an outline when you want to write an essay, it is also important that you write an outline when you want to write your application letter. The outline is the structure of what you want to write in your actual application letter. It is good that you make clear what you want to achieve, and all the things that you want your prospective employer to know.
An outline of your application letter will make it easy for you to write your application letter because you have the structure planned out already.
2. Write a Draft : After you must have done a structure for your application letter, then it is good for you to do a rough draft of the application letter before writing the original one.
When you are drafting your application letter, you can make use of the outline that you did earlier to serve as a guide for your application letter. At this point, you may not worry about grammatical mistakes and punctuation errors. This is to help you develop a prototype application letter.
3. Salutation : Salutation is one aspect of the application letter that is obvious. Most times that is what the employer will likely see first as soon as they open the letter. Since this is an important aspect of the application letter, you need to be careful.
It is important for you to know some tips on salutation before you start writing your application letter:
- You should put a comma at the end of your salutation
- If you are addressing more than one recipient, you should address the recipient as ‘Dear Sirs/Madams’.
- If you don’t know the name of the recipient, you should address the person as ‘Dear Sir/Madam’.
- If the recipient's gender is not known, you should address the person with the full name. Like; ‘Dear David Houston’.
4. Tone : Employers can sense your tone from the way that you write. When you are writing your application letter, you must treat the recipient with respect. Be polite and use formal language when you are writing. Be careful not to use slang or ambiguous words.
5. Be Brief : As much as you need to give your prospective employers reasons why you think you are the best person for the job, it is equally important for you to as brief as possible.
Employers are very busy and may not be able to spend time reading your application letter. Mention the purpose of your letter in the first paragraph because this is where the employer will likely look at first.
6. Tailor the letter to the job and the company : Tailoring your application to the job that you are applying for and the company will give your prospective employer the mindset that you are passionate about the job and the company.
Employers look forward to hiring people that are passionate about the job. Tailoring your application letter may be all you need to land the job of your dreams.
7. Use typed and not handwritten documents : Unless a handwritten letter is requested, you should send a typed and computer-generated document. Typing your document will help you present a well-aligned, clear, and easy to read the document.
8. Use a high quality Paper: If you are sending a hard copy application letter, make sure you use a good and quality paper. Don’t tear out a sheet of paper from your notepad and use that paper to write your application letter. If you do that, your application letter will look scrappy and rough.
9. Proof-reading : proof-reading your application letter will help you see errors that you would need to fix before you send your application letter. You can read your application letter out loud to yourself to see some errors.
Check the spellings on your application letter and punctuation errors. You can use Grammarly.com to check your spellings and edit your errors.
10. Ending your application letter : When you are sending your application letter, you should make sure that your tone matches the tone of the letter. A formal letter closing is polite, courteous, and respectful.
These are common closing that you can use to end your application letter:
- ‘Sincerely’ or your ‘faithfully’
- ‘Your Truly’
- ‘Faithfully Yours’
Application Letter Example for Any Job Vacant Position
Writing an application letter can be easy and straight forward if you follow some rules. From salutation, closing, to the overall organization of your letter some rules makes your application letter appear good.
Your application letter should begin with the contact information. The contact information should include your contact and that of the employer.
The contact information should include; name, address, phone number, email, and date. If it is an email application letter, you can put your contact at the end of the letter after your signature.
The heading of your application letter includes the contact information and the salutation.
(Your contact information)
City, State Zip Code
(The employer’s contact information)
Dear Mr./Ms. Last Name,
Salutation is the polite greeting that is usually at the beginning of the application after the contact information of the. The common salutation format is ‘Dear Mr./Ms’ followed by the person’s last name.
The body of the application letter
The body of your application letter lets your prospective employer know the position that you are applying for, why they should consider your application and how they would finally follow you up if they consider you for the position.
The body of your application letter is made up of different paragraphs leading up to the conclusion. Here we are going to look at the different paragraphs.
The first paragraph of your application letter will include information about why you are writing the letter in the first place. It is in this paragraph that you will mention the job that you are applying for and where you saw the job application.
It is in the first paragraph that you create a lasting impression on the employer. This is where you sell yourself to your prospective employer.
Second and third paragraph
The second and the third paragraph of your application letter should tell your prospective employer what you have to offer the company and what you have to offer performing the job.
These paragraphs are the most important in your application letter because this is where you have to prove to the employer that you meet the need of what the employer is looking for.
This is where you would have to share the experience, skills and accomplishments that suggest you as the best person for the job.
Remember to state how your qualification makes you the best person for the job.
Note : You should research the company and find out some information that will help you emphasize that you are the best person for the position. You can research the role that you would love to fill to find out the company’s expectation for the role, and then tailor your application in that regards.
You should also not forget to make use of specific example where possible. If you say that you are a skilled at marketing products, you should be able to give examples that would emphasize that.
The last paragraph of your application letter should summarize your application letter. You should also thank your employer in this part of your application letter. You should conclude this paragraph by thanking your employer for considering you for the position.
You can also include information on how the employer or the company will follow you up.
You should sign off your letter with a polite close. For example;
Signature (for a hard copy letter)
Job Application Letter Example for an Experienced Job Candidate
Writing an application letter for a job may not be an easy thing to do especially when you are writing one for the first time.
Looking at an application letter example will help write your own without much stress. This application letter example will guide you to write your application letter.
11 South Street
Ocean View Estate, Lekki,
November 13th, 2019.
Human Resources Director
Capital Solutions, Inc.
101 Admiralty Way
Dear Mr. Judith,
I was very happy when my friend, Daine James, told me that Capital Solutions are searching for a Human Resources Specialist with a minimum of two years experience.
From my research on the company, I learned that Capital Solutions see team work as an important aspect of performance that can help the company reach its goals, and how much the company needs a Human Resources specialist that would join the team and start performing at once. I believe that I am that ideal candidate for your team.
I am David Emmanuel, a graduate of Human Resources and Personnel Management from the University of Lagos. My 5 years of experience in Human Resources practices has made me become a Human Resources specialist.
In my current as the Human Resources Manager, I manage a team of 20 staff members, organize on-boarding program for new staff, and prepare pay role for the company. I also have experience in:
- Data entry and data reporting on HRM software
- Recruiting and hiring processes (which includes; creating job descriptions, posting job vacancies, creating candidate awareness on available job vacancies, screening CVs and scheduling interviews).
- Organizing company event. (Organizing end of the year party and team bonding events).
I would love to speak with you about my qualifications and what I can do for your team. Thank you for your consideration.
Job Application Letter Example for Job Candidates with No Experience
11 Ajayi Close,
Dear Mr Emmanuel,
I was extremely excited when a friend mentioned the opening for the role of a customer service intern. I recently graduated from the University of Lagos, where I studied Mass Communication. I am very passionate about customer service, which is why I am excited about this position.
As a first-class graduate of Mass Communication, and as a one-time public relations officer for the students’ Union. I have learned how to effectively communicate and manage relationships with diverse people.
Asides from my graduate program, I have also taken different certificate courses and training in customer service practices and public relations. I recently attended a 2-weeks customer service training where I learned: The ethics of customer services, telephone etiquette, and I improved my written communication skills.
From my education, training and experience, I have been able to build the following skills:
· Excellent communication skills
· Good listening skills
· Improve my writing skills
· People management skills
· Interpersonal skills
· MS Office
I believe that my education, experience, and training in Mass communication and customer service practices has prepared me for this internship role.
Considering the great milestone that ABC company has achieved over time, I am certain that this company will be a great environment for me to grow my career as well as contribute to the success of the organization.
I look forward to a scheduled time where we can discuss my qualification as regards the internship.
Thank you for your consideration .
Application Letter FAQ
1: should my cv be accompanied by an application letter .
The answer is yes, your CV or résumé should always be accompanied by an application letter. It's an important self-marketing tool which you shouldn't fail to utilize.
2: How Should I Format My Application Letter?
Your application letter should be formatted the following way: ● Heading (hard copy) or Subject (Email) ● Salutation Check this post for more infomration on how to format your application letter
3: What Should I Include In My Application Letter?
Your application letter should include relevant work history and skills, the significant role you played in your previous job which matches the job you are now applying for, why you would be a good fit for the role, achievements, and any industry certifications you possess
4: How Long Should My Application Letter Be?
Typical, a cover letter should be half a page, or one full page in length. Break it into paragraphs, so that the information can be easily and quickly absorbed by the recruiter.
Having a professional application letter can help you land the job of your dreams without having to wait for years. Companies receive loads of application letters daily, but learning how to write an effective application letter can help stand out from other job seekers.
Looking to land your dream job? See 100 interview questions and answers to get you prepared for the big day.
You explain it very well because your way of explanation is lovely. I am a social person, and I read many blogs from different websites. is one of them. He can also provide us with good information. I appreciate it. Keep it up.
Thank you very much Meave for your comment.
You have explained well. But what if the person doesn't have any working experience?
Thank you Ozuu for your comment. The post has been updated, so you can look at the application letter example for job seekers with no experience.
It is the section before the application letter FAQ.
thanks it has helped me
I love yr explanation but what if the person is not a graduate ,and have no experience, if the person is an ssce holder , how we the person write the application Letter
I appreciate your work,good explanation.It really helped me
I really appreciate your explanation,it was very helpful
You explained very well... Thanks so much
Thank you for your explanation but what about shs graduate
Thanks alots your explanation helps.
Thanks for your vivid insight on this subject. I actually benefited alot. Keep it up.
Best regards from;
Wow! Never knew that there's a difference between application letter and CV cover letter. Thanks for your explanation, was really helpful.
The lecture is very educative.
What if you are writing an application letter for a job that isn't related to your specialty.
Example, you studied banking and finance but wanting to write for a position of a human resource and you don't have any experience on that. How will you go about it?
I love this question, can someone answer this
This article is fantastic and I got some good information by reading this.
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Job Application Letter Format - Check Out How to Write and Sample Letters
Are you a person who has completed their degree and is looking for a job? Have you been sending out job applications but have not heard back from the employer? If so, going through this article on job application letter writing format is what you should do now. Read through the following topics to understand the areas you are missing out on and what recruiters are looking for in a job application.
Table of Contents
Writing a job application letter – what recruiters expect.
- Formal Letter for Job Application for the Position of Cryptographer
Sample Job Application Letter for the Post of High School English Teacher
Sample job application mail template.
- FAQs on Job Application Letter Format
Every individual needs a job that pays them well so as to be able to live a comfortable life. In this competitive world, people find it really hard to get themselves placed in a good company due to the little things they thought were not that important and did not take into consideration. According to many, how you perform at the interview is all that matters, but that is not true. The employer builds an opinion about you from the very beginning. From the time you send in your job application, or your profile gets noticed on an online platform, the employer notices each and every little detail. Your job application letter is one of the first things that creates an impression about you in the eyes of the recruiter, so it is vital that you understand how to write a job application letter and draft a good one.
There are a few main aspects that recruiters look for when going through a job application letter. They try to analyse how passionate you are about taking up the particular job. Being genuine is one of the qualities that they look for in a potential candidate. How your skills and experience would add value to the company or organisation is one of the most important pointers they would be interested to know. You have got to convince the recruiter that you are the right person for the job in the way you present the job application letter.
Sample Job Application Letters for You
When you start writing your job application letter, keep in mind that a job application letter is not something casual. It has to be written in the format of a formal letter . Know how exactly you should write a job application letter by going through the sample job application letters given below.
Formal Letter of Job Application for the Position of Cryptographer
589/22, Srilakshmi Nagar Block 3
Subbanna Palya Extension
Banaswadi, Bangalore North
January 7, 2022
The HR Manager
Bangalore – 560012
Subject: Job application letter for the position of Cryptographer
This is with reference to the job posting on LinkedIn for the position of Cryptographer in your esteemed organisation. I have carefully read the job description. I have also browsed through your official website to understand the kind of work you do, and I am interested in working with you.
I am an MSc Electronics graduate, and I have completed multiple diploma courses in Cyber Security. I have hands-on experience of working in the field of cyber security for five years. Planning and executing various security means, analysing and documenting security systems, rebuilding and making arrangements for the safety of the security system, writing and developing security codes are some of the areas I have good experience with. I believe that I will be a good fit for the role in your company and that I can do justice to the responsibilities I will have to take up.
I have enclosed my resume and work samples for your kind review.
Thank you for your time and consideration. Hoping to hear from you.
28 C, K K Nagar
Coimbatore – 641045
12 th January, 2022
D A V Matriculation Higher Secondary School
Chennai – 600012
Subject: Job application letter for the post of High School English Teacher
Dear Mr. Sishir Kumar,
I am writing to you to express my interest in the job opening for the post of High School English Teacher in your prestigious institution. I have reviewed the roles and responsibilities in the job description you have posted on the Naukri employment portal dated 09/01/2022.
I am an MA English graduate. I have also completed my Masters in Education. I have a teaching experience of three years at the Indian Public School, Coimbatore. I have handled students from Class VI to X. I have experience in teaching the IGCSE syllabus. I have also been a part of the curriculum development team. I am looking for better opportunities where I can use my skills and expertise to help and mould students and their communication skills. I believe that I can do well and play a good role in providing quality education.
I have attached my resume and experience certificate for your kind perusal. Looking forward to hearing from you.
Thank you for taking the time to review my application.
Receiver’s mail id: [email protected]
Subject: Job Application for the Role of (Mention the job role you are applying for)
I am (Mention your full name) and I would like to apply for the role of (Job role) at your prestigious company.
I have completed my (Mention your degree) in (Mention the subject/specialisation). I have (Mention the years of experience) years of experience in the field of (Mention the field of work) at (Mention the name of your previous company). I have an in depth knowledge of the duties that I will have to perform and expertise in the particular field of work that would help me accomplish all the assigned tasks in the event of me being placed in your company.
I have enclosed herewith my resume, my detailed profile and a certificate of experience for your reference and review. I have also provided my contact information. Please feel free to contact me in case of any questions. I am looking forward to meeting with you in person for an interview.
Thank you for your time and consideration.
Your full name
Contact number : 123456
Email id: [email protected]
Frequently Asked Questions on Job Application Letter Format
How do i write an application letter for a job.
Tips to write a job application letter:
- Mention the job position you are applying for and where you found the information about the job opening.
- Introduce yourself and highlight your skills and qualifications.
- State strongly why you would be right for the job.
- Use a polite tone throughout your letter.
- Stay genuine and professional.
- End the letter on a positive note.
- Proofread the letter before you send it to the concerned hiring manager/employer.
What is a job application letter?
A job application letter is a cover letter that is written to the potential employer to provide them with information about your qualifications, skills and experience. It is sent along with your resume and other necessary documents.
How do you end a job application letter?
You can end your job application letter by thanking the employer for the time and consideration in going through your job application. You can use a complimentary closing such as ‘Yours sincerely’, ‘Sincerely’, ‘Best regards’, etc.
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15 Cover Letter Templates to Perfect Your Next Job Application
Published: August 10, 2022
Are cover letters necessary? I'm not in HR, but I've been approached by applicants who wondered whether their cover letter would actually be read. My answer is one not many of them wanted to hear: "sometimes." Sometimes it will be read. Other times, you can get away with just sending in your resume — like when you network your way into applying for a position.
The truth is, you can't really predict on a case-by-case basis — and you're better safe than sorry. For the most part, having a cover letter will give you an upper hand in ways your resume doesn't. It allows you to show off your writing skills, provide details that you couldn't fit on your resume, demonstrate your passion, and show your willingness to put in as much time and effort as possible.
If you’ve ever rolled your eyes or balked at an application that required a cover letter, this guide is for you. We’ll go over how to write a cover letter and provide cover letter templates to help you perfect your own.
An application letter is a written document addressed to an employer by a job applicant, explaining why they're interested in and qualified for an open position. More commonly known as a cover letter, this document can come in the form of an email, MS Word document, or similar application template offered by the employer.
Seems fairly basic, right? Cover letters can hold different levels of importance to an employer depending on the industry you're in and the job you're applying for. According to a CareerBuilder survey, 49% of recruiters say sendign a cover letter along with your resume boosts your chance of landing the role.
If you do plan to write a cover letter, keep in mind there are certain qualities it should have that are not included in the definition above.
5 Free Cover Letter Templates
Five fill-in-the-blank cover letter templates to help you impress recruiters.
- Standard Cover Letter Template
- Entry-Level Cover Letter Template
- Data-Driven Cover Letter Template
You're all set!
Click this link to access this resource at any time.
What to Include in a Cover Letter
So, what should you include? We'll let the 11 templates below this list do most of the talking. No matter which one you download, pay attention to the following elements — all of which should shine through in the letter you send to your future manager.
Fill out this form to access your templates.
1. contact information.
Cover letters shouldn't just carry your contact information, but also that of the company to which you're applying. Contact info includes your phone number, email address, and any social media accounts you're willing to share and receive connections to.
Home addresses aren't required, but they can be a helpful reassurance to the employer that you already live nearby and would have no trouble coming into the office.
Avoid offering phone numbers, email addresses, or actual addresses that belong to your current employer. Using your personal Gmail address over your work email, for example, ensures your correspondence with recruiters remains separate from all of your current work communication.
2. A Personal Address Line
For as often as you see "to whom it may concern" at the top of cover letters today, do your best to avoid writing this exhausted line.
Address lines that specify a person or company grab your reader's attention much more quickly, and show the employer that you've taken the time to tailor your application letter to them. Don't have the name of the hiring manager? "Employers at [company name]" will do just fine.
A "hook" is a clever introduction that "hooks" your reader into wanting to learn more. Think about yourself as a job candidate — what makes you unique? What about your career might a recruiter be intrigued by that you can package into an interesting first sentence?
4. Why You're Qualified
It's a no-brainer that you should summarize your professional experience in your cover letter. However, today's best applications describe why this experience qualifies the applicant for the job they're applying for. For example, don't just state that you spent three years writing for a company blog. Explain that this type of work lends itself to managing your new potential employer's content calendar every week.
5. General Knowledge of the Business
Grammatical errors could mean your application is thrown in the trash, but that's not the only thing that could get your letter tossed aside. Using a generic "one-size-fits-all" cover letter — especially if you forget to change the name of the company — will also hurt your chances of landing an interview.
So, if you take the time to write a cover letter, take the time to comment on the business itself. Why are you applying to this company? What about their business stuck out to you as a professional?
Now, let's take a look at an example cover letter , what makes it effective, along with 11 templates you can download or draw inspiration from.
Cover Letter Example
The example above illustrates how to write a marketing cover letter using the elements we listed.
Besides the contact information and the address line, the first few paragraphs explain why the candidate is qualified for the position. This example uses specific data to show why they would be a good fit.
Additionally, in the second to last paragraph, the candidate discusses why they're interested in the specific company, demonstrating general knowledge of the business.
By combining all the elements to a cover letter, this is a great example to use for inspiration.
Featured Resource: 5 Professional Cover Letter Templates
14 Free Cover Letter Templates for Your Next Job Application
Template 1: basic.
The example above is a basic (but great) cover letter. The numbered sections are explained in more detail below.
The level of formality your header has will depend on the company to which you apply. If you're applying to a formal business, it's important to use a formal header to open your cover letter, like in the sample above. Put your address, the date, and the company's address. But if you're applying to a company that isn't as formal, you don't need to include yours and the company's addresses. You can still include the date, though.
Using "To Whom It May Concern" is okay, but you may want to take the time to research the name of the recruiter or hiring manager online. If you do your research and aren't confident you found the right name, then you should definitely use the generic greeting — but if you are sure, then it shows you put in the effort to find their name and it will catch the recruiter's eye.
If you have the recruiter's name, do you greet them by their full name, or by their courtesy title (i.e. Mr., Ms., or Mrs.)? Similar to the header, it depends on the company's level of formality. If you're applying to a corporate business, you may want to consider using "Mr. Snaper" instead of "Jon Snaper." If you're applying to a start-up or a business with a more casual culture, you can use "Jon Snaper," as shown in the example.
Your opening paragraph should, in 1-3 sentences, state why you're excited to apply and what makes you the perfect candidate. Get right to the point, and don't worry about explaining where you found the posting or who you know at the company. This isn't a place to go into detail about why you're a great candidate — that's for the second paragraph. Here, simply list a few key reasons in one sentence to set up the rest of your letter. Keep in mind that the recruiter may cross-reference your cover letter with your resume, so make sure the two sync up.
4. Paragraph 2: Why You're a Great Fit for the Job
Next, sell yourself and your experience by choosing one or two concrete examples that show why you're a great fit for the position. What did you do at a previous company that gave you relevant experience? Which projects have you worked on that would benefit the new company? How will your prior experience help this company grow? Stay humble in your explanation of credentials while still showing that you would be an asset to the team. Use this paragraph to show you're genuinely excited and interested in the position.
5. Third Paragraph: Why the Company Is a Great Fit for You
While it's certainly important you're a good fit for the job, it's also important that the company is a good fit for you. "A cover letter typically describes why you're great for a company — but how will you benefit from getting hired?" asks former HubSpot Team Development Manager Emily MacIntyre . "We want to know why our company appeals to you, and how it will be a mutually beneficial working relationship."
In the third paragraph, show you're serious about growing and developing your career at this new company. What impresses and excites you about the company? Is there something that you feel strongly about that aligns with the company's goals? For example, the candidate in the sample letter used this space to show his personal commitment to environmental causes aligns with the company's green initiatives.
6. Strong Closer and Signature
Don't get lazy in the final few sentences of your cover letter — it's important to finish strong. Be straightforward about your interest and enthusiasm about the new position, and tell them you're available to talk about the opportunity at any time. Be sure to include your phone number and email address. At this point, the ball is (rightly) in the recruiter's court to decide how to follow up.
Last but certainly not least, thank them for their time and consideration. Use a formal sign-off like "Best," "All the best," or "Sincerely," and finish by typing out your full name. You don't need to sign it with a pen.
Template 2: Data-Driven Marketing Cover Letter
Get it here..
When applying to a data-driven position, it might be tempting to inject your cover letter with, well, the data to describe what you've done for other employers. But in an application letter — particularly for the marketing industry — how you convey this data is just as important as the data itself.
The cover letter template above, which we created here at HubSpot, can help you present the data that's most important to you as a candidate such that it'll matter to your future employer.
Notice the three bullet points near the center of the letter above, preceded by the statement: "... I've developed a strategy that has helped the company achieve ..." This setup is important, because while you can add as many statistics as you want to this template, your data points should describe how your current/former business benefited from your work, rather than how you, yourself, benefited.
Template 3: Straight-to-the-Point Cover Letter
Harvard Business Review contributor David Silverman hailed the above cover letter example as "The Best Cover Letter I Ever Received." For context, Silverman believes there are only a handful of times when writing a cover letter is actually necessary:
- When you know the name of the hiring manager.
- When you know something about what the job requires.
- When you've been referred to the job personally.
Under those three circumstances, a straight-to-the-point cover letter like the one above could be your best bet. Because it's so concise, however, make a point to add your own letterhead above the message itself. It might be easy for a recruiter to sift through a short and sweet cover letter like the one above, but it's just as easy for it to get lost in the shuffle of their application list without a unique design or format.
Template 4: Referral Cover Letter
Just because a friend or colleague recommended you for a job doesn't mean the company is all set to hire you. Therefore, the cover letter template above is written specifically for referrals. We made this one here at HubSpot. Download it here (it comes with four other cover letter templates , too).
As you can see in the picture above, the first paragraph of the cover letter is dedicated entirely to acknowledging the circumstances of your applying: You know someone who works there — no harm in that. But there might be harm in not mentioning it to the hiring manager. Telling the reader about your connection at the company shows you're aware and confident of the actions you take to get the opportunities you're interested in.
Ultimately, it's better than the recruiter hearing about your employee connection from somebody else.
As for the rest of the cover letter, treat your message the same way you would if you had applied with no connection from within. Your skills and successes are no less important because of your internal referral.
Template 5: Photo Letterhead Cover Letter
The cover letter template above was designed by Microsoft Office, and as comprehensive as it looks, it's completely free to download and modify.
As it looks right now, this cover letter contains about half photo, half text. Feel free to shrink (and change) the image to give yourself more room to tell your story. Of course, a nice washed-out image that expresses who you are can be part of that story ...
Template 6: Digital Creative Cover Letter
This sixth template is perfect for the applicant who wants to emphasize the many different digital channels they areon. This template goes well with a resume of the same format.
As you personalize this letter with your own experience, make note of the social networks and industry software included in this template. You'll see there’s additional space along the top to add your LinkedIn and personal website to fill with your own information.
You can improve upon this template by formatting your most important highlights and accomplishments with bullet points. This will make the document easier to read for the hiring manager and emphasizes the value you provide.
Template 7: Marketing Manager Cover Letter
Our seventh cover letter comes from Monster.com. This cover letter, shown above, is focused specifically on a marketing role.
Notice how the writer includes references to important marketing metrics and terminology. If you're applying to a data-driven role, you might not want to fill the page with a story of your experience in paragraph form, like Template 1 does at the beginning of this article. Instead, consider highlighting three (or four, or five) of your successes that you believe the hiring manager would resonate most with, in bulleted form.
As a marketing professional, breaking up your letter with bulleted details like the ones above shows a respect for the hiring manager's limited time — a mentality that all marketers must understand when communicating with a brand's audience.
Template 8: Career Day Follow-Up Cover Letter
This is a unique kind of cover letter from Princeton University.
LinkedIn, Glassdoor, Monster, and Indeed might take the lion's share of your job searches online, but still some employment opportunities come out of a trade show, job fair, or similar networking event. For those occurrences, you have the follow-up cover letter template above.
This cover letter has everything you need to help an employer recall a conversation you had with him/her at a career fair. As you can see in the second paragraph, the letter is particularly useful to people who are about to graduate college.
Template 9: Logo and Watermarked Cover Letter
Here's another cover letter template from Microsoft Office. This one has a light touch of color in the design just above the letterhead, but make no mistake — the template caters to any professional looking to make a good first impression on their future employer.
Don't let the logo space on the top-right of the page confuse you. This can be the logo of the company to which you're applying — to quickly get the attention of the recruiter — or your own logo. Perhaps you freelance on the side or simply like branding yourself. This cover letter template is meant for customization.
Template 10: Data Scientist Cover Letter
This is our second template from Princeton University. While this is focused on a data scientist role, it is an excellent template to use for students applying to jobs prior to graduation.
The text emphasizes how the applicant’s academic research and projects makes them an ideal candidate for the position. The format is also simple enough to submit as a pdf, as text in an email message or an application text box.
Template 11: Business Cover Letter
The cover letter template above is perfect for entry- and mid-level marketers who want to show a little extra professionalism in their opening note to a potential employer.
The multi-colored header (you can change the color if you wish) shows just the right amount of creativity and can go quite well with a resume of the same style. If you don't have enough experience to fill the entire page, don't worry. Feel free to write to a length you think is representative of who you are and what the hiring manager wants to see.
No matter how long your final cover letter is, the above template is your opportunity to show your attention to detail — from your contact information in the top header, to the personalized address line where you can include the name of the hiring manager. Like we said, "to whom it may concern" is pretty outdated, anyway.
Template 12: Entry-Level Cover Letter
The cover letter template above, written by HubSpot, is specifically designed for entry-level applicants.
When you only have a few years experience, it's important to display how you gained your skills and what you learned from your education or internships. Additionally, it's important to mention why you want to work at the company you're applying to.
No matter your experience, the template above will help you decide what skills you want to highlight and flesh out in your cover letter.
You can download it here (it comes with four other cover letter templates , too).
Template 13: Healthcare Cover Letter
Additionally, phrases like "I'd love to put my skills to work for your clinic" and "Please contact me at your convenience and let me know how I can help you" focus on what the business will gain as a result of hiring the applicant, rather than what the applicant is looking to gain.
Template 14: Freelance Cover Letter
If you're looking for freelance work, your biggest goal is to get your strengths across quickly, so busy clients won't pass by your cover letter entirely. Additionally, if you're sending out multiple cover letters to different clients, you'll want to target each one to that client's unique goals.
For instance, if one client is looking for SEO-optimized content related to marketing, you'll want to highlight past experience writing marketing content; this will change if, for instance, the client is looking for fitness content.
For this reason, it's a good idea to structure your cover letter so you start with a) past credentials or references, and b) bullet-point information related to the client's goal, as shown in the cover letter above.
Template 15: Director Cover Letter
In the cover letter above, the candidate does a good job outlining how she succeeded in a leadership role previously: "For the past five years, I have successfully developed and maintained all data systems, including schedules and records for a business employing more than 100 people."
You'll want to demonstrate how your skills align with a Director position — both through organization and leadership — and, when possible, where you received recognition for your hard work (i.e. "I earned an award for Most Valuable Administrative Staff Member").
Write a Winning Cover Letter
Writing a cover letter is easier said than done. Don't hesitate to spend a lot of time writing and editing it. Or, ask a friend or family member to read it over and give you feedback. If the recruiter does end up reading it, you'll be thankful you did.
Editor's note: This post was originally published in November 2014 and has been updated for comprehensiveness.
Don't forget to share this post!
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How to Write Job Application Letter? (with Samples)
While the world is progressing, the competition in the employment sector is snowballing. It becomes quite difficult to secure a job that you truly want to do for a lifetime. When applying for a job, sending a resume or a CV may not turn out to be an ideal way to impress employers. A job application letter attached along with your resume can truly become a powerful tool for you to ace that impression and let employers know of your capabilities and interests. Job application letters can help you leave a mark on the employer’s mind making them consider you more seriously while hiring for the position you’ve applied for. But how to write a Job application letter that makes you stand apart from the others?
Job application letter can help you leave a mark on the employer’s mind making them consider you more seriously while hiring for the position you’ve applied for. But how to write a Job application letter that makes you stand apart from the others?
Let’s understand what, why, and how of a job application letter is in detail.
Table of Content
What is job application letter, how to write a job application letter, difference between application letter v/s cover letter, job application letter format, job application letter examples –, frequently asked questions on job application letter format.
An application letter is a document that is attached along with your resume or CV while applying for a job in a desired company for a desired position. An application letter elaborates on your academic qualifications along with the skills that you possess which make you an ideal candidate for the job role you’re applying for.
You can briefly emphasize your key skills and the experiences you have had in your past employment that make you an eligible applicant for that specific position in a specific company.
Adding an application letter is not a compulsion but is a recommended document that you can attach with your resume to leave a greater impact on the employer, allowing them to understand you, your skills, and your experiences more deeply as mentioned in the application letter .
If you’re planning to apply for your next dream role, here are a few quick tips to assist you on how to write an application letter for the same.
1. Research the Company Thoroughly
Thoroughly research the company and the job position . The company’s establishment, growth, vision, size, and culture, the key factors they consider while hiring anybody for any job role, and the recent awards it has won are a few of the important things that can help you write a perfectly customized application letter.
2. Use Formal Language
Make sure you write everything in a professional way . Avoid using informal language or slang and instead, opt for professional terms and phrases. By doing so, you can convey your professionalism and make a strong impression. Remember, the way you present yourself in your letter can greatly impact your chances of success, so it’s worth taking the time to craft a well-written and professional application.
3. Proofread Twice Before Sending the Application Letter
Do not make silly grammatical mistakes, proofread the letter thoroughly before sending the final copy of the job application letter. Take the time to review the content of your letter, ensuring that it is error-free and effectively conveys your message.
By conducting thorough proofreading, you can enhance the overall quality and professionalism of your application letter, increasing the likelihood of making a positive impression on the recipient.
4. Include Relevant Information
Do not exaggerate or write any unrelated information . Avoid exaggerating your qualifications or including irrelevant details. Instead, focus on showcasing the qualifications and skills that directly relate to the job profile you’re applying for. By doing this, you demonstrate your suitability for the position and show that you understand the requirements. Providing concise and targeted information will make a stronger impact and increase your chances of being considered for the role.
5. Write Proper Salutation
Address the right person with a proper salutation. It is important to mention who you are addressing the letter to. Take the time to identify the individual who will be receiving your letter and mention their name in the salutation.
This demonstrates your attentiveness and professionalism. If you are unsure of the recipient’s name, it is advisable to use a generic salutation such as “Dear Hiring Manager” or “To Whom It May Concern.” However, whenever possible, addressing the specific person adds a personal touch and shows that you have taken the initiative to gather relevant information.
6. Mention the Job Position You’re Applying For
Make sure you unquestionably mention the position you’re applying for to avoid any confusion. It is one of the key requisites of understanding how to write an application letter. When you explicitly mention the desired position, you demonstrate your focus and understanding of the application process, making it easier for the recipient to identify your application and consider you as a candidate.
7. Highlight the Reason for Applying
Highlight why you’re applying for the job and why you are a fit candidate for the specified position. This will help you make a mark on the employer’s mind. When you openly state your motivations and aspirations, you can effectively convey your genuine interest and enthusiasm for the job.
This allows you to demonstrate your understanding of the company and position, align your qualifications and experiences, and establish a personal connection with the employer. Overall, emphasizing the reason for your application enhances your chances of making a compelling case for consideration as a deserving candidate.
8. Format the Job Application Letter Properly
Write a well-structured and concise copy of the letter and do not make it unnecessarily lengthy. An application letter should be 1 page long or max 2 pages long, not more than that.
One of the most important tips on how to write an application letter is that you must follow professional guidelines like proper spacing and margins, a professional font, and proper alignment in the document.
People often get confused between the two: a cover letter and an application letter . However, both these documents are slightly different from each other.
It is necessary to follow the standard format and some set professional document writing guidelines mentioned below to comprehend how to write an application letter for your next job.
Your name and contact information- The letter should start with your name, your contact information, your email address, your residential address, and the job title you’re applying for. Date- It is necessary to mention the date on the application letter. Mention the date on which you’re sending the application and not the one when you started writing the letter. Employer’s name and address- Next comes the hiring manager’s name and contact information. Write the manager’s name, position, company name, and company’s complete address. Salutation and employer’s name- Start with writing “Dear” followed by a proper salutation i.e. Mr./ Ms. and the hiring manager’s name. Opening paragraph with the introduction- Start the opening paragraph by introducing yourself and how you got to know about the position that you’re applying for. Also, mention the reference where you got to hear about the job from. Also, mention why you’re interested in taking up this job role. First Body paragraph with a description of your skills and qualifications- Now go on to specify your distinct skills and qualifications and how you’ve handled your past job roles professionally well. This is the main context of your whole application letter since the employer will look at your key skills. The next paragraph should be about why you fit the job role- Express why you are a suitable candidate for the job and how you can be an asset to the company. Express your willingness and interest to work for the company. Closing paragraph with a CTA- End the application with a call-to-action statement that urges the recruiter to consider your application and take forward the hiring process in an impressive statement. Signing off with your signature- End the letter with a professional signing-off. You can write “sincerely” followed by your signature or you can even write “enclosure” followed by your name and the links to the attached documents.
Template 1: For the Post of a Software Engineer
Saurav Shah Block-A/21 FGH Vihar Delhi- 110063 [email protected] 78XXXXXXX1 Jun. 6, 2023 Richa Sharma Hiring Manager XYZ Company C-Block Connaught Place, Delhi Subject- Application for the role of Software Engineer Dear Ms. Sharma, I’m writing this letter to express my interest in the position of Software Engineer in your company. I got to know about this opportunity through your former employee Mr. Malhotra. Here is a quick introduction to me. I obtained my B. Tech. in computer science from the ABC institution. In my final exams, I received an A grade and passed with 90%. I took part in several tech events while I was a student, and I also received a gold medal for building an app from scratch for an inter-university tech competition. I know I can succeed in your dynamic company. I’ve always wanted to work for your organization because you offer so many prospects for growth. I ask that you offer me the chance to work with your esteemed company and develop professionally through this position. Looking forward to being given a chance to be a part of this amazing company. Please find my resume attached herewith. Thanks and Regards, Saurav Shah
Template 2: For the post of an Administrative Assistant
Karan Rajput Block-A/21 FGH Vihar Delhi- 110063 [email protected] 98XXXXXXX0 June 6, 2023 Prateek Kumar Human Resource Manager XYZ Company C-Block Connaught Place, Delhi Subject- Application for the role of Administrative Assistant Dear Mr. Kumar, I’m a seasoned administrator and I’m writing to express my desire to work for your prestigious firm as an administrative assistant. When a former coworker told me about your need for an administrative assistant in your Delhi offices, I got quite excited to grab the opportunity. My entire career has been spent working for small businesses, so I enjoy the chance to do a variety of jobs and collaborate with the team to be successful. In my most recent position as an administrative assistant at ASD Corp, I helped my employer save thousands of dollars by reducing the number of canceled shifts by developing a self-scheduling system for customer service representatives. Along with honing my talents, I also learned site design and timesheet coding. I believe I possess the skills that can prove to be meritorious for your company. I hope you consider this application and give me a chance to serve the company in the future. Thanks and Regards, Karan Rajput
Understanding how to write an application letter that is attractive and inspiring is truly significant in today’s times when there’s competition all around. A resume is not enough to leave a lasting impact on the recruiters. While many companies do mention in the job descriptions if they require a cover letter or application letter along with or not, in case it isn’t mentioned, it is always recommended to write one.
An application letter signifies your interest, your excitement, and your dedication. The company will be able to know your a little better than others which can truly change the game for you and help you grab the job you’re looking for!
Q1: Is it necessary to write an application letter while applying for a job?
No, it is not mandatory that you write a job application letter but it adds more value to your resume and helps in creating a lasting impression on the employer. It is advised to write one always to increase the chances of securing the interview.
Q2: Are the job application letter and cover letter the same?
A job application letter and a cover letter are almost similar are the terms are used interchangeably. But there are slight differences between the two since an application letter is a more detailed document as compared to a cover letter.
Q3: What are the important sections in an application letter?
An application letter must be well drafted in a correct format that includes your name and contact information, employer’s name and contact information, date of application, the title of the job you’re applying for, proper salutation, professional body text that includes your skills, qualifications and interests and a proper signing off.
Q4: Tips to write a job application letter
These are the tips to write a job application letter:
- Go through the job description thoroughly
- Prepare the copy of job application with clear heading
- Address the correct person
- Express your interest in the job
- Describe your skills and eligibility for the given job role
- Highlight you personality and attributes
- Thank the person and express your appreciation politely
- Proofread the letter before sending it to the concerned hiring
Q5: Step to write job application letter
These are the steps to write a job application letter:
- Follow a proper format
- Write down a catchy subject line
- Customize the letter according to the role
- Add proper keywords and employment gaps
- Write down about your suitability for the job
- Add you skills and achievements
- End the letter on a positive note
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